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Home My WebLink AboutFY 1989 Budget Document - Whole`DEU "COMMUNITY OF OPPORTUNITY" ANNUAL BUDGET CITY OF GEORGETOWN, TEXAS [Lei• ` 1 • 1 ANNUAL BUDGET CITY OF GEORGETOWN A N N U A L B U D G E T Fiscal Year September 1, 1988 thr0ugh September 30, 1989 rFA Tire Kennedy COUNCIL MEMBERS Barbara Pearce Luther Laubach Mike McMaster Ercel Brashear Doak Fling ACTING CITE" MANAGER Hartley Sappington Glenn Reynolds -1- illklyvuo Title Page...~.~.......~~~~~~~~....~~~~~... l Tab leofContents .~...~~~.~.~.~~,~~~~~,,,,~,~, 3 Budget Message. ~......~~..~..~~~~~~~~~~..~~~. 7 Organization Chart. ~~.....~~...~~.~.~.~~~.~..~.I3 List of Principal City Officials. .~..~~......~........l4 Description of the Budget Process 15 Budget Calendar ..~.~.~~...~...~~...~.~....~..l6 SUMMARIES AND CHARTS Explanation ofBudgetary Basis. .~~~~.......~...~..~..l9 Expenditure Control ..~.....~..~~...~...~~......2O Summary of Cash Flow Statements for All Funds ...............2l Bar Graph of Budgeted Revenues. .......~...~..........22 Bar Graph of Budgeted Expenditures. .....~~~_..~.~~~....23 GENERAL FUND Narrative, ... ......~.~.....~...~....~.....25 Cash Flow Statement..~.~......~.......~~~.~~~~.......29 Line Item Detail of Revenues. ...~.~.......~~~...~.~.3O Line Item Detail of Expenditures. .~~..~.~~~~~~~...~..~32 Bar Graph of Budgeted Revenues, ......~.~~~~~~....~...33 Bar Graph of Budgeted Expenditures, ...~.~...~~.~.~.....34 Budget Summaries Non Departmental Appropriations Transfer. . . . . . . ~ ~ ~ ~ . ~ ~ . . . ~ . ~ . . ~ ~ ~ ~ ^ ^ ^ ~ ^ . . 35 General Government General Government.* . . . . ~ . ~ ~ . 00 ~ ~ ~ ~ ~ ~ ~ ~ ~ . ~ ~ ^ . . 36 Administration. , . ~ ~ ~ . . ~ . . ~ . ~ ~ . . ~ ~ . ~ to ~ ~ . ~ ~ ~ . . 37 Legal.......... . . . ~ . ~ . . . . . . ~ . ~ . ~ . ~ . . ~ ~ ~ ~ ^ ~ ~ ~ 38 Finance and Administration Administration. . . . ~ . , , ~ ~ ~ , , , ~ , , , ~ , , ~ , ~ , , , , , ~ 39 Accounting, . ~ ~ . . ~ . ~ . . . . ~ . ~ . . ~ ~ . ~ . ~ . . ~ . ~ . . . 40 Revenue Of fice ~ . . . . . . ~ ~ ~ . ~ ~ ~ ~ . . . ~ . ~ . . . . ~ . ~ . . 41 Community Services Streets . . . ~ ~ ~ ~ . . ~ ~ ~ ~ ~ ~ ~ ~ ~ Is ~ ~ ~ ~ ~ ~ ~ . ^ . ~ . . . 42 Parks. . . . ~ ~ ~ ~ ~ ~ ~ ~ ~ ^ ^ ~ ^ ^ ~ ~ ~ ~ ~ ~ ~ ^ ~ ^ ^ ^ ~ ^ ~ ~ 43 Administration and Personnel, . . . . ~ ~ ~ ~ . . ~ ~ ~ ~ ~ ~ ~ . ~ . ~ ~ 44 Library. . ~ . ~ . . ~ ~ ~ . ~ . ~ ~ ~ . . . ~ ~ ~ . . ~ ~ . ~ . . . ~ . 45 Municipal Court . . . . ~ . ~ . . ~ ~ . . . ~ ~ . ~ ~ ~ . ~ ~ . . . . . . 47 Recreation. . . ~ . ~ ~ . . ~ ~ . . ~ ~ ~ ~ . ~ . ~ ~ ~ . . . ~ ~ . . . . 49 Development and Planning Administration. ~ ~ . ON ~ . . ~ ~ ~ . . ~ ~ . ~ ~ ~ ~ ~ ~ ~ . ^ . ~ ~ . ~ 50 Planning, . . . . . ~ . ~ . . . . ~ ~ ~ ~ ~ ~ ~ . . ~ . ~ . . ~ ~ ^ . . . 53 Building Inspection . . ~ . 0 0 0 0 6 ~ 0 0 9 61 ~ 0 0 0 0 ~ 0 0 0 0 0 0 0 54 BUDGET CITY OF GEORGETOWN ANNUAL TABLE OF CONTENTS (Continued) Public Safety Fire ....~~...........~~~~~.~.........~.55 Emergency Management. ...~~..~.~..~...~~~.~.....56 Police* ~~.........................~....~57 Code Enforcement. ......~......~~..,...,,,,~~,59 Programs, Projects and Capital Improvements a a a 0 0 0 0 a 61 UTILITY FUND Narrative ....~~..~......~......~~....~....G3 Cash Flow Statement ..........~....~............66 Line Item Detail of Revenues. .....~.~.....~.........67 Line Item Detail of Expenditures. ....~..~~~..~........88 Bar Graph ofBudgeted Revenues. ....~~...~~......~....89 Bar Graph ofBudgeted Expenditures. ..~...~...~.........7O Budget Summaries Transfers Out . ~ . . . . . . . . . . . . . . ~ . . . . . . . . . . . ~ . 71 Public Utilities Administration . . . . . ~ . ~ . . ~ ~ . . . . . . . . ~ 72 Engineering . . . ~ . . . . . . . . . . . . . . ~ . ~ ~ ~ . ~ . ~ . . ~ . 73 UtilityContracts . . . . ~ . . ~ . . . . . . . . . . . . . ~ . . . ~ . ~ 74 Electrical. . . . . ~ . . . . . . . . . ~ . . . ~ . . ~ . . . . . . ~ . ~ 75 Pomp Maintenance~ . . . . . ~ . . . . ~ . . . . . . . ~ . . . . . . . . . 76 Water Distribution. ~ . . ~ . . . . . . . . . ~ . . ~ . ~ . ~ . . . . . . 77 Lake Water Treatment Plant, . . . . ~ ~ ~ . . ~ . . . ~ . . . . . . . . . 78 Wastewater Collection ~ . ~ . . . ~ . . . . . . . . . . . . . . ~ . . . . 79 Park Water Treatment Plant. . . . . . . . . . . . . . . . . . . . . . . . 80 Wastewater Treatment Plant. ~ . . . . ~ . . . ~ . ~ . . . . . . . . . ~ . 81 Engineering Support and Inspection, . . . . . . . . . . . . . . . . . . . 82 Customer Service. . . . ~ ~ ~ . . ~ . ~ . ~ . ~ . ~ . . . . . . . . . . . 83 Purchasing and Properties . ~ ~ . . . . . . ~ . . . . . . . . . . . . . ~ 84 utility Office~ . . . . . . . . . . . . . . . . ~ . . . . . . . . . . . . 85 Sanitat ion~ . . . . . . . ~ . . . . . . . . . . . ~ . . ~ . . . . ~ . . . 87 Facilities Maintenance. . . . . . . . . . ~ ~ . . . . . . . . . . . . . . 88 Service Center. . . ~ . . . . . . . . . ~ ~ ~ ~ . . . . . . . . . . . . . 89 Programs, Projects and Capital Improvements 0 0 0 0 a 0 0 # 0 0 a 0 0 0 90 AIRPORT FUND Narrative .....~..~............~.....~.....9l Cash Flow Statement. ..~............~~.~.~......92 Line Item Detail of Revenues. .......~~.....~.~......93 Budget Summaries Airport Administration. . . . . . . . . . . . . . ~ . . . . ~ . . . . . . 94 Airport Terminal Operations 95 SPECIAL REVENUE FUND Narrative ~..~...~~.~...~~~.~~~~~~~..~.~~..97 Cash Flow Statement .~...~...~.~...~.~~~..~....~R9 Line Item Detail of Revenues. ~....~.~..~~...........IOO Budget Snmmaries~~...........~...~.~~.......~.101 Hotel/Motel ......~..............~.........lO2 Programs, Projects and Capital Improvements ~...........~..~lO4 TABLE OF CONTENTS (Continued) GENERAL CAPITAL PROJECTS FUND Narrative, ~~~~.~.~.~~..~..~.~~..~~.~..~...lO5 Cash Flow Statement ..~...~~ ~ .~...... ..~ ..~.. .0~106 Line Item Detail of Revenues. ..~~.~~~~ ~~ . ~.~~ ~~ ~. .~~lO7 UTILITY CAPITAL PROJECTS FUND Narrative . . . . . . ~ ~ . to ~ ~ . . . . ~ ~ . . . ~ . ~ . . . . . ~ . ~ 1109 Cash Flow Statement. . ~ . . . . ~ ~ ~ ~ . . ~ . . ~ . ~ . ~ ~ . ~ . ~ ~ .11O Line Item Detail of Revenues . . . . . . ~ . ~ . ~ . . . ~llI Utility Capital Projected Projects. . . . . . ~ ~ . . . . . . . ~ ~ ~ . . .112 Utility Capital Projects Program Water System Improvements . . . . . . . . . ~ ~ . . . ~ . . ~ . . . ~ . ~I13 Sewage System Improvements, . . . ~ . ~ ~ ~ ~ ~ ~ . . to ~ . ~ . ~ . ~ ~ .113 Electrical Systems. . . . . ~ . . . ~ ~ . ~ . . . . ~ ~ . ~ ~ . ~ ~ . . ~I14 General . . . . . ~ . . . . . . . ~ . . . . ~ . . ~ . ~ . . ~ . . . . ~ ~114 GENERAL DEBT SERVICE FUND Narrative~.~.........~......~~.~~..~~..~~.115 Cash Flow Statement ..................~.~.....~.Il6 Summary ofDebt Service ........~...........~~....lI7 Schedules of Bond Maturities and Interest . . . ~ . . . . . . . . . . ~ . .118 UTILITY DEBT SERVICE FUND Cash Flow Statement .~~....~.~~~~~~~..~~~~..~~..l25 8uommaryofDebtSecvice~....~.~~.~,Glee ~~~~..~....l26 Schedules of Bond Maturities and Interest ~ ~ ~ ~ ~ ~ ~ ~ ~ . . ~ . . . . ~127 DIVISION SUMMARY Division Budgets, ~..~..~.~.~..~.~...~~~~^~....l33 Bar Graph of Division Budgeted Expenditures . a 0 0 & 0 6 0 & 0 a 0 0 0 0 .135 APPENDICES Assumptions Behind Key Revenue Estimates. ~ . ~ ~ ~ . ~ ~ ~ ~ ~ ~ . ~ . . .137 Consultants and Advisors. ~ . . . . . . . . ~ . . . . ~ ~ ~ ~ ~ ~ ~ . ~ . .I39 Capitalization Policy . ~ ~ . . . ~ ~ ~ . . ~ . ~ ~ ~ ~ ~ ~ ~ ~ ~ . . . . .140 Budget Ordinance. ~ ~ . . ~ . ~ . ~ . . ~ ~ ~ ~ ~ ~ ~ ~ ~ . ~ ~ ~ ~ . . . .143 Tax Rata Ordinance. . ~ ~ . ~ . ~ ~ ~ ~ ~ . ~ . ~ ~ . ~ . ~ ~ ~ ~ . ~ ~ . .146 Property Tax Rates Per $lOO of Assessed Value . . . . . . . ~ ~ ~ ~ ~ ~ ~ .147 Glossary. . . . . ~ ~ ~ . . . ~ . ~ ~ . ~ ~ ~ ~ ~ . . . ~ ^ ~ ~ ~ ~ ^ . . .148 -5- A-1 GEORG Fes, '2.V "COMMUNITY OF OPPORTUNITY" October 1988 Honorable Mayor and Members of the City Council City of Georgetown, Texas This letter transmits to you the 1988/89 Budget as adopted by the City Council. The 1988/89 Budget is for the thirteen month period September 1, 1988 through September 30, 1989. This one-time thirteen month transition period was mandated by the Charter Amendment approved earlier this year, FINANCIAL PICTURE 1. The ad valorem tax rate for 1988 was not increased over the 1987 rate. It is below the "effective rate". 2. Head count was reduced to a total of 186 from the 196 total approved in 1987/88, 3. Several departments have been consolidated. The Public Works Division was eliminated with public service functions being placed in the Community Services Division. A Public Utilities Division was established to administer the utility operations. 4, Capital outlays are budgeted only as present resources permit. 5. Wastewater rates have been increased slightly. Even with this increase, the City offers utilities at among the lowest rates in the area, Council Contingency line items are included in the General and Utility Funds. Amounting to $269,131 and $298,888 respectively, these budgets will allow the Council some flexibility in meeting unexpected requirements or to increase the ending fund balances if not spent. All rates, fees and other charges providing revenue to the General Fund remain unchanged except for the broadening of the sales tax to include telecommunications. THE CITY OF GEORGETOWN POST OFFICE BOX 409 GEORGETOWN, TEXAS 78627-0409 TELEPHONE 512/863-5533 AN EQ UA L OPPORTUNITY EMPL 0 YER GENERAL FUND Overall average monthly revenue for the General Fund is budgeted to decrease over that of the prior year. The projected beginning fund balance is budgeted to be decreased during the fiscal year because budgeted expenditures exceed budgeted revenues. However, the required minimum fund balance of $500,000 will be preserved. Expenditures have been maintained at the minimum required to provide city services. However, a significant improvement in service is provided for in the budgeted increase of four police officers to provide an additional one officer coverage for two daily shifts. The council contingency was increased from $100,000 to $269,131, UTILITY FUND Rates for electrical services are budgeted to be increased only to allow the direct pass-through of the City's wholesale cost of power purchased from LCRA. Water rates are not budgeted to change during the current fiscal year. Wastewater rates increased September 1, 1988 but remain well below that required to make that segment self-sufficient. City staff is drawing specifications to contract for third party sanitation pick-up with the goals of no reduction in service, no increase in rates and elimination of the required fund subsidy of that city service. The City will continue to bill for sanitation service and will retain a percentage of the funds collected. AIRPORT FUND The Municipal Airport continues to be accounted for as an enterprise fund. Fees for service provided pay for the cost of operation. Airport Fund profits are transferred to the Special Revenue Fund to provide the City's matching share of FAA grants for capital improvements. SPECIAL REVENUE FUND A variety of programs are administered out of the Special Revenue Fund including cemetery improvements, mapping projects, tourism efforts from hotel/motel tax receipts, automation of the library, and the Century Plan. New to this fund in this budget year are expenditures of all outside grants expected to be received for airport improvements, the fluoridation project, police grants and a community development block grant. All funds relating to these.activities are accounted for in strict accordance with the restrictions placed upon their use. T GENERAL CAPITAL PROJECTS The City will continue its Street and Drainage Improvements Program as funding permits. Bonds for Fire improvements and Library 'issued earlier are budgeted to be fully disbursed. In addition, several re -roofing projects are scheduled. UTILITY CAPITAL PROJECTS A total of $4,358,400 is budgeted for sewer, water, electric and other utility projects. A major extension of utility service along the south I.H. 35 corridor highlights the commitment of the City Council to the economic expansion of the City. GENERAL DEBT SERVICE FUND The budget for the General Debt Service Fund is virtually unchanged from the previous year. No new debt will be issued in the budget year. The fund balance is budgeted to be drawn down approximately $96,000 since, over the past several years, it has risen above required levels. Because of the draw -down, the portion of the property tax rate allocated to debt service was reduced with a corresponding increase in the rate allocated to the General Fund. UTILITY DEBT SERVICE FUND No significant change in the interest and principal payments over the prior year are budgeted. The Utility Fund will complete some required additions to the "reserves" of the Utility Debt Service Fund in fiscal 1989. Such expenditures are required by the bond ordinances. CONC.T.TT IRTON Please keep two reminders in mind as this document is reviewed: 1. The 1988/89 Budget is for thirteen months, and 2. Figures shown as "1987/88 Estimated Actual" are subject to year-end audit. The budget process is the one time each year when all levels of the City's operations are examined in detail, debated and justified. The budget, as adopted, reflects the results of the Council's and staff's effort to maintain quality and efficient service while controlling costs. This process received the thoughtful input and consideration of the citizens of Georgetown, their City Council and City staff. This budget is the end product of that process. Respectfully submitted, 91 Hartley Sap t Acting City Manager Glenn I. Reynolds Director of Finance and Administration -�3�- ANNUAL CITY OF GEORGETOWN ORGANIZATION City of Georgetown September , 1988 CITY OF GEORGETOWN Est. 1848 A home Rule City CITY CHARTER CITIZENS CITY COUNCIL Mayor - T. Kennedy Councilpersons Pearce , McMaster , Laubauch Brashear and Fling CITY ATTORNEY CITY JUDGE APPOINTIVE BOARDS CITY SECRETARY D. Callander D. Higginbotham AND COMMISSIONS L. Willoughby ACTING CITY MANAGER H. Sappington Chief Executive and Administrative Officer SECRETARY PUBLIC UTILITIES DEVELOPMENT & PLANNING POLICE ADMINISTRATION J. BRIGGS E. Barry H. Anderson - Chief Division Director Division Director Division Director FINANCE & ADMINISTRATION SERVICES FIRE ADMINISTRATION L. Bunte - Chief G. Reynolds H. Sappington Division Director Division Director Division Director -�3�- ANNUAL BUDGET CITY OF GEORGETOWN I'l -r ml 7 T% 4"'" nm ^y 'm'r U 111 ULUAULIUWA PRINCIPAL CITY OFFICIALS ELECTED OFFICIALS Name Position C� Term Expires Tim Kennedy Mayor May 1990 Barbara Pearce Council Member (Mayor Pro tem) May 1989 Mike McMaster Council Member May 1989 Luther Laubach Council Member May 1989 Ercel Brashear Council Member May 1990 Doak Fling Council Member May 1990 APPOINTIVE OFFICIALS Name Position Don Higginbotham Municipal Judge Diane Callander City Attorney Leta Willoughby City Secretary ADMINISTRATIVE OFFICIALS Name Position Hartley Sappington Acting City Manager Glenn Reynolds Director of Finance & Administration Hartley Sappington Director of Community Services Ed Barry Director of Development and Planning Jim Briggs Director of Public Utilities Hugh Anderson III Director of Police Services Les Bunte Director of Fire Services -14- -15- ANNUAL BUDGET CITY OF GEORGETOWN DESCRIPTION OF THE BUDGET PROCESS On May 7., 1988, the citizens of Georgetown amended the City Charter to set the City's fiscal year as October 1st through September 30th. The City previously had a fiscal year beginning in September and ending in August. Therefore, the City has budgeted a transitional one-time thirteen month fiscal year beginning September 1, 1988 and ending September 30, 1989. The Charter requires that at least 30 days prior to the end of each fiscal year the City Manager must present a proposed budget for the Council's consideration, Upon receipt of the proposed budget, the Council orders a public hearing. The Charter requires that the Council adopt a budget no later than the 27th of the last month of the fiscal year. If it fails to do so, the City Manager's budget will be deemed to have been finally passed. The City of Georgetown does not have a formal budget department, but uses the Finance and Administration Division as such. The finance staff, with input from related departments,, prepares estimates of revenues and ending cash balances available for the coming year. This process starts in May of each year. Divisions are asked to submit their departmental budgets during June. In late June the finance staff meets with the City Manager and Division Directors to review their budget requests. After this initial review the finance staff and City Manager meet with the Budget Subcommittee of the Council to review the budget draft. During July the Council schedules several budget workshops and public hearings. The City Manager's proposed budget is submitted in late July. The Council then votes on the budget ordinance in August. -15- ANNUAL BUDGET ,- 1X13 WH DU IM . _IYAO BUDGET CALENDAR FOR FISCAL 1988-89 Date(s) Activity May 23 Budget packet and instructions delivered to divisions May 27 Budget accounting instructional meeting with department heads May 31 City Council Budget Subcommittee initial meeting June 3 Division Directors turn in revenue estimates June 9 City Council sets general budget policy direction June 10 Division Directors turn in departmental budget requests and capital projects requests June 13 - June 24 Compilation and preparation of City Manager's budget June 20 - June 24 Department organization and services review with new Council members and Subcommittee June 23 Council Budget Subcommittee discusses general budget direction and reviews revenue projections June 27 - July I City Manager reviews budget draft with divisions July 6 - July 8 Council Budget Subcommittee review of operating budget and rates July 12 Council Budget Workshop July 18 Council Budget Workshop July 22 City Manager's Budget filed with City Secretary for public view July 25 Council Budget Workshop August 2 Council Budget Workshop August 3 Calculation of effective tax rate August 4 Council Budget Subcommittee review of budget findings of the Council August 7 Publication of effective rate, schedules, and fund balances; submission of rate to governing body Continued -16- ®17- Sn' t I WUH D11 EXPLANATION OF BUDGETARY BASIS Basis of accounting refers to the point in time at which revenues and expenditures are recognized in the accounts and reported in the financial statements. The modified accrual basis of accounting is used for governmental funds (general, special revenue, debt service, and capital projects), and expendable trust funds. Revenues are recognized in the accounting period in which they become measurable and available as net current assets; that is, when they become susceptible to accrual. Expenditures are generally recognized in the accounting period in which the related fund liability is incurred, except for unmatured interest on general long-term debt, which is recognized when due. The accrual basis of accounting is used for proprietary funds (enterprise funds). Revenues are recognized in the accounting period in which they are earned, and expenses are recognized in the period in which they are incurred, The City's budgeting for encumbrances represents an exception to these accounting bases. Encumbrances, which represent purchase orders, contracts, and their commitments., are treated as budgetary expenditures in the year of incurrences. In other words, budgeted funds must be available in a budget to enter into a contract or purchase order. The budget of each City fund, with the above noted exception, is prepared consistently with the basis of accounting used for that fund., CITY OF GEORGETOWN ADOPTED BUDGET 1988/89 THIRTEEN MONTHS SPECIAL GENERAL UTILITY GENERAL UTILITY GENERAL UTILITY AIRPORT REVENUE CAPITAL CAPITAL DEBT DEBT FUND FUND FUND FUND PROJECTS PROJECTS SERVICE SERVICE TOTAL Estimated Beginning Cash 826,355 6,191,084 225,791 791,145 408,763 337503227 2573055 1,0849564 13,534,984 Revenues 357859804 15,1369524 4703887 2,8295748 191,975 980,687 424,000 1,8323510 2596523,135 Expenditures 41072,958 --------- 15,711,350 ---------- 6953445 --------- 332859401 ----- -- 600,738 -------- 433589400 --------- 5193,958 ------- 1,661,669 --------- 30,905,919 ---------- Net Increase (Decrease) (2873154) (5745826) (2249558) --------- (455,653) --------- (408,763) -------- (39377,713) --------- (95,958) ------- 170,841 --------- (51253,784) ---------- Estimated Ending Cash 539,201 51616,258 11,233 3355492 0 3723,514 161,097 11255,405 8,281,200 -22- ANNUALUDGET CITY ®F GE®RGET®WN BUDGETED REVENUES ALL FUNDS i 0 Electrical Re enues .................... .. k i Water Revenues f I s i i i i 1 8 Grants/contributions 1 f k I All Other i ` } e � i } 1 1 4 k f 4 Property Taxes Sales Taxes ( { 1 7 fi Interest Income s i f s 1 t Wastewater Revenues ' i 1 I i i 1 i Sanitation p2 4 S 10 $1 Millions ® 1987/88 Eat. Actual :i 1988/89 Budgeted Note: Excludes inter --fund transfers, Estimated 1.987/88 1988/89 Actual Budget Electrical Revenues 81572,917 $109336,81.9 Water Revenues 2,783,692 33017,885 Grants/Contributions 119,131 2,268,387 All Other 1,326,655 1,565,151 Property Taxes 115609632 115579181 Sales Taxes 7629467 865,000 Interest Income 948,753 789,443 Wastewater Revenues 437,221 735$60 Sanitation 555,162 583,260 $17,066,430 $215718,686 -22- t BUDGETED EXPENDITURES ALL FUNDS Electrical Capital Projects All Other Debt Service Public Safety Water Wastewater Library,Parks,Street Sanitation $0 $2 $4 $6 $8 $10 (Millions) � 1987/88 Est. Actual Ell 1988/85 Budgeted Note: Excludes inter -fund transfers. -23- Estimated 1987/88 1988/89 Actual Budget Electrical $ 61305,558 $ 81690,937 Capital Projects 21828,756 7,559,628 All Other 1,316,791 21220,733 Debt Service 1,6315623 211815627 Public Safety 11579,564 1,9471117 Water 11382,031 11706,081 Wastewater 839,863 11030,421 Library, Parks, Street 582,495 930,678 Sanitation 657,064 705,248 $17,123,745 $26,972,470 -23- ANNUAL BUDGET CITY OF GEORGETOWN GENERAL FUND This fund is used to account for resources traditionally associated with governments which are not required to be accounted for in another fund. The following summaries indicate significant activities and budget changes for each of the General Fund departments. The 1988/89 budget continues the process begun with the prior years budget to reorganize cost centers to more appropriate- ly consolidate fiscal and work related responsibilities. This effort resulted in several departmental budgets undergoing significant increase/decreases. The reasons for the significant variations are explained in the appropriate department. Total'budgeted General Fund expenditures exceed revenue by $287,154* Trnnqfprq-- This department is used to account for transfers of General Fund monies to other funds. The 1988/89 budget provides for a transfer to the Special Revenue Fund for the City's 10% match of a Texas Department of Commerce Community, Block Grant. A transfer to the General Capital Projects Fund also provides for re -roofing of City Hall and a truck bay at Fire Station #1. General Government: This department is used to account for general government expenditures which are not directly allocable to other departments. This department's budget increased $383,046 over the prior year's budget and includes $269,131 in council contingency, restricted funds. Leasing/contracts is now budgeted in this department. Administration: The average monthly budget for Administration (formerly City Manager Department) remains unchanged. City Secretary:_ See Legal Department. Legal Department: The City Attorney and City Secretary are budgeted in the Legal Department. Finance and Administration - Administration: This department is comprised of the Director of Finance and Administration and a Staff Assistant. The Purchasing Agent, Accounting Supervisor and Utility Office Supervisor report to the Director of Finance and Administration. Additionally, this office is responsible for administration of debt., investments, depository contracts and other general administrative duties. The 1988/89 budget reflects an increase of $56,074 over the previous budget since the cost of tax appraisal service and property tax collection by GISD is charged to this department. -25- ANNUAL BUDGET CITY OF GEORGETOWN Accounting: The Accounting Department is responsible for payroll, miscellaneous accounts receivable, data processing management, facility supervision for City Hall and City Offices, receptionist duties as well as day to day accounting functions for all fiscal transactions. The budget for this year reflects increases due to allocations of mailing expenses ($2,000) and maintenance agreements for computer equipment ($4,450). Revenue Off ice: This department has been eliminated in the 1988/89 budget. Tax collection services have been contracted to the Georgetown Independent School District. Other city revenue collections previously assigned to the Revenue Office have been assigned to the Utility Office. Streets Department: The Street and Drainage Program fore standardization is this department's priority. This entails repair, replacement and construction of road facilities. Budgeted street maintenance has been increased by $24,000. Capital expenditures have been increased by $20,000. Parks Department: This department is responsible for the maintenance program; mowing, cleaning, repair of park facilities and refurbishment of cemeteries. Improvements budgeted in fiscal 1988/89 include the replacement of dangerous wiring in the San Gabriel Park and the replacement of maintenance equipment. Community Services Administration: This department provides day to day management of the various departments instrumental in the provision of a broad based range of community programs and services. In fiscal 88/89 we will provide an in-service training program for City Personnel. The reason for the reduction in budgeted expenditures is an increase in the allocation of personnel expense to the Utility Fund. Library Efficient and up to date library services are available, including reference service and the loan of library materials to the citizens of Georgetown and those residents of the ETJ who purchase library cards. Additional supplies and maintenance agreement have been included this year to facilitate the implementation of the new library automation system. -26- ANNUAL BUDGET CITY OF GEORGETOWN Municipal Court: The Municipal Court serves to process citations 'issued by the Police Department. The Court is headed by a Municipal Judge appointed by the City Council and is staffed by two court clerks. The implementation of a court records automation systems is in progress. Rpr-rpnti nn This department manages the development of recreation facilities and the implementation of community recreation programs. The City's recreation programs provide the citizens of the Georgetown area with a broad program of community enrichment through the best possible facilities and recreation programs within the limits of the City's financial plan. The repair and replacement of equipment and facilities is planned for the fiscal 88/89 year with special attention given to the City's pools. Planning Administration: The Planning Administration department is staffed by a Director of Development and Planning who oversees all current and long term planning functions and directs the Building Inspection department. This department reflects an increase in 1988/89 budgeted expenditures of $106,078 over those of 1987/88. The increase is the result of the consolidation of the Planning Department and Century Plan with Planning Administration. The consolidation results in overall budgeted savings of almost $250,000, Planning: The operations of the Planning Department were consolidated with Planning Administration for fiscal 1988/89. Building Inspection: The Building Department is responsible for inspection to ensure compliance with City codes governing construction, plumbing and electrical work. The $1,613 increase in the Building Department budget is due to an increase in the cost of operations. Fire The Fire Department utilizes two staffed fire stations to provide fire protection and rescue services for City residents as well as residents in the City's extra -territorial jurisdiction (ETJ). Some reimbursement of this service is being provided by Williamson County. Additionally the department maintains a fire prevention section that performs routine fire inspections, fire investigations and provides public fire education services. This budget provides for no decrease in service levels and allows for badly needed replacement of radio, safety and rescue equipment, -27- ANNUAL BUDGET Emergency Operations: M I 11iU9129H 0[11 MH DV1 The purpose of this department is to maintain emergency preparedness of the City to respond to major abnormalities or large scale incidents within the City. This is accomplished by maintaining and implementing an Emergency Operations Center to provide coordinated emergency services including medical assistance, rescue, fire and police protection and utility restoration for life and property within stricken areas. The 1988/89 budget represents the first year funding for this department. Previous years' funding for this service was provided for through the Fire Operations Budget. The 1988/89 Budget of $85,978 provides funding for continuous updating and printing of the Emergency Operations Plan, educational materials for public education and new equipment for the Emergency Operations Center. This includes a large emergency generator, an enhanced coordinated radio system and a public alerting system. Police: The Police Department provides state of the art law enforcement and related police services to the citizens of Georgetown; provides public safety services; promotes public safety through enforcement, educational processes and sound community relations efforts; provides field and communications support to other City divisions and departments; provides assistance to other law enforcement, social service and medical service agencies and organizations; and is an integral participant in the emergency operations and management of the City's Emergency Operations Plan. An addition of four police officers to the twenty-two authorized positions has 11 been included in this fiscal years improvements, as weL-,L as the enhancement of the current telephone services system, the replacement of old unreliable equipment, training, narcotics interdiction and radio communications. Code Enforcement: This department provides enforcement of City codes relative to nuisance control (i.e., tall weeds and grass, junked vehicles, hazardous conditions and animal control) and parking control. This department also conducts programs to enhance public awareness of citizen controlled nuisances to gain voluntary compliance in eliminating nuisances for a healthier, safer and more appealing environment. One additional full-time employee has been added for nuisance and animal control. Other increases are included in the budget due to areas of facilities maintenance (the animal shelter, specifically) and vehicle supplies and maintenance. Reductions have been realized in the areas of capital expenditures and some personnel service areas. -28- -29- -30- ANNUAL BU CITY OF GEORGETOWN LINE ITEM DETAIL OF GENERAL FUND REVENUES Estimated Account 1986/87 1987/88 1988/89 Description Actual Actual Approved Transfer in, Utility Fund $ 6263491 $ 775,102 $ 9089191 Sales Taxes 730,180 762,267 8539000 Hotel -Motel Taxes 71664 1,311 0 Liquor Taxes 4,731 5,363 6,500 Ad Valorem, Current 799,142 1,0131002 1,119,181 Ad Valorem, Delinquent 34,979 45,534 30,000 Penalty and Interest 37,062 40,533 25,000 Tax Certificates 84 101 50 Amusement Tax 1,996 313 29000 Bank Franchise 16,448 15,150 14,000 Cable TV Franchise 10,1.57 15,172 16,000 Fiber Optic System 276 0 0 Gas Franchise 31,062 35,559 36,000 Taxi Franchise 60 60 60 Telephone Franchise 36,545 34,966 35,000 Electrical System Franchise 160,755 1753325 208,202 Water System Franchise 46,734 54,313 59,320 Sewer System Franchise 8,556 8,357 14,486 Sanitation System Franchise 11,063 10,716 11,380 Peddlers License 360 2,045 2,000 Trailer Park License 75 25 75 Parade Permits 0 0 100 Animal Control 5,245 6,871 9,390 Interest Income 22,976 65,726 68,000 Contributions 150 0 0 Industrial District Taxes 0 161,875 18,929 Insurance Refunds 78 0 0 Insurance Refunds, Workers Comp 2,819 0 0 Rent on Buildings 16,787 12,890 13,500 Rent on Land 352 50 50 Rent on Streets 19,428 7,752 12,615 Sale of Property 66 1,520 0 Miscellaneous Revenue 4,386 8,589 5,150 Fire Protection Service 8,914 34,457 60,000 Electrical License 71121 69266 4,140 Building Permits 18,465 12,663 10,850 -30- -31- ANNUAL BUDGET CITY OF GEORGETOWN GENERAL FUND EXPENDITURES By Department -32- 1987/88 Department Estimated 1988/89 Description Actual Approved General Government 183,930 $ 478,456 Administration 30,190 37.1367 Legal 85,461 52,1397 Fin. & Admin. Administration 20,595 78,284 Accounting 281369 38,357 Revenue office 28,490 0 Streets 241,905 335.9540 Parks 204,334 221,664 Community Services Admin. 87,9527 76,968 Library * 136,433 167,210 Municipal Court 66,,403 78.9110 Recreation (& Pool) 81$114 98,974 Planning Administration 94,662 203,348 Planning 191,255 0 Building Inspection 88,355 115,817 Fire 572,076 582,446 Emergency Operations 0 85,1978 Police 11007,488 11278.9693 Code Enforcement 67,$783 98,9849 Transfers 77,194 44.9500 Total Expenditures $3,293,564 $4j072,958 -32- ANNUAL BUDGET CITY OF GEORGETOWN GENERAL FUND BUDGETED REVENUES Property T.. ........ r o e t axes ...................p t e � Interfund Transfers t 1 1 � t I t Sales Tax i 9 :::;{�C�d�L4Y1�s�1Y. r Franchise Taxes Fines & Forfeitures i � d Other Fees & Charges All other ' ' f 3 0 $0 $foo $4®0 $600 $foo $1000$1200$1400 Thousands 1987/88 Est. Actual 1988/89 Budgeted 1987/88 Estimated 1988/89 Actual Budget Property Taxes $1,0589534 $1,149,181 Interfund Transfers 775,102 908,191 Sales Tax 762,267 8535000 Franchise Taxes 349,613 394,448 Fines & Forfeitures 118,941 138,500 Other Fees & Charges 101,184 126,345 All Other 348,723 216,139 $3,514,364 $3,7853804 ANNUAL BUDGET CITY OF GEORGETOWN GENERAL FUND BUDGETED EXPENDITURES Public Safety Community Services General Government Dev. & Planning Finance & Admin. Transfers Out $0 $600 $1000 $1500 $2000 $2500 Thousands 1987/88 Est. Actual 1988/89 Budgeted * Adjusted for Divisional make-up beginning 9/1/88. -34- 1987/88 Estimated 1988/89 Actual Budget Public Safety $1,647,347 $2,045,966 Community Services 817,717 978,466 General Government 299,580 568$220 Development & Planning 374,274 319,165 Finance & Administration 77,452 116,641 Transfers Out 77.9194 44,500 $3,293,564 $4,0721958 * Adjusted for Divisional make-up beginning 9/1/88. -34- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: TRANSFERS $300 $266 $260 H $200 ___________ ___._� ---- O ___._.__ S $150 A N D$100 -------__ __-__-------------______------------------_.._ $77 S $50 $0 $0 $0 $0 $0 $0 $0 PERSONNEL OPERATIONS CAPITAL � 86/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Interfund Transfers: Special Revenue and General Capital Projects Funds. GOALS AND OBJECTIVES ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: GENERAL GOVERNMENT $600 $400 T H 0 $300 U S A N $200 D S $100 $0 $461 ------------- *---*-,-----*--------,--,-,-*-,-*-*-*-**-"* ------- *----,-, $96 $11 $0 $18 PERSONNEL OPERATIONS CAPITAL 86/87 ACTUAL M 87/88 ACTUAL ED 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY General Administrative Expenditures: a) contingency; b) contracts; c) council expenditures; d) administrative allocations. GOALS AND OBJECTIVES -36- ANNUAL BUDGET H T $200 0 U S $160 A N S D $100 $60 M. $25 $23 $27 $ $7 $9 3 PERSONNEL OPERATIONS CAPITAL = 86/87 ACTUAL 87/88 ACTUAL 88/89 13UDGET PROGRAM AND ACTIVITY SUMMARY Administration: a) Mayor and Council; b) City Manager's office. GOALS AND OBJECTIVES To provide general municipal management and leadership services to the public within Federal, State and local law, -37- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: LEGAL $300 H $200 ----.. O S$150 _.._--- ........... .......... A N _......_.__....---------.._,.---------------------______�---------�---_._...�_..-----�----.�._....--------------____...__.__._._..--- $100 _ ..... S $69 28 X16 $19 $7 $2 $0.4 $1 PERSONNEL OPERATIONS CAPITAL � 86/87 ACTUAL 87/88 ACTUAL 88/88 BUDGET PROGRAM AND ACTIVITY SUMMARY City Attorney: a) appointment by City Council; b) review each ordinance adopted by the Council; c) pass upon all documents, contracts and legal instruments in which the City may have an interest. City Secretary: a) appointment by City Council; b) permanent recording of proceedings of City Council meetings; c) maintains official records; d) directs City elections; e) licenses and permits. GOALS AND OBJECTIVES To maintain enforcement of election procedures and systems of licensing procedures as directed by State law and City ordinances; to maintain permanent records of City Council meetings and documents pertaining to same. To provide legal services for all City functions and to supervise outside legal service as required. -38- DEPARTMENT: FINANCE AND ADMINISTRATION Ski $25® H T $200 0 U S $160 A N S D $100.. a $0 milkt t• t .......... . ........ ..................... . . .. . ....... . .......... $66 ..... .... ............ .... ........ ------------------ - $19 $22 ............ $0.7 $1 '« .............. $1 $0 $0.6 PERSONNEL OPERATIONS CAPITAL = 86/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Administration: a) finance and accounting; b) utility billing/collection; c) tax collection; d) purchasing and risk management, Cash management: a) investment program; b) depository contract administration Debt Administration: GOALS AND OBJECTIVES To administer all fiscal matters of the City in accordance with applicable law in a manner that maximizes revenue and minimizes expenditures; to provide accurate and timely financial data with which to make responsible management decisions. -39- -40- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: ACCOUNTING $300 $250_--------------�---------------..__._.----__-_--�-----------------------�__------------------------�--�----- H $200 O U S $150 - ----- A N S$100---._._.._...------.__.._______...___.----------------------------...----------- M.- - $1 $1 $5 $1 $0.5 $0.1 PERSONNEL OPERATIONS CAPITAL � 86187 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Accounting: a) payables; b) data processing; c) payroll; d) general accounting and reporting. GOALS AND OBJECTIVES To accurately report all accounting transactions generated by operations of the City; to prepare accurate, reliable and timely reports therefrom in accordance with sound accounting principles and applicable Federal, State and Local laws. -40- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: AVENUE OFFICE $300- $260 H $200 O U S $1,50--- --._._...-------------- -------...._____-----____----....___---------___ -------------- ------ ----............. _------- ------------- ....... --__--- A N D $100 S $13 $18 $7 $11 M $0 $0 $0 $0 $0 $0 PERSONNEL OPERATIONS CAPITAL � 86/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Note: The functions of the Revenue Office were combined with those of the Utility Office (Utility Fund). GOALS AND OBJECTIVE'S ANNUAL BUDGET DEPARTMENT: STREET $300 $250 H T $200 0 U S $150 A N S D $100 $50 $® CITY OF GEORGETOWN I PERSONNEL OPERATIONS CAPITAL = 86/87 ACTUAL 87/88 ACTUAL ED 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Activities; a) maintain and repair of streets; b) operate street sweeper; c) mow and maintain drainage areas and right-of-ways. GOALS AND OBJECTIVES To economically maintain, repair and construct streets and drainage facilities. -42- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: PARKS $300 $250 $200 H 0 $176 U $161 S $150 ___ :<:::<::::»>::;: A N S$100 >:::;:><::>::>:::---------------------- >:::<:> :<,;;:.;: � $24 $7 $13 ... ....0.7...... $0 PERSONNEL OPERATIONS CAPITAL � 86/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Park & Cemetery Maintenance: a) mowing; b) watering; c) repair of restrooms. GOALS AND OBJECTIVES To beautify and maintain safe parks for public enjoyment, as well as provide care and beautification of the cemeteries. -43- ANNUAL BUDGET Wl"all ato X11 till W DEPARTMENT: COMMUNITY SERVICES ADMINISTRATION AND PERSONNEL $300 $260 T H $200 0 U S $150 A N D $100 S $50 $0 PERSONNEL OPERATIONS CAPITAL = 86/87 ACTUAL 87/138 ACTUAL M 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Supervision and Management: a) Airport; b) Community Projects; c) Library; d) Municipal Court; e) Personnel; f) Recreation; g) Streets; h) Parks; i) Sanitation; j) Customer Service; k) Service Center; 1) Facility Maintenance; k) Tourism. GOALS AND OBJECTIVES To provide the citizens of Georgetown with a broad set of community programs and services. To provide interface between citizen committees, neighborhood associations and the City Administration and Council. -44- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: LIBRARY $300- $260 H $200 ----- ---- _._____.._.___.__._______�.�_...___ O U S $16 0 A N S $71 $50 $24 $20 $14 $0$0 $0 $0 1 -:;:»:::::::>::>;> PERSONNEL OPERATIONS CAPITAL � 86/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Programs &Activities: a) circulation; b) reference; c) programming; d) outreach; e) literacy. GOALS AND OBJECTIVES To serve the citizens of the Georgetown area with book and informational needs and to increase literacy in Williamson County. -45- Effell ANNUAL BUDGET CITOF GE LIBRARY Thousands 120 103 101 47 48 CIRCULATION PATRON USAGE 1986/87 1987/88 *First full year with no resident fee Effell ANNUAL BUDGET DEPARTMENT: MUNICIPAL COURT $30 R T H $200 0 U S $160 A N S D $100 $50 $0 M11iL8]WffHx1)&"DV $47 r.............. .............. $23 $25 $9 $0 $0 NNNL-�� PERSONNEL OPERATIONS CAPITAL = 86/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Municipal Court: a) administration; b) court docket; c) warrants; d) fine collection. GOALS AND OBJECTIVES To prepare and carry out all judicial requirements on offenses filed in court, serve as liaison between the Court and the defendant, and provide an accurate and auditable record keeping system on disposition of cases and collection of fines. -47- ANNUAL BUDGET CITY OF GEORGETOWN MUNIC'IPAL COURT Cases 7000 5217 5000 5000-___.____._...__........_.._.._..__............._..__...._..._..___._...____.__._......_.__.__._... 4&OD..__....__........_ 4000__..._.._.._...............___.._.._..__..__.___..._...._......___.._._._......._..___.....__._______... 3000 _..._.__.._. ............... ___.. 2000-------------------------------------------------------------- __._...._..................... _...... .._..................................... .. 1000 -... _ _ _. _ ._._ _ _. _ _.__ ......................................................... 335 375 256 275 0 CITY ORDINANCE STATE LAW TRAFFIC PARKING OFFENSES OFFENSES � 1986/87 1987/8 Est. -48- ANNUAL BUDGET DEPARTMENT: RECREATION SERVICES $30 T H $200 0 U S $150 A N S D $100 $50 &I ) _W" X13 &H W1 � $27 $13 $9 ........... $0 $0 $7 OPERATIONS CAPITAL = 86/87 ACTUAL 87/88 ACTUA"_ 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Recreation: a) recreation programs-, b) aquatic activities; c) neighborhood programs; d) volunteer co-ordination. GOALS AND OBJECTIVES To establish safe and functional recreational facilities for use by the citizens of Georgetown. To facilitate development of programs and activities for all age groups. -49- DEPARTMENT: PLANNING ADMINISTRATION $300 $250 T H $200 0 U S $160 A N S D $100 $50 �_....,_._..--_--._.........._._._._._.. ------------- - ------ - ------- $69 $53 $54 I �.°1.•..... A PERSONNEL OPERATIONS CAPITAL = 86187 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Administration: a) City regulations over physical development; b) contract compliance; c) staff development & evaluation; d) financial budgeting; e) public relations. Comprehensive Planning Program: a) current planning; b) century plan process-, 0 c) review & revision of development regulations, d) special studies & reports on development proposals. GOALS AND OBJECTIVES To develop and maintain a comprehensive planning process and data base to provide accurate, timely information concerning the formulation and implementation for use by Citizen Groups, City Staff, City Boards, Commissions and City Council in their decision making processes. -50- 20 16 10 6 milkwel t" Do K -11L 0 J F M muntrl 200 160 100 60 0 AREA AND VALUE OF COMMERCIAL AND INDUSTRIAL BUILDINGS PERMITTED: 1987 -- 88 Area in Thousands of Sq.Ft. Value in Thousands of Dollars 1987 1988 1987 1968 F M A M J J A S O N Month 16 14 T 12 h 0 10 u s 8 a n 6 d S 4 ®51- 2 0 F M A M J J A S O N Month COMM ERC|A| /}NDUSTR|4L ACREAGE PLATTED IN GEORGETOWN: 1988-88 ffE = 1988 1987 1986 i r NO x w i i ^ o n x o wnnma =" "= "° so " mmiull a F—ld NUMBER OF LOTS AND ACRES OF SINGLE FAMILY RESIDENTIAL PROPERTY PLATTED -IN GEORGETOWN: 1887 — 88 Lots ^=�s a to 1987 50 ~ 30 20 ~ " ,,"""''^""°= ',".U'.'^"""" Month Month "° "" "~ `= °° °~ so " NUMBER OF UN\TS AND ACRES OF MULTI—FAMILY RESIDENTIAL PROPERTY PLATTED IN GEORGETOWN: 1986 — 88 u�" Acres I Lw�m �1915` ,~'.,,^""" Month —52— 30 23 20 is to " " '~^~^^^"^~ Month ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: PLANNING $3001 $250 T H $200 0 U S $150 A N S D $100 $50 $0 PERSONNEL OPERATIONS CAPITAL = 86/87 ACTUAL M 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Note: The functions of the Planning Department were combined with those of Planning Administration. GOALS AND OBJECTIVES -53- ANNUAL BUDGET DEPARTMENT: BUILDING INSPECTION $250 T H $200 0 U S $150 A N S D $100 $60 $0 $107 $ 9 9 CITY OF GEORGETOWN I $8 $2 $9.:. $0 $0 $0 PERSONNEL OPERATIONS CAPITAL = 86/87 ACTUAL M 87/88 ACTUAL ED 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Inspections: a) building; b) plumbing; c) electrical- d) mechanical; e) swimming pools. Utility connect (tap) permits: a) electric; b) water; c) sewer. GOALS AND OBJECTIVES To conduct inspections of all improvements made on building sites in the the City of Georgetown and its extra -territorial jurisdiction (as provided by law). To assure all work is accomplished within the approved standards as outlined within adopted codes and ordinances for the health and welfare of all citizens. To assure all permit fees for connecting new construction to City utilities are collected or documented prior to issuance of any building permits. -54- -55- D GET CITY OF GEORGETOWNANNUAL BU DEPARTMENT: FIRE DIVISION $448 $3948 T H 0 $300U S, A N $200 110 $1004---.-$97 $26 Pj $5 $a PERSONNEL OPERATIONS CAPITAL 86/87 ACTUAL 87/88 ACTUAL 88/89 13UDGET PROGRAM AND ACTIVITY SUMMARY Administration: a) management; b) fire prevention; c) fire operations; d) volunteer administration; e) emergency management. Fire Operations: a) City fire operations; b) county fire operations; c) rescue operations; d) special services. Fire Prevention: a) plan review; b) inspections; c) investigations; d) public fire education. Volunteer Administration: a) relations; b) membership; c) training. GOALS AND OBJECTIVES To continue to improve and provide an emergency Service to prevent, control and suppress fires, and to protect life and property within the City. Continue to develop, improve, and provide a fire prevention program that consists of plan reviews, routine fire inspections, fire cause investigations and public fire education. -55- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: EMERGENCY MANAGEMENT $300- $250 H $200 O U S $150 .................... A N S $76 $0 $0 $0 $0 $0 $0 $0 $0 PERSONNEL OPERATIONS CAPITAL � 86/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Emergency Operations Plan: a) update and maintenance; b) training; c) implementation. Emergency Operations Center: a) communications; b) alerting; c) coordination of services; d) maintenance. Public Education: a) public awareness; b) citizen reaction; c) media relations. GOALS AND OBJECTIVES To constantly develop, update and maintain an Emergency Operations Plan that assigns responsibilities, priority objectives and procedures in the event of major emergencies. Continued development, maintenance and activation of an Emergency Operations Center to receive calls for service and to provide a prioritized coordinated response of City services to stricken areas. ANNUALBUDGET CITY OF DEPARTMENT: POLICE $1200 $1035 T $60 H $600 $ O U S $600A N D $4001 ----- S _._ _..._._._. __...._...._..._ ._._..__ _ 17_.___._ $200 100 $134- $ $55 $66 $64 $0 PERSONNEL OPERATIONS CAPITAL 86/87 ACTUAL 87/88 ACTUAL 88/88 BUDGET PROGRAM AND ACTIVITY SUMMARY Administration: a) management & control; b) public relations; c) planning and research; d) inter-city and intra-city relations and coordination. Services: a) police records; b) telephone, teletype and telephone communications; c) personnel & training; d) equipment & facilities maintenance coordination; e) code enforcement (see Code Enforcement Department). Patrol: a) deterrent patrol & coverage; b) radio response; c) traffic enforcement; d) preliminary criminal investigation; e) accident investigation; f) routine patrol services; g) arrest and referral functions. Investigations: a) preliminary and follow-up criminal investigations; b) criminal intelligence gathering; c) case preparation and presentation; d) crime prevention programs; e) youth services and investigations; f) organized crime investigations (i.e., narcotics and vice); and evidence and property (processing, examination, storage and disposition). GOADS AND OBJECTIVES To provide law enforcement and related police services to the citizens of Georgetown; provide public safety services and promote public safety through enforcement, educational processes and sound community relations; provide support services to other City departments, other law enforcement agencies, social services agencies, medical services and be an integral participant in the emergency operations and management of the City's Emergency Operations Plan. -57- -58- -59- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: CODE ENFORCEMENT $300- $260_...__._e.____--d--_.____�___m.e.._._.._.,_._.�------ H $200----- O U ....... _.._...._._...... _ .___--.-- S$150 A N $100 S $59 $22 $13 $0.5 $4 $0 $4 $0.3 PERSONNEL OPERATIONS CAPITAL � 86/87 ACTUAL e7/88 ACTUAL 88/89 BUDGr--7 PROGRAM AND ACTIVITY SUMMARY Nuisance Control: a) junked and abandoned vehicles; b) weeds; c) trash nuisances; d) certain animal nuisances; e) city codes pertaining to health, safety and welfare. Animal Control: a) animal control facility; b) stray animals; c) injured or sick animal reports; d) animal abuse and neglect; e) animal bites and attacks; f) unwanted and lost animals; g) presents programs and sets up adoption, Parking Control: a) patrol of parking spaces; b) enforce City and State codes relating to illegal parking of vehicles; c) public relations; d) cross trained to assist other areas of responsibility such as police communications, traffic direction, animal control response, nuisance control and clerical and computer support for the Municipal Court and Police Records office. GOALS AND OBJECTIVES This Department provides enforcement of City codes relative to nuisance control (i.e., tall weeds and grass, junked vehicles, hazardous conditions and animal control) and parking control.. This Department also conducts programs to enhance public awareness of citizen controlled nuisances to gain voluntary compliance in eliminating nuisances for a healthier, safer and more appealing environment. -59- ANNUAL BUDGET ITYOF GEORGETOWN CODE ENFORCEMENT Number Of Calls 4®d i j 6 4 ANIMAL IMPOUNDS aid 99jj 4 ; 3 • i 4 STRAY ANIMALS 8612 4 , S f e t 660 ' S i 6A OTHERANIMAL CALLS 43 8®Q► -- 77E JUNKED/ABANDON `/EH. ® 268 280 ® 1 TALL WEEDS/GRASS 1172 has i i 4 0 ! TRASH/RUBBISH 56 ` 80 a i COMPLAINTS FILED 264 ' 0 200 400 600 800 1000 1200 1400 1987 1958 Est. 1989 Est. 9.111,1111, _W1 PROGRAMS, PROTECTS AND CAPITAL IMPROVEMENTS GENERAL FUND DIVISION DESCRIPTION AMOUNT TRANSFERS OUT *TRANSFERS* RE -ROOF CITY OFFICE BUILDING $6,000 RE -ROOF FIRE STATION #I/TRUCK BAY $8,500 GENERAL GOVT. *GENERAL GOVERNMENT* SALARY INCREASES $55,900 ECONOMIC DEVELOPMENT ACTIVITY -COUNCIL $75,000 NEW A/C UNIT AND DUCT WORK $15,000 MOKAN ROADWAY -COUNCIL $50,000 *CITY MANAGER* AUTOMATING, CABLING AND TERMINALS $5,000 FURNITURE AND EQUIPMENT $1,000 *LEGAL* UNITED STATES CODES ANNOTATED $1,200 TEXAS JURISPRUDENCE (FOR LAW LIBRARY) $1,900 BOOKCASE FOR LAW LIBRARY $1,000 RE -CODIFICATION OF CITY ORDINANCES $10,000 COMM. SERVICES *COMMUNITY SERVICES ADMINISTRATION* TRAINING SEMINARS (GENERAL FUND.- 30%) $4,500 (70% BALANCE IN UTILITY FUND) *LIBRARY* REFERENCE BOOK PURCHASES $142000 *STREET DEPARTMENT* 2 PICK-UPS, 1/2 TON, USED $9,000 *PARKS DEPARTMENT* REPAIR/REPLACE ELECTRICAL WIRING (LIGHTS & PLUGS) $12,000 POLICE DIVISION *POLICE* COMPUTER INFORMATION/DISPATCH SYSTEM $30,000 (Total cost $58,317; $28,317 i potential Criminal Justice Dept. Grant) OFFICERS FOR TWO SHIFTS (FOUR OFFICERS) $105,168 ADDITIONAL POLICE CAR - 1 $16,000 ADDITIONAL PATROL VEHICLE - 1 $16,000 MOBILE RADIOS/MULTICHANNEL, SCAN. FOR VEHICLES $17,332 HANDHELD RADIOS - 6 $10,000 FIRE DIVISION *FIRE DEPARTMENT* RADIO EQUIPMENT $9,450 SAFETY RELATED EQUIPMENT $5,105 RESCUE RECOVERY EQUIPMENT $4,790 *EMERGENCY MANAGEMENT* CONSOLE COMMUNICATION SYSTEM-3YR. LEASE $519650 EMERGENCY GENERATOR/EOC-POLICE STATION $0 ALERT ENCODING SYSTEM $6,895 EMERGENCY GENERATOR/EOC $16,525 TOTAL GENERAL FUD $558,915 -61- ANNUAL BUDGET CITY OF GEORGETOWN UTILITY FUND The Utility Fund is an enterprise fund which operates like a business and accounts for its transactions on an accrual basis. Revenues are recorded when earned, and expenditures are recorded when the liability is incurred. The four basic services provided by the Utility Fund are water, wastewater, electrical and garbage collection services. Overall, the Utility Fund budget of $15,711,350 represents an increase of $1,548,530 over the previous year's budget due primarily to increased utility contracts. Transfers Out: Total budgeted transfers out for fiscal 1989 are $3,578,663 which is $461,384 less than the previous year due primarily to the reduced electric capital projects. Approximately half of the transfer budget ($1.7 million) is for payment of principal and interest on outstanding Utility Fund debt. There is a transfer of $908,191 to the General Fund. Other transfers are for general and utility capital projects. Public Works Administration. All administrative duties as well as all division procedures of the Public Utilities Department are handled through this office. Consolidation of all public utility functions at one location and restructuring of Public Works is our priority for this year, Engineering: The new position of City Engineer is budgeted in this department. The City Engineer will support all activities of the City. Utility Contracts.40 Expenditures relating to contracts required in the operation of the utility system are recorded here. This includes franchise fees, contracts with the Brazos River Authority for the purchase of water, wholesale power costs for the purchase of electricity from the Lower Colorado River Authority, and insurance. Budgeted LCRA electric purchases increased $1,895,000 due to electrical rate increases and anticipated increased sales. This department includes a council controlled contingency of $298,888, Electrical Department This department accounts for the expenditures relating to repair and maintenance to the City's electrical distribution system. New and temporary service connects, line maintenance and construction, monitoring the system for power failures and general safety are all responsibilities of this department, am -64- ANNUAL BUDGET CITY OF GEORGETOWN Pump Maintenance: The Pump Maintenance crew is charged with the repair and maintenance of City pumps in booster stations, swimming pool equipment, water treatment plants, wastewater treatment plant, and various lift stations throughout the City. This year's budget will include employee training which has been scheduled for the improvement and efficiency of operations. Water Distribution: Maintaining a fully functional water distribution system while interfacing with system improvements is the operation of this department. Repair, replacement of existing water lines and the provision of a safe, dependable and efficient water distribution system is the goal of this department. The fiscal 1988/89 budget will include the completion of the southside water main projects. Lake Water Treatment Plant: The production of the highest quality water supply and compliance with demand is the purpose of this department. An active preventive maintenance program is being implemented in fiscal 1988/89. Wastewater Collection: Responsibilities for this department are the repair and maintenance of wastewater collection lines with the establishment of a preventive maintenance program to assist in the efficient operation if this department, Park Water Treatment Plant: The production of the highest quality water supply and compliance with demand is the purpose of this department. An active preventive maintenance program is being implemented in fiscal 1988/89, Wastewater Plant: The Wastewater Treatment Plant is a facility with a capacity of up to 2.5 million gallons of effluent. Total budgeted expenditures are slightly lower than the previous year's allocation. The City is currently in the process of applying for a permit to increase the capacity of the plant by 1.5 million gallons. Engineering Support: This department was eliminated in the 1988/89 budget, Customer Service: The accurate and timely reading of the City's utility meters, monitoring for possible problems and coordination with the central computer system are the major responsibilities of this department. -64- -65- ANNUAL BUDGET CITY OF GEORGETOWN Purchasing and Properties: Purchasing of materials or services for all departments within the City is the primary function of this department. Control of fixed asset inventory and risk management control have also become the responsibility of our Purchasing Department. The maintenance of the fuel inventory/distribution system have increased the budget for this department as of fiscal 1988/89, Utility Office: This office is responsible for all utility billing, collection and posting of payments. The office also serves as central cashiering for all City deposits. Other responsibilities of the office are the registering and monitoring of the Community Center and the Good Neighbor Fund. A new addition to the department is the Customer Service Representative. Sanitation: Sanitation provides for collection of solid waste material within the City and the extra -territorial jurisdiction. Facility Maintenance . : Maintenance and repairs in all City owned and leased facilities are performed by this department. The staff has been increased by one employee for the fiscal year 1988/89. The purchase of a power scrubber for maintenance of the floors in all City facilities is budgeted for 1988/89. Service Center: The City's vehicles and related equipment are scheduled for repair and regular maintenance and upkeep by the Service Center. This department has added car wash equipment, an air compressor for the service truck and a jack for the removal of brake drums from trucks to its budget for the fiscal year of 1988/89. -65- ANNUAL EUDGET CITY OF GEORGET®WN LINE ITEM DETAIL OF UTILITY FUND REVENUES 1987/88 Account 1986/87 Estimated 1988/89 Description Actual Actual Approved Connect Charges $ 45,365 $ 70,941 $ 65,000 Penalty 76,150 180,007 108,000 Service Fees 4,027 61,518 43,000 Commercial Electric 3,455,062 3,444,560 4,604,582 Residential Electric 31287,349 416883032 5,549,792 Taxable Fuel, Residential 888,890 0 0 Guardl ight , Non --Taxable 9.9309 0 0 Security Lights 0 13,538 0 LCRA Energy Rebates 9,579 7,329 7,250 Hook ---Up Fee 29,335 29,080 32$500 LCRA Fuel Charge Reimbursement 186,405 177,214 0 Water Revenue 21294,787 21670,743 22950,000 Water Taps 41,905 41,024 109800 Misc. Water,Hydrant,Eulk Sales 0 3,887 51200 Sewer Revenue 415,340 403,836 717,000 Sewer Taps 12,450 14,000 7,300 Garbage Residential In 324,676 338,246 362,000 Garbage Residential Out 389245 352921 38,000 Garbage Commercial In 135,739 1241052 145,000 Garbage Commercial Out 2,074 0 0 Garbage Landfill 52,391 371558 24,000 Miscellaneous Revenue 2,445 51362 5,000 Interest, Unrestricted 331,197 424,774 460,000 Interest, Restricted 36,475 0 0 Discounts Taken 144 21142 21100 Customer Adjustments 1,077 50,695 0 TOTAL REVENUES $11,680,416 $12,8249459 $15,136,524 . I U ILI IVALIM I N � . WJ WUH KI) MH DO OIL UTILITY FUND EXPENDITURES 1986/87 Account Estimated Approved Description Actual 1987-1988 Public Works Administration $ 530,9700 $ 406,514 Engineering 0 68,247 Utility Contracts 6.1256,170 8,909,880 Electrical 328,297 469,139 Pump Maintenance 219,833 225,786 Water Distribution 254,156 312,138 Lake Water Treatment Plant 120,444 158,676 Wastewater Collection 139,656 169,302 Park Water Treatment Plant 100,860 203,021 Wastewater Treatment Plant 121,517 114,719 Engineering Support -Inspection 102,382 0 Customer Service 86,628 93.9832 Purchasing 124,891 119,720 Utility Office 148,999 225,328 Sanitation 562,904 544,660 Facilities Maintenance 20,500 29.9261 Service Center 66,578 82,464 Transfers out 2s9042927 3,9578,663 Total Expenditures $12,089,442 $15,711,350 -68- ANNUAL BUDGET CITY OF GEORGETOWN UTILITY FUND BUDGETED REVENUES ri Services Elect c Se ces ...............................................................................................:. Water Services { Wastewater Services Sanitation Services � �( Interest All Other $0 $2 $4 $6 $8 $10 $12 Millions � 1987/88 est. Actual 1988/89 Budgeted 1987/88 Estimated 198$/89 Actual Budget Electrical Services $ 81572,917 $10,336,819 Water Services 21783,692 3,017,885 Wastewater Services 437,221 738,560 Sanitation Services 555,162 5832260 Interest 424,772 4602000 All Other 50,695 - $12,824,459 $15,136,524 -------------------- -------------------- ANNUAL BUDGET CITY OF GEORGETOWN UTILITY FUND BUDGETED EXPENDITURES Electric Services Water Services Debt Service Capital Projects Wastewater Services Sanitation Services Gen. Fund Transfers All Other $0 $2 $4 $6 $8 $10 Millions 1987/88 Est. Actual 1988/89 Budgeted 1987/88 Estimated 1988/89 Actual Budget Electrical Services $ 6,305,558 $ 81690,937 Water Services 1,93822031 11706,081 Debt Service 1,294,439 1,752,510 Capital Projects 756,189 917,962 Wastewater Services 839,863 1,0302421 Sanitation Services 657,064 705,248 General Fund Transfer 775,102 908,191 All Other 79,196 - $12,089,442 $15,711,350 ANNUAL B CITY OFGEORGETOWN DEPARTMENT: TRANSFERS OUT $4- $316 $3 'l:°'•:'�'L�••: �2.7 $2 1 rs.w_.....wre°.._«.«..._w. S•. .. 0 4° :. �•.°:°ti.'..�m.ar...r«..rrm.o._.w...>w►...._ .r�rw.e.r $0.6 �. _.o....�_-_._...._....m.,....� t•••:t OY: '•y:; a .__...._.«_. .__._.r.._.. $ ® $0 $0 $0 :•7:' ® 0 PERSONNEL OPERATIONS CAPITAL 86/87 ACTUAL 87/88 ACTUAL 88/86 BUDGET PROGRAM AND ACTIVITY SUMMARY Interfund. Transfers: a) debt service; b) general capital projects funds; c) utility capital projects funds; d) general. GOALS AND OBJECTIVES -71- -72- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: PUBLIC UTILITIES ADMINISTRATION Ab V27 $500- $400 $369 T H 0 $300 U S A N $200 - --------------- D$163 ... $140$140 - S .. ....... . US, $39 3 2 $0 PERSONNEL OPERATIONS CAPITAL 86/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Administration: a) project scheduling; b) public communications. GOALS AND OBJECTIVES To provide increased productivity and efficiency while completing all capital programs and projects in a timely manner within budgetary limitation including daily operation of departments, engineering support,, project organization and budgetary control in an efficient and responsive manner. -72- DEPARTMENT: ENGINEERING $250 H T $200 0 U S $150 A N S D $100 $0 $0 PERSONNEL F -t NNIN-3 W[H X13 WH DN I ---------- $19 $0 $0 4 ME. WINME M OPERATIONS CAPITAL = 88/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Operations: a) provide engineering support for City projects. .GOALS AND OBJECTIVES To provide prompt, less costly engineering services and support, -73- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: UTILITY CONTRACTS $10,$9 $0 $D $0 �0 $0 $0 $0 PERSONNEL OPERATIONS CAPITAL � 86/87 ACTUAL 87/88 ACTUAL C 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Programs: a) Wholesale Electrical Power from the Lowey Colorado River Authority; b) Water contracts with the Brazos River Authority; c) Electrical, Water, Wastewater, Sanitation Franchise Fees; dj Insurance; e} Leal Allocations; f) Council Contingency. GOALS AND (3BdECTIVES -74- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: ELECTRICAL $300 toon $247 $250 - $227': H $200 p $165 S $150__---------------- ............. A $116 N D S 11 $14 PERSONNEL OPERATIONS CAPITAL � 86/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Operations: a) maintenance and construction of lines; b) new and temporary service connections; c) safety. GOALS AND OBJECTIVES To provide safe and efficient electrical service to the City with minimal interruptions and to expand the service area. -75- -76- ANNUAL BUDGET CITE OF GEORGETOWN DEPARTMENT: PUMP MAINTENANCE $300- $250 H $200 O U $129 -- $129 A :::;;::<>::::::: -----_.__----- ,,, ,,,;,,,,;, S$100..::,,>:::<:< 0 $0 $ o $2 PERSONNEL OPERATIONS CAPITAL � 86/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SiT1VilV1AiiY Maintenance: a) all booster and lift stations; b) wastewater treatment plant; c) implement preventive maintenance program. GOALS AND OBJECTIVES To economically maintain all assigned equipment in good operating condition, under emergency conditions if necessary. -76- -77- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: WATER DISTRIBUTION $300- $250 $219 $200---- O $163 $170- S X150 $127 A N D_----..�.__.__.-------------- ::.:.;:.;: 50 -- - $25 $13 $12 PERSONNEL OPERATIONS CAPITAL � 86/87 ACTUAL 87/88 ACTUAL 88189 BUDGET PROGRAM AND ACTIVITY SUMMARY Operations; a) maintain water mains; b) repair leaks in lines; c) build/replace deteriorating lines. GOALS AND OBJECTIVES To operate and maintain a safe, dependable, efficient water distribution system. -77- 59 ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: LAKE WATER TREATMENT PLANT $300- $250 ..... H $200 O U S$150 ...._ ....... ......... --- ------- - A N $102 $57 0$0 $0 $0 $d $0- PERSONNEL OPERATIONS CAPITAL � 86/87 ACTUAL 87/88 ACTUAL. 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Operations: a) Lake Water Treatment Plante GOALS AND OBJECTIVES The production of the highest quality water for Georgetown and exploration into increased automation. 59 -79- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: WASTEWATER COLLECTION $300- wit eme $260 T H $200 0 U S $150 A $113 N $104 ......... D ... S ............. $53 $50 ............. $21 $8 $16 $4 dr. 0 . .............. 19 PERSONNEL OPERATIONS CAPITAL F77*777 86/87 ACTUAL 87/88 ACTUAL L. --j 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Maintenance: a) establish control of infiltration into the collection system. GOALS AND OBJECTIVES To assure wastewater collection system operation through efficient repair, preventive maintenance and reconstruction in the most cost effective manner. -79- ANNUAL BUDGET DEPARTMENT: PARK WATER TREATMENT PLANT $300 $250 H T $200 0 U S $150 A N S D $100 $50 R, u.s ............ $0 $0 $0 PERSONNEL OPERATIONS CAPITAL 88/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Operations: a) production of high quaility water supply; b) coordinate production to meet all demands. GOALS AND OBJECTIVES Establishment of an active preventive maintenance program; gain a high .level of operational knowledge while maintaining efficient and quality production. ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: WASTEWATER TREATMENT PLANT $300- $250-___----_.___...------ ___._�..___.-_--.--_____ H $200-- O U S $150 A N S $100 $53 X61 >_> $28 $28 $0.9 $0 $0 PERSONNEL OPERATIONS CAPITAL � 86!87 ACTUAL 87/88 ACTUAL ED 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Operations: a) maintain lift stations; b) maintain treatment plant within permit limitations. GOALS AND OBJECTIVES To provide sanitary sewer service to all citizens of the City; to ensure sanitary conditions throughout the City; to abide by all State and Federal regulations; to provide this service at the most reasonable cost and to complete the upgrading of the plant facilities. ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: ENGINEERING SUPPORT AND INSPECTION $300 $260 H T $200 0 U S $160 A N S D $100 $60 $0 PERSONNEL OPERATIONS CAPITAL = 88/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Note: This department was eliminated for fiscal 1988/89, GOALS AND OBJECTIVES -82- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: CUSTOMER SERVICE $30 $250 H T $200 0 U S $160 A N S D $100 $50 $0 $68 .............. $19 $11 $0 $0 $0 $0 ..... .... _j PERSONNEL OPERATIONS CAPITAL 86/87 ACTUAL 87/88 ACTUAL E3 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Activities: a) implementation of a four-cycle meter reading program; b) replace four and five hand meter dials with cyclometers, GOALS AND OBJECTIVES To provide accurate, timely reading of utility meters and promote a professional image, -83- -84- ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: PURCHASING AND PROPERTIES $300-1- $250 H $200 -.____-- _-_------- -- - --- O U S $150 A N $100 S $68 ---------- ------- $20 $25 $20$1 $6 $0 PERSONNEL OPERATIONS CAPITAL � 86/87 ACTUAL 87188 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Operations: a) purchasing; b) receiving; c) central supply; d) bidding; e) fixed asset control; f) insurance program. GOALS AND OBJECTIVES To secure the best goods or services of the right quality at the best price for all departments within the City organization in accordance with State law and City Charter requirements. -84- ANNUAL BUDGET CITY.OF GEORGETOWN DEPARTMENT: UTILITY OFFICE $300 $260 H $200 - - ----- - ------- O S $160 ---145 A $121 N $103 D$100 ----------_._-------_-____-._------------- S $66 $7 $1 $0 PERSONNEL OPERATIONS CAPITAL � 86/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Billing/Collections: a) billing; b) collections; c) customer accounts; d) administration Revenue Collection: a) miscellaneous billing and collections; b) deposits; c) revenue projects. GOALS AND OBJECTIVES To make timely collections of all revenues coming into the City; to make accurate reports of these revenues; to accurately bill and collect the miscellaneous revenues. -85- ANNUAL BUDGET CITY OF GEORGETOWN WATER USAGE Gallons Billed (MiII`(`py'n Aug 87 140 Sep 87 145 Oct 87 : 81 Nov 87 70 Dec 87 : ! 58 Jars 88 8 5 Feb 88 r 51 , , i Mar 88 i 53 Apr 88 , a #97 i May 88 i 65 ! Jun 88 72 Jul 88 157 a 0 50 100 150 AUGUST, 1987 JULY, 1988 UTILITY CUSTOMERS Number of customers Aug87...... ..... .... ..... Sep 87 Oct 87 ................................ 1 ! N o 87 Dec 87:. Jan 88 F e b 88v M a r 88 • V. d Apr88 .:...:..... ........:.....:.:...: �� .:...:... .:..__ �__ : . May 88 Jun88 ...... .... ....... .... .:...........:. ....:.:.:.:..:...:::: Jul 88 , 0 2000 4000 6000 8000 WATER CUSTOMERS ELECTRIC CUSTOMERS ANNUAL BUDGET CITY OF GEORGETOWN] DEPARTMENT: SANITATION $500 $4015$416 $400-- T 400 T H O $300-- U S N$200-----...... ______.__. D $169 S $131 $100-- ._..--�----------- �.._�� $56 EL$16 $d $0 PERSONNEL OPERATIONS CAPITAL r 86/87 ACTUAL 87/88 ACTUAL 88/89 BUDGET PROGRAM AND ACTIVITY SUMMARY Operations: a) collection of solid waste; b) brush pick up by request. GOALS AND OBJECTIVES To provide quality sanitation service to the City and explore alternate methods of sanitation through privitization. _87_ am ANNUAL BUDGET CITY OF GEORGETOWN DEPARTMENT: FACILITIES MAINTENANCE $300 --_ ---- $250 -___`___--------_----__�.�_�______.`.__.__.________._____e_.----.--- H $200 O S $150 A N S$100__-__----------__.._.__-----_.____..._--------__-_-___---�._.�.------------___-------------.___-. ----- X12 $18 $0 $4 $119 $p $4 $2 $0 PERSONNEL OPERATIONS CAPITAL � e6ee7 acTunL 87i88 AcruaL ELD seise BUDGET PROGRAM AND ACTIVITY SUMMARY Operations: a) maintain a scheduled cleaning program of all City facilities; b) periodic special cleaning of floors; c) provide for miner repairs to facilities, GOALS AND OBJECTIVES To provide uniform appearance and cleanliness throughout all City facilities. am 0 GENERAL CAPITAL PROJECTS FUND 1988/89 BUDGETS FIRE STREET IMPROVEMENT and BONDS ------------ DRAINAGE ------------ LIBRARY ------------ ------------ GENERAL TOTAL ------------ Beginning Cash 196,627 114,025 98,111 408,763 Revenues Interest 1,000 5,000 2,9000 - 8,000 Transfers - ------------ 155,475 ------------ - 28.9500 183.9975 Total Revenues 1.9000 160,475 ------------ ------------ 2,1000 28,500 ------------ 191,9975 Expenditures 197,627 274,500 100,111 28,9500 600,738 ------------ ------------- ------------ ------------ ------------ Net Increase (Decrease) (196,627}025 114 (98,111) 0 (408,763) ------------ ------------ ------------ ------------ ------------ Ending Cash 0 0 0 0 0