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Home My WebLink AboutORD 2017-38 - Mid-Year Budget AmendORDINANCE NO. �O1-1 `3g AN ORDINANCE AMENDING THE 2017 ANNUAL BUDGET FOR MID -YEAR OBLIGATIONS THAT WERE NOT KNOWN AT THE TIME THE BUDGET WAS ADOPTED, APPROPRIATING THE VARIOUS AMOUNTS THEREOF, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH. WHEREAS, the City had a greater than anticipated ending Fund Balance in the General Fund for Fiscal Year 2016; and WHEREAS, the Council provided direction on the transfer of this excess Fund Balance to the Council Discretionary Fund and identified items for funding on April 11, 2017; and WHEREAS, the City is aware of obligations not currently funded in the fiscal year 2017 Budget; and WHEREAS, the changes were unknown and unforeseeable at the time the fiscal year 2017 budget was approved; and WHEREAS, the City Charter allows for changes in the Annual Operating Plan by a Council majority plus one in emergency situations; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. SECTION 2. The amendment to the 2017 Annual Budget of the revenues of the City of Georgetown and expenses of conducting the affairs thereof, is in all things adopted and approved as an addition to the previously approved budget of the current revenues and expenses as well as fixed charges against said City for the fiscal year beginning October 1, 2016, and ending September 30, 2017. A copy of the amendment is attached hereto as Exhibit "A" incorporated by reference herein. SECTION 3. The total of $5,676,722 is hereby appropriated for payments of expenditures and payments of the funds and included in the Exhibit "A". SECTION 4 Ordinance Number: ao 1-7 - Description: Mid Year Budget Amendment Date Approved: May 23, 2017 Page I of 2 All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. This ordinance complies with the vision statement of the Georgetown 2030 Plan. SECTION 5. If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 6. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective upon adoption of its second and final reading by the City Council of the City of Georgetown, Texas. PASSED AND APPROVED on First Reading on the 9th day of May, 2017. PASSED AND APPROVED on Second Reading on the 231 day of May, 2017. ATTEST: TH CITY OF G GETOWN: Lt - Shelley NQQ 0 g By: Dale Ross City Secre Mayor AP PR V S TO FORM: Charlie McNabb City Attorney Ordinance Number: o w-7- 3g Description: Mid Year Budget Amendment Date Approved: May 23, 2017 Page 2 of 2 EXHIBIT A 2017 Budget Amendment - Mid Year General Fund Proposed budget amendments include recognizing $936,779 in fund balance from 2016 year end savings and moving $48,000 from the City Council budget for Lone Star Rail to transfer to the Council Discretionary Fund. The Transfer Out to the Council Discretionary Fund includes the $936,779 in fund balance and the $48,000 for Lone Star Rail. There is a $1,177,000 transfer in from the Council Discretionary Fund for Increasing corresponding appropriations in the Economic Uncertainty Reserve, Benefit Payout Reserve, street maintenance, property plat obligation in Planning and to market downtown buildings in Administrative Services. The amendment proposes to recognize $240,858 in Sales Tax Revenue collected above budget projections to cover the following expenditures: $19,600 for Council Compensation, $12,542 for Council Direct Report Compensation, $142,096 for Planning contract labor and a new Assistant Director, and $66,620 to transfer to the Joint Services fund to cover a new Treasurer and a new Assistant Controller. The Personnel Schedule will also reflect a 1.0 increase for the Assistant Planning Director. General Capital Protects Fund Proposed budget amendments include increasing revenue fora $270,000 transfer in from the Council Discretionary Fund for the Enterprise Resource Planning Project and half ofthe Aquatics study; recognizing $50,000 of Traffic Impact Analysis defamed revenue; a $20,000 increase In revenue from GISD for half of the Aquatics study, and $350,000 in bond proceeds for the 135 sidewalk project Proposed amendments to expenditure appropriations Include $250,000 for the ERP project; $40,000 far an aquatics study; $50,000 for traffic impact analysis; and $350,000 for the 135 sidewalk project. 2017 Approved Impact of This Action 2017 Amended Budget Approv. FTE Impact Amend. FTE Beginning Fund Balance $ 9,956,779 $ 936,779 $ 10,893,558 Revenues - 50,000 50,000 Transfer in, Council Discretionary Sales Tax $ 12,818,683 $ 240,85B 13,059,541 - Transfer In, Council Discretionary - 1,177,000 1,177,000 350,000 All Other Revenue 43,244,912 - 43,244,912 18,281,009 Total Revenues 56,063,695 1.,417,858 57,481,453 Expenditures Expenses Traffic Impact Analysis - Streets 3,806,498 250,000 43056,498 350,000 Planning 1,182,736 167,096 13349,832 10.0 1.0 11.0 Administrative Services 1,552,320 32,709 1,585,029 All Other Expenditures City Council 156,044 (28,400) 127,644 41,757,947 City Secretary 657,852 4,570 662,422 E Transfers Out 1,444,716 1,056,662 2,501,378 All Other Expenses 48,711,914 - 48,711,914 Total Expenses 57,512,080 13482,637 58,994,717 Contingency Reserve 8,000,000 8,000,000 Benefit Payout Reserve - 222,000 222,000 Economic Stabili Reserve 500,000 650,000 1,150 000 Entlin Fund Balance $ 83294 $ 872000 $ 8,294 1 357.0 1 1.0 1358.0 General Capital Protects Fund Proposed budget amendments include increasing revenue fora $270,000 transfer in from the Council Discretionary Fund for the Enterprise Resource Planning Project and half ofthe Aquatics study; recognizing $50,000 of Traffic Impact Analysis defamed revenue; a $20,000 increase In revenue from GISD for half of the Aquatics study, and $350,000 in bond proceeds for the 135 sidewalk project Proposed amendments to expenditure appropriations Include $250,000 for the ERP project; $40,000 far an aquatics study; $50,000 for traffic impact analysis; and $350,000 for the 135 sidewalk project. 2017 Approved Budget Impact of This Action 2017 Amended Budget Beginning Fund Balance $ 14,668,938 $ - $ 14,668,938 Revenues Traffic Impact Analysis Revenue - 50,000 50,000 Transfer in, Council Discretionary - 270,000 270,000 GISD Aquatics Contribution - 20,000 20,000 Certificates of Obligation Proceeds 8,808,000 350,000 9,158,000 All Other Revenue 18,281,009 - 18,281,009 Total Revenues 27,089,009 690,000 27,779,009 Expenditures Traffic Impact Analysis - 50,000 50,000 135 Sidewalk Project - 350,000 350,000 Aquatics Study - 40,000 40,000 ERP Project - 250,000 250,000 All Other Expenditures 41,757,947 - 41,757,947 Total Ex enditures 41,757,947 690,000 42,447947 End, Balance E E E Joint Services Fund Proposed budget amendments include increasing revenue from a $175,000 transfer in from the Council Discretionary Fund for legal settlements; and a $71,883 transfer in from the General Fund sales tax for the City Attorney's annual merit review, and for additional staffing resources in Finance and Accounting. Proposed appropriated expenditures Include a $175,000 for legal settlements for the transmission line and sign; $5,263 for City Attorney annual merit; $31,433 for a new Treasurer position and $35,187 for a new Assistant Controller position. The Personnel Schedule will increase by 2.0 FTEs for the new Finance positions. Council Oiscredonary Fund Proposed budget amendments include Increasing Transfers In from the General Fund by $936,779 for additional year end savings and $48,000 of unused funding for Lone Star Rail. Proposed appropriations include a $1,177,000 transfer out to the General Fund for the Economic Uncertainty Reserve in the amount of $650,000, Benefit Payout Reserve (Compensated Absences) in the amount of $222,000, street maintenance for $250,000, property plat obligation for $25,000, and marketing of downtown buildings for $30,000. The amendment also includes a $175,000 transfer out to the Joint Services Fund for the Intervention on the transmission line for $80,000, and sign settlement for $95,000; and a $270,000 transfer out to the General Capital Projects Fund for the ERP project and $20,000 for half of the aquatics study. 2017 Approved Bud et Impact of This Action 2017 Amended Budget Approv. FTE Imp act Amend. FTE Beginning Fund Balance $ 749,366 $ - $ 749,366 Transfer In, General Fund 750,000 Revenues 1,734,779 Total Revenues 750,000 984,779 1,734,779 Expenditures Transfer In, General Fund 126,507 71,883 198,390 - 270,000 270,000 Transfer In, Council Discretionary - 175,000 175,000 Transfer Out, General Fund - 1,177,000 All Other Revenue 14,898,951 - 14,898,951 1,622,000 Endin Fund Balance $ 935,045 Total Revenues 15,025,458 246,883 15,272,341 Expenditures Finance Administration 868,860 31,433 900,293 4.0 1.0 5.0 Accounting 820,513 35,187 855,700 10.0 1.0 11.0 Legal 891,865 180,263 1,072,128 All Other Expenditures 13,186,786 - 13,186,786 TotalEx enditualares 15,768,024 246,883 16,014,907 Endin Fund Bnce $ 6,800 E $ 6,800 1 102.0 1 2.0 1104.0 Council Oiscredonary Fund Proposed budget amendments include Increasing Transfers In from the General Fund by $936,779 for additional year end savings and $48,000 of unused funding for Lone Star Rail. Proposed appropriations include a $1,177,000 transfer out to the General Fund for the Economic Uncertainty Reserve in the amount of $650,000, Benefit Payout Reserve (Compensated Absences) in the amount of $222,000, street maintenance for $250,000, property plat obligation for $25,000, and marketing of downtown buildings for $30,000. The amendment also includes a $175,000 transfer out to the Joint Services Fund for the Intervention on the transmission line for $80,000, and sign settlement for $95,000; and a $270,000 transfer out to the General Capital Projects Fund for the ERP project and $20,000 for half of the aquatics study. Self Insurance Fund In FY 2017 staff and GGAF approved the City to move dental coverage to a self-insurance model. The proposed budget amendment includes recognizing $325,000 in payroll deduction revenue and appropriating $325,000 in dental insurance expenses within the fund. 2017 Approved Budget Impact of This Action 2017 Amended Budget Beginning Fund Balance $ 185,045 E - E 185,045 Revenues Transfer In, General Fund 750,000 984,779 1,734,779 Total Revenues 750,000 984,779 1,734,779 Expenditures 6,038,500 325,000 6,363,500 Transfer Out, General Capital Pmj. - 270,000 270,000 Transfer Out, Joint Services - 175,000 175,000 Transfer Out, General Fund - 1,177,000 1,177,000 Total Ex enditures 6,311400 1,622,000 1,622,000 Endin Fund Balance $ 935,045 $ 637,221 S 297,824 Self Insurance Fund In FY 2017 staff and GGAF approved the City to move dental coverage to a self-insurance model. The proposed budget amendment includes recognizing $325,000 in payroll deduction revenue and appropriating $325,000 in dental insurance expenses within the fund. 2017 Approved Budget Impact of This Action 2017 Amended Budget Beginning Fund Balance $ 2,604,407 $ - $ 2,604,407 Revenues All Other Revenue 6,038,500 - 6,038,500 Payroll Deductions Dental - 325,000 325,000 Total Revenues 6,038,500 325,000 6,363,500 Expenditures Health Insurance Cost 6,311,400 - 6,311,400 Dental Claims - 325,000 3251000 TotalEx ed 6,311400 325,000 6.636,400 Endin Fund Balance $ 2,331.507 E $ 2 331 507 Tourism Fund Proposed amendments include increasing revenue and appropriations for Poppy Fest activities. Mane PID Fund Proposed amendments include increasing appropriations for sidewalk repair and maintenance. 2017 Approved Budget Impact of This Action 2017 Amended Budget Beginning Fund Balance $ 578,306 $ - $ 578,306 Revenues Poppy Fest 125,000 25,000 150,000 All Other CVB Revenue 1,269,500 - 1,269,500 Total Revenues 1,394,500 25,000 1,419,500 Expenditures - 30,000 30,000 Poppy Fest 103,700 25,000 128,700 All Other Expenditures 957,902 - 967,902 Total Expenditures 1,071,602 25,000 1,096,602 Contingency Reserve 200,000 200,000 Available Ending Fund Balance $ 701,204 $ $ 701,204 Mane PID Fund Proposed amendments include increasing appropriations for sidewalk repair and maintenance. 2017 Approved Budget Impactof This Action 2017Amended Budget Beginning Fund Balance $ 697,654 $ - $ 697,654 Revenues All PID Revenue 336,213 - 336,213 Total Revenues 336,213 - 336,213 Expenditures Sidewalk Maintenance - 30,000 30,000 All Other Expenditures 483,997 - 483,997 Total Expenditures 483,997 30,000 513,997 Available Ending Fund Balance $ 649,870 E 30,000 $ 519,870 South Georgetown TIRZ Fund Proposed amendments include increasing appropriations by $25,000 for updating the market analysis and land use study. Electric Fund Proposed amendments include recognizing $148,520 in fund balance for savings on a right of way maintenance contract The amendment also includes reducing operating expenditures by $156,498 for office supplies, travelltraining, and recognizing vacancy savings from two positions. 2017 Approved Budget Impact of This Action 2017 Amended Budget Beginning Fund Balance $ 71,688 $ - $ 71,688 Revenues Property Tax Revenue 130,649 - 130,649 Total Revenues 130,649 - 130,649 Expenditures 63,852,098 (156,498) 63,695,600 Land Use Study - 25,000 25,000 All Other Expenditures 53,201 - 53,201 Total Expenditures 53,201 25,000 78,201 Maintenance Contin en 25,000 25,000 Available Ending ndin Fund Balance $ 124,136 $ (25,0 $ 99136 Electric Fund Proposed amendments include recognizing $148,520 in fund balance for savings on a right of way maintenance contract The amendment also includes reducing operating expenditures by $156,498 for office supplies, travelltraining, and recognizing vacancy savings from two positions. Water Fund Proposed budget amendments include increasing appropriations for the Pecan Branch Wastewater Treatment Plant by $1,386,700 to begin work in FY 2017 instead of FY 2018. The costs will be covered with cash in the water fund balance until debt is issued for the project In FY 2018. A reimhursement resolution will follow. 2017 Approved Budget Impact of This Action 2017 Amended Budget Beginning Fund Balance $ 6,436,145 $ 148,520 $ 6,584,665 Revenues Total Revenues 76,761,316 - 76,761,316 Expenses 66,872,177 - 66,872,177 Operating Expenses 63,852,098 (156,498) 63,695,600 All Other Expenses 5,654,271 - 5,654,271 Total Expenses 69,506,369 (156,498) 69,349,871 Rate Stabilization Reserve 4,500,000 - 4,500,000 Conlin enc Reserve 5,000,000 5,000,000 Available Endin Fund Balance $ 4,191,092 $ 306,0 8 $ 4,496110 Water Fund Proposed budget amendments include increasing appropriations for the Pecan Branch Wastewater Treatment Plant by $1,386,700 to begin work in FY 2017 instead of FY 2018. The costs will be covered with cash in the water fund balance until debt is issued for the project In FY 2018. A reimhursement resolution will follow. Total New Appropriations All Funds 5,676,722 2017 Approved Budget Impact of This ActionBudget 2017 Amended Beginning Fund Balance $ 54,428,336 $ 54,428,336 Revenues All Revenue 66,872,177 - 66,872,177 Total Revenues 66,872,177 - 66,872,177 Expenditures Capital Improvement Projects 72,412,305 1,396,700 73,799,005 All Other Expenditures 38,581,475 - 38,581,475 Total Expenditures 110,993,780 1,386,700 112,380,480 Conon en Reserve 5,000,000 5,000,000 Available Endin Fund Balance $ 5,306,733 $ 1,386,700 $ 3,920,033 Total New Appropriations All Funds 5,676,722