HomeMy WebLinkAboutMIN 01.10.2017 CC-WMinutes of a Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, January 10, 2017
The Georgetown City Council will meet on Tuesday, January 10, 2017 at 4:00 PM at the Council Chambers, at 101
E. 78' St., Georgetown, Texas.
The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's
Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81,
Street for additional information; TTY users route through Relay Texas at 711.
Mayor Ross called the meeting to order at 4:00 PM. All Councilmembers were in attendance, with exception of
Brainard, who joined the meeting at 4:01 PM.
Policy Development/Review Workshop — Call to order at 4:00 PM
A. Update and direction regarding the implementation plans developed around the City Council's Strategies —
David Morgan, City Manager
City Manager, David Morgan, provided the City Council with an update of completed and implemented
projects established to fulfill City Council's goals and strategies. Morgan started the presentation with the
background
Four Council visioning Session in November 2015
o Role of Council
o Vision
o Goals
0 14 Strategies
Updates to Council on March 22, 2016 and June 28, 2016
Memo Update on October 18, 2016
Morgan next reviewed the Council Vision
Georgetown is a safe, healthy, happy, connected and truly diverse community where people can
live, learn, work, retire and play in an environment where we have ready access, throughout our
lives, to arts, culture, essential services, and the natural environment.
Our educated and skilled population, fiscally responsible governance, excellent infrastructure, and
the beauty of our natural and man-made environments, attract new residents and businesses and
enable us to create balanced and diverse employment centers and economic levels. Our strong
sense of community connects us regardless of our cultural, age, ethnic or economic differences
Morgan provided a slide describing the Council Goals
Goals
Culture
Georgetown Is a truly diverse, vibrant, Inclusive, and socially dynamic city
where everyone has the opportunity to participate in, and benefit from, our
economic, political, and social activities
Employee
Our outstanding and innovative City Employees work diligently to bring the
Vision of Council to life and deliver exceptional services to our customers while
exemplifying our Core Values
Internal Process
Our policies and procedures are easy to understand, and consistently and
professionally applied. Our Internal processes are effective, efficient, fair,
inventive, and transparent, and make us a desired destination for residents and
businesses
Customer
Anyone interacting with the City will have such a positive experience that they
will tell everyone about it
Financial
To maintain a fiscal environment conducive to attaining the goals of the City
Strategies
1. Attract, hire, develop and retain the best people, and compensate them for
the value they create
2. Create a Customer Service Mindset
3. implement the special event and destination strategy
4. Build and maintain an entertainment platformfvenues
5. Expand and diversify the tax base (increase commercial percentage)
6. Accumulate funds to account for unfundedandunanticipated liabilities
7. Create a strategy to increase mobility
S. Attain and maintain superior public safety and enhance the perception of
safety
9. Attract younger workerslyoung professionals to the Community
10. Improve communications and advertising
11.Create and maintain outstanding aesthetics, and a welcoming appearance
and spirit
12.Create an asset maintenance and revitalization plan
13.Create Comprehensive Annexation Strategy
14. Monitor, promote, and communicate a long-termwater and utilities plan and
strategy
Process
• 14 teams developed "tactics" to achieve each strategy
— Cross functional groups
— 5-7 team members
• Tactics presented in priority order by strategy
— Reviewed with Council on March 22 and June 28
— 'Sub-tactics'IdenfifiedIn packet
• Teams Developed implementation plans
— Identified high-priority tactics (to accomplish or initiate within 12 -months)
— Identified tactics to be completed in 1-2 years and beyond 2 years
— Details and owner associated with implementation plans in packet
G EORG ETOVN'N
TEXAS
Completed before June 28
1. Develop and deploy new, simplified online special event
application
2. Establish special events team to discuss venues,
events, and event requests
3. Council adopted budget policy, including long-term
liabilities
4. Economic uncertainty reserve policy submitted and
phase-in strategy established
5. Establish communications team
GEORGETOWN
TEXAS
Tactics/Sub-tactics completed since June 28
1. Established and administered a competitive compensation program
based on performance results (on-going)
2. Began tuition reimbursement program
3. Implemented the newly created employee training and development
program (on-going)
4. Established customer service steering committee
5. Hosted first -annual vendor fair
6. Completed citywide event space inventory
7. Implemented a more robust retention program
8. Completed retail recruitment study
9. Reviewing proposals for fiscal impact model
10. Updated quarterly financial reports
11. Reviewed UDC Chapter 12 amendments (transportation) with Council
12. Hired information specialist
GEoR( SOWN
Initiated in FY2017
1. Providing total paycheck statement to employees
2. Adopting customer service mission statement and customer satisfaction
process
3. Review of special event ordinance and policies
4. Updates on Garey Park, San Gabriel Parks and Downtown West
5. Update on business retention program
6. Select firm and substantially complete development of fiscal impact model
7. Adoption of UDC amendments related to transportation
8. Transportation project updates on SW Bypass, Fixed -Route, and Sidewalks
9. Review street maintenance strategy
10. RFP for branding guidelines
11. Enhanced ROW maintenance through consolidated mowing contracts and
Improved deltverables
12.Select firm to assist In updatingCity's comprehensive plan
13. Update on long-term water and utilities plan
Morgan explained that 15 tactics were completed, 17 more were initiated or will be in 2017 and 10 will be
initiated after 2017.
Morgan spoke on the next steps.
• Feedback from Council
• Regular updates to City Managers Office and Council
• Integrate into budget presentation
• Continue to be a Working document
Morgan emphasized the importance of this being a working document and tracking things on a regular
basis.
Mayor Ross congratulated Morgan on a job well done. Councilmember Eby asked if anything that Council
had put together had created any surprises or difficulties. Morgan said the process is working well. He
added that some things have taken longer than originally thought, such as attaining young professionals.
Morgan said some difficulties come with heavy workloads that need to be worked around and some things
need to be in place before others can take place. Morgan said he would like to have another Council goal
session to refresh and will recommend it in the budget process this summer.
Fought said this is actually being used correctly and is very productive and he would appreciate being able
to add things as it goes along. Fought said he wants to shift the tax base from residential to commercial and
asked staff to produce this objective as other things will tie into these decisions. Morgan mentioned the
economic development tracking as being helpful and a good measuring stick.
Gonzalez thanked Morgan and staff. He emphasized the importance of deciding what type of commercial
and residential ratio is wanted in the City. He explained that this is a crucial point with the City's great
growth and the Council needs to become picky. He explained the Council needs to know how they want the
City to look. Morgan said this is being worked on and will be fast tracked.
Mayor Ross spoke on the Council's strategic goal planning, taking 16 hours a year ago in November. He
noted that the Council could meet again and update and proceed. Morgan suggested a good time to meet
would be this coming fall, because the timing would be good.
B. Presentation, discussion and possible direction on the adoption of the 2016 ADA Transition Plan — Nathaniel
Waggoner, PMP, AICP, Transportation Analyst
Transportation Analyst, Nat Waggoner provided an update on the Americans with Disabilities Act Transition
Plan and began with an overview of the program. Waggoner spoke on the amendments and explained
these happen each year. He noted studies conducted in 2014 and the plans set forth to progress and what
had been discovered. Waggoner thanked the ADA Advisory Board and introduced the Board Chair, Dawn
Jennings, and Board Members Bea Kinney and Anya Juan Risco. Dawn Jennings said the Board was a
dynamic board and thanked the Council for the opportunity. Mayor Ross thanked the Board for their service.
Waggoner provided a slide showing the purpose of the ADA and ADA Title II
Giorc;I 'w.
I .�
Americans with Disabilities Act (ADA)
Enacted in 1990 to provide comprehensive rights and
protections for individuals with disabilities
Designed to ensure that persons of all abilities have equality of
opportunity, economic self-sufficiency, full participation in
American life and independent living
ADA Title II
• Requires State and local governments to make programs and
services accessible to persons with disabilities
Waggoner showed the Administration of the Plan
• Facilitated year-long review of Plan with Advisory Board, including policy review with multiple City
departments including GPD, GFD, Parks/Facilities, Library Communication
• Assembled and trained 16 City Department ADA Liaisons, 45 City staff
• Adopted and secured funding for Administrative Budget
• Continued to improve ADA website and reporting
Waggoner said a great deal of work has been done by the Parks and Recreation departments, regarding
accessibility. He provided slides of completed facilities in the plan.
- _ G(OlGI ISIA•:nom
Facilities—Appendix B
• Completed capital improvements at 6 facilities (interior) totaling
$115K
— Airport
— Community Center
— Fire 1
— Library
— Parks Admin
— Rec Center
Capital improvements (exterior) in design stage at 5 facilities,
totaling $77K
Gcoect iir. n�
Parks — Appendix C
• Completed capital improvements at 3 Parks, totaling $740K
— Emerald Springs
— Woodlake
— Williams Drive Pool
Pedestrian Network — Appendix D
Completed36 capital improvements at 36 sites, totaling5558K
12 Additional capital improvement projects under design,
totaling$516k
Waggoner provided maps of completed projects, projects in progress and the FY16/17 Funding
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GFORGETN
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FY16/17 Funding
• Capital Improvements
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fac0ltles $150K See Appendix
Parks and Rec $150K See Appendix C
Transportation $2M See Appendix D
• Staff and liaison training
Planned improvements for Facilities, Parks and Pedestrian Networks were show next.
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FY 16/17 Planned Improvements -
Facilities
Capital improvements at 9 facilities, totaling $257K
— Library
— Parks Admin
— 4th & Austin Lot (funded by 2015 Bond)
— 6th & Main Lot (funded by 2015 Bond)
— 9th & Main Lot (funded by 2015 Bond)
— Animal Shelter
— Art Center
G u�rci niivn�
FY 16/17 Planned Improvements -
Parks
Capital improvements at S Parks, totaling $484K
— McMasters
— Village Pool
— VFW Park
— Booty's Road
— Founders
umrmrnm rwms -_.
FY 16/17 Planned Improvements —
Pedestrian Network
• 12 Capital improvement projects totaling $2M
— 10th St.
— 11th St.
— 8th Street (MLK-Rock)
— 8th Street (Church -Myrtle)
— Accessible Routes to Government Services
— Austin Ave (9th -University)
— Austin Ave (Sk29-FM2243)
— Church Street
— Phase 1-Signal&CurbRamp Improvements
— 135 Southbound Frontage Rd
— 3i° Street
— University (1 35 to Scenic)
Waggoner provided a Summary of Proposed Amendments to the Transition Plan
• FY 2015/2016 Accomplishments
• FY 2016/2017 Plan Implementation, approved FY17 Budget
• Recommendations for Next Annual Review
o Administrative budget
o Data Collection/Organization Evaluation
o Scheduling, scoping, and completing self -assessments for other Transition Plan elements
as funding is available
o Review of the Effective Communication Plan element
Waggoner spoke on the Next Steps
• Council approval of FY16 Transition Plan
• Evaluate and Report on Recommendations for the next annual review to ADA Advisory Board and
City Council
• Develop ADA Transition Plan for FY17118 implementation
Councilmember Brainard thanked Waggoner and asked if there is a total number to comply with all
requirements for ADA compliance. Waggoner said he did not have an exact number but could bring it back
to Council. He explained that the CIP number would be easy to come up with, but services provided are
harder. Brainard said the City leases many properties and asked if the City has an ADA compliance
responsibility for these properties. City Manager, David Morgan said it would depend on the lease and that
the City does track these and has looked at this in detail. Morgan said for the majority of the properties the
City is not responsible, but for some, it would be. He said an exact figure would be brought back to the City
Council.
Councilmember Fought asked about keeping ADA compliance with sidewalks, and if this includes keeping
them clear. Fought spoke about furniture and flower pots on restaurant or shop sidewalks. Morgan said this
would be a code enforcement issue. He said it would be complaint driven but that inspection schedules
would also catch violations. Fought asked about raising sidewalks. Waggoner said this is important and
design is an issue that is being addressed. He explained that the City makes an effort during design to
comply with accessibility. Waggoner said that there is a different title of ADA that covers private businesses.
Fought said he would encourage staff to continue this practice and downtown grants considering
accessibility also.
Gipson spoke on the upgrades at the airport. He asked if these are posted or communicated to people.
Waggoner said staff is working on effective communication and better publication of these things.
Mayor Ross thanked Waggoner.
C. Overview and discussion on grant funding options for emergency management and emergency services --
John Sullivan, Fire Chief
Fire Chief, John Sullivan, spoke on grant funding options for emergency management and emergency
services for the City and provided a presentation on alternative funding sources with the focus on grant
funding.
He began the presentation with an Overview and examples of Local E/M Grants
Overview
Emergency Services predominantly funded
through property foxes and sales tax (local)
Alternative funding sources:
• Third -party billing (EMS)
• Grants
• Donations
• Fees
Examples of Local E/M Grants
• Outdoor Warning (Federal)
• Assistance to FirefightersGrant(s)
• Hired nine firefighters
• Training for fire inspectors
• Firehouse Subs Grant
• Bullex Fire Extinguisher Training System
Sullivan spoke next on Emergency Management Performance Grants and showed a chart of recipient cities
around the City of Georgetown.
Emergency Management Performance
Grant (EMPG)
• Federal Emergency Management Agency
(FEMA)
• Reimburse up to 50% of OEM costs
• E/M salary
• Exercises/drills
• Expenses
• Application submitted before January 3011,
Emergency Management Performance
Grant (EMPG) - Recipients
Temple - $170,000 $40,000 , 23.5%
Bell County $136,000 $66,000 48.5%
Belton $109,000 $33,000 30.3%
Killeen $145,000 $45,000 31.0 e
Millon son Co $255.000 $05,000 33.25
Sullivan described the staffing for adequate Fire & Emergency Response (SAFER) and showed cities who
have been recipients of these grants
Staffing for Adequate Fire & Emergency
Response (SAFER)
Federal Emergency Management Agency
(FEMA)
• Three year pro -rated grant
• Salary and benefits reimbursed
• Year 1 -2 @ 75% of firs) -year costs
• Year 3's 35% of first-year costs
• Application submitted before February 10t1,
Staffing for Adequate Fire & Emergency
Response (SAFER) - Recipients
..
.. .
Anna Fire Department
Anna
$241.852
8/26/2016
Ennis Fire Department
Ennis
SI,988.272
8/26/2016
Bryan Fire Department
Bryan
$849.078
8/19/2016
Richmond Fire Department
Richmond
5341,580
8/19/2016
Burleson Fire Department
Burleson
5837.048
7/29/2016
Hutto Fire Department
Hutto
$713,209
7/22/2016
Beasley Fire Department
Beasley
$185.856
7/15/2016
Councilmember Fought asked if grants can be used for the 911 cell phone projects. Sullivan said the Fire
Department had deployed the Smart 911 program and enhanced text capabilities with existing monies. This
program is already implemented. Fought asked if a person walking a dog can be located. Sullivan said the
system is the most sophisticated that is available at this time and pings through cell towers. He said the
program still requires registration. A program for communication and enrollment for the program will begin in
February.
Morgan said Sullivan is requesting approval to apply for the grants, but that acceptance of grants would
come back to Council for approval.
Councilmember Hesser asked how many people would be added. Sullivan said 12, dependent on guidance
materials. He explained wanting to be competitive in the process. Hesser asked what the financial impact
would be to the City. Morgan said commitments are not made until acceptance of the grant is brought back
and approved by Council. Morgan added that Station Number 7 would require full new staffing and the
timing would be good. He explained that a full discussion with Council would be conducted. Hesser asked
about the expenses and when that would occur. Hesser asked for a spreadsheet with this information.
Sullivan said he would be happy to supply this for Council.
Mayor Ross explained that this request was for permission to apply for the grants, but there would be no
obligation to later take the funding.
Morgan said this would come back to Council with the planning and staffing for Station 7 as early as the
spring.
Ross asked for the timeline of the grant awards. Sullivan said as early as spring or summer but official
funding would take much longer.
Gonzalez said the expense would need to be budgeted and suggested showing the full expense from the
beginning of the budget instead of waiting until year four.
Ross asked Morgan about this. Morgan said planning Station 7 will be part of the budget process this
summer. Sullivan said grants cannot be granted to something that is a budgeted expense.
Mayor Ross recessed the meeting to Executive Session under Section 551.071, Section 551.072, Section
551.074 and Section 551.086 at 4.50 PM.
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the
items listed below will be discussed in closed session and are subject to action in the regular session.
D. Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to
advise the City Council, including agenda items
-TCS Industrial District Agreement
Sec. 551.072: Deliberation about Real Property
- Rivery Blvd. Extension Project - Parcels 17 & 18, 1523 & 1521 Northwest Boulevard
Sec. 551.074: Personnel Matters
- City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment,
evaluation, reassignment, duties, discipline, or dismissal
Sec. 551.086: Competitive Matters
- Renewable Energy Credits
Adjournment
Mayor Ross adjourned the meeting to begin the regular City Council meeting at 6:00 PM.
Approved by the Georgetown City Council on I I .A
Date
CL(: L
Dale Ross, Mayor