HomeMy WebLinkAboutORD 2017-33 - Youth Advisory BoardOrdinance No. � d r i— 3 J
AN ORDINANCE OF THE CITY COUNCIL ("COUNCIL'S OF
THE CITY OF GEORGETOWN, TEXAS ("CITY") AMENDING
THE CODE OF ORDINANCES, CHAPTER 2.108 "YOUTH
ADVISORY BOARD" RELATED TO MEMBERSHIP;
REPEALING CONFLICTING ORDINANCES AND
RESOLUTIONS; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Council desires that all bylaws and related ordinances for
Boards, Commissions, and Committees ("Boards") be reviewed and revised to a uniform
standard; and
WHEREAS, City staff recommended a reduction in the Youth Advisory Board
membership in order to eliminate standing vacancies on the Board; and
WHEREAS, the Council now finds it necessary to amend the following
ordinance; and
WHEREAS, the amendments contained in this ordinance were considered and
completed by the Legal Department and the City Secretary for deliberation and approval
by the Council; and
WHEREAS, every general ordinance enacted subsequent to codification shall be
enacted as an amendment to the Code; and
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF GEORGETOWN, TEXAS THAT:
Section 1. The facts and recitations contained in the preamble of this
ordinance are hereby found and declared to be true and correct and are incorporated by
reference herein and expressly made a part hereof, as if copied verbatim.
Section 2. Section 2.108.010 of the Code of Ordinances is hereby amended to
read as follows:
Sec. 2.108.010. - Created; membership.
A. There is hereby created the Youth Advisory Board of the City of Georgetown
(the "Board"). This Chapter supplements the provisions of Code of
Ordinances Chapter 2.36 City Commissions, Committees, and Boards.
B. The Board will consist of seven Members representing eighth grade through
twelfth grade and appointed in accordance with the City Charter. Members
should include a student from each of these grade levels. Members should
represent a broad spectrum of students from all Georgetown schools including
but not limited to public school, charter school, private school, and home
school. Members should include students involved with extra -curricular
Ordinance Number. to 17 — 3 3 Page 1 of 2
Description: Ch. 2.10 You h Advisory Board Membership
Date Approved: '5 �I �aol�
activities and hobbies. All Members must reside within the Georgetown
Independent School District.
C. The term of office for Board Members is two years, except for graduating
seniors. Generally, Board Members may serve two consecutive terms. Refer
to Code Section 2.36.030A for additional provisions regarding terms of office.
Section 3. All ordinances that are in conflict with the provisions of this
ordinance are, and the same are hereby, repealed and all other ordinances of the City
not in conflict with the provisions of this ordinance shall remain in full force and effect.
Section 4. If any provision of this Ordinance, or application thereof, to any
person or circumstance, shall be held invalid, such invalidity shall not affect the other
provisions, or application thereof, of this ordinance which can be given effect without the
invalid provision or application, and to this end the provisions of this ordinance are
hereby declared to be severable.
Section 5. The Mayor is hereby authorized to sign this ordinance and the City
Secretary to attest. This Ordinance shall become effective and be in full force and effect
ten (10) days on and after publication in accordance with the provisions of the Charter of
the City of Georgetown.
PASSED AND APPROVED on First Reading on the -&E) of NPc-\ , 2017.
PASSED AND APPROVED on Second Reading on the ` of 2017.
IV"O u
5
Shelley Nowl g
City Secretary
APPROV D A5TO��
Charlie McNabb
City Attorney
THE CITY OF GEORGETOWN
Dale Ross
Mayor
Ordinance Number: ,gyp k'I — 9 7 Page 2 of 2
Description: Ch. 2.108 Youy� Advisor Board Membership
Date Approved: '� 4t I �e 01 � /
CITY OF GEORGETOWN
YOUTH ADVISORY BOARD
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. The Youth Advisory Board (the "Board" or "GYAB").
Section 1.2. Purpose. The Board is established for the purpose of working, in its
advisory capacity, within the community to promote healthy decisions, leadership
skills, and community involvement among the youth in the community. See Ordinance
Chapter 2.108.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Board will consist of seven Members
representing eighth grade level through twelfth grade. Members should include a
student from each of these grade levels.
Section 2.2. Eligibility. Each Member shall reside within the Georgetown Independent
School District. Members should represent a broad spectrum of students from all
Georgetown schools including but not limited to public school, charter school, private
school, and home school. Members should include students involved with extra-
curricular activities and hobbies.
Section 2.3. Appointment of Board Members. Members of the Board shall be
appointed pursuant to and in accordance with the City Charter.
Section 2.4. Terms of Office. Terms of office for each Member shall be two (2) years,
except for graduating seniors. Generally, a Member may serve two (2) consecutive
terms. Refer to Ordinance Section 2.36.030A for additional provisions regarding terms of
office.
Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the
City Charter. If possible, the Member shall continue to serve until the vacancy is filled.
An appointment to fill a vacated term is not included as a term for purposes of counting
consecutive terms.
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Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Board has no authority to expend funds or incur an obligation on
behalf of the City unless approved by the City Council. Members may be reimbursed
for expenses authorized and approved by the City Council and the Board.
Section 2.7. Compliance with City Policy. Members will comply with City
Ordinances, Rules and Policies applicable to the Board and the Members, including but
not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and
Boards Ordinance Chapter 2.36.
Section 2.8. Removal. Any Member may be removed from their position on the Board
for any reason, or for no reason, by a majority vote of the City Council. See Ordinance
Section 2.36.070.
ARTICLE III. BOARD OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary.
The Chairman is recommended by the Mayor and the City Council shall approve the
recommendation by a vote of the majority of the Council during the annual
appointment process. Should the Mayor fail to recommend a Chairman for the board,
committee, or commission, and/or the Council fails to approve any Chairman
recommended by the Mayor, a majority of the Council plus one may approve
appointment of a Chairman to serve as Chairman without a recommendation of the
Mayor. The other Board Officers are elected by a majority vote of the members at the
first meeting after the annual appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of one
year. In the event of vacancy in the office of Chairman, the Vice -Chairman shall serve
as Chairman until the City Council appoints a replacement Chairman. A vacancy in the
other offices shall be elected by majority vote of the Members at the next regularly
scheduled meeting, or as soon as reasonably practical for the unexpired term. If
possible, an officer shall continue to serve until the vacancy is filled.
Section 3.3. Duties.
a: The Chairman presides at Board meetings. The Chairman shall generally
manage the business of the Board. The Chairman shall perform the duties
delegated to the Chairman by the Board.
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Revised May 2017
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b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman
by the Board. The Vice -Chairman presides at Board meetings in the
Chairman's absence. The Vice -Chairman shall perform the duties of the
Chairman in the Chairman's absence of disability.
c. The Secretary shall perform the duties delegated to the Secretary by the
Board.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month
on the same week of the month, the same day of the week, at the same time, and at the
same place. The regular date, time and place of the Board meeting will be decided by
the Members at the first meeting of the Board after the annual appointment process.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City
Manager or designee, or at the request of a Member. The party (or individual)
requesting the agenda item will be responsible for preparing an agenda item cover
sheet and for the initial presentation at the meeting. Items included on the agenda must
be submitted to the Staff Liaison no later than one week before the Board meeting at
which the agenda item will be considered. Agenda packets for regular meetings will be
provided to the Members in advance of the scheduled Board meeting. Agenda packets
will contain the posted agenda, agenda item cover sheets, and written minutes of the
last meeting.
Section 4.3. Special Meetings. Special meetings may be called by any City Council
Member, the Director of Parks and Recreation, the Chairman or by three (3) Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A
quorum is required for the Board to convene a meeting and to conduct business at a
meeting.
Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or,
if absent, by the Vice -Chairman. In the absence of both the Chairman and Vice -
Chairman, the meeting shall be called to order by the Secretary, and a temporary
Chairman shall be elected to preside over the meeting.
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Revised May 2017
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Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance
with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the
Board. See Ordinance Chapter 2.24.
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic
interest under state law, the City's Ethics Ordinance, or other applicable Laws, Rules
and Policies. In such instances the Member shall make the required disclosures and
shall refrain from participating in both the discussion and vote on the matter. The
Member may remain at the dais or leave the dais, at the Member's option, while the
matter is being considered and voted on by the other Board Members. Unless
otherwise provided by law, if a quorum is present, an agenda item must be approved
by a majority of the Board Members present at the meeting.
Section 4.8. Minutes. A recording or written minutes shall be made of all open
sessions of Board meetings. The Staff Liaison is the custodian of all Board records and
documents.
Section 4.9. Attendance. Members are required to attend Board meetings prepared to
discuss the issues on the agenda. A Member shall notify the Chairman and the Staff
Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be
subject to action under Council policy and may result in the member being replaced on
the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to
attend at least 75% of regularly scheduled meetings, including Board meetings and
Subcommittee meetings. If a Member is removed from the Board that position shall be
considered vacant and a new Member shall be appointed to the Board in accordance
with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is
welcome and invited to attend Board meetings and to speak on any item on the agenda.
A person wishing to address the Board must sign up to speak in accordance with the
policy of the Council concerning participation and general public comment at public
meetings. Sign-up sheets will be available and should be submitted to the Chairman
prior to the start of the meeting. If any written materials are to be provided to the
Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of
the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may
take up to six minutes if another individual who signs up to speak yields the time to the
speaker. If a person wishes to speak on an issue that is not posted on the agenda, they
must file -8i -written request with the Staff Liaison no later than one week before the
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scheduled meeting. The written request must state the specific topic to be addressed
and include sufficient information to inform the Board and the public. A person who
disrupts the meeting may be asked to leave and be removed.
Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in
accordance with the provisions of the Texas Open Meetings Act. All Board meetings
and deliberations shall be open to the public, except for properly noticed closed session
matters, and shall be conducted in accordance with the provisions of the Texas Open
Meetings Act.
Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by
law, on properly noticed closed session matters, such as consultation with attorney on
legal matters, deliberation regarding the value of real property, competitive utility
matters, and economic development negotiations. A recording or certified agenda shall
be made of all closed sessions of Board meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
The Board shall meet with City Council, as requested, to determine how the Board may
best serve and assist City Council. City Council shall hear reports from the Board at
regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed for specific projects related to Board matters.
Subcommittees comprised of non -Members may only be formed with the prior consent
and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee,
has the authority to expend funds or incur an obligation on behalf of the City or the
Board. Subcommittee expenses may be reimbursed if authorized and approved by the
Board or by City Council.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open
to the public, except for properly noticed closed session matters; and shall be conducted
in accordance with the provisions of the Texas Open Meetings Act.
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ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Board Members at any regular
meeting of the Board. The Board's proposed amendments to the Bylaws must be
approved by City Council at the next Council meeting after the Board's approval.
Bylaw amendments are not effective until approved by City Council.
Approved and adopted at a meeting of the City Council on the day of
.2017.
ATTEST: THE CITY OF GEORGETOWN
City Secretary Mayor
Approved and adopted at a meeting of the Board on the day of
.2017.
ATTEST:
Board Secretary
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Board Chairman