HomeMy WebLinkAboutMIN 03.28.2017 CC-WMinutes of a Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, March 28, 2017
The Georgetown City Council will meet on Tuesday, March 28, 2017 at 3:00 PM at the Council Chambers, at 101
E. Th St., Georgetown, Texas
The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's
Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th
Street for additional information; TTY users route through Relay Texas at 711.
Mayor Ross called the meeting to order at 3:00 PM. All Councilmembers were in attendance with the exception of
Anna Eby, District 1, Ty Gipson, District 5 and Tommy Gonzalez, District 7. Councilmember Gipson joined the
meeting at 3:01 PM. Councilmembers Eby and Gonzalez joined the meeting at 4:00 PM.
Policy Development/Review Workshop — Call to order at 3:00 PM
A. Water and Electric Integrated Resource Plan Updates -- Chris Foster, MPA, CGFO, Manager of Resource
Planning and Integration
Chris Foster, the City's Manager of Resource Planning and Integration, provided updates for the Water and
Electric Integrated Resource Plan. He noted that this has been reviewed with the City Council in the past.
Foster explained that Council Direction has been to monitor, promote, and communicate a long-term water and
utilities plan and strategy. This has led staff to implement and monitor the Integrated Resource Plan.
Foster displayed a slide and explained what Integrated Resource Planning is:
• Resource means
o Commodity
o Production Capacity
o Supply Capacity
o Demand Reduction
• Integrated mean balance
o Supply -Side Resources
o Demand -Side Resources
Foster next explained Supply -Side Management.
• Objective
o Sufficient commodity supply and productiontstorage capacity
o To meet annual, peak day and peak hour demand
o With a reserve margin
• While
o Maintaining competitive supply cost
o Mitigating exposure to current and future price volatility
Demand -Side Management was explained next by Foster.
• Objective
o Reduce total or peak demand
o To mitigate the need for supply
While
o Meeting conservation objective
o Shaping the demand curve with peak shaving and valley filling
o Improving Customer Service
Foster showed a slide depicting Water Supply -Side Management. He explained that this will need to be
increased in the future as new needs for resources come about. Foster noted that Round Rock water is more
expensive and would increase the budget if water would be pulled from there. This would be used as a last
resort.
Councilmember Hesser asked about the 15% unaccounted for water demand. Foster said hydrant flushes and
fires are calculated and the City is able to get close to accurate numbers. He explained that, in the future, staff
will be able to get more accurate numbers, even as accurate as accounting for hourly loss. Foster spoke on daily
production and storage and production capacity.
Hesser asked if it is possible to reduce this. Foster said it is the intention of staff to reduce this, but there are
certain limitations as every hydrant must be tested to assure good fire flow control. Foster explained that the 15%
is not a large percentage.
Director of Utilities, Glenn Dishong further explained the 15% unaccounted for water demand figure. He noted that
anything that is tracked would not be considered in the unaccounted for water figures. He said unaccounted
water is more closely attributed to leaks and water usage not reported. He agreed that the 15% figure is a good
one but said the City is working toward reaching a 12% unaccounted for water demand percentage. Dishong
went on to explain that, currently, monitoring is looked at as a 12 month rolling water loss. In the future it will be
monitored daily, thanks to the new meters that customer usage is being reported from.
Councilmember Brainard asked about hourly water usage. Dishong said every consumer on the new metering
system can be read for water usage hourly. He went onto say that the vast majority of customers within the City
limits are currently counted for every 4 hours of usage.
Brainard asked if someone's usage could be obtained through an open records request. Dishong answered that
usage figures belong to the City and are not publicized. City attorney, Charlie McNabb said that he is not sure if
this is permitted information for an open records request but will research this and report back to the Council.
Leticia Zavala, the City's Customer Care Director, said electric customers can fill out a confidentiality form that
would prohibit their utility information from being shared.
Foster displayed a chart for Water Demand Management. He noted that mass marketing will be used to educate
consumers.
Ordinance
Construction Standards
✓
✓
Done
Irrigation Schedule (2 x 3 -Day)
✓
✓
Done
Spread Start Time (mandated)
✓
TBD
Schedule (3 x 2 -Day) (mandated)
✓
✓
2019•
Mass Marketing
General Conservation Message
✓
✓
Done/On Going
Reduce Zone Times
✓
✓
Done/On Going
Spread Start Times (suggested)
✓
2019+
Schedule (Pick 2 days)(suggested)
✓
✓
Done/On Going
Direct Marketina (under dovelopmentl
Wrong Day Irrigation
✓
Trial 2017
Over Watering
✓
✓
2019
Potential Leak
✓
✓
Trial 2017
Foster mentioned that the City tries to reduce middle of the day consumption and follows a goal of more efficient
capital planning.
Foster showed charts of Water Commodity (Raw Water) and the Annual Supply vs. Demand in MGD. He also
provided a chart showing Water Production Capacity (Treated Water) and Peak Supply vs. Demand in MGD. He
noted that Georgetown would have enough raw water to get into the 2040's, but at demand use is close to
capacity already. He spoke on a 5 year capital plan that would include a new water treatment plant.
120
100
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40
20
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IMP r, VTP mLake WfP am SWa510evrtP 0(melVMl �RMd Rack �M=M —PeakDay Wriarid
GEOR.G OWN
Water Production Capacity (Treated Water): Peak Day Supply vs. Demand in MGD
Water Forward Strategic Plan
Treated Water
• Potential interim supply options
- Leander
— Lone Star
— Bell County
— Round Rock
• Water treatment plant expansion by
2020-2022
• Conservation measures
• Increased Operational efficiency
from evaluation of interval data
GEORGETOWN
TEXAS
Raw Water
• Potential access to Alliance Raw
Water
• Track Region G plans
— Increased inter -basin transfers
— Advanced conservation
— Groundwater conservation (capture
limits tapped)
— Aquifer Storage/Recovery
— Off Channel Reservoirs
Electric Supply -Side Management
• Gas Power Purchase Agreements (PPAs)
— Mercuria: various levels through 2021
• Wind PPAs
— AEP: 20.24 MW capacity through 2028
— Spinning Spur 3: 144 MW capacity through 2035
• Solar PPA
— NRG: 150 MW capacity from 2018 (July) - 2043
• Transmission Rights (CRRs):
— ERCOT: Various levels through 2018
• Market Operations: exercised daily
GEOR,tE TOWN
Cost $/MWh of being Short versus Long on 100MW at anytime
59,WD
Foster noted that RECS are retired on an annual basis. He said that periods that are long would be sold off.
Councilmember Brainard asked for the lapse of time from farm (wind or solar) to here. Foster said it is measured
in milliseconds, or extremely fast.
Foster explained that when resources are above what the City needs, it must sell. He noted that if the price is
below market, the City would just take it at that, but, otherwise, the risk to the City must be protected, which is
studied and protected daily.
Mayor Ross asked Foster to explain how the magic works. Foster said each morning prior to 8 am, he looks at
the daily schedule of low projections and wind speeds and send them to Garland, who then sends the information
to ERCOT. Foster said he will also look at weather formations in the northwest that will later effect the City.
Foster said he consults with Neil McAndrews of McAndrews and Associates and they will then decide what trades
to make. Foster explained that Garland makes trades for that day and the next day, as instructed by the City staff.
Foster said they then spend the rest of the day watching how the trades perform. He said that Garland analyses
the information consistently and ERCOT settles out each day.
Councilmember Gipson asked about a back-up team and how cross training and substitutions are made. Foster
said that both he and Neil McAndrews are checking the information daily. He said that City employee, Michael
Weisner, makes this schedule if Foster is not available. Foster explained that the formula was developed over
years and these critical employees are not allowed to travel together. He said that if all 3 were to be out, Garland
would take over and determine how to operate for the week. Foster said that Jim Briggs and Mike Babin are also
capable of monitoring the data.
Foster described the Outlook.
• 2018-2021 City will remain long in power and exposed to market price volatility
• 2021-2030 City will have less volatility, but likely need a combination of distribution generation, distributed
storage and peaking supply
• 2030-2035 City will evaluate utility scale options for replacing SS3 wind
• 2035-2043 City will evaluate utility scale options for replacing NRG Solar
Foster showed the Electric Forward Strategic Plan. He spoke on potential volatility, new supplies and how there
is a need to support the Economic Development Department. Foster said reserves from last year must be rebuilt
to absorb the shocks.
Electric Next Steps were provided.
Councilmember Brainard asked go back one slide. He said he was impressed with Foster and what is being
done. Brainard asked if this fund is in the fiscal and budgetary policy. Foster said that the exact dollar amount is
not designated. Foster noted that this was actually being brought to the GUS Board for a policy in utilities to be
established. City Manager, David Morgan, said the short answer is yes.
Councilmember Hesser said Councilmembers need to understand the numbers and projections for the impact on
the customer base. Foster said he will be happy to provide this. He added that the current plans will only have
rate changes for new wastewater.
Morgan said this would be coming back to Council, including the purchase power costs after bringing it to the
Georgetown Utility Systems Advisory Board (GUS). He explained that if the City is able to see the risk, it can
make adjustments to buffer things.
Mayor Ross congratulated Chris Foster on a job well done.
B. Presentation and discussion of 2017 Water and Energy Rebate Programs -- Leticia Zavala, Customer Care
Director
Leticia Zavala, the City's Customer Care Director, spoke on water and energy rebate programs. She provided a
presentation agenda with included the following:
• Conservation Goals
• Water Efficiency Programs — Current
• Water Rebated — Proposed
• Energy Efficiency Programs — Current
• EnergyRebates— Proposed
• Next Steps
• Questions
Zavala spoke on Conservation Goals;
Be "Good Stewards' of our Natural Resources
o Water is a constrained resource
o Electric 100% renewable
Customer Service
o Educate customers on water and energy usage patterns
o Help customers reduce their usage and reduce bills
Achieve Operational Efficiencies
0 Manage demand at lowest cost possible
Water Efficiency Programs - Current
• What do we do today?
—Residential Irrigation Audits
• To help customers understand and manage their irrigation system usage
& ensure systems are set to the City's recommended watering schedule
• Valuable tool in educating customers on efficient operation of their
irrigation systems
• Completed over 200 water audits in 2016
— Aqua Alerts
• Program that allow customers to be notified of their water usage at 3
different levels they predefine
• Used by approximately 2.000 customers
GEORGETOWN
TEXAS
Water Efficiency Programs - Current
• What do we do today?
— Rain Barrel Rebate
• Rain barrels conserve water by harvesting rain water for irrigation needs
$15 rebate for customers that purchase rain barrels during annual GUS
Conservation & Marketing event -- October 2016
— Irrigation Campaign - "Don't Water Down Georgetown"
• Multi-year Mass marketing campaign — increasing water awareness to
reducing consumption
• Reinforcing watering concepts
— Know your watering schedule
— Pick 2 days
— Don't water on Monday (System maintenance days)
GEORGETOWN
TEXAS
Water Rebate - Proposed
• Irrigation Checkup Rebate Program
— 70% of our residential water consumption is outdoor use
— Educate customers on recommended watering schedule &
irrigation controller settings
— Program outlined in 2014 Water Conservation Plan
• Efforts to reduce overall water consumption
— Rebates offered for customers to have their irrigation systems
evaluated & controller setting adjusted to City's recommended
watering schedule.
GEORGETOWN
TEXAS
Water Rebate - Proposed
- Rebate Amount
— Goal: Reduce water usage from improperly set irrigation
systems
—$75 Rebate to defray costs associated with having a licensed
irrigator inspect irrigation system and set system
to City's watering schedule.
• Rebate Eligibility
— Open to all Georgetown Utility Systems residential water
customers with automatic irrigation systems
Services performed after April 15' 2017
GEORTEE� WN
Water Rebate - Proposed
• Rebate Eligibility- cont'd
— Licensed irrigator must confirm evaluation and sign customer's
rebate form
• Working with local irrigators to engage them as rebate program
ambassadors.
• Host an "Irrigation Rebate Training" Luncheon to provide program details
• Irrigator Incentive
• Rebate Goal
— 2,000 customer rebates
Current Funding Level - $150,000
GEORGETOWN
TEXAS
Water Rebate - Proposed
• Communications Efforts
— Promotion for the rebate program will include:
Distribute Informational program brochures at public events (i.e. Red
Poppy Festival)
• Update website with program information
• Brochures available at City facilities
• Work with area stores and installers to promote program to their
customers.
• Article in The Reporter
• Periodic social media posts
GEOR7%ws WN - -
Energy Efficiency Programs - Current
• What do we do today?
— LED Exchange Program
• Residential Customers can exchange 4 incandescent or CFL light
bulbs per quarter
• Exchanged 1677 LED bulbs in 2016
— Home Energy Evaluations
• To help customers with high bills find energy efficiencies in their home
• Started program as a pilot in the second half of 2016
• Completed over 40 residential evaluations
AGfoRc�OWN
Energy Rebate - Proposed
• Electric Water Heater Rebate Program
— Water Heating costs are the 2nd largest energy expense in the
home behind Heating/Cooling costs
• Account for 18% of annual household energy costs
— Rebate to replace existing electric water heaters with newer
models or ones with a heat pump.
— Continue building on efforts to make residential homes more
efficient (i.e. LED program, Home Energy Evaluations)
GEORGETOWN
TEXAS
Energy Rebate - Proposed
• Rebate Amounts
— Goal: Provide a 10-20% cost offset with rebate
—$100 Rebate Replace electric water heater with a high
efficiency electric water heater - energy factor
rating of .95 or higher
— $500 Rebate Replace electric water heaters with a high
efficiency electric heat pump water heater -
energy factor rating of 2.0 or higher
AEoG[TOWN
E
Electric Tankless $1,100 544 SSIM $100
Heat Pump $2,300 2,970 $278.88 5500
Energy Rebate - Proposed
• Rebate Eligibility
— Open to all Georgetown Utility Systems residential electric
customers
— Retrofits only, new construction does not qualify
— Purchase date for equipment must be after April 151, 2017
• Rebate Goal
—1 st come 1 st served basis
—When funds are depleted — Rebate program no longer available
Current Funding level - $150,000
A_G RG [TOWN
TEXAS
Councilmember Jonrowe asked if the rebate programs only apply to single family residences. Zavala said yes,
because this would be who would have their own irrigation system. Zavala went on to explain that larger facilities
are visited regularly and also receive staff advice regarding conservation. Jonrowe asked if violations are
generally complaint driven. Zavala confirmed. Jonrowe noted that 2000 customers is an admirable goal.
Jonrowe asked about a possible scaled program, with larger properties paying more than smaller properties.
Zavala said this is not possible at this time because it would be cumbersome to administer, but could be
considered in the future. Jonrowe said she would like to see figures from the programs come back to the Council.
Zavala said she would be happy to see that through.
Jonrowe asked about solar water heaters and why they were not being shown on the list. Zavala said they are
more complicated and will be included on future lists. Jonrowe asked if the studies that show which roof tops are
best for solar energy would be the same for solar water heaters. Glenn Dishong and Mike Sabin confirmed.
Zavala explained the next steps for the rebate programs.
• Rebate programs begin April 1, 2017 and end when funding is exhausted
• A monthly program status report will be given to the General Manager of Utilities and the City Manager
• Program brochures will be available at City facilities such as the Library, Rec Center, City Hall and
Georgetown Municipal Complex
• Res Poppy Festival will be used as a Full Marketing of Programs and Rebates
Mayor Ross thanked Zavala for the informative presentation
C. Presentation and discussion of the 2017 Transit Service Plan Name Brand Development and Open House
Results -- Nathaniel Waggoner, Transportation Analyst, PMP, AICP and Keith Hutchinson, Public
Communications Manager
Nathaniel Waggoner, the City's Transportation Analyst updated the Council on the 2017 Transit Service Plan
Name Brand Development and reported results from the City's Public Open House and Online Survey.
Waggoner provided an agenda for the presentation. He explained the purpose of the presentation was to provide
Council with a summary of public comment from the Open House on fares, policies, route/stops and name
development and to create an opportunity for feedback and direction from the Council. The presentation will
include the following.
• Review Georgetown Health Foundation Survey
• Review March 21 Open House Activities
• Review City of Georgetown Survey Results
• Next Steps
Waggoner spoke on the Public Input Survey conducted by the Georgetown Health Foundation (GHF)
• Survey distributed by Georgetown Health Foundation
o The Georgetown Project Collaborative for Youth & Children
o SE Georgetown Community Council
o Georgetown Fellowship of Churches (GFOC)
• Survey Open 1/26/17 — 2/15/17
396 Total Responses
Waggoner showed slides on the GHF Survey Results
GHF Survey Results
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Waggoner went on to speak on the purpose of the Open House held March 21, 2017. He explained that the
survey was conducted to provide an update on the project and get public comment on proposed routes, stops,
fares, hours of operation and system name recommendations. He showed that 74 people attended the Open
House and the Williamson County Sun and KXAN (online) and Community Impact (online) also helped.
Waggoner described the City of Georgetown Citizen Transit Survey, provided a Transit System Map and a zip
code location map.
Grorcrro4VN�
City of Georgetown Citizen Transit Survey
13 -question SurveyMonkey survey open 3118 - 3124 (6 days)
Survey distributed online via Facebook, NextDoor, Twitter,
City website, and via news release
568 total responses
Survey questions:
Routes
Stops
Fares
Service Hours
Name
n
GMORGri'W. N�
I I\"
Transit System Map
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•ca
76537 .. 76573
rear
165responses
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7653(
78626
211responses
78628 r
178responses
78641 `" +
- 78665 78634
Waggoner spoke on the online survey and questions posed. He noted that the survey was non-scientific, but
elicited input and used the communication channels and media to help. Waggoner explained that the maps would
continue to be refined and that the City greatly benefits from the public input.
Mayor Ross asked Waggoner about contributors from staff. Waggoner thanked Keith Hutchinson,
Communications Manager, and many members of both the library staff and the GUS staff.
Waggoner showed questions posed in the survey and the results.
_, G(ORGIITO\6n�
1: N�
Q10: Select the option that best describes
how often you think you will use the fixed -
route transit service.
Ilei A all 162
2-10tripe -156
per year
J-10 tripe
per month 82
2-4Ulpe - 79
per month
4lrips per, 26
m .
week or ore - - -
0% 10% 20% 30% 40%
Tramp Snvlx fMn
06: What is your age?
76-3S years 187
old
46 - 66 year a
old
65 or older 143
1c-nyears 133
old
1T or younger 3
Tramlt Servt¢ Plan
07: The proposed transit system hours of operation are:
Weekday service from 6:30 a.m. to 7 p.m.
Saturday service from 8:30 a.m. to 6:30 p.m.
Please give us your feedback on the hours of operation.
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Q8: Thep roposedtransit system fares are:
- Day pass (unlimited) $2
- Paratransit (each way) S2
- Monthly pass (unlimited) S30
- Seniors: St
- Disability: $1
- Veterans and active military: $1
Please give us
- Students 12 and older: $1
feedback about the
- Children 0.12 with lull -faro rider. free
proposed faros:
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00
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Q9: Please indicate your response to the three
name options for the transit system.
`averages
G.G.O. 2.89 on 1 - 5
scale
ceo.eomttt - 2.75
Gco.I.Ink 2.58
7nmlt Sav[te Pun
Q11: Additional comments on ridership expectation
39 responses: need service to Sun City
7 responses: need service to HEB on Williams
Drive
Q12: Please let us know if there is anything else you
would like to share about the proposed transit
system.
40 responses: need service to Sun City
9 responses: need service to HEB on Williams
Drive
5 responses: need service to East View HS
Waggoner spoke on the Next Steps
• Finalize Routes and Stops
• Logo Development with Capital Metro
• 4111 Regular Agenda item with Council
o Consider adopting the Transit Plan
Brainard asked Waggoner how voting for the name of the transit system was handled online and if these figures
reflect both the survey and the public meeting. Waggoner said staff had set up computers at the public meeting
for anyone who wanted to participate in the online survey. He confirmed that results shown included both the
public meeting and the online survey results.
Mayor Ross asked Waggoner what he needed from Council. Waggoner explained that they would need to start
working on a logo and would need direction for that and direction to be able to begin signage for the project.
David Morgan asked for feedback from the Council on the name of the bus system. Mayor Ross said Go Geo
seemed to be the preferred name and checked with the Councilmembers for confirmation. The Council agreed.
Mayor Ross instructed Waggoner to move forward with Go Geo. Morgan said this would be brought back to
Council as an action item on the next agenda.
Mayor Ross recessed the meeting to Executive Session under Section 551.071, Section 551.072, Section
551.074 and Section 551.087 at 4.00 PM.
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the
items listed below will be discussed in closed session and are subject to action in the regular session.
D. Sec. 551.071: Consultation with Attorney
-Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the
City Council, including agenda items
- Appeal of an administrative decision regarding the determination that a pump station for crude oil is a "utility services,
intermediate" use.
Sec. 551.072: Deliberation about Real Property
- Rivery Blvd Ext — Parcel 17 Northwest Blvd
Sec. 551.074: Personnel Matters
- City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal
- City Manager Performance Evaluation
Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Discuss negotiations and incentive on Tamiro Plaza 11
Adjournment
Mayor Ross adjourned the workshop meeting to begin the Regular Meeting at 6.00 PM.
Approved by the Georgetown City Council on `T It d aC7�
Date'
hL
C.' -
Dale Ross, Mayor