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Home My WebLink About04 - Utility FundANNUAL BUDGET CITY OF GEORGETOWN UTILITY FUND The Utility Fund is an enterprise fund which operates like a business and accounts for its transactions on an accrual basis. Revenues are recorded when earned, and expenditures are recorded when the liability is incurred. The four basic services provided by the Utility Fund are water, wastewater, electrical and garbage collection services. Overall, the Utility Fund budget of $15,711,350 represents an increase of $1,548,530 over the previous year's budget due primarily to increased utility contracts. Transfers Out: Total budgeted transfers out for fiscal 1989 are $3,578,663 which is $461,384 less than the previous year due primarily to the reduced electric capital projects. Approximately half of the transfer budget ($1.7 million) is for payment of principal and interest on outstanding Utility Fund debt. There is a transfer of $908,191 to the General Fund. Other transfers are for general and utility capital projects. Public Works Administration. All administrative duties as well as all division procedures of the Public Utilities Department are handled through this office. Consolidation of all public utility functions at one location and restructuring of Public Works is our priority for this year, Engineering: The new position of City Engineer is budgeted in this department. The City Engineer will support all activities of the City. Utility Contracts.40 Expenditures relating to contracts required in the operation of the utility system are recorded here. This includes franchise fees, contracts with the Brazos River Authority for the purchase of water, wholesale power costs for the purchase of electricity from the Lower Colorado River Authority, and insurance. Budgeted LCRA electric purchases increased $1,895,000 due to electrical rate increases and anticipated increased sales. This department includes a council controlled contingency of $298,888, Electrical Department This department accounts for the expenditures relating to repair and maintenance to the City's electrical distribution system. New and temporary service connects, line maintenance and construction, monitoring the system for power failures and general safety are all responsibilities of this department, am -64- ANNUAL BUDGET CITY OF GEORGETOWN Pump Maintenance: The Pump Maintenance crew is charged with the repair and maintenance of City pumps in booster stations, swimming pool equipment, water treatment plants, wastewater treatment plant, and various lift stations throughout the City. This year's budget will include employee training which has been scheduled for the improvement and efficiency of operations. Water Distribution: Maintaining a fully functional water distribution system while interfacing with system improvements is the operation of this department. Repair, replacement of existing water lines and the provision of a safe, dependable and efficient water distribution system is the goal of this department. The fiscal 1988/89 budget will include the completion of the southside water main projects. Lake Water Treatment Plant: The production of the highest quality water supply and compliance with demand is the purpose of this department. An active preventive maintenance program is being implemented in fiscal 1988/89. Wastewater Collection: Responsibilities for this department are the repair and maintenance of wastewater collection lines with the establishment of a preventive maintenance program to assist in the efficient operation if this department, Park Water Treatment Plant: The production of the highest quality water supply and compliance with demand is the purpose of this department. An active preventive maintenance program is being implemented in fiscal 1988/89, Wastewater Plant: The Wastewater Treatment Plant is a facility with a capacity of up to 2.5 million gallons of effluent. Total budgeted expenditures are slightly lower than the previous year's allocation. The City is currently in the process of applying for a permit to increase the capacity of the plant by 1.5 million gallons. Engineering Support: This department was eliminated in the 1988/89 budget, Customer Service: The accurate and timely reading of the City's utility meters, monitoring for possible problems and coordination with the central computer system are the major responsibilities of this department. -64- -65- ANNUAL BUDGET CITY OF GEORGETOWN Purchasing and Properties: Purchasing of materials or services for all departments within the City is the primary function of this department. Control of fixed asset inventory and risk management control have also become the responsibility of our Purchasing Department. The maintenance of the fuel inventory/distribution system have increased the budget for this department as of fiscal 1988/89, Utility Office: This office is responsible for all utility billing, collection and posting of payments. The office also serves as central cashiering for all City deposits. Other responsibilities of the office are the registering and monitoring of the Community Center and the Good Neighbor Fund. A new addition to the department is the Customer Service Representative. Sanitation: Sanitation provides for collection of solid waste material within the City and the extra -territorial jurisdiction. Facility Maintenance . : Maintenance and repairs in all City owned and leased facilities are performed by this department. The staff has been increased by one employee for the fiscal year 1988/89. The purchase of a power scrubber for maintenance of the floors in all City facilities is budgeted for 1988/89. Service Center: The City's vehicles and related equipment are scheduled for repair and regular maintenance and upkeep by the Service Center. This department has added car wash equipment, an air compressor for the service truck and a jack for the removal of brake drums from trucks to its budget for the fiscal year of 1988/89. -65- ANNUAL EUDGET CITY OF GEORGET®WN LINE ITEM DETAIL OF UTILITY FUND REVENUES 1987/88 Account 1986/87 Estimated 1988/89 Description Actual Actual Approved Connect Charges $ 45,365 $ 70,941 $ 65,000 Penalty 76,150 180,007 108,000 Service Fees 4,027 61,518 43,000 Commercial Electric 3,455,062 3,444,560 4,604,582 Residential Electric 31287,349 416883032 5,549,792 Taxable Fuel, Residential 888,890 0 0 Guardl ight , Non --Taxable 9.9309 0 0 Security Lights 0 13,538 0 LCRA Energy Rebates 9,579 7,329 7,250 Hook ---Up Fee 29,335 29,080 32$500 LCRA Fuel Charge Reimbursement 186,405 177,214 0 Water Revenue 21294,787 21670,743 22950,000 Water Taps 41,905 41,024 109800 Misc. Water,Hydrant,Eulk Sales 0 3,887 51200 Sewer Revenue 415,340 403,836 717,000 Sewer Taps 12,450 14,000 7,300 Garbage Residential In 324,676 338,246 362,000 Garbage Residential Out 389245 352921 38,000 Garbage Commercial In 135,739 1241052 145,000 Garbage Commercial Out 2,074 0 0 Garbage Landfill 52,391 371558 24,000 Miscellaneous Revenue 2,445 51362 5,000 Interest, Unrestricted 331,197 424,774 460,000 Interest, Restricted 36,475 0 0 Discounts Taken 144 21142 21100 Customer Adjustments 1,077 50,695 0 TOTAL REVENUES $11,680,416 $12,8249459 $15,136,524 . I U ILI IVALIM I N � . WJ WUH KI) MH DO OIL UTILITY FUND EXPENDITURES 1986/87 Account Estimated Approved Description Actual 1987-1988 Public Works Administration $ 530,9700 $ 406,514 Engineering 0 68,247 Utility Contracts 6.1256,170 8,909,880 Electrical 328,297 469,139 Pump Maintenance 219,833 225,786 Water Distribution 254,156 312,138 Lake Water Treatment Plant 120,444 158,676 Wastewater Collection 139,656 169,302 Park Water Treatment Plant 100,860 203,021 Wastewater Treatment Plant 121,517 114,719 Engineering Support -Inspection 102,382 0 Customer Service 86,628 93.9832 Purchasing 124,891 119,720 Utility Office 148,999 225,328 Sanitation 562,904 544,660 Facilities Maintenance 20,500 29.9261 Service Center 66,578 82,464 Transfers out 2s9042927 3,9578,663 Total Expenditures $12,089,442 $15,711,350 -68- ANNUAL BUDGET CITY OF GEORGETOWN UTILITY FUND BUDGETED REVENUES ri Services Elect c Se ces ...............................................................................................:. Water Services { Wastewater Services Sanitation Services � �( Interest All Other $0 $2 $4 $6 $8 $10 $12 Millions � 1987/88 est. Actual 1988/89 Budgeted 1987/88 Estimated 198$/89 Actual Budget Electrical Services $ 81572,917 $10,336,819 Water Services 21783,692 3,017,885 Wastewater Services 437,221 738,560 Sanitation Services 555,162 5832260 Interest 424,772 4602000 All Other 50,695 - $12,824,459 $15,136,524 -------------------- -------------------- ANNUAL BUDGET CITY OF GEORGETOWN UTILITY FUND BUDGETED EXPENDITURES Electric Services Water Services Debt Service Capital Projects Wastewater Services Sanitation Services Gen. Fund Transfers All Other $0 $2 $4 $6 $8 $10 Millions 1987/88 Est. Actual 1988/89 Budgeted 1987/88 Estimated 1988/89 Actual Budget Electrical Services $ 6,305,558 $ 81690,937 Water Services 1,93822031 11706,081 Debt Service 1,294,439 1,752,510 Capital Projects 756,189 917,962 Wastewater Services 839,863 1,0302421 Sanitation Services 657,064 705,248 General Fund Transfer 775,102 908,191 All Other 79,196 - $12,089,442 $15,711,350 ANNUAL B CITY OFGEORGETOWN DEPARTMENT: TRANSFERS OUT $4- $316 $3 'l:°'•:'�'L�••: �2.7 $2 1 rs.w_.....wre°.._«.«..._w. S•. .. 0 4° :. �•.°:°ti.'..�m.ar...r«..rrm.o._.w...>w►...._ .r�rw.e.r $0.6 �. _.o....�_-_._...._....m.,....� t•••:t OY: '•y:; a .__...._.«_. .__._.r.._.. $ ® $0 $0 $0 :•7:' ® 0 PERSONNEL OPERATIONS CAPITAL 86/87 ACTUAL 87/88 ACTUAL 88/86 BUDGET PROGRAM AND ACTIVITY SUMMARY Interfund. Transfers: a) debt service; b) general capital projects funds; c) utility capital projects funds; d) general. GOALS AND OBJECTIVES -71- -72- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: PUBLIC UTILITIES ADMINISTRATION Ab V27 $500- $400 $369 T H 0 $300 U S A N $200 - --------------- D$163 ... $140$140 - S .. ....... . US, $39 3 2 $0 PERSONNEL OPERATIONS CAPITAL 86/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Administration: a) project scheduling; b) public communications. GOALS AND OBJECTIVES To provide increased productivity and efficiency while completing all capital programs and projects in a timely manner within budgetary limitation including daily operation of departments, engineering support,, project organization and budgetary control in an efficient and responsive manner. -72- DEPARTMENT: ENGINEERING $250 H T $200 0 U S $150 A N S D $100 $0 $0 PERSONNEL F -t NNIN-3 W[H X13 WH DN I ---------- $19 $0 $0 4 ME. WINME M OPERATIONS CAPITAL = 88/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Operations: a) provide engineering support for City projects. .GOALS AND OBJECTIVES To provide prompt, less costly engineering services and support, -73- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: UTILITY CONTRACTS $10,$9 $0 $D $0 �0 $0 $0 $0 PERSONNEL OPERATIONS CAPITAL � 86/87 ACTUAL 87/88 ACTUAL C 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Programs: a) Wholesale Electrical Power from the Lowey Colorado River Authority; b) Water contracts with the Brazos River Authority; c) Electrical, Water, Wastewater, Sanitation Franchise Fees; dj Insurance; e} Leal Allocations; f) Council Contingency. GOALS AND (3BdECTIVES -74- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: ELECTRICAL $300 toon $247 $250 - $227': H $200 p $165 S $150__---------------- ............. A $116 N D S 11 $14 PERSONNEL OPERATIONS CAPITAL � 86/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Operations: a) maintenance and construction of lines; b) new and temporary service connections; c) safety. GOALS AND OBJECTIVES To provide safe and efficient electrical service to the City with minimal interruptions and to expand the service area. -75- -76- ANNUAL BUDGET CITE OF GEORGETOWN DEPARTMENT: PUMP MAINTENANCE $300- $250 H $200 O U $129 -- $129 A :::;;::<>::::::: -----_.__----- ,,, ,,,;,,,,;, S$100..::,,>:::<:< 0 $0 $ o $2 PERSONNEL OPERATIONS CAPITAL � 86/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SiT1VilV1AiiY Maintenance: a) all booster and lift stations; b) wastewater treatment plant; c) implement preventive maintenance program. GOALS AND OBJECTIVES To economically maintain all assigned equipment in good operating condition, under emergency conditions if necessary. -76- -77- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: WATER DISTRIBUTION $300- $250 $219 $200---- O $163 $170- S X150 $127 A N D_----..�.__.__.-------------- ::.:.;:.;: 50 -- - $25 $13 $12 PERSONNEL OPERATIONS CAPITAL � 86/87 ACTUAL 87/88 ACTUAL 88189 BUDGET PROGRAM AND ACTIVITY SUMMARY Operations; a) maintain water mains; b) repair leaks in lines; c) build/replace deteriorating lines. GOALS AND OBJECTIVES To operate and maintain a safe, dependable, efficient water distribution system. -77- 59 ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: LAKE WATER TREATMENT PLANT $300- $250 ..... H $200 O U S$150 ...._ ....... ......... --- ------- - A N $102 $57 0$0 $0 $0 $d $0- PERSONNEL OPERATIONS CAPITAL � 86/87 ACTUAL 87/88 ACTUAL. 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Operations: a) Lake Water Treatment Plante GOALS AND OBJECTIVES The production of the highest quality water for Georgetown and exploration into increased automation. 59 -79- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: WASTEWATER COLLECTION $300- wit eme $260 T H $200 0 U S $150 A $113 N $104 ......... D ... S ............. $53 $50 ............. $21 $8 $16 $4 dr. 0 . .............. 19 PERSONNEL OPERATIONS CAPITAL F77*777 86/87 ACTUAL 87/88 ACTUAL L. --j 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Maintenance: a) establish control of infiltration into the collection system. GOALS AND OBJECTIVES To assure wastewater collection system operation through efficient repair, preventive maintenance and reconstruction in the most cost effective manner. -79- ANNUAL BUDGET DEPARTMENT: PARK WATER TREATMENT PLANT $300 $250 H T $200 0 U S $150 A N S D $100 $50 R, u.s ............ $0 $0 $0 PERSONNEL OPERATIONS CAPITAL 88/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Operations: a) production of high quaility water supply; b) coordinate production to meet all demands. GOALS AND OBJECTIVES Establishment of an active preventive maintenance program; gain a high .level of operational knowledge while maintaining efficient and quality production. ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: WASTEWATER TREATMENT PLANT $300- $250-___----_.___...------ ___._�..___.-_--.--_____ H $200-- O U S $150 A N S $100 $53 X61 >_> $28 $28 $0.9 $0 $0 PERSONNEL OPERATIONS CAPITAL � 86!87 ACTUAL 87/88 ACTUAL ED 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Operations: a) maintain lift stations; b) maintain treatment plant within permit limitations. GOALS AND OBJECTIVES To provide sanitary sewer service to all citizens of the City; to ensure sanitary conditions throughout the City; to abide by all State and Federal regulations; to provide this service at the most reasonable cost and to complete the upgrading of the plant facilities. ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: ENGINEERING SUPPORT AND INSPECTION $300 $260 H T $200 0 U S $160 A N S D $100 $60 $0 PERSONNEL OPERATIONS CAPITAL = 88/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Note: This department was eliminated for fiscal 1988/89, GOALS AND OBJECTIVES -82- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: CUSTOMER SERVICE $30 $250 H T $200 0 U S $160 A N S D $100 $50 $0 $68 .............. $19 $11 $0 $0 $0 $0 ..... .... _j PERSONNEL OPERATIONS CAPITAL 86/87 ACTUAL 87/88 ACTUAL E3 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Activities: a) implementation of a four-cycle meter reading program; b) replace four and five hand meter dials with cyclometers, GOALS AND OBJECTIVES To provide accurate, timely reading of utility meters and promote a professional image, -83- -84- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: PURCHASING AND PROPERTIES $300-1- $250 H $200 -.____-- _-_------- -- - --- O U S $150 A N $100 S $68 ---------- ------- $20 $25 $20$1 $6 $0 PERSONNEL OPERATIONS CAPITAL � 86/87 ACTUAL 87188 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Operations: a) purchasing; b) receiving; c) central supply; d) bidding; e) fixed asset control; f) insurance program. GOALS AND OBJECTIVES To secure the best goods or services of the right quality at the best price for all departments within the City organization in accordance with State law and City Charter requirements. -84- ANNUAL BUDGET CITY.OF GEORGETOWN DEPARTMENT: UTILITY OFFICE $300 $260 H $200 - - ----- - ------- O S $160 ---145 A $121 N $103 D$100 ----------_._-------_-____-._------------- S $66 $7 $1 $0 PERSONNEL OPERATIONS CAPITAL � 86/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Billing/Collections: a) billing; b) collections; c) customer accounts; d) administration Revenue Collection: a) miscellaneous billing and collections; b) deposits; c) revenue projects. GOALS AND OBJECTIVES To make timely collections of all revenues coming into the City; to make accurate reports of these revenues; to accurately bill and collect the miscellaneous revenues. -85- ANNUAL BUDGET CITY OF GEORGETOWN WATER USAGE Gallons Billed (MiII`(`py'n Aug 87 140 Sep 87 145 Oct 87 : 81 Nov 87 70 Dec 87 : ! 58 Jars 88 8 5 Feb 88 r 51 , , i Mar 88 i 53 Apr 88 , a #97 i May 88 i 65 ! Jun 88 72 Jul 88 157 a 0 50 100 150 AUGUST, 1987 JULY, 1988 UTILITY CUSTOMERS Number of customers Aug87...... ..... .... ..... Sep 87 Oct 87 ................................ 1 ! N o 87 Dec 87:. Jan 88 F e b 88v M a r 88 • V. d Apr88 .:...:..... ........:.....:.:...: �� .:...:... .:..__ �__ : . May 88 Jun88 ...... .... ....... .... .:...........:. ....:.:.:.:..:...:::: Jul 88 , 0 2000 4000 6000 8000 WATER CUSTOMERS ELECTRIC CUSTOMERS ANNUAL BUDGET CITY OF GEORGETOWN] DEPARTMENT: SANITATION $500 $4015$416 $400-- T 400 T H O $300-- U S N$200-----...... ______.__. D $169 S $131 $100-- ._..--�----------- �.._�� $56 EL$16 $d $0 PERSONNEL OPERATIONS CAPITAL r 86/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Operations: a) collection of solid waste; b) brush pick up by request. GOALS AND OBJECTIVES To provide quality sanitation service to the City and explore alternate methods of sanitation through privitization. _87_ am ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: FACILITIES MAINTENANCE $300 --_ ---- $250 -___`___--------_----__�.�_�______.`.__.__.________._____e_.----.--- H $200 O S $150 A N S$100__-__----------__.._.__-----_.____..._--------__-_-___---�._.�.------------___-------------.___-. ----- X12 $18 $0 $4 $119 $p $4 $2 $0 PERSONNEL OPERATIONS CAPITAL � e6ee7 acTunL 87i88 AcruaL ELD seise BUDGET PROGRAM AND ACTIVITY SUMMARY Operations: a) maintain a scheduled cleaning program of all City facilities; b) periodic special cleaning of floors; c) provide for miner repairs to facilities, GOALS AND OBJECTIVES To provide uniform appearance and cleanliness throughout all City facilities. am 0