HomeMy WebLinkAboutMinutes_GUS_08.12.2016Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
August 12, 2016 at 2:OOPM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
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Board Members Present: Bill Stump — Chair, Mike Cunningham — Vice Chair, Joyce Mapes --
Secretary, Steve Fought, Ed Pastor, John Copelan
Board Members Absent: Edward Wiley
Staff Members Present: Jim Briggs, Wes Wright, Michael Hallmark, David Thomison, Chris
Foster, Leticia Zavala, Glenn Dishong, Deborah Knutsen, James Foutz, Steven Perez, Sheila
Mitchell
Others Present: Frank and Cindy Shuma/citizens
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order — Called to order by Chair at 2:OOPM
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors -- None
Employee Recognition -- None
--none submitted at time of posting
C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. —
Michael Hallmark, Project Manager
Hallmark noted reports were included in packets. Wright stated Westside Service Center is reaching
completion. He stated the September board meeting may be held out at that new facility. An update
and invitation will be sent to the board. Stump asked and Dishong/Briggs, etc. discussed the pole
replacement process and old leaning poles. Briggs introduced staff — James Foutz, our new Marketing
& Conservation Manager; Steven Perez, intern from Texas Tech University, to present an update on
project through APPA DEED Grant Program. Foutz presented information on rooftop solar and PV
project and provided copies. Perez explained process of compiling, researching information and
building model as well as reviewing and developing better communication pieces to customers.
Foutz discussed further. Some discussion followed.
Wright stepped out at 2:25PM and returned at 2:27PM. Zavala stepped out at 2:42PM and returned at
2:44PM.
D. Industry Updates
Briggs gave update on ERCOT electric peaks as well as daily water demands on system. Briggs spoke
about the Texas Horned Mussel and threats to water purveyors if becomes listed as endangered
species. Could have impact on habitats and restrictions and have impact on raw water supplies. This
has been a concern for years, with Texas Fish and Wildlife working on the issue. We will continue to
watch this for future developments.
The board thanked Steven for his presentation and Briggs thanked him for the work he performed this
summer.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
July 8, 2016. — Sheila K. Mitchell, GUS Board Liaison
No discussion. Motion by Pastor, seconded by Copelan to approve the minutes from the Regular
GUS Board meeting held on July 8, 2016. Approved 6-0-1 (Wiley absent)
F. Consideration and possible recommendation to award a contract for Wastewater Treatment Plant
laboratory services. — David W. Thomison, Water Services Manager
Thomison provided information on lab services and annual bid process. Actual bid recommendation
is $74,460.00. Some discussion followed. Motion by Mapes, seconded by Pastor to award contract for
Wastewater Treatment Plant laboratory services to TTI Environmental Laboratories in the amount of
$74,460.00. Approved 6-0-1 (Wiley absent)
G. Consideration and possible recommendation to approve a contract with Prota, Inc., of Austin, Texas,
for the construction of 2016 Miscellaneous Water System Improvements in the amount of $248,627.50.
— Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager
Wright gave update on bid for Western District area for various projects included in the bid package.
Nine competitive bids received. ESD will contribute funds to the project as well. Plan to have
installations of hydrants completed by end of September. No further discussion. Motion by Pastor,
seconded by Mapes to approve a contract with Prota, Inc., of Austin, Texas, for the construction of
2016 Miscellaneous Water System Improvements in the amount of $248,627.50. Approved 6-0-1
(Wiley absent)
Adjournment
Motion by Cunningham, seconded by Copelan to adjourn. Approved 6-0-1 (Wiley absent). Meeting
adjourned at 3:OOPM.
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ill Stump — goard Chair
Joyce apes - Secretary
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S eila K. Mitchel, GUS Board Liaison