HomeMy WebLinkAboutMinutes_GUS_10.14.2016Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
October 14, 2016 at 2:OOPM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
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Board Members Present: Mike Cunningham — Vice Chair, Joyce Mapes -- Secretary, Ed Pastor,
John Copelan, Edward Wiley
Board Members Absent: Bill Stump — Chair, Steve Fought
Staff Members Present: Jim Briggs, Wes Wright, Michael Hallmark, Glenn Dishong, Mike
Westbrook, Deborah Knutsen, Cheryl Turney, Jimmy Sikes, Sheila Mitchell, Chris Foster (joined
at 2:10PM), Mike Babin (joined at 2:10PM), Leticia Zavala (joined at 2:10PM)
Others Present: Trae Sutton/KPA
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order — Called to Order by Vice Chair Cunningham at 2:OOPM
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors
Trae Sutton/KPA
Employee Recognition -- none
C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. —
Michael Hallmark, Project Manager
Hallmark stated reports in packet. Some discussion on raising the bowl at Rabbit Hill Lift Station.
Wright noted a video will be available in the future for board members to view the process. No
further discussion.
D. Industry Updates
Briggs gave update on upcoming legislative session next spring; committees have been working over
the summer. Regional water planning groups met in September; regional plans are wrapping up and
due to legislators prior to session beginning. There are also a number of issues for possible
consideration, impacting cities and municipal -owned utilities that will be coming forward as well as
legislation to allow boards/special districts (such as Chisholm Trail) to vote to dissolve. City will meet
with our government relations consultants and legislative representatives in next couple of weeks to
determine which issues we have concern with. Those items would go to Council for their support
before moving forward for legislation. Possible issues such as: eminent domain, rate impacts for out
of city customers/rate making authority, etc. Discussion on water development boards/funding.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
September 9, 2016. — Sheila K. Mitchell, GUS Board Liaison
Pastor thanked staff and Briggs, and all those involved with setting up the tour and lunch at the
September Board Meeting held at the Westside Service Center. Cunningham noticed FTWoods and
Wright for the nice work done on the building. Copelan asked and Briggs stated good feedback has
been received from Council. Copelan asked about fire pipe in back of building, which Briggs noted is
part of new fire code. No further discussion. Motion by Pastor, seconded by Copelan to approve the
minutes from the Regular GUS Board meeting held on September 9, 2016. Approved 5-0-2 (Stump,
Fought absent)
F. Consideration and possible recommendation to renew the contract for labor services for Electric
System Overhead Construction and Maintenance to Bird Electric Enterprises, LLC, of Eastland,
Texas, in the not to exceed amount of $1,100,000.00. — Wesley Wright, P.E., Systems Engineering
Director
Wright provided information on work to be performed by Bird Electric. This is the second renewal of
the contract. Purchase Orders are issued as work is completed. Bird has been doing this work for the
City for last several years; spent approximately $1,000,000.00 last year. Motion by Pastor, seconded
by Mapes to approve the renewal of the contract for labor services for Electric System Overhead
Construction and Maintenance to Bird Electric Enterprises, LLC, of Eastland, Texas, in the not to
exceed amount of $1,100,000.00. Approved 5-0-2 (Stump, Fought absent)
Briggs stepped out at 2:16PM and returned at 2:19PM
G. Consideration and possible recommendation to renew the contract for the Electric System
Underground Construction and Maintenance with Pedro S.S. Services, Inc., of Austin, Texas, in the
not to exceed amount of $1,000,000.00. — Wesley Wright, P.E., Systems Engineering Director
Wright provided information on work to be performed by Pedro S.S. Services. Pedro has been doing
this work for the City for almost ten years; spent approximately $1,500,000.00 due to some additional
CIP and substation work they performed. This is the second renewal of the contract. Pastor asked and
Wright noted work is monitored by our construction/electric engineering project coordinators.
Motion by Pastor, seconded by Mapes to approve the renewal of the contract for the Electric System
Underground Construction and Maintenance with Pedro S.S. Services, Inc., of Austin, Texas, in the
not to exceed amount of $1,000,000.00. Approved 5-0-2 (Stump, Fought absent)
H. Consideration and possible recommendation to approve the contract for the Edwards Aquifer
Recharge Zone (EARZ) — 2015-2016, Wastewater Rehabilitation to Coyote Construction, LLC, of
Elgin, Texas, for the amount of $699,250.00. — Wesley Wright, P.E., Systems Engineering
Director/Michael Hallmark, CIP Manager
Wright and Hallmark explained the EARZ Wastewater Rehabilitation project work required by
TCEQ for inspection once every five years, over a five year period and then work is performed on
repairs based on findings. This year's work is primarily in Sun City area so lines are in good shape
and newer infrastructure, which will require less line work than other areas of the system. Coyote
Construction would be a new contractor with city; however, has worked for city as a sub -contractor.
Pastor asked and Wright explained about run-off from parking lots, water quality ponds, etc. both in
the city and ETJ. Motion by Wiley, seconded by Pastor to approve the contract for the Edwards
Aquifer Recharge Zone (EARZ) — 2015-2016, Wastewater Rehabilitation to Coyote Construction, LLC,
of Elgin, Texas, for the amount of $699,250.00. Approved 5-0-2 (Stump, Fought absent)
I. Consideration and possible recommendation to award the Tree Trimming and Vegetation
Management bid (Bid No. 201656) to National Tree Expert Company, Inc., of Burnet, Texas, in the
estimated amount of $280,000.00. — Mike Westbrook, Electric Operations Manager
Westbrook provided information on work to be performed by National Tree; their last five year
contract expired at end of fiscal year. Work was put back out for bid; two bids received. National Tree
has been doing this work for the City for many years, works great with customers and excellent
response time during emergencies. Some discussion. Westbrook thanked Knutsen for assistance with
bid process and reference checks. Motion by Pastor, seconded by Copelan to award the Tree
Trimming and Vegetation Management bid (Bid No. 201656) to National Tree Expert Company, Inc.,
of Burnet, Texas, in the estimated amount of $280,000.00. Approved 5-0-2 (Stump, Fought absent)
Adjournment
Motion by Copelan, seconded by Wiley to adjourn. Approved 5-0-2 (Stump, Fought absent). Meeting
adjourned at 2:24PM.
Joyce Mapes — Secretary
eila K. Mit ell, US Board Liaison