HomeMy WebLinkAboutMIN 10.25.2016 CC-RMinutes of a Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, October 25, 2016
The Georgetown City Council will meet on Tuesday,. October 25, 2016 at 6:00 PM at the Council Chambers at 101
E. 71" St., Georgetown, Texas
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require
assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance,
adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least
four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8u' Street for additional
information; TTY users route through Relay Texas at 711.
Mayor Ross called the meeting to order at 6:01 PM. All Councilmembers were in attendance, with the exception of
Councilmember Keith Brainard, District 2 and CouncilmemberTy Gipson, District 5. Councilmember Keith Brainard
joined the meeting at 6.25 PM.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.)
A. Call to Order
Invocation
Pledge of Allegiance
Comments from the Mayor
- Small Business Saturday Proclamation
- Monarch Proclamation
City Council Regional Board Reports -
Mayor Ross stated that he had attended the CAMPO meeting on October 171h. He explained that, with a
vote of 18-1, a decision was made to remove Lone Star Rail from the 2020 Plan. Ross noted that the
removal is for Lone Star Rail alone and does not affect the understanding that there is still the need for rail,
going forward.
Announcements
- Boards & Commissions Application Process
- Animal Shelter Catio
Action from Executive Session
Mayor Ross asked Mayor Pro Tem, Steve Fought, if there were any motions to be made out of Executive
Session. Fought answered that there were no motions to be made.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single
vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as
part of the Regular Agenda.
B. Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on
Tuesday, October 11, 2016 — Shelley Nowling, City Secretary
C. Consideration and possible action to appoint Tim Haynie to the Unified Development Code Advisory
Committee to fill a vacancy — Mayor Dale Ross
D. Consideration and possible action to approve a Resolution of the City of Georgetown, Texas Consenting to
the Annexation by Williamson County Municipal Utility District No. 28 of an Additional 0.638 Acres
) of Land into the District; Consenting to Assignment of the Consent Agreement — Sofia Nelson, Planning
Director
E. Consideration and possible action to approve the Second Amendment to the Master Development
Agreement for the Summit at Rivery — David Morgan, City Manager and Laurie Brewer, Assistant City
Manager
F. Forwarded from Georgetown Economic Development Corporation (GEDCO):
Consideration and possible action to approve the Second Amendment to the Performance Agreement for
the Summit at Rivery Park— David Morgan, City Manager and Laurie Brewer, Assistant City Manager
G. Forwarded from General Government and Finance Advisory Board (GGAF):
Consideration and possible action for the approval of the annual payment for the operation of the county
wide radio communications system to Williamson County in the amount of $178,548.48 — Stan Hohman,
Fleet Services Manager
H. Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to approve an appropriation of $159,000.00 to Sungard Public Sector,
Inc. for IT software maintenance expenses for the Sungard OSSI CAD/RMS system (Public Safety
Computer Aided Dispatch System) — Chris Bryce, Information Technology Director
I. Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to approve an appropriation of $125,000.00 to Presidio Networked
Solutions, Inc. for IT hardware/software maintenance expenses ($60,000) and VOIP Phone System
maintenance ($65,000) — Chris Bryce, Information Technology Director
J. Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to approve an appropriation of $210,000.00 to SHI Government Solutions
for IT software maintenance expenses related to the Microsoft Enterprise Agreement (Microsoft -branded
server, database and client software licensing and maintenance) — Chris Bryce, Information Technology
Director
K. Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to approve an appropriation of $135,000.00 to Tyler Technologies for IT
software maintenance expenses for the Incode system (Financial, Court and Utility Billing Systems) —
Chris Bryce, Information Technology Director
L. Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to approve an appropriation of $100,000.00 to Infor Public Sector, Inc. for
IT software maintenance expenses related to the Infor Enterprise Asset Management (EAM) system —
Chris Bryce, Information Technology Director
M. Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to approve an appropriation of $51,000.00 to Electsolve Technology
Solutions and Services, Inc. for annual software maintenance on the City's UCentra Meter Data
Management System — Chris Bryce, Information Technology Director
N. Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to approve an appropriation of $60,000.00 to West Monroe Partners for
management of the Microsoft BizTalk enterprise service bus used for integrating and consolidating
enterprise software systems — Chris Bryce, Information Technology Director
O. Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to approve an appropriation of $55,000.00 to EST Group for annual
hardware support on the Dell Compellant storage area network, the primary storage device for all IT
systems — Chris Bryce, Information Technology Director
P. Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to approve an appropriation of $125,000.00 to Itineris North America, Inc.
for IT software maintenance expenses on the UMAX customer information system (CIS) system. Itineris
is a sole -source system — Chris Bryce, Information Technology Director
Q. Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to approve an appropriation of $100,000.00 to Zeno Imaging for printing
supplies and printer maintenance. This is the continuation of a contract approved in 2015 — Chris Bryce,
Information Technology Director
R. Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to approve an appropriation of $50,000.00 to Environmental Research
Institute, Inc. (ESRI) for software maintenance expenses on the ESRI suite of geographic information
system software — Chris Bryce, Information Technology Director
S. Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to approve an appropriation of $55,000.00 to Suddenlink
Communications for the annual cost of Internet service provision and dedicated fiber optic cables —
Chris Bryce, Information Technology Director
T. Forwarded from Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to approve annual task orders: Task Order MEI-17-001 for Electric
System & Planned Capital Improvement Projects in the notto exceed amount of $460,000.00, Task Order
MEI-17-002 for Electric System Engineering Planning and Engineering Assistance in the not to exceed
amount of $250,000.00 and Task Order MEI-17-003 for New Development Engineering and Design
Assistance in the not to exceed amount of $590,000.00 with McCord Engineering, Inc., of College Station,
Texas, for professional engineering services — Wesley Wright, P.E., Systems Engineering Director
U. Forwarded from Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to renew the contract for labor services for Electric System Overhead
Construction and Maintenance to Bird Electric Enterprises, LLC. of Eastland, Texas, in the not to exceed
amount of $1,100,000.00 — Wesley Wright, P.E., Systems Engineering Director
V. Forwarded from Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to renew the contract for the Electric System Underground
Construction and Maintenance with Pedro S.S. Services, Inc. of Austin, Texas, in the amount not to exceed
of $1,000,000.00 — Wesley Wright, P.E., Systems Engineering Director
W. Forwarded from Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to approve the contract for the Edwards Aquifer Recharge Zone (EARZ)
— 2015-2016, Wastewater Rehabilitation to Coyote Construction, LLC of Elgin, Texas, for the amount of
$699,250.00 —Wesley Wright, P.E., Systems Engineering Director
X. Forwarded from Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to approve the award for Tree Trimming and Vegetation Management
Bid to National Tree Expert Company, Inc. of Burnet, Texas, in the estimated amount of $280,000.00 —
Glenn W. Dishong, Utility Director
Motion by Gonzalez, second by Eby to approve the Statutory Consent Agenda in its entirety.
Approved: 5-0 (Brainard and Gipson absent)
Legislative Regular Agenda
Y. Consideration and possible action to authorize the acceptance of a live-fire extinguisher training system
grant for $10,331.88 from the Firehouse Subs Public Safety Foundation — Clay Shell, Assistant Fire
Chief
Clay Shell, the Assistant Fire Chief, spoke on the live-fire extinguisher training system and explained the
grant request. He explained the Firehouse Sub Grant Program for fire-extinguisher training props. Shell
said that the training prop uses propane and is used to help train the general public. He explained that the
system is more environmentally friendly than what is currently used and comes at a lower cost, enabling
more training for more citizens.
Motion by Jonrowe, second by Gonzalez to approve Item Y.
Approved: 5-0 (Brainard and Gipson absent)
Z. Forwarded from General Government and Finance Advisory Board (GGAF):
Consideration and possible action to approve a contract in the amount not to exceed $106,690.00 with Plante
& Moran for consulting services to provide assistance in the selection of a software solution(s) for
financial management, procurement, human resources and payroll — Leigh Wallace, Finance Director
Leigh Wallace, the Finance Director, described the request for approval of the contract with Plante & Moran
for consulting services in the selection of a software solution for financial management, procurement, human
resources and payroll. Wallace summarized the need for these services. She explained that the current
system is a general ledger system for debits and credits, and the City is in need of a system with full
functionality at this time. Wallace explained the need for consulting services to help develop a strategy for
the selection of the correct system, or possibly the integration of different systems. She explained the need
to mold procedures through modern work systems and the need to develop the technical portion of
procuring the correct system. Wallace said that 3 vendors had been invited to present and the selection
group chose Plante & Moran unanimously. Wallace described them as a large company, well known in this
field with over 30 years of experience in local government consulting. She explained that the vendor has a
wealth of experience with this type of project in other cities with the same services and size. She explained
that the company is thought to be the leader in human resource best practices in municipalities. Wallace
noted that the system involves payroll and therefore all employees will need to learn the new system. She
said the project was funded in FY2017 budget and explained that the procurement process would take
approximately 9 to 12 months of work with the consultant. Wallace said this would line up well to put the
system in the 2018 budget process, as the cost and details would be known at that time. This would bring
about the proposed implementation of the system in 2019.
Councilmember Jonrowe asked if staff would be coming back to the Council with the implementation phase.
Wallace said this company can be used for implementation purposes also, or there are several third party
vendors for this phase. Wallace confirmed that this would be brought back for Council approval. Jonrowe
asked what office of this company was the closest. A spokesman for Plante & Moran said the closest office
would be Chicago, but consultants are placed throughout the country. He noted that the consultant would
be from St. Louis, but most meetings are actually face to face, with the exception of some teleconferencing.
Motion by Jonrowe, second by Gonzalez to approve Item Z.
Approved: 6-0 (Gipson absent)
AA. Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to approve amendment #2 of Task Order A&F-16-003 with Aguirre &
Fields, LP, of Austin, Texas, for professional services to provide engineering and support services
required to develop preliminary design alternatives, conduct public involvement, initiate
environmental services and the prepare 30% plans, specifications and estimates (PS&E) package for
a long tens management plan for the Austin Avenue bridges and roadway improvements from Morrow
Street to 3rd Street in the amount of $278,463.15 — Nat Waggoner, AICP, PMP, Transportation Analyst
Nat Waggoner, the City's Transportation Analyst, spoke on the amendment of the Task Order for
professional engineering and support services and the preparation of a long term management plan for the
Austin Avenue Bridges and roadway improvements. He explained that the item had been shown to the City
Council at a workshop meeting earlier in the month.
Motion by Eby, second by Gonzalez to approve Item AA.
Councilmember Brainard asked about the outcome of the final product. Waggoner explained that the
outcome would be a 30% design that meets the environmental clearance and then can be moved forward to
the 100% design and be ready for the pursuit of additional funding. Waggoner said all options will be
brought to the Council and to the public, through public hearings and neighborhood meetings. Brainard
asked if the 30% design plan is a standard. Waggoner confirmed that it is a standard to determine design
readiness.
Approved: 6-0 (Gipson absent)
AB. Forwarded from the Georgetown Transportation Enhancement Corporation (GTEC):
Consideration and possible action on Task Order KPA47-001 with Kasberg, Patrick, & Associates, LP of
Georgetown, Texas in the amount of $579,710.00 for Professional Services related to Airport Road
Improvements —Wesley Wright, P.E., Systems Engineering Director
Wesley Wright, the Systems Engineering Director, spoke about the professional services related to the
Airport Road improvements. He explained that the design would change the portion of Airport Road from
Lakeway from 2 lanes into 5 lanes, as a minor arterial. Wright spoke on planned industrial development in
the area. He noted that the proposal was approved by the Georgetown Transportation Enhancement
Corporation (GTEC). Wright mentioned that the question had been raised of why the City would not include
all of Airport Road. Wright explained that there would be no time or money to do all of Airport.Road, as this
would triple the budget He explained that the project was not included in the road bond list from the road
bond committee last year. Wright said that the project does not include right of way but he is confident that
this can be handled in house.
Motion by Brainard, second by Eby to approve Item AB.
Approved: 6-0 (Gipson absent)
AC. Forwarded from Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to renew the annual agreement for Materials Acquisition to purchase
electric distribution, fiber and substation materials for FY 2016-2017 from Techline Ltd. under their
contract with the Lower Colorado River Authority ("LCRA") Electric Material Acquisition Program in
the not to exceed amount of $4,500,000.00 — Wesley Wright, P.E., Systems Engineering Director
Wesley Wright spoke on the annual agreement. He explained that this was for the purchase of materials for
all capital improvement projects, utilities and maintenance for the entire year. He explained that this
agreement allows the City to provide indefinite service, without interruption.
Motion by Gonzalez, second by Fought to approve Item AC.
Approved: 6-0 (Gipson absent)
AD. First Reading of an Ordinance for the Voluntary Annexation of 14.459 acres in the W. Roberts Survey, also
known as Hidden Oaks at Berry Creek — Sofia Nelson, CNU-A, Planning Director (action required)
Sofia Nelson, the City's Planning Director, spoke on the voluntary annexation. She provided the location map
and annexation parcels image. Nelson showed a map of the proposed Hidden Oaks project and explained
the relationship of residential property and commercial property in the project.
Motion by Brainard, second by Jonrowe to approve Item AD.
Approved: 6-0 (Gipson absent)
AE. First Reading of an Ordinance amending the FY2016 Annual Budget due to conditions that resulted in a
year-end budget deficit for the Fire Department; and repealing all ordinances or parts of ordinances in
conflict therewith — Leigh Wallace, Finance Director (action required)
Leigh Wallace, the Finance Director, spoke on the year-end deficit for the Fire Department. Wallace explained
that the ordinance was for an overage due to overtime in the Fire Department. Wallace noted that this had
been discussed at the workshop meeting earlier in the day. Wallace said there would be no change to the
general fund.
Motion by Jonrowe, second by Brainard to approve Item AE.
Approved: 6-0 (Gipson absent)
Project Updates
AF. Project updates and status reports regarding current and future transportation and traffic project; street,
sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development
projects; city facility projects; and downtown projects including parking enhancements and possible direction
to city staff — David Morgan, City Manager
Mayor Ross asked the City Manager, David Morgan, if he had any project updates to share. Morgan said he
did not have any updates but would be happy to answer questions.
Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table
at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak
and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward
to speak when the Council considers that item.
On a subject not posted on the agenda: ,Persons may add an item to a future City Council agenda by contacting the
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic
they would like to address and their name. The City Secretary can be reached at 512/930-3651.
AG. - At the time of posting, no persons had signed up to address the City Council
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the
items listed below will be discussed in closed session and are subject to action in the regular session.
AH. Sec. 561.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise
the City Council, including agenda items
- Proposed Contract Amendments for the Summit at Rivery Park
Sec. 551.074: Personnel Matters
- City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment,
evaluation, reassignment, duties, discipline, or dismissal
Adjournment
Motion by Fought; second by Eby to adjourn the meeting. Mayor Ross adjourned the meeting at 6.39 PM.
Approved by the Georgetown City Council on
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Dale Ross, ayor
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