HomeMy WebLinkAboutMinutes_GUS_12.08.2016Minutes of the Meeting of the
Georgetown Utility Systems Advisory .Board and the
Governing Body of the City of Georgetown, Texas
December 8, 2016 at 2:00PNI
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
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Board Members Present: Bill Stump — Chair, Mike Cunningham -- Vice Chair, Joyce Mapes --
Secretary, Ed Pastor, John Copelan, Edward Wiley, Steve Fought
Beard Members Absent: none
Staff Members Present: Mike Babin, Wes Wright, Glenn Dishong, Chris Foster, Leticia Zavala,
David Thomison, James Foutz, Mark Warden, Sheila Mitchell
Others Present: none
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order -- Called to order by Chair at 2:00PM
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
13. Introduction of Visitors — None present
Employee Recognition
--Mark Warden, Utility Conservation Coordinator — James Foutz
Foutz recognized Warden for his six year appointment to the Irrigation Advisory Council with
TCEQ. The council will advise TCEQ on irrigation landscape, installation matters; non-agricultural.
Warden has been with city for almost two years with sixteen years of residential and commercial
irrigation and landscape experience in the DPW area. Warden updated on some of his current
projects with the city. Warden's TCEQ commitment will involve one day per quarter for six years,
starting in February 2017. Some discussion about current irrigation use and recommendations. Board
thanked Warden and congratulated him on his appointment to the advisory council.
C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. --
Michael Hallmark, Project Manager
Wright gave updates on project reports included in packet and some upcoming items coming forth to
the board for approval and recommendation to Council. Some discussion followed.
D. Industry Updates
Babin provided update on dissolution process of Chisholm Trail Board. On the federal front, the
President -Elect named a head of the EPA; if affirmed, will be interesting and bring changes. Power
update on ERCOT power plant on Mexican border which has been supplying to south load zone,
which we are in; moving approximately 50OMW into market in Mexico; may affect prices. Pastor
asked and Babin/Foster responded about the LORA wind farm situation, legal and contract issues,
possible settlement, etc.; will continue to watch.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
November 11, 2016. — Sheila K. Mitchell, GUS Board Liaison
No discussion. Motion by Pastor, seconded by Copelan to approve the minutes from the Regular
GUS Board meeting held on November 11, 2016. Approved 7-0-0
F. Consideration and possible recommendation for final reconciliation with CH2M for the management,
operation, and maintenance of the City's water and wastewater facilities or the period starting
October 1, 2015 through September 30, 2016 in the amount of $307,225.92. — David W. Thomison,
Water Services Manager
Thomison stated the city's contract with CH2M ended on September 30, 2016 and city took over
operations maintenance of facilities on October 10. Item is for final reconciliation of work performed
under contract. Some questions and discussion followed; Dishong noted higher treatment processing
due to wetter year than previous years. Thomison noted a yearly reconciliation is performed with this
being final. Motion by Pastor, seconded by Wiley to approve final reconciliation with CH2M for the
management, operation, and maintenance of the City's water and wastewater facilities or the period
starting October 1, 2015 through September 30, 2016 in the amount of $307,225.92. Approved 7-0-0.
Some discussion regarding runoff into manholes, estimated processing of excess, how we compare to
industry standards regarding infiltration, etc. Dishong noted our concerns are mandated by the
Edwards Aquifer rules.
G. Consideration and possible recommendation to approve a contract with Siemens Industry, Inc. for
the capital upgrade of the Lake Water Treatment Plant intake pump electrical system in the
approximate amount of $450,000.00. — David W. Thomison, Water Services Manager
Thomison provided information regarding the assessment done on the system in summer 2016.
Replacement of variable frequency drives (VFDs) installed in 2004 is needed due to aging pump
system in order to prevent failure of the entire system. Thomison noted failure that occurred this past
summer on one of the VFDs; our parts no longer available for these models. Need to be
upgraded/updated to newer generation. Cunningham commented on good value for life of product.
Thomison noted no market for sale of scrap or older model parts. Some discussion continued
regarding requirement for parts, life cycles, programming of panels, future maintenance and
operations of pumps. Motion by Wiley, seconded by Pastor to approve a contract with Siemens
Industry, Inc. for the capital upgrade of the Lake Water Treatment Plant intake pump electrical
system in the approximate amount of $450,000.00. Approved 7-0-0
Adjournment
Motion by Pastor, seconded by Copelan to adjourn. Approved 7-0-0. Meeting adjourned at 2:42PM.
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tll Stump - Chair Joyce Mayes - Secretary
Sh , ila K. Mitc ell, US Board Liaison