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HomeMy WebLinkAboutMIN 04.11.2017 CC-WMinutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, April 11, 2017 The Georgetown City Council will meet on Tuesday, April 11, 2017 at 3:00 PM at the Council Chambers, at 101 E. r St., Georgetown, Texas The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81s Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting to order at 3:04 PM. All Councilmembers were in attendance. Mayor Ross said that it was necessary to move the items on the agenda, slightly, due to time constraints. He announced that Item D would be heard first, followed by Item A, Item B, Item C and item E. Policy Development/Review Workshop — Call to order at 3:00 PM D. Discussion and presentation of a report of the findings and recommendations from the Council Compensation Committee regarding City Council compensation -- Jerry Hammerlun, Council Compensation Committee Chair Jerry Hammerlun, the Chair of the appointed Council Compensation Committee provided a report of the Committee's findings and recommendations. Hammedun, introduced Rick Williamson and Bob Glandt, two of the members on the Council Compensation Committee who were also present. Hammerlun thanked City Secretary, Shelley Nowling, for her hard work and excellent assistance with the Committee. Hammerlun explained that the Committee was a diverse group, with all 7 City Council Districts represented. Hammerlun explained that the first meeting provided great conversation and the Committee was blessed to have members with City Council experience. He said that Bob Glandt is a former Council Member from Nebraska and both Hammerlun and Uorente Navarrete have served on the City of Georgetown City Council. Hammedun explained that the Committee had identified information which they requested the City Secretary to provide. He said they had received all of the requested information through 8 or 9 emails. He noted that the materials that the Committee had requested have been included in the agenda packet. Hammerlun spoke on discussions regarding the impact of a utility system, airport and extensive planning processes. Hammerlun emphasized that the Committee appreciates all the City Council does and the significance and importance of what they do. Hammerlun said that by the second meeting, the Committee had accumulated a lot of information, and had received all of the requested information. Hammerlun spoke on a proposal made by Committee Member Richard Glasco regarding the possible opportunity for Councilmembers to be supported by students from Southwestern University. Hammerlun noted that he realizes intern programs with college students are not always easy to manage, but there is an opportunity for this and the opportunity to form a relationship with the University. Hammerlun explained that at the end of the second meeting on February isr, there was an almost unanimous consensus that the City of Georgetown City Council is doing an incredible job. Hammerlun explained that at the end of this meeting he asked each member to examine the information they had been provided and the discussions that had taken place and to send their recommendations for compensation to the City Secretary. Hammerlun had asked the City Secretary to then compile the recommendations in a usable format and provide the combined information to the Committee at the fallowing meeting. This was provided to the Committee at the next and last meeting. Discussion took place and the recommendations were made unanimously (5-0) to increase the Councilmember stipend to $1400 per month and the Mayor stipend to $1800 per month. Hammerlun noted that the Committee believed Georgetown was moving in positive directions and its leaders should get credit for that. He went on to explain that the Committee agreed that they want to attract diverse individuals to serve on the Council and this would make certain that the opportunity to connect and serve was available to all. Mayor Ross thanked Hammerlun and the other Council Compensation Committee members for their service. Councilmember Fought thanked Hammedun for the report. He said, for him, it feels awkward because it is hard to come up with a fair and equitable number for all. He explained that each Councilmembers expenses are different. He said some are giving up salary or child care expense, while for him, the current level of compensation covers his expenses. Fought said he realizes an hourly rate is hard to manage and there does not seem to be a way to narrow the gap to be consistent and equitable. He said he will vote in favor of raising the compensation but believes, for a Councilmember, the increase should be to $1100 instead of $1400. He said he agrees with the recommendation for the Mayor compensation, as Mayor is a 2417 job. Mayor Ross asked Hammerlun to speak about the Committee and what the decision points were. Hammerlun said there was a great understanding of the significance of important decisions, including utility decisions and water system decisions. Hammerlun noted the City Council is responsible for these operations. He noted that, geographically, the water system in Georgetown is one of the largest in the state. Hammerlun spoke on public safety and the importance of decisions regarding police and fire issues and the new Emergency Management System that the City has adopted. Hammerlun explained that the oversight of these decisions is huge. Hammerlun said the theme throughout the City is very positive regarding the decisions the Council is making. Hammerlun mentioned Garay Park, a 525 acre City asset with significant decisions to be made. He added that the Committee wants knowledgeable, hard-working people making these decisions. Hammerlun spoke on the tremendous time commitment of being a Councilmember and Mayor. Ross asked what city seemed the most similar in their studies. Hammerlun said that San Marcos was the most similar, but Georgetown is better and the Councilmembers and Mayor deserve better. Jonrowe thanked the Committee and spoke on the ups and downs of Council compensation over the last 6 years. She said that she is strongly against going back to an expense reimbursement program. Jonrowe said the diversity of Councilmembers needs to continue and she would support the $1100 and perhaps more. She noted that child care expenses are $700 forjust two days a week. Hammerlun said the Committee did discuss that. Hammerlun said there were members of the Committee who recommended compensation to stay the same, but the majority was in favor of the recommended increases. Mayor Ross noted that the Committee consisted of one representative from each district. A. Presentation and discussion of the Final Transit Project Plan, including Fares, Ridership Policies, and Preliminary Branding -- Nathaniel Waggoner, Transportation Analyst and Keith Hutchinson, Public Communication Manager Nat Waggoner, the City's Transportation Analyst, provided a presentation on the Final Transit Project Plan. He began with an agenda of the presentation. • Routes and Stops • Hours of Operation • Fares and Ridership Policies • Performance Measures • Preliminary Branding • Next Steps Waggoner provided a map of the Routes and Stops. He said the map on the right would be the recommended map for Council to adopt. Gran riiwn i XAN Routes and Stops System Map V 1.0 System Map V 2.0 Waggoner said that changes have been made to provide greater service to multi -family and retail in the City. He said it was necessary to take advantage of densities. He explained that the changes reflect work done by City staff taking public input. Waggoner explained that a lot of technical analysis had been done also. He described public right of way and the needs identified in the project. He explained that crews have gone out looking at utility conflicts, budget issues, etc. Waggoner described the routes and their services and said that Capital Metro and CARTS ran actual buses on the routes, to examine them through all rush hours, in order to set reasonable expectations with riders. He described how the routes are set up and named different colors to accommodate all riders. Waggoner explained that riders will be able to transfer to various routes and not have to ride a route all the way through. Mayor Ross asked if people would have to walk to their next bus. Waggoner said everyone will be able to catch the next line right across the street to change buses. Waggoner noted that a change was made to accommodate the difficulty in turning left on Wolf Ranch Parkway, which now introduced service into the Convention Center. Waggoner said that service to the Rec Center has been included and the drop-off will be right in front of the building. Waggoner said after all of the public input and all of the study and analysis by staff and Capital Metro, he is confident in the recommendations to the Council. Waggoner provided the Fixed Route and Paratransit Hours of Operation • Weekday: 7:00 am to 7:00 pm • Saturdays: 8:30 am to 6:30 PM Waggoner spoke on the Fare and Ridership Policies. He explained that paratransit service, which is curb to curb service, for those who qualify, will continue throughout the City. There would be a $2 charge each way for that service. j . u ! � S J hgsMltM•[ pY1W[ WM System Map V 1.0 System Map V 2.0 Waggoner said that changes have been made to provide greater service to multi -family and retail in the City. He said it was necessary to take advantage of densities. He explained that the changes reflect work done by City staff taking public input. Waggoner explained that a lot of technical analysis had been done also. He described public right of way and the needs identified in the project. He explained that crews have gone out looking at utility conflicts, budget issues, etc. Waggoner described the routes and their services and said that Capital Metro and CARTS ran actual buses on the routes, to examine them through all rush hours, in order to set reasonable expectations with riders. He described how the routes are set up and named different colors to accommodate all riders. Waggoner explained that riders will be able to transfer to various routes and not have to ride a route all the way through. Mayor Ross asked if people would have to walk to their next bus. Waggoner said everyone will be able to catch the next line right across the street to change buses. Waggoner noted that a change was made to accommodate the difficulty in turning left on Wolf Ranch Parkway, which now introduced service into the Convention Center. Waggoner said that service to the Rec Center has been included and the drop-off will be right in front of the building. Waggoner said after all of the public input and all of the study and analysis by staff and Capital Metro, he is confident in the recommendations to the Council. Waggoner provided the Fixed Route and Paratransit Hours of Operation • Weekday: 7:00 am to 7:00 pm • Saturdays: 8:30 am to 6:30 PM Waggoner spoke on the Fare and Ridership Policies. He explained that paratransit service, which is curb to curb service, for those who qualify, will continue throughout the City. There would be a $2 charge each way for that service. Gert(:cVrT tr:�� Fare and Ridership Policies Fare Rate Day Pass (unlimited) 52.00 "Day ftsset ,aUdJor wrsrretedyMrs on the dore-01 purchase Paratransit leach wav) S2.Q0 A shored-r/de pomtcrost Bernie fee 6uchf edpeoplr rrrth dnahrities that minas req:Fra bru sermr. Fli9&Vtyondsueenhp, drough poper mo4cabbn w4be preMded by Copto! Metra Monthly ItmGsoited) 530.02 Reduced Fare Day Pass �niozs. 65 and et•er with a 8ledicase D S1.00 DvwM ty (qualified through Capital Metro) I SIM Veterans and Acute Military SIAO Studeraswith iD, 12&- Up I 51.00 Auompanied duldsen 0.12 with Full Fa. -e Rider FREE Waggoner provided a slide showing Performance Measures and spoke regarding these. -- Groecf.isiv..•.� i FC.1� Performance Measures • Performance measures used to assess the four fixed routes • Routes will be reviewed individually and as a system every six months per FTA Councilmember Hesser asked about passengers per revenue hour. Waggoner said that if a person pays a fare to ride they are counted as one rider. Hesser inquired how it is counted if that person rides until the end of the line. Waggoner said the performance measure would be counting how many persons entered the bus in one hour. r Passengers per Revenue Hour �6 8 10 - J Farebox Recovery I 6% 8% 10% Cost per Passenger I $12 $9 i $7 Cost per Revenue Hour S75 S77 S79 On Time Performance 95%. i 95%` 95% Councilmember Hesser asked about passengers per revenue hour. Waggoner said that if a person pays a fare to ride they are counted as one rider. Hesser inquired how it is counted if that person rides until the end of the line. Waggoner said the performance measure would be counting how many persons entered the bus in one hour. City Manager, David Morgan, said the counting will include when a person comes onto the bus and how many people are on the route per hour. Hesser asked Waggoner to confirm that if a person paid $2, they could conceivably ride all day. Hesser asked why the counting is done this way instead of counting money. Waggoner said the number of riders will be counted. Morgan explained that the number of fares purchased per day will also be tracked and it is a good metric to use. He said the City will also be tracking people buying monthly passes and that impact on ridership as well. Waggoner said riders will have a fare card that will record how many trips were used that month. Councilmember Fought said measures of performance were agreed upon long ago and are still the same. Waggoner said these have not been changed and staff had been instructed to count those getting on and getting Off. Councilmember Gonzalez said 1!7 of the population will have to pay for something they will never be able to use because his district has not been considered. Gonzalez asked about the 6 person performance standard. Waggoner explained this would be the minimal threshold, which the City would hope to exceed. Gonzalez asked what the loss per day would be. Mayor Ross said this would be reflected in the budget for next year and reminded Council of a $600,000 three-year grant that the City would receive. Ross noted that it will take time to get profitable. Waggoner said they would continually be gaging expectation and modify routes as needed. He noted that Capital Metro modifies routes 3 times per year. Waggoner reminded the Council that staff will report if 50% of the performance measures are not working or if one performance measure is not working 50% of the time. He said that staff will continually report to Council regarding adjustments. Councilmember Fought said 6 passengers per hour should be a standard on each route. Fought said it is time to break in and learn how to measure the performance. He advised to follow the benchmarks to hold the project to working. Brainard asked who owns the buses. Waggoner said Capital Metro owns the buses, which are operated by CARTS. He added that CARTS is the employer and maintains the buses. Waggoner said that CARTS will be hiring Georgetown based people for the bus operation. Brainard confirmed with Waggoner that the equipment and labor are both operated by CARTS. City Manager, David Morgan, explained that the City is a funding source. Waggoner said that even though Capital Metro has assisted greatly with this project, they see it as a City of Georgetown service and the City owns the service. Councilmember Brainard asked if there is a minimum service that the City must provide to accommodate Capital Metro. Waggoner explained the evaluation in 2014/15 of the funds received by Capital Metro from the federal government and this is considered a service expansion policy of Capital Metro. He explained that the City needed to complete the study in order to receive FTA funds. Brainard asked where the City is at according to minimum requirements. Morgan said this is hard to say, because minimums are not truly defined. Waggoner said Round Rock spends $1.5 million per year with a much larger system. Waggoner said this is a much smaller system, but the City of Georgetown and the City of Round Rock will work together regarding connections in the future. Waggoner said CARTS is still operating service to Austin from Ninth and Main Streets. He noted that this is not an express service, but is still available. Brainard asked if Uber and other services were still in the mix. Waggoner said yes and that industry is responding to the interest. Morgan said it would be beneficial to possibly provide a pilot program for Uber, Lyft, etc. Brainard noted that this could accommodate employees who work weird hours. Mayor Ross asked if there were contractual minimums. Waggoner said the current contractual agreement will end at the end of 2017. He explained that, for now, he needs to focus on this service getting off the ground and then the next focus will be to implement another contractual agreement. Gipson asked about special events and bus service. Waggoner said the way the routes are set up now, one could park at the Convention Center and also in parking lots along the Blue Route, both convenient for attending City events. Waggoner displayed the Preliminary Branding of the Transit System Tmm t Salver Wan Preliminary Branding Waggoner said it is important to develop a logo that promotes the City as a community. He said he is hoping to be able to move forward and continue with signs poles, benches, etc. Councilmember Brainard asked if the logo would be trademarked. Waggoner said he was not sure, but that staff has been working with the Capital Metro branding staff and Keith Hutchinson and City staff. He said that Capital Metro has allowed the City to drive the process. Councilmember Gipson cautioned that green on white is hard to see and this is something to think about. Mayor Ross told Waggoner to go forward unless there is other direction from Council. Waggoner displayed the Next Steps of the Project. • Consider Plan adoption during legislative agenda • Begin stop installation • Public outreach • Interlocal agreement with Capital Metro for FY18 service Waggoner said he will need Council's approval in order to deliver the August Service. He explained that the crews are ready. Waggoner said he would like to go on a road show and communicate the service to all citizens. He reiterated the need to develop a Go Geo contract with Capital Metro. Councilmember Jonrowe said she liked potential future connections with the Round Rock system. She said she also likes the changes coming about from listening to constituents. Jonrowe asked if WIFI will be available on the buses. Waggoner said it will not be available. Jonrowe asked when the City mailed notifications for stops to property owners affected. Waggoner said the notifications were sent in February and early March and that Travis Baird had led the effort. Waggoner said he will follow up with exact mailing dates. Waggoner introduced Michelle and Sam with Capital Metro. B. Budget Workshop: Presentation of Public Safety -Police Update for FY2017 and FY2018 -- Wayne Nero, Police Chief Police Chief, Wayne Nero, provided a Police Department update and described the department needs and intentions for the Fiscal Year 2018 budget. Chief Nero spoke on Personnel Needs • 2 — Patrol (Pursuant to MAPP) • 2 — Traffic/Commercial Motor Vehicle Enforcement • 1 — Sergeant/School Resource Officer • 1 - Community Engagement Nero provided slides depicting Population Growth, UCR Part 1 Crime Data and Sworn Personnel and spoke briefly on each topic. MONSIA FY201R Arcual Budget w Population Growth UCR PART 1 CfUW c. :.: (Flat) 841 561 °5_'•85 5 262 SWORN PERSONNEL Mayor Ross asked about the timeframe and if the 4% increase is the same time frame as the 30% increase in population. Nero said there is not a correlation but it is significant, because if the stats were taken back to include 2010, it would be a 39% increase. Nero spoke on the reactive side of response and patrol and provided a slides on 911 Calls. He explained that this might not be all police calls, as some may be medical, but someone must always be responsive to the phone. Chief Nero displayed charts depicting Calls for Service, Reports Taken, Motor Vehicle Crashes (All) and Motor Vehicle Crashes (Reports). 911 Calls 74§0 SL:3 3_85 132 466 Increase 2011 2012 2013 2014 2f?5 26701 :.. _:r. 477� 54% Inif AtLMotuV&XkCfXls -32S7 ]1�1 .... 36% Increase G rorc(rov, n� Motor Vehicle Crashes (Reports) Nero spoke next on Self -Initiated Activity, Traffic Stops, Self -Initiated Suspicious Circumstances, Neighborhood Patrols and Park Patrols. He explained how this is the qualitative side of the job. GrOrGFTONT� Self Initiated Activity Tfaf45Lop: 309 Decrea-e- In lust Z-i. . e778 1,5972 n ; .-. �41E0 Fno�sam� ea Self -Initiated Suspicious Sel•nitoWd SePicickz Cira l.r IS�� 8� Neighborhood Patrols rY 28Am"8ujmmmmm;A_ Park Patrols Nero showed a chart depicting the Five -Year Patrol Staffing Study. He explained that when hiring an officer you are a year behind the power curve before they are a full functioning officer. GFORC.1 rm.. Five -Year Patrol Staffing Study Updated March 2017 Option I %lodeline Results: Based on the results of the \L1PP for Option 1, 40 patrol officers need to be assigned to the CPD Patrol Division by the end of fiscal rear 2021- 22. This is 8 additional patrol officers above the current aulhorited patrol staffing of 32. Implementation Timeframe. FY 2017-18 - Add 2 patrol officers FY 21118 -19 -Add 2 patrol officers F1' 21119.20 -Add 1 patrol officer FY 2020-21 - Add I patrol officer F 1'2021-22 -Add 2 patrol officers Nero spoke on the Traffic/Commercial Motor Vehicle Enforcement needs. • 2 Officers who would be trained in CMVE and split time Nero explained the needs for a School Resource Sergeant. He said that it is a goal to have an officer at every middle school and explained the need for a supervisor for the 5 School Resource Officers. • Assigned to Wagner Middle School Needed to address span of control - 5 officers currently assigned as SROs • Add another in FY2018119 o Assigned to Wagner o Sergeant reassigned (like to HS) Councilmember Gonzalez asked about the SRO sergeants and asked if the City has the data that supports 2 SRO's at the high school. Chief Nero said he does not have the numbers with him but will put the numbers together and provide them for the Council. Gonzalez said he has noted 23 supervisors on the current force, leaving 55 or 56 officers that are non -supervisors, which leaves one supervisor for every 3.5 persons. Gonzalez asked if it would make sense to move a sergeant that is already there into the SRO position. He suggested moving a shift sergeant to eliminate the top heavy supervisor list. Nero said he has worked hard to correct this. He explained that he currently has one sergeant in deployment and could not recommend the movement of any sergeants at this time, as they are all very busy, and being used as efficiently as possible. City Manager, David Morgan, said this is just a preview of the budget and he will be happy to go over the org chart in detail with the Council. Gonzalez said it merits looking at. Community Engagement was shown next. • 1 Officer - Assigned to the Community Engagement Unit (CommUNITY Initiative) Mayor Ross asked about the logo and who had created it. Chief Nero said that it had been created by Amanda Chron, a Public Safety Information Specialist with the department. Councilmember Gipson said it would print well Chief Nero spoke on the need for Case Management software in the Code Enforcement Department and the need for an administrative position in Animal Services. Nero spoke on the Texas Police Chiefs Association Best Practice Recognition Program. He explained that this is a 2 year process and should be complete in about 6 months. He provided a slide of the accreditation program and said he will be looking at international accreditation as well. G FORG f'iov, Texas Police Chief's Association Best Practice Recognition Program Compliance with +165 Best Business Practices Addressing 12 critical areas UOF EVO/Pursuits Search, Seizure, Arrest Prisoner Control Domestic violence Selection/Hiring Off Duty Conduct Complaims/IA Management Mental Health Property & Evidence Sexual Harrassment SWAT, HR Warrant Service C / GOGN/2\ �OJGECHIEFS4S QSO O �J p J �a \'fL _�rc ement Nero spoke about the new Crime in Georgetown Report. He noted that Georgetown is the second safest community in Texas and this report will be done in the next month, when copies will be given to the Council. r (�f)KG F'rowNK� TFaA+ Crime in Georgetown Report Councilmember Jonrowe asked if there are guidelines for handling sexual assaults. Nero said that this is covered in many different trainings and will bring the information and sources back to Council. Councilmember Brainard asked if the cost of a School Resource Officer is split between the City and GISD. Nero confirmed that GISD does pay half of the officer's salary. Brainard thanked Nero for the excellent crime rate improvements. Mayor Ross asked about the Ride to Recovery program, which is a veterans group doing a lot of outreach. Nero explained that rides are benchmarked for injured veterans and Georgetown is a stop on the journey. The group will stop by the Public Safety Center where Round Rock Donuts will be provided. Chief Nero said it is a good program. Gipson thanked Nero for the big difference in community involvement. C. Forwarded from General Government and Finance (GGAF): Discussion of the available balance in the Council Discretionary Fund and potential one-time uses of funds -- Leigh Wallace, Finance Director Leigh Wallace explained Council Special Revenue Fund Potential for a FY2017 Budget Amendments. She began the presentation with the Purpose and History of the Fund Gi„c<ti nn•.n� Purpose and History • Established in 2015 to capture General Fund available ending balance and put it toward appropriate one-time uses • Used in 2016 to • Established the Economic Uncertainty Reserve in the General Fund - $500,000 • Personnel impacts to reorganization - $250,000 • Grace Heritage Center Phase I Repairs - $150,000 She provided a slide depicting the Available Fund Balance and a slide depicting the General Fund Year -End Balance. rrmnw., WdM Available Fund Balance Council SRF Beginning Balance S185.045 Unused Fund Balance from previous year Transfer In, GF Estimated Year End 750,000 Approved in FY 2017 Budget Transfer In, GF Lone Star Rail 48,000 Proposed Budget Amendment Transfer In, GF Final Year End 936.779 Proposed Budget Amendment Total Available $1,919,824 Grorc[iuw.� General Fund Year -End • Year-end excess fund balance was projected for $750,000 • Additional $937,000 above projected: — Revenue $300K increase for sales tax and 1101 due to growth — Expenditures $600K under projected for various savings throughout departments including vacancies and supplies —Truth in budgeting practices Wallace explained the encumbrance practices of the past and how she and the City Manager have changed the policy to a more accurate way of reporting and managing funds. Wallace said they are educating staff in the new practices and will be able to better manage each department for what they truly need. Wallace spoke on Funding Options • Current year obligations • List of unfunded long-term liabilities Fiscal and budgetary policies • Other capital equipment and one-time programs Wallace provided the recommendations from the General Government and Finance Advisory Board (GGAF) and Other Options. 1r_Tf: •- <_il llRGll'Ol4'F� GGAF Recommendations 2017 Current Obligations One-time cost Property plat obligation _ $ 25,000 Intervention on transmission line $ 80,000 Study for aquatics $ 20,000 Sign setlement $ 95.000 Marketing downtown buildings S 30,000 Subtotal $ 250,000 Unfunded Liabilities One-time cost Economic Uncertainty Reserve $ 850.000 Benefit Payout Reserve (Comp Ab) $ 222,000 Subtotal $ 872,000 "2017ag"Mdffl Other Options Available Balance for consideration: $797,824 Other Capital Equipment or Recommended Programs Amount Total Obligation EMS Start Up Costs 5 500.000 $ 909,490 Cash fund radios (FY 18) S 500.000S 1.000.000 ERP project (FY 18) S 500.000 S 2,500.000 TRV replacement (FY 18) S 120,000 S 120.000 Street maintenance S 500,000 Cash fund police vehicles (FY 18) $ 500,000S 500.000 Wallace explained that the Other Options list was created after asking staff to provide a prioritized list. She emphasized that the decisions for these funds are Council's decisions. Brainard asked if the EMS costs were not funded through this account, how they would be funded. Wallace said they would be funded by EMS revenue. She explained that this suggestion was because of the high expense of the start-up of the program. If this is not a chosen option, it would still be paid down with the revenue and just take longer. Gonzalez said he would like to see a fixed payback period for the EMS costs, showing that the program came back to pay for itself on its own. He would like this to continue as originally set up. Gonzalez said the City owes the citizens the opportunity to see that the numbers, even though way off from what was originally thought, did come back to pay for the program. Wallace said there is a five year projection of funds. Wallace described each recommendation on the lists and the potential benefit. She asked Council for their feedback. She explained that she would then implement Council's direction and bring it back to them again in May. Brainard said he wanted to commend David Morgan and Leigh Wallace and staff for changing the culture of spending in the City. He said the effects will accumulate and pay dividends to the City and its citizens. He said he also wanted to congratulate GGAF for not spending all of the money and leaving some options. Brainard spoke on unused sick leave as a good option, taking care of 6 to 7 million of liability. Wallace said that reserve is for general and joint service funds and is notable to cover a retirement payoff. Wallace said the fiscal policy prior to her employment with the City was 15% of the liability. She explained that this figure would bring the City to full compliance with the policy. She explained that she will bring all of the exact figures back to Council. Brainard said that on the Other Options list, EMS has a funding source, while some items do not. He mentioned radios, software and police cars. Brainard said he would like to focus on those projects. Councilmember Gonzalez said he would concur. Gonzalez said he wants to leave money in the fund to meet unexpected expenses in this fiscal year. He would like to fund all worthy one-time items and keep a reserve on the side. Morgan said future replacements of radios would be a long term goal to cash fund, once the new policy is followed. He spoke on the ERP software program and said it will last a very long time. He explained that it is a large expense but will be used over a long period of time. He explained that it is big outlier project that is very needed. Wallace added that it is more difficult to debt fund software and cash is a better practice. Morgan answered Gonzalez question regarding street maintenance. He said that GTAB is reviewing the needs and it will be bringing those recommendations to the Council. Morgan said one can never put enough money in street maintenance. The total obligation is never enough. Gonzalez agreed that it is not anything specific. Mayor Ross asked the Council what they would like to share and if they generally agree with GGAF recommendations or want to look at other options. Brainard said he likes Gonzalez's suggestion to set aside $500,000 and then identify items they like. Gonzalez suggested splitting funds between the ERP Program and Street Maintenance. Councilmember Fought suggested applying $250,000 to each of the two projects. Morgan clarified that the Council has directed saving $500,000 in the fund and splitting monies for the ERP Program and Street Maintenance with $250,000 going to each. E. Animal Shelter Needs Assessment Study -- April Haughey, Animal Shelter Manager and Mike Barnard, President of Shelter Planners of America April Haughey, the City's Animal Shelter Manager, spoke on the Animal Shelter Needs Assessment Study conducted by the Shelter Planners of America. She explained that the assessment is a planning tool for managing growth and other aspects. She noted that when a City is in rapid growth so is its animal population. Haughey introduced Mike Barnard, the President of the Shelter Planners of America who provided an in depth presentation showing their findings for the Georgetown Shelter. Barnard congratulated the shelter and its staff. He said that everyone was kind and Georgetown is the nicest city on earth. Barnard spoke on the Shelter Planners of America. He explained that they are the most experienced animal shelter design firm in the nation, with over 30 years of experience nationwide. Barnard said that Shelter Planners of American have designed more than 700 shelters and 350 animal control centers across America. Barnard showed the Shelter Design Evolution • 1940- 1960: Primitive "Dog Pound Designs" Dark, damp, noisy, located near dumps, savage treatment plant or cheap as possible 1960-1975: Larger shelters better built, but kennels arc still dark, noisy, damp • 1975-1985: Bill \lcadc begins designing "improved" shelters with brighter, easy to clean kennels, heated floors, proper sloped floors, but still simple design 1 M-1993: Bill Slcadc begins to move shelter design to reflect more concent about healthy kennels, proper air exchange, disinfeetable materiak, noise control. better drainage systems. However, most shelters were still economical, plain public facilities _ 1993-2 01-1: SPA initiates the movement towards a "New Generation" of �. -- shelter designs. we originated the first: ••AdopbmDisplay Rooms- •"Cat Condos" "Cal CoolaatoiN Ramos- - lumbo the t mats". - ••Posirn<\'eiltiblob Cat Cages" • "Qv kCIm kennels" "Cat FresbAe Porebes-"Cownyardxanets' "Co abbk KG U'-IudnidtW Dlamage Da*r We remain the onk shelf : dcsian fon +b:: ha: fes: hatA vm: ina lmw.vW ae of dailc i, slxher !unctions. Shelter Design Goals were provided and described. Shelter Design Goals 3. Prevent disease by having medical isolation and quarantine areas, enhanced HVAC systems, proper drainage, high quality cleaning equipment and quality laundry and grooming facilities. Shelter Design Goals 4. Create a warm and welcoming facility for the public to visit with good sound proofing, natural light, color, odor control, private get -acquainted rooms, landscaping. Shelter Design Goals 5. Allow more opportunities for socialization between people and animals through animal get acquainted rooms, outdoor walks, cat condos, and community cat rooms. ik Shelter Design Goals 6. Focus on education and prevention through an environment filled with useful information, an education and training center for humane education, and spayineuter program. � , r 47. Shelter Design Goals 6. Focus on education and prevention through an environment filled with useful information, an education and training center for humane education, and spayineuter program. Shelter Design Goals 7. Create a pleasant and effective work space for staff with sufficient office space and storage, conference rooms, file storage, adoption interview rooms, employee break room, proper flow, easy to clean, etc. Needs Assessment Study 1. Purpose and Scope of Study 2. Review of Existing Facilities 3. People and Animal Levels` L: 4. Building Space Program 5. Site Considerations 6. Recommended Features 7. Staffing --" & Operating Cost 9. Estimated Construction Cost 10. Operation __ Existing Conditions Existing building is well kept but somewhat institutional. Existing Conditions The dog kennels do have a somewhat industrial appearance and do not have proper HVAC system based on best practice. Existing exterior dog runs have chain-link fencing between runs allowing dogs to touch nose to nose and potentially spreading disease. Existing Conditions Some of the dog kennels are very narrow and it makes them hard to clean. Existing Conditions Portions of the exterior dog runs are not handicap accessible. The cats are arranged where you Strays are at the back of the have to go through one to get to facility and are housed in single another and it would be betterto compartment housing. have them all open on to the public corridor. Existing Conditions -t 5' 'i Additional storage space is needed. Existing animal supportareas are good but are open to the public and should be separated. Existing Conditions Additional storage space is needed. Existing animal supportareas are good but are open to the public and should be separated. Existing Conditions Existing kennel has new floor and wall finish. Existing Conditions Existing kennel has new floor and wall finish. Nice outdoor dog exercise yards. Nice outdoor dog exercise yards. 3. PEOPLE AND ANIMAL LEVELS • People population 58,085 for 2015. • Animals received in 2015 was 1,815. 879 dogs, 936 cats. • National norm, 3-4% of the human population - Georgetown is 3.12%. • Next 20 years, population of Georgetown population to increase by 92.8% to 112,000. ProjectedAnimal Capacity Projected animal housing needs for 2025 and 2035: 2M 2M 1,229 Dogs 1,712 Dogs 1.309 Cats 1.823 Cats 2,539 Total 3,535 Total "Will Holding More Animals for Longer Periods of Time Increase the Number of Animals Adopted?" EXHIBIT B CITY OF GEORGETONN Tx • YEAR OY YEAR PROJECTED ANIUAL MAKE AW AVERAGE LEIIGTlf OF STAY FOR THE E%STMG SPECTER RASED ON PRO.ECEEO "AM POPL AM14 DATE 10117.2018 TV.I_ TO TART C. -U)7— IPUN NUG NEVI OR JDAIICEP APFO%IRATE i!I.IE tIE:'i OR �.Cr�N51)mxPma,0.ro kb t*1]t th' 6M Y:a :ou, Iblr V1f 'Dr. :0.`D ion l0:] Nzi ]oa =1 :o90 :9?t Pmy.�7roS,nu P.+rww9 ii Jia M..1: 6:;'i t"I'M D.•,11 N3M. zLND iy xxlI 71.:61 1125• 65.50) T111oi P..7aro.am,1 item -Ibis f). .1: Wl Pdd 0� 14'. P))9 IRI 101 t_'o T461 fli h,l:W Ln,I 0,rt,-Cu, 956 9!1 I'M IDS' ntb its IPE OF MI t.•bo i!;6 19:1 ,mh loop :tSm D9p 116 1❑ o: .. po 9.6 91� lP to 6-1 )n,ge laa7.r .-Cm 12.137 SJ P.i 6: S1 eP T] tli I19 Il< IU 96 Existino Phase 1 Phase 2 Summa Interior Exterior Interior Exterior Interior Exterior A. Administrative 2.101 4.261 B. Medical Clinic 300 671 C. Animal Housing (Interior) 2.547 4.542 1.362 D. Animal Housing (Exterior) 873 2.186 W567 E. Animal Support Area Interior 520 2.662 F. Animal Support Area (Exterior) Soo TOTAL SF COMBINED SF 5.468 6.341 873 12.137 2.686 1.362 14.822 1.929 Barnard spoke on the Site Considerations and staffing. 7. STAFFING Tine present arlhnal 'shelter staff carats of ifa 1011mwng start 006,110119' 20 tsstaa KcrmaUen PJ51vp _ o._ : MtaOWCiC0 I _._u FYl FOM1 irr;.i nm Tim: 1 MIrtL Sm'[e IV Atsu]p j 2 Mmal0 01 G - $UpalYiOr � J Aemdl GfVal =1 l O'rckr I L Anneal Gee !I 1 su Vscr 3 Vd TOM 1 0 A4rhiRn0 (WaLfYAf 9 wino Te[n Total i In adatOn. IN stater has a t/OtOn,,nan mac pfealos spayneAtOrs at 51$ Iter antnul This yafhrq la.vl is good IOM compOW to InMt Stators XtOSS the cWIYry AJtdtrtg apprwinviluty no same numt al Of onimo s, and having similar adephan rostils As Ne Ooodt n of Georgetown 19 e)V oIed to nearly d0 tie Vier the fail 20 years. G00rgetown sMLJd 0Un on dcreas_ng the staff at Vta S'tdler to mainted a slntilar fate of Start to annlal Intake Barnard provided a summary of the findings. Councilmember Eby, who serves on the Animal Shelter Advisory Board, said this is a great needs assessment and she is very appreciative. She said the statistics at the Georgetown Shelter are amazing and they are doing incredibly well. She noted the onsite veterinarian and the many volunteers. Eby said she hopes her colleagues will keep the needs in mind and be able to act soon. Mayor Ross asked if the current shelter location could be used with a new facility starting from the ground up. Barnard said he would recommend a new location on a main road. Ross asked Council to plan for the new facility in 2018. Barnard said if the City would relocate to a new facility it takes significant time. Ross said it will take a lot of time even if we keep it in the same location. Barnard said keeping it where it is not advisable. Morgan said it is a constrained site, but looking at a new space needs analysis. Morgan spoke on the other City operations in the area. Morgan said a next step will be to study the possibilities over the next year and look at evaluating expansion opportunities in this multi- department operations. He said the needs of the shelter and Parks Administration would be looked at. Ross confirmed that this should happen over the next year. Morgan said staff will include the scope of the study in next year's budget. Barnard explained a three step process — study, conceptual design with preliminary information, and full blown architectural work. Mayor Ross recessed the meeting to Executive Session under Section 551.071, Section 551.074 and Section 551.087 at 5.02 PM. Executive Session in compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Exxon Speedy Stop Monument Sign - Hoskins/Brown Update and Possible Action Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal - City Manager Performance Evaluation Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Discuss negotiations and incentive on Tamiro Plaza II Adjournment Mayor Ross adjourned the meeting to begin the Regular City Council meeting at 6:00 PM. Approved by the Georgetown City Council on "A l a 5 Date c ( L -( Dale Ross, Mayor