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HomeMy WebLinkAboutMIN 01.10.2017 CC-WMinutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, January 10, 2017 The Georgetown City Council will meet on Tuesday, January 10, 2017 at 4:00 PM at the Council Chambers, at 101 E. 78' St., Georgetown, Texas. The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81, Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting to order at 4:00 PM. All Councilmembers were in attendance, with exception of Brainard, who joined the meeting at 4:01 PM. Policy Development/Review Workshop — Call to order at 4:00 PM A. Update and direction regarding the implementation plans developed around the City Council's Strategies — David Morgan, City Manager City Manager, David Morgan, provided the City Council with an update of completed and implemented projects established to fulfill City Council's goals and strategies. Morgan started the presentation with the background Four Council visioning Session in November 2015 o Role of Council o Vision o Goals 0 14 Strategies Updates to Council on March 22, 2016 and June 28, 2016 Memo Update on October 18, 2016 Morgan next reviewed the Council Vision Georgetown is a safe, healthy, happy, connected and truly diverse community where people can live, learn, work, retire and play in an environment where we have ready access, throughout our lives, to arts, culture, essential services, and the natural environment. Our educated and skilled population, fiscally responsible governance, excellent infrastructure, and the beauty of our natural and man-made environments, attract new residents and businesses and enable us to create balanced and diverse employment centers and economic levels. Our strong sense of community connects us regardless of our cultural, age, ethnic or economic differences Morgan provided a slide describing the Council Goals Goals Culture Georgetown Is a truly diverse, vibrant, Inclusive, and socially dynamic city where everyone has the opportunity to participate in, and benefit from, our economic, political, and social activities Employee Our outstanding and innovative City Employees work diligently to bring the Vision of Council to life and deliver exceptional services to our customers while exemplifying our Core Values Internal Process Our policies and procedures are easy to understand, and consistently and professionally applied. Our Internal processes are effective, efficient, fair, inventive, and transparent, and make us a desired destination for residents and businesses Customer Anyone interacting with the City will have such a positive experience that they will tell everyone about it Financial To maintain a fiscal environment conducive to attaining the goals of the City Strategies 1. Attract, hire, develop and retain the best people, and compensate them for the value they create 2. Create a Customer Service Mindset 3. implement the special event and destination strategy 4. Build and maintain an entertainment platformfvenues 5. Expand and diversify the tax base (increase commercial percentage) 6. Accumulate funds to account for unfundedandunanticipated liabilities 7. Create a strategy to increase mobility S. Attain and maintain superior public safety and enhance the perception of safety 9. Attract younger workerslyoung professionals to the Community 10. Improve communications and advertising 11.Create and maintain outstanding aesthetics, and a welcoming appearance and spirit 12.Create an asset maintenance and revitalization plan 13.Create Comprehensive Annexation Strategy 14. Monitor, promote, and communicate a long-termwater and utilities plan and strategy Process • 14 teams developed "tactics" to achieve each strategy — Cross functional groups — 5-7 team members • Tactics presented in priority order by strategy — Reviewed with Council on March 22 and June 28 — 'Sub-tactics'IdenfifiedIn packet • Teams Developed implementation plans — Identified high-priority tactics (to accomplish or initiate within 12 -months) — Identified tactics to be completed in 1-2 years and beyond 2 years — Details and owner associated with implementation plans in packet G EORG ETOVN'N TEXAS Completed before June 28 1. Develop and deploy new, simplified online special event application 2. Establish special events team to discuss venues, events, and event requests 3. Council adopted budget policy, including long-term liabilities 4. Economic uncertainty reserve policy submitted and phase-in strategy established 5. Establish communications team GEORGETOWN TEXAS Tactics/Sub-tactics completed since June 28 1. Established and administered a competitive compensation program based on performance results (on-going) 2. Began tuition reimbursement program 3. Implemented the newly created employee training and development program (on-going) 4. Established customer service steering committee 5. Hosted first -annual vendor fair 6. Completed citywide event space inventory 7. Implemented a more robust retention program 8. Completed retail recruitment study 9. Reviewing proposals for fiscal impact model 10. Updated quarterly financial reports 11. Reviewed UDC Chapter 12 amendments (transportation) with Council 12. Hired information specialist GEoR( SOWN Initiated in FY2017 1. Providing total paycheck statement to employees 2. Adopting customer service mission statement and customer satisfaction process 3. Review of special event ordinance and policies 4. Updates on Garey Park, San Gabriel Parks and Downtown West 5. Update on business retention program 6. Select firm and substantially complete development of fiscal impact model 7. Adoption of UDC amendments related to transportation 8. Transportation project updates on SW Bypass, Fixed -Route, and Sidewalks 9. Review street maintenance strategy 10. RFP for branding guidelines 11. Enhanced ROW maintenance through consolidated mowing contracts and Improved deltverables 12.Select firm to assist In updatingCity's comprehensive plan 13. Update on long-term water and utilities plan Morgan explained that 15 tactics were completed, 17 more were initiated or will be in 2017 and 10 will be initiated after 2017. Morgan spoke on the next steps. • Feedback from Council • Regular updates to City Managers Office and Council • Integrate into budget presentation • Continue to be a Working document Morgan emphasized the importance of this being a working document and tracking things on a regular basis. Mayor Ross congratulated Morgan on a job well done. Councilmember Eby asked if anything that Council had put together had created any surprises or difficulties. Morgan said the process is working well. He added that some things have taken longer than originally thought, such as attaining young professionals. Morgan said some difficulties come with heavy workloads that need to be worked around and some things need to be in place before others can take place. Morgan said he would like to have another Council goal session to refresh and will recommend it in the budget process this summer. Fought said this is actually being used correctly and is very productive and he would appreciate being able to add things as it goes along. Fought said he wants to shift the tax base from residential to commercial and asked staff to produce this objective as other things will tie into these decisions. Morgan mentioned the economic development tracking as being helpful and a good measuring stick. Gonzalez thanked Morgan and staff. He emphasized the importance of deciding what type of commercial and residential ratio is wanted in the City. He explained that this is a crucial point with the City's great growth and the Council needs to become picky. He explained the Council needs to know how they want the City to look. Morgan said this is being worked on and will be fast tracked. Mayor Ross spoke on the Council's strategic goal planning, taking 16 hours a year ago in November. He noted that the Council could meet again and update and proceed. Morgan suggested a good time to meet would be this coming fall, because the timing would be good. B. Presentation, discussion and possible direction on the adoption of the 2016 ADA Transition Plan — Nathaniel Waggoner, PMP, AICP, Transportation Analyst Transportation Analyst, Nat Waggoner provided an update on the Americans with Disabilities Act Transition Plan and began with an overview of the program. Waggoner spoke on the amendments and explained these happen each year. He noted studies conducted in 2014 and the plans set forth to progress and what had been discovered. Waggoner thanked the ADA Advisory Board and introduced the Board Chair, Dawn Jennings, and Board Members Bea Kinney and Anya Juan Risco. Dawn Jennings said the Board was a dynamic board and thanked the Council for the opportunity. Mayor Ross thanked the Board for their service. Waggoner provided a slide showing the purpose of the ADA and ADA Title II Giorc;I 'w. I .� Americans with Disabilities Act (ADA) Enacted in 1990 to provide comprehensive rights and protections for individuals with disabilities Designed to ensure that persons of all abilities have equality of opportunity, economic self-sufficiency, full participation in American life and independent living ADA Title II • Requires State and local governments to make programs and services accessible to persons with disabilities Waggoner showed the Administration of the Plan • Facilitated year-long review of Plan with Advisory Board, including policy review with multiple City departments including GPD, GFD, Parks/Facilities, Library Communication • Assembled and trained 16 City Department ADA Liaisons, 45 City staff • Adopted and secured funding for Administrative Budget • Continued to improve ADA website and reporting Waggoner said a great deal of work has been done by the Parks and Recreation departments, regarding accessibility. He provided slides of completed facilities in the plan. - _ G(OlGI ISIA•:nom Facilities—Appendix B • Completed capital improvements at 6 facilities (interior) totaling $115K — Airport — Community Center — Fire 1 — Library — Parks Admin — Rec Center Capital improvements (exterior) in design stage at 5 facilities, totaling $77K Gcoect iir. n� Parks — Appendix C • Completed capital improvements at 3 Parks, totaling $740K — Emerald Springs — Woodlake — Williams Drive Pool Pedestrian Network — Appendix D Completed36 capital improvements at 36 sites, totaling5558K 12 Additional capital improvement projects under design, totaling$516k Waggoner provided maps of completed projects, projects in progress and the FY16/17 Funding c RYW Ot... t'.. COMPLE[EO 20752016 M•nr R t �� ✓' �.. R4x�r 'W]Rwaf,J , ':841,1 1 I:I Y�1.[b.u1 1 'm OOWMrym,b H •PSH\A(�W1»,M1 ,1 Cn 0! •V[pw.IP •,Llww✓b 11 1, �' _ 14 i •tYHI,(wu�p 1, �� •txxn.NRP `aRb�lvnnW 1• P ( F •mwne...` u � rA �� ` 'Mti1nY it t� Y\ •mMn.lq.l».. ,1 A •P.4n. V•en v t ,s •mmnwla4w •v4ta,a.mr.^r.. b.m..vn v a �k�� , \. r .� •m.axeawiminb.a..ri a e } MR.nx.x n �. •q,� �� t •vmm4vnau.nv •,tistHa uu:a,.Iw4wnb.i •,MlA,iM4Mnnry, n v 11 t� P,[,In 211 /t't' \ GFORGETN MAN r -CITY OI GEORGETOW N IM PftOGi%rSS 201C2Q17 ^L_ s 7I v t f Y.o FY16/17 Funding • Capital Improvements �•�. r fac0ltles $150K See Appendix Parks and Rec $150K See Appendix C Transportation $2M See Appendix D • Staff and liaison training Planned improvements for Facilities, Parks and Pedestrian Networks were show next. __ — — Grmc.r riiwv 1� FY 16/17 Planned Improvements - Facilities Capital improvements at 9 facilities, totaling $257K — Library — Parks Admin — 4th & Austin Lot (funded by 2015 Bond) — 6th & Main Lot (funded by 2015 Bond) — 9th & Main Lot (funded by 2015 Bond) — Animal Shelter — Art Center G u�rci niivn� FY 16/17 Planned Improvements - Parks Capital improvements at S Parks, totaling $484K — McMasters — Village Pool — VFW Park — Booty's Road — Founders umrmrnm rwms -_. FY 16/17 Planned Improvements — Pedestrian Network • 12 Capital improvement projects totaling $2M — 10th St. — 11th St. — 8th Street (MLK-Rock) — 8th Street (Church -Myrtle) — Accessible Routes to Government Services — Austin Ave (9th -University) — Austin Ave (Sk29-FM2243) — Church Street — Phase 1-Signal&CurbRamp Improvements — 135 Southbound Frontage Rd — 3i° Street — University (1 35 to Scenic) Waggoner provided a Summary of Proposed Amendments to the Transition Plan • FY 2015/2016 Accomplishments • FY 2016/2017 Plan Implementation, approved FY17 Budget • Recommendations for Next Annual Review o Administrative budget o Data Collection/Organization Evaluation o Scheduling, scoping, and completing self -assessments for other Transition Plan elements as funding is available o Review of the Effective Communication Plan element Waggoner spoke on the Next Steps • Council approval of FY16 Transition Plan • Evaluate and Report on Recommendations for the next annual review to ADA Advisory Board and City Council • Develop ADA Transition Plan for FY17118 implementation Councilmember Brainard thanked Waggoner and asked if there is a total number to comply with all requirements for ADA compliance. Waggoner said he did not have an exact number but could bring it back to Council. He explained that the CIP number would be easy to come up with, but services provided are harder. Brainard said the City leases many properties and asked if the City has an ADA compliance responsibility for these properties. City Manager, David Morgan said it would depend on the lease and that the City does track these and has looked at this in detail. Morgan said for the majority of the properties the City is not responsible, but for some, it would be. He said an exact figure would be brought back to the City Council. Councilmember Fought asked about keeping ADA compliance with sidewalks, and if this includes keeping them clear. Fought spoke about furniture and flower pots on restaurant or shop sidewalks. Morgan said this would be a code enforcement issue. He said it would be complaint driven but that inspection schedules would also catch violations. Fought asked about raising sidewalks. Waggoner said this is important and design is an issue that is being addressed. He explained that the City makes an effort during design to comply with accessibility. Waggoner said that there is a different title of ADA that covers private businesses. Fought said he would encourage staff to continue this practice and downtown grants considering accessibility also. Gipson spoke on the upgrades at the airport. He asked if these are posted or communicated to people. Waggoner said staff is working on effective communication and better publication of these things. Mayor Ross thanked Waggoner. C. Overview and discussion on grant funding options for emergency management and emergency services -- John Sullivan, Fire Chief Fire Chief, John Sullivan, spoke on grant funding options for emergency management and emergency services for the City and provided a presentation on alternative funding sources with the focus on grant funding. He began the presentation with an Overview and examples of Local E/M Grants Overview Emergency Services predominantly funded through property foxes and sales tax (local) Alternative funding sources: • Third -party billing (EMS) • Grants • Donations • Fees Examples of Local E/M Grants • Outdoor Warning (Federal) • Assistance to FirefightersGrant(s) • Hired nine firefighters • Training for fire inspectors • Firehouse Subs Grant • Bullex Fire Extinguisher Training System Sullivan spoke next on Emergency Management Performance Grants and showed a chart of recipient cities around the City of Georgetown. Emergency Management Performance Grant (EMPG) • Federal Emergency Management Agency (FEMA) • Reimburse up to 50% of OEM costs • E/M salary • Exercises/drills • Expenses • Application submitted before January 3011, Emergency Management Performance Grant (EMPG) - Recipients Temple - $170,000 $40,000 , 23.5% Bell County $136,000 $66,000 48.5% Belton $109,000 $33,000 30.3% Killeen $145,000 $45,000 31.0 e Millon son Co $255.000 $05,000 33.25 Sullivan described the staffing for adequate Fire & Emergency Response (SAFER) and showed cities who have been recipients of these grants Staffing for Adequate Fire & Emergency Response (SAFER) Federal Emergency Management Agency (FEMA) • Three year pro -rated grant • Salary and benefits reimbursed • Year 1 -2 @ 75% of firs) -year costs • Year 3's 35% of first-year costs • Application submitted before February 10t1, Staffing for Adequate Fire & Emergency Response (SAFER) - Recipients .. .. . Anna Fire Department Anna $241.852 8/26/2016 Ennis Fire Department Ennis SI,988.272 8/26/2016 Bryan Fire Department Bryan $849.078 8/19/2016 Richmond Fire Department Richmond 5341,580 8/19/2016 Burleson Fire Department Burleson 5837.048 7/29/2016 Hutto Fire Department Hutto $713,209 7/22/2016 Beasley Fire Department Beasley $185.856 7/15/2016 Councilmember Fought asked if grants can be used for the 911 cell phone projects. Sullivan said the Fire Department had deployed the Smart 911 program and enhanced text capabilities with existing monies. This program is already implemented. Fought asked if a person walking a dog can be located. Sullivan said the system is the most sophisticated that is available at this time and pings through cell towers. He said the program still requires registration. A program for communication and enrollment for the program will begin in February. Morgan said Sullivan is requesting approval to apply for the grants, but that acceptance of grants would come back to Council for approval. Councilmember Hesser asked how many people would be added. Sullivan said 12, dependent on guidance materials. He explained wanting to be competitive in the process. Hesser asked what the financial impact would be to the City. Morgan said commitments are not made until acceptance of the grant is brought back and approved by Council. Morgan added that Station Number 7 would require full new staffing and the timing would be good. He explained that a full discussion with Council would be conducted. Hesser asked about the expenses and when that would occur. Hesser asked for a spreadsheet with this information. Sullivan said he would be happy to supply this for Council. Mayor Ross explained that this request was for permission to apply for the grants, but there would be no obligation to later take the funding. Morgan said this would come back to Council with the planning and staffing for Station 7 as early as the spring. Ross asked for the timeline of the grant awards. Sullivan said as early as spring or summer but official funding would take much longer. Gonzalez said the expense would need to be budgeted and suggested showing the full expense from the beginning of the budget instead of waiting until year four. Ross asked Morgan about this. Morgan said planning Station 7 will be part of the budget process this summer. Sullivan said grants cannot be granted to something that is a budgeted expense. Mayor Ross recessed the meeting to Executive Session under Section 551.071, Section 551.072, Section 551.074 and Section 551.086 at 4.50 PM. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. D. Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items -TCS Industrial District Agreement Sec. 551.072: Deliberation about Real Property - Rivery Blvd. Extension Project - Parcels 17 & 18, 1523 & 1521 Northwest Boulevard Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal Sec. 551.086: Competitive Matters - Renewable Energy Credits Adjournment Mayor Ross adjourned the meeting to begin the regular City Council meeting at 6:00 PM. Approved by the Georgetown City Council on I I .A Date CL(: L Dale Ross, Mayor