HomeMy WebLinkAboutMIN 04.11.2017 CC-WMinutes of a Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, April 11, 2017
The Georgetown City Council will meet on Tuesday, April 11, 2017 at 3:00 PM at the Council Chambers, at 101 E.
r St., Georgetown, Texas
The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's
Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81s
Street for additional information; TTY users route through Relay Texas at 711.
Mayor Ross called the meeting to order at 3:04 PM. All Councilmembers were in attendance.
Mayor Ross said that it was necessary to move the items on the agenda, slightly, due to time constraints. He
announced that Item D would be heard first, followed by Item A, Item B, Item C and item E.
Policy Development/Review Workshop — Call to order at 3:00 PM
D. Discussion and presentation of a report of the findings and recommendations from the Council Compensation
Committee regarding City Council compensation -- Jerry Hammerlun, Council Compensation Committee Chair
Jerry Hammerlun, the Chair of the appointed Council Compensation Committee provided a report of the
Committee's findings and recommendations. Hammedun, introduced Rick Williamson and Bob Glandt, two of the
members on the Council Compensation Committee who were also present. Hammerlun thanked City Secretary,
Shelley Nowling, for her hard work and excellent assistance with the Committee. Hammerlun explained that the
Committee was a diverse group, with all 7 City Council Districts represented.
Hammerlun explained that the first meeting provided great conversation and the Committee was blessed to have
members with City Council experience. He said that Bob Glandt is a former Council Member from Nebraska and
both Hammerlun and Uorente Navarrete have served on the City of Georgetown City Council. Hammedun
explained that the Committee had identified information which they requested the City Secretary to provide. He
said they had received all of the requested information through 8 or 9 emails. He noted that the materials that the
Committee had requested have been included in the agenda packet.
Hammerlun spoke on discussions regarding the impact of a utility system, airport and extensive planning
processes. Hammerlun emphasized that the Committee appreciates all the City Council does and the
significance and importance of what they do.
Hammerlun said that by the second meeting, the Committee had accumulated a lot of information, and had
received all of the requested information. Hammerlun spoke on a proposal made by Committee Member Richard
Glasco regarding the possible opportunity for Councilmembers to be supported by students from Southwestern
University. Hammerlun noted that he realizes intern programs with college students are not always easy to
manage, but there is an opportunity for this and the opportunity to form a relationship with the University.
Hammerlun explained that at the end of the second meeting on February isr, there was an almost unanimous
consensus that the City of Georgetown City Council is doing an incredible job. Hammerlun explained that at the
end of this meeting he asked each member to examine the information they had been provided and the
discussions that had taken place and to send their recommendations for compensation to the City Secretary.
Hammerlun had asked the City Secretary to then compile the recommendations in a usable format and provide
the combined information to the Committee at the fallowing meeting. This was provided to the Committee at the
next and last meeting.
Discussion took place and the recommendations were made unanimously (5-0) to increase the Councilmember
stipend to $1400 per month and the Mayor stipend to $1800 per month. Hammerlun noted that the Committee
believed Georgetown was moving in positive directions and its leaders should get credit for that. He went on to
explain that the Committee agreed that they want to attract diverse individuals to serve on the Council and this
would make certain that the opportunity to connect and serve was available to all.
Mayor Ross thanked Hammerlun and the other Council Compensation Committee members for their service.
Councilmember Fought thanked Hammedun for the report. He said, for him, it feels awkward because it is hard
to come up with a fair and equitable number for all. He explained that each Councilmembers expenses are
different. He said some are giving up salary or child care expense, while for him, the current level of
compensation covers his expenses. Fought said he realizes an hourly rate is hard to manage and there does not
seem to be a way to narrow the gap to be consistent and equitable. He said he will vote in favor of raising the
compensation but believes, for a Councilmember, the increase should be to $1100 instead of $1400. He said he
agrees with the recommendation for the Mayor compensation, as Mayor is a 2417 job.
Mayor Ross asked Hammerlun to speak about the Committee and what the decision points were. Hammerlun
said there was a great understanding of the significance of important decisions, including utility decisions and
water system decisions. Hammerlun noted the City Council is responsible for these operations. He noted that,
geographically, the water system in Georgetown is one of the largest in the state. Hammerlun spoke on public
safety and the importance of decisions regarding police and fire issues and the new Emergency Management
System that the City has adopted. Hammerlun explained that the oversight of these decisions is huge.
Hammerlun said the theme throughout the City is very positive regarding the decisions the Council is making.
Hammerlun mentioned Garay Park, a 525 acre City asset with significant decisions to be made. He added that
the Committee wants knowledgeable, hard-working people making these decisions. Hammerlun spoke on the
tremendous time commitment of being a Councilmember and Mayor. Ross asked what city seemed the most
similar in their studies. Hammerlun said that San Marcos was the most similar, but Georgetown is better and the
Councilmembers and Mayor deserve better.
Jonrowe thanked the Committee and spoke on the ups and downs of Council compensation over the last 6 years.
She said that she is strongly against going back to an expense reimbursement program. Jonrowe said the
diversity of Councilmembers needs to continue and she would support the $1100 and perhaps more. She noted
that child care expenses are $700 forjust two days a week. Hammerlun said the Committee did discuss that.
Hammerlun said there were members of the Committee who recommended compensation to stay the same, but
the majority was in favor of the recommended increases.
Mayor Ross noted that the Committee consisted of one representative from each district.
A. Presentation and discussion of the Final Transit Project Plan, including Fares, Ridership Policies, and Preliminary
Branding -- Nathaniel Waggoner, Transportation Analyst and Keith Hutchinson, Public Communication Manager
Nat Waggoner, the City's Transportation Analyst, provided a presentation on the Final Transit Project Plan. He
began with an agenda of the presentation.
• Routes and Stops
• Hours of Operation
• Fares and Ridership Policies
• Performance Measures
• Preliminary Branding
• Next Steps
Waggoner provided a map of the Routes and Stops. He said the map on the right would be the recommended
map for Council to adopt.
Gran riiwn
i XAN
Routes and Stops
System Map V 1.0 System Map V 2.0
Waggoner said that changes have been made to provide greater service to multi -family and retail in the City. He
said it was necessary to take advantage of densities. He explained that the changes reflect work done by City
staff taking public input. Waggoner explained that a lot of technical analysis had been done also. He described
public right of way and the needs identified in the project. He explained that crews have gone out looking at utility
conflicts, budget issues, etc. Waggoner described the routes and their services and said that Capital Metro and
CARTS ran actual buses on the routes, to examine them through all rush hours, in order to set reasonable
expectations with riders. He described how the routes are set up and named different colors to accommodate all
riders. Waggoner explained that riders will be able to transfer to various routes and not have to ride a route all the
way through.
Mayor Ross asked if people would have to walk to their next bus. Waggoner said everyone will be able to catch
the next line right across the street to change buses.
Waggoner noted that a change was made to accommodate the difficulty in turning left on Wolf Ranch Parkway,
which now introduced service into the Convention Center. Waggoner said that service to the Rec Center has been
included and the drop-off will be right in front of the building. Waggoner said after all of the public input and all of
the study and analysis by staff and Capital Metro, he is confident in the recommendations to the Council.
Waggoner provided the Fixed Route and Paratransit Hours of Operation
• Weekday: 7:00 am to 7:00 pm
• Saturdays: 8:30 am to 6:30 PM
Waggoner spoke on the Fare and Ridership Policies. He explained that paratransit service, which is curb to curb
service, for those who qualify, will continue throughout the City. There would be a $2 charge each way for that
service.
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System Map V 1.0 System Map V 2.0
Waggoner said that changes have been made to provide greater service to multi -family and retail in the City. He
said it was necessary to take advantage of densities. He explained that the changes reflect work done by City
staff taking public input. Waggoner explained that a lot of technical analysis had been done also. He described
public right of way and the needs identified in the project. He explained that crews have gone out looking at utility
conflicts, budget issues, etc. Waggoner described the routes and their services and said that Capital Metro and
CARTS ran actual buses on the routes, to examine them through all rush hours, in order to set reasonable
expectations with riders. He described how the routes are set up and named different colors to accommodate all
riders. Waggoner explained that riders will be able to transfer to various routes and not have to ride a route all the
way through.
Mayor Ross asked if people would have to walk to their next bus. Waggoner said everyone will be able to catch
the next line right across the street to change buses.
Waggoner noted that a change was made to accommodate the difficulty in turning left on Wolf Ranch Parkway,
which now introduced service into the Convention Center. Waggoner said that service to the Rec Center has been
included and the drop-off will be right in front of the building. Waggoner said after all of the public input and all of
the study and analysis by staff and Capital Metro, he is confident in the recommendations to the Council.
Waggoner provided the Fixed Route and Paratransit Hours of Operation
• Weekday: 7:00 am to 7:00 pm
• Saturdays: 8:30 am to 6:30 PM
Waggoner spoke on the Fare and Ridership Policies. He explained that paratransit service, which is curb to curb
service, for those who qualify, will continue throughout the City. There would be a $2 charge each way for that
service.
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Fare and Ridership Policies
Fare Rate
Day Pass (unlimited)
52.00
"Day ftsset ,aUdJor wrsrretedyMrs on the dore-01 purchase
Paratransit leach wav)
S2.Q0
A shored-r/de pomtcrost Bernie fee 6uchf edpeoplr rrrth dnahrities that minas req:Fra bru
sermr.
Fli9&Vtyondsueenhp, drough poper mo4cabbn w4be preMded by Copto! Metra
Monthly ItmGsoited)
530.02
Reduced Fare Day Pass
�niozs. 65 and et•er with a 8ledicase D S1.00
DvwM ty (qualified through Capital Metro) I SIM
Veterans and Acute Military SIAO
Studeraswith iD, 12&- Up I 51.00
Auompanied duldsen 0.12 with Full Fa. -e Rider FREE
Waggoner provided a slide showing Performance Measures and spoke regarding these.
-- Groecf.isiv..•.�
i FC.1�
Performance Measures
• Performance measures used to assess the four fixed routes
• Routes will be reviewed individually and as a system every six
months per FTA
Councilmember Hesser asked about passengers per revenue hour. Waggoner said that if a person pays a fare to
ride they are counted as one rider. Hesser inquired how it is counted if that person rides until the end of the line.
Waggoner said the performance measure would be counting how many persons entered the bus in one hour.
r
Passengers per Revenue Hour
�6 8
10 - J
Farebox Recovery
I 6% 8%
10%
Cost per Passenger
I $12 $9
i $7
Cost per Revenue Hour
S75 S77
S79
On Time Performance
95%. i 95%`
95%
Councilmember Hesser asked about passengers per revenue hour. Waggoner said that if a person pays a fare to
ride they are counted as one rider. Hesser inquired how it is counted if that person rides until the end of the line.
Waggoner said the performance measure would be counting how many persons entered the bus in one hour.
City Manager, David Morgan, said the counting will include when a person comes onto the bus and how many
people are on the route per hour. Hesser asked Waggoner to confirm that if a person paid $2, they could
conceivably ride all day. Hesser asked why the counting is done this way instead of counting money. Waggoner
said the number of riders will be counted. Morgan explained that the number of fares purchased per day will also
be tracked and it is a good metric to use. He said the City will also be tracking people buying monthly passes and
that impact on ridership as well. Waggoner said riders will have a fare card that will record how many trips were
used that month.
Councilmember Fought said measures of performance were agreed upon long ago and are still the same.
Waggoner said these have not been changed and staff had been instructed to count those getting on and getting
Off.
Councilmember Gonzalez said 1!7 of the population will have to pay for something they will never be able to use
because his district has not been considered. Gonzalez asked about the 6 person performance standard.
Waggoner explained this would be the minimal threshold, which the City would hope to exceed. Gonzalez asked
what the loss per day would be. Mayor Ross said this would be reflected in the budget for next year and
reminded Council of a $600,000 three-year grant that the City would receive. Ross noted that it will take time to
get profitable. Waggoner said they would continually be gaging expectation and modify routes as needed. He
noted that Capital Metro modifies routes 3 times per year. Waggoner reminded the Council that staff will report if
50% of the performance measures are not working or if one performance measure is not working 50% of the time.
He said that staff will continually report to Council regarding adjustments. Councilmember Fought said 6
passengers per hour should be a standard on each route. Fought said it is time to break in and learn how to
measure the performance. He advised to follow the benchmarks to hold the project to working.
Brainard asked who owns the buses. Waggoner said Capital Metro owns the buses, which are operated by
CARTS. He added that CARTS is the employer and maintains the buses. Waggoner said that CARTS will be
hiring Georgetown based people for the bus operation. Brainard confirmed with Waggoner that the equipment
and labor are both operated by CARTS. City Manager, David Morgan, explained that the City is a funding source.
Waggoner said that even though Capital Metro has assisted greatly with this project, they see it as a City of
Georgetown service and the City owns the service.
Councilmember Brainard asked if there is a minimum service that the City must provide to accommodate Capital
Metro. Waggoner explained the evaluation in 2014/15 of the funds received by Capital Metro from the federal
government and this is considered a service expansion policy of Capital Metro. He explained that the City needed
to complete the study in order to receive FTA funds. Brainard asked where the City is at according to minimum
requirements. Morgan said this is hard to say, because minimums are not truly defined. Waggoner said Round
Rock spends $1.5 million per year with a much larger system. Waggoner said this is a much smaller system, but
the City of Georgetown and the City of Round Rock will work together regarding connections in the future.
Waggoner said CARTS is still operating service to Austin from Ninth and Main Streets. He noted that this is not
an express service, but is still available. Brainard asked if Uber and other services were still in the mix.
Waggoner said yes and that industry is responding to the interest. Morgan said it would be beneficial to possibly
provide a pilot program for Uber, Lyft, etc. Brainard noted that this could accommodate employees who work
weird hours.
Mayor Ross asked if there were contractual minimums. Waggoner said the current contractual agreement will
end at the end of 2017. He explained that, for now, he needs to focus on this service getting off the ground and
then the next focus will be to implement another contractual agreement. Gipson asked about special events and
bus service. Waggoner said the way the routes are set up now, one could park at the Convention Center and also
in parking lots along the Blue Route, both convenient for attending City events.
Waggoner displayed the Preliminary Branding of the Transit System
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Preliminary Branding
Waggoner said it is important to develop a logo that promotes the City as a community. He said he is hoping to be
able to move forward and continue with signs poles, benches, etc. Councilmember Brainard asked if the logo
would be trademarked. Waggoner said he was not sure, but that staff has been working with the Capital Metro
branding staff and Keith Hutchinson and City staff. He said that Capital Metro has allowed the City to drive the
process.
Councilmember Gipson cautioned that green on white is hard to see and this is something to think about.
Mayor Ross told Waggoner to go forward unless there is other direction from Council.
Waggoner displayed the Next Steps of the Project.
• Consider Plan adoption during legislative agenda
• Begin stop installation
• Public outreach
• Interlocal agreement with Capital Metro for FY18 service
Waggoner said he will need Council's approval in order to deliver the August Service. He explained that the
crews are ready. Waggoner said he would like to go on a road show and communicate the service to all citizens.
He reiterated the need to develop a Go Geo contract with Capital Metro.
Councilmember Jonrowe said she liked potential future connections with the Round Rock system. She said she
also likes the changes coming about from listening to constituents. Jonrowe asked if WIFI will be available on the
buses. Waggoner said it will not be available.
Jonrowe asked when the City mailed notifications for stops to property owners affected. Waggoner said the
notifications were sent in February and early March and that Travis Baird had led the effort. Waggoner said he
will follow up with exact mailing dates. Waggoner introduced Michelle and Sam with Capital Metro.
B. Budget Workshop: Presentation of Public Safety -Police Update for FY2017 and FY2018 -- Wayne Nero, Police
Chief
Police Chief, Wayne Nero, provided a Police Department update and described the department needs and
intentions for the Fiscal Year 2018 budget.
Chief Nero spoke on Personnel Needs
• 2 — Patrol (Pursuant to MAPP)
• 2 — Traffic/Commercial Motor Vehicle Enforcement
• 1 — Sergeant/School Resource Officer
• 1 - Community Engagement
Nero provided slides depicting Population Growth, UCR Part 1 Crime Data and Sworn Personnel and spoke
briefly on each topic.
MONSIA FY201R Arcual Budget w
Population Growth
UCR PART 1 CfUW
c.
:.: (Flat)
841 561 °5_'•85 5
262
SWORN PERSONNEL
Mayor Ross asked about the timeframe and if the 4% increase is the same time frame as the 30% increase in
population. Nero said there is not a correlation but it is significant, because if the stats were taken back to include
2010, it would be a 39% increase.
Nero spoke on the reactive side of response and patrol and provided a slides on 911 Calls. He explained that this
might not be all police calls, as some may be medical, but someone must always be responsive to the phone.
Chief Nero displayed charts depicting Calls for Service, Reports Taken, Motor Vehicle Crashes (All) and Motor
Vehicle Crashes (Reports).
911 Calls
74§0
SL:3
3_85
132 466 Increase
2011 2012 2013 2014 2f?5
26701
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477�
54% Inif
AtLMotuV&XkCfXls
-32S7
]1�1 ....
36% Increase
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Motor Vehicle Crashes (Reports)
Nero spoke next on Self -Initiated Activity, Traffic Stops, Self -Initiated Suspicious Circumstances, Neighborhood
Patrols and Park Patrols. He explained how this is the qualitative side of the job.
GrOrGFTONT�
Self Initiated Activity
Tfaf45Lop:
309 Decrea-e-
In lust Z-i. .
e778 1,5972
n ;
.-. �41E0
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Self -Initiated
Suspicious
Sel•nitoWd SePicickz Cira l.r
IS�� 8�
Neighborhood Patrols
rY 28Am"8ujmmmmm;A_
Park Patrols
Nero showed a chart depicting the Five -Year Patrol Staffing Study. He explained that when hiring an officer you
are a year behind the power curve before they are a full functioning officer.
GFORC.1 rm..
Five -Year Patrol
Staffing Study
Updated March 2017
Option I %lodeline Results: Based on the results of the \L1PP for Option 1, 40 patrol
officers need to be assigned to the CPD Patrol Division by the end of fiscal rear 2021-
22. This is 8 additional patrol officers above the current aulhorited patrol staffing of
32.
Implementation Timeframe. FY 2017-18 - Add 2 patrol officers
FY 21118 -19 -Add 2 patrol officers
F1' 21119.20 -Add 1 patrol officer
FY 2020-21 - Add I patrol officer
F 1'2021-22 -Add 2 patrol officers
Nero spoke on the Traffic/Commercial Motor Vehicle Enforcement needs.
• 2 Officers who would be trained in CMVE and split time
Nero explained the needs for a School Resource Sergeant. He said that it is a goal to have an officer at every
middle school and explained the need for a supervisor for the 5 School Resource Officers.
• Assigned to Wagner Middle School
Needed to address span of control - 5 officers currently assigned as SROs
• Add another in FY2018119
o Assigned to Wagner
o Sergeant reassigned (like to HS)
Councilmember Gonzalez asked about the SRO sergeants and asked if the City has the data that supports 2
SRO's at the high school. Chief Nero said he does not have the numbers with him but will put the numbers
together and provide them for the Council. Gonzalez said he has noted 23 supervisors on the current force,
leaving 55 or 56 officers that are non -supervisors, which leaves one supervisor for every 3.5 persons. Gonzalez
asked if it would make sense to move a sergeant that is already there into the SRO position. He suggested
moving a shift sergeant to eliminate the top heavy supervisor list. Nero said he has worked hard to correct this.
He explained that he currently has one sergeant in deployment and could not recommend the movement of any
sergeants at this time, as they are all very busy, and being used as efficiently as possible.
City Manager, David Morgan, said this is just a preview of the budget and he will be happy to go over the org chart
in detail with the Council. Gonzalez said it merits looking at.
Community Engagement was shown next.
• 1 Officer - Assigned to the Community Engagement Unit (CommUNITY Initiative)
Mayor Ross asked about the logo and who had created it. Chief Nero said that it had been created by Amanda
Chron, a Public Safety Information Specialist with the department.
Councilmember Gipson said it would print well
Chief Nero spoke on the need for Case Management software in the Code Enforcement Department and the need
for an administrative position in Animal Services.
Nero spoke on the Texas Police Chiefs Association Best Practice Recognition Program. He explained that this is
a 2 year process and should be complete in about 6 months. He provided a slide of the accreditation program
and said he will be looking at international accreditation as well.
G FORG f'iov,
Texas Police Chief's Association
Best Practice Recognition Program
Compliance with +165 Best
Business Practices
Addressing 12 critical areas
UOF
EVO/Pursuits
Search, Seizure, Arrest
Prisoner Control
Domestic violence
Selection/Hiring
Off Duty Conduct
Complaims/IA Management
Mental Health
Property & Evidence
Sexual Harrassment
SWAT, HR Warrant Service
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ement
Nero spoke about the new Crime in Georgetown Report. He noted that Georgetown is the second safest
community in Texas and this report will be done in the next month, when copies will be given to the Council.
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Crime in Georgetown Report
Councilmember Jonrowe asked if there are guidelines for handling sexual assaults. Nero said that this is covered
in many different trainings and will bring the information and sources back to Council.
Councilmember Brainard asked if the cost of a School Resource Officer is split between the City and GISD. Nero
confirmed that GISD does pay half of the officer's salary. Brainard thanked Nero for the excellent crime rate
improvements.
Mayor Ross asked about the Ride to Recovery program, which is a veterans group doing a lot of outreach. Nero
explained that rides are benchmarked for injured veterans and Georgetown is a stop on the journey. The group
will stop by the Public Safety Center where Round Rock Donuts will be provided. Chief Nero said it is a good
program.
Gipson thanked Nero for the big difference in community involvement.
C. Forwarded from General Government and Finance (GGAF):
Discussion of the available balance in the Council Discretionary Fund and potential one-time uses of funds --
Leigh Wallace, Finance Director
Leigh Wallace explained Council Special Revenue Fund Potential for a FY2017 Budget Amendments.
She began the presentation with the Purpose and History of the Fund
Gi„c<ti nn•.n�
Purpose and History
• Established in 2015 to capture General Fund
available ending balance and put it toward
appropriate one-time uses
• Used in 2016 to
• Established the Economic Uncertainty Reserve in the
General Fund - $500,000
• Personnel impacts to reorganization - $250,000
• Grace Heritage Center Phase I Repairs - $150,000
She provided a slide depicting the Available Fund Balance and a slide depicting the General Fund Year -End
Balance.
rrmnw., WdM
Available Fund Balance
Council SRF Beginning Balance
S185.045
Unused Fund Balance from previous year
Transfer In, GF Estimated Year End
750,000
Approved in FY 2017 Budget
Transfer In, GF Lone Star Rail
48,000
Proposed Budget Amendment
Transfer In, GF Final Year End
936.779
Proposed Budget Amendment
Total Available
$1,919,824
Grorc[iuw.�
General Fund Year -End
• Year-end excess fund balance was projected
for $750,000
• Additional $937,000 above projected:
— Revenue $300K increase for sales tax and 1101 due
to growth
— Expenditures $600K under projected for various
savings throughout departments including
vacancies and supplies
—Truth in budgeting practices
Wallace explained the encumbrance practices of the past and how she and the City Manager have changed the
policy to a more accurate way of reporting and managing funds. Wallace said they are educating staff in the new
practices and will be able to better manage each department for what they truly need.
Wallace spoke on Funding Options
• Current year obligations
• List of unfunded long-term liabilities
Fiscal and budgetary policies
• Other capital equipment and one-time programs
Wallace provided the recommendations from the General Government and Finance Advisory Board (GGAF) and
Other Options.
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GGAF Recommendations
2017 Current Obligations
One-time cost
Property plat obligation
_
$
25,000
Intervention on transmission line
$
80,000
Study for aquatics
$
20,000
Sign setlement
$
95.000
Marketing downtown buildings
S
30,000
Subtotal
$
250,000
Unfunded Liabilities
One-time cost
Economic Uncertainty Reserve
$
850.000
Benefit Payout Reserve (Comp Ab)
$
222,000
Subtotal
$
872,000
"2017ag"Mdffl
Other Options
Available Balance for consideration: $797,824
Other Capital Equipment or Recommended
Programs Amount Total Obligation
EMS Start Up Costs 5 500.000 $ 909,490
Cash fund radios (FY 18) S 500.000S 1.000.000
ERP project (FY 18) S 500.000 S 2,500.000
TRV replacement (FY 18) S 120,000 S 120.000
Street maintenance S 500,000
Cash fund police vehicles (FY 18) $ 500,000S 500.000
Wallace explained that the Other Options list was created after asking staff to provide a prioritized list. She
emphasized that the decisions for these funds are Council's decisions.
Brainard asked if the EMS costs were not funded through this account, how they would be funded. Wallace said
they would be funded by EMS revenue. She explained that this suggestion was because of the high expense of
the start-up of the program. If this is not a chosen option, it would still be paid down with the revenue and just
take longer.
Gonzalez said he would like to see a fixed payback period for the EMS costs, showing that the program came
back to pay for itself on its own. He would like this to continue as originally set up. Gonzalez said the City owes
the citizens the opportunity to see that the numbers, even though way off from what was originally thought, did
come back to pay for the program. Wallace said there is a five year projection of funds.
Wallace described each recommendation on the lists and the potential benefit. She asked Council for their
feedback. She explained that she would then implement Council's direction and bring it back to them again in
May.
Brainard said he wanted to commend David Morgan and Leigh Wallace and staff for changing the culture of
spending in the City. He said the effects will accumulate and pay dividends to the City and its citizens. He said
he also wanted to congratulate GGAF for not spending all of the money and leaving some options. Brainard
spoke on unused sick leave as a good option, taking care of 6 to 7 million of liability. Wallace said that reserve is
for general and joint service funds and is notable to cover a retirement payoff. Wallace said the fiscal policy
prior to her employment with the City was 15% of the liability. She explained that this figure would bring the City
to full compliance with the policy. She explained that she will bring all of the exact figures back to Council.
Brainard said that on the Other Options list, EMS has a funding source, while some items do not. He mentioned
radios, software and police cars. Brainard said he would like to focus on those projects. Councilmember
Gonzalez said he would concur. Gonzalez said he wants to leave money in the fund to meet unexpected
expenses in this fiscal year. He would like to fund all worthy one-time items and keep a reserve on the side.
Morgan said future replacements of radios would be a long term goal to cash fund, once the new policy is
followed. He spoke on the ERP software program and said it will last a very long time. He explained that it is a
large expense but will be used over a long period of time. He explained that it is big outlier project that is very
needed. Wallace added that it is more difficult to debt fund software and cash is a better practice.
Morgan answered Gonzalez question regarding street maintenance. He said that GTAB is reviewing the needs
and it will be bringing those recommendations to the Council. Morgan said one can never put enough money in
street maintenance. The total obligation is never enough. Gonzalez agreed that it is not anything specific.
Mayor Ross asked the Council what they would like to share and if they generally agree with GGAF
recommendations or want to look at other options. Brainard said he likes Gonzalez's suggestion to set aside
$500,000 and then identify items they like. Gonzalez suggested splitting funds between the ERP Program and
Street Maintenance. Councilmember Fought suggested applying $250,000 to each of the two projects.
Morgan clarified that the Council has directed saving $500,000 in the fund and splitting monies for the ERP
Program and Street Maintenance with $250,000 going to each.
E. Animal Shelter Needs Assessment Study -- April Haughey, Animal Shelter Manager and Mike Barnard, President
of Shelter Planners of America
April Haughey, the City's Animal Shelter Manager, spoke on the Animal Shelter Needs Assessment Study
conducted by the Shelter Planners of America. She explained that the assessment is a planning tool for
managing growth and other aspects. She noted that when a City is in rapid growth so is its animal population.
Haughey introduced Mike Barnard, the President of the Shelter Planners of America who provided an in depth
presentation showing their findings for the Georgetown Shelter. Barnard congratulated the shelter and its staff.
He said that everyone was kind and Georgetown is the nicest city on earth.
Barnard spoke on the Shelter Planners of America. He explained that they are the most experienced animal
shelter design firm in the nation, with over 30 years of experience nationwide. Barnard said that Shelter Planners
of American have designed more than 700 shelters and 350 animal control centers across America.
Barnard showed the Shelter Design Evolution
• 1940- 1960: Primitive "Dog Pound Designs" Dark, damp, noisy, located
near dumps, savage treatment plant or cheap as possible
1960-1975: Larger shelters better built, but kennels arc still dark, noisy,
damp
• 1975-1985: Bill \lcadc begins designing "improved" shelters with
brighter, easy to clean kennels, heated floors, proper sloped floors, but still
simple design
1 M-1993: Bill Slcadc begins to move shelter design to reflect more
concent about healthy kennels, proper air exchange, disinfeetable materiak,
noise control. better drainage systems. However, most shelters were still
economical, plain public facilities
_ 1993-2 01-1: SPA initiates the movement towards a "New Generation" of
�. -- shelter designs. we originated the first:
••AdopbmDisplay Rooms- •"Cat Condos"
"Cal CoolaatoiN Ramos- - lumbo the t mats".
- ••Posirn<\'eiltiblob Cat Cages" • "Qv kCIm kennels"
"Cat FresbAe Porebes-"Cownyardxanets'
"Co abbk KG U'-IudnidtW Dlamage Da*r
We remain the onk shelf : dcsian fon +b:: ha: fes: hatA vm: ina lmw.vW ae of dailc
i, slxher !unctions.
Shelter Design Goals were provided and described.
Shelter Design Goals
3. Prevent disease by having medical isolation and
quarantine areas, enhanced HVAC systems, proper
drainage, high quality cleaning equipment and
quality laundry and grooming facilities.
Shelter Design Goals
4. Create a warm and welcoming facility for the public
to visit with good sound proofing, natural light,
color, odor control, private get -acquainted rooms,
landscaping.
Shelter Design Goals
5. Allow more opportunities for socialization between
people and animals through animal get acquainted
rooms, outdoor walks, cat condos, and community
cat rooms.
ik
Shelter Design Goals
6. Focus on education and prevention through an
environment filled with useful information, an
education and training center for humane education,
and spayineuter program.
� ,
r
47.
Shelter Design Goals
6. Focus on education and prevention through an
environment filled with useful information, an
education and training center for humane education,
and spayineuter program.
Shelter Design Goals
7. Create a pleasant and effective work space for staff
with sufficient office space and storage, conference
rooms, file storage, adoption interview rooms,
employee break room, proper flow, easy to clean,
etc.
Needs Assessment Study
1.
Purpose and Scope of Study
2.
Review of Existing Facilities
3.
People and Animal Levels`
L:
4.
Building Space Program
5.
Site Considerations
6.
Recommended Features
7.
Staffing
--"
&
Operating Cost
9.
Estimated Construction Cost
10.
Operation
__
Existing Conditions
Existing building is well kept but
somewhat institutional.
Existing Conditions
The dog kennels do have a
somewhat industrial
appearance and do not have
proper HVAC system based on
best practice.
Existing exterior dog runs
have chain-link fencing
between runs allowing
dogs to touch nose to nose
and potentially spreading
disease.
Existing Conditions
Some of the dog kennels are
very narrow and it makes
them hard to clean.
Existing Conditions
Portions of the exterior dog runs
are not handicap accessible.
The cats are arranged where you Strays are at the back of the
have to go through one to get to facility and are housed in single
another and it would be betterto compartment housing.
have them all open on to the public
corridor.
Existing Conditions
-t 5'
'i
Additional storage space
is needed. Existing animal supportareas
are good but are open to the
public and should be
separated.
Existing Conditions
Additional storage space
is needed. Existing animal supportareas
are good but are open to the
public and should be
separated.
Existing Conditions
Existing kennel has new
floor and wall finish.
Existing Conditions
Existing kennel has new
floor and wall finish.
Nice outdoor dog exercise yards.
Nice outdoor dog exercise yards.
3. PEOPLE AND ANIMAL LEVELS
• People population 58,085 for 2015.
• Animals received in 2015 was 1,815.
879 dogs, 936 cats.
• National norm, 3-4% of the human
population - Georgetown is 3.12%.
• Next 20 years, population of Georgetown
population to increase by 92.8% to
112,000.
ProjectedAnimal Capacity
Projected animal housing needs for 2025
and 2035:
2M 2M
1,229 Dogs 1,712 Dogs
1.309 Cats 1.823 Cats
2,539 Total 3,535 Total
"Will Holding More Animals for Longer
Periods of Time Increase the Number of
Animals Adopted?"
EXHIBIT B
CITY OF GEORGETONN Tx • YEAR OY YEAR PROJECTED ANIUAL MAKE AW AVERAGE LEIIGTlf OF STAY FOR THE
E%STMG SPECTER RASED ON PRO.ECEEO "AM POPL AM14
DATE 10117.2018 TV.I_ TO TART
C. -U)7— IPUN
NUG NEVI OR JDAIICEP
APFO%IRATE i!I.IE tIE:'i OR
�.Cr�N51)mxPma,0.ro kb t*1]t th' 6M
Y:a
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V1f
'Dr.
:0.`D
ion
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=1
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71.:61
1125• 65.50) T111oi
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item -Ibis
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.1:
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t_'o T461 fli
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956
9!1
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MI
t.•bo i!;6 19:1
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Il< IU 96
Existino Phase 1 Phase 2
Summa
Interior
Exterior
Interior
Exterior
Interior
Exterior
A. Administrative
2.101
4.261
B. Medical Clinic
300
671
C. Animal Housing (Interior)
2.547
4.542
1.362
D. Animal Housing (Exterior)
873
2.186
W567
E. Animal Support Area Interior
520
2.662
F. Animal Support Area (Exterior)
Soo
TOTAL SF
COMBINED SF
5.468
6.341
873
12.137
2.686
1.362
14.822 1.929
Barnard spoke on the Site Considerations and staffing.
7. STAFFING
Tine present arlhnal 'shelter staff carats of ifa 1011mwng start 006,110119'
20 tsstaa KcrmaUen
PJ51vp
_ o._ :
MtaOWCiC0
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irr;.i
nm Tim:
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j
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G
-
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=1
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Anneal Gee
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su Vscr
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9
wino Te[n
Total
i
In adatOn. IN stater has a t/OtOn,,nan mac pfealos spayneAtOrs at 51$ Iter antnul
This yafhrq la.vl is good IOM compOW to InMt Stators XtOSS the cWIYry AJtdtrtg
apprwinviluty no same numt al Of onimo s, and having similar adephan rostils
As Ne Ooodt n of Georgetown 19 e)V oIed to nearly d0 tie Vier the fail 20 years.
G00rgetown sMLJd 0Un on dcreas_ng the staff at Vta S'tdler to mainted a slntilar fate
of Start to annlal Intake
Barnard provided a summary of the findings.
Councilmember Eby, who serves on the Animal Shelter Advisory Board, said this is a great needs assessment and
she is very appreciative. She said the statistics at the Georgetown Shelter are amazing and they are doing incredibly
well. She noted the onsite veterinarian and the many volunteers. Eby said she hopes her colleagues will keep the
needs in mind and be able to act soon.
Mayor Ross asked if the current shelter location could be used with a new facility starting from the ground up.
Barnard said he would recommend a new location on a main road. Ross asked Council to plan for the new facility in
2018. Barnard said if the City would relocate to a new facility it takes significant time. Ross said it will take a lot of
time even if we keep it in the same location. Barnard said keeping it where it is not advisable. Morgan said it is a
constrained site, but looking at a new space needs analysis. Morgan spoke on the other City operations in the area.
Morgan said a next step will be to study the possibilities over the next year and look at evaluating expansion
opportunities in this multi- department operations. He said the needs of the shelter and Parks Administration would
be looked at. Ross confirmed that this should happen over the next year. Morgan said staff will include the scope of
the study in next year's budget.
Barnard explained a three step process — study, conceptual design with preliminary information, and full blown
architectural work.
Mayor Ross recessed the meeting to Executive Session under Section 551.071, Section 551.074 and Section
551.087 at 5.02 PM.
Executive Session
in compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the
items listed below will be discussed in closed session and are subject to action in the regular session.
Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the
City Council, including agenda items
- Exxon Speedy Stop Monument Sign
- Hoskins/Brown Update and Possible Action
Sec. 551.074: Personnel Matters
- City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal
- City Manager Performance Evaluation
Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Discuss negotiations and incentive on Tamiro Plaza II
Adjournment
Mayor Ross adjourned the meeting to begin the Regular City Council meeting at 6:00 PM.
Approved by the Georgetown City Council on "A l a 5
Date
c ( L -(
Dale Ross, Mayor