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MIN 10.11.2016 CC-RMinutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, October 11, 2016 The Georgetown City Council will meet on Tuesday, October 11, 2016 at 6:00 PM at the Council Chambers at 101 E. 7" St., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. _ Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8" Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting to order at 6:00 PM. All Councilmembers were in attendance. Regular Session . (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Invocation Pledge of Allegiance Comments from the Mayor - Breast Cancer Awareness Proclamation - Recognition of Cardiac Arrest Survivor and Rescuers - National Colonial Heritage Month Proclamation - Community Planning Month Proclamation - Planning Department Recognitions City Council Regional Board Reports Campo 17'h Mayor Ross noted that Councilmember Ty Gipson would be holding a public town hall meeting on Saturday morning, October 15, 2016 at 10:00 AM at the Berry Creek Clubhouse. He mentioned that Val Covey would be there from the County and Dr. Fred Brent, the Superintendent of GISD, would also be in attendance. Announcements - City Vendor Fair Action from Executive Session Motion by Fought, second by Hesser, to approve the Compromise and Settlement Agreement in Lieu of Condemnation between the City of Georgetown and 3834 Partners Ltd on the terms discussed in Executive Session and to authorize the Mayor to sign all documents necessary to complete this transaction. Approved: 7-0 Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, September 27, 2016 -- Robyn Densmore, Deputy City Secretary C. Forwarded from the Library Advisory Board: Consideration and possible action authorizing the library staff to purchase books from Ingram, Inc. in a total amount not to exceed $140,000.00 for fiscal year 2016-2017 -- Eric Lashley, Library Director D. Consideration and possible action to approve a Resolution authorizing the vacation and abandonment of (1) a remainder of a portion of a 10 -foot right of way and easement recorded in Volume 852, Page 471 of the Official Public Records of Williamson County, Texas; and (2) a remainder of a portion of a 20 -foot right of way and easement recorded in Volume 678, Page 493 of the Official Public Records of Williamson County, Texas; both easements being property out of the David Wright Survey, Abstract 13, now known as Lot 1, Block F of the Deer Haven Subdivision, a subdivision recorded as 2016060970 in the Plat Records of Williamson County, Texas, and to authorize the Mayor to execute a quitclaim deed -- Travis Baird, Real Estate Services Coordinator E. Forwarded from the Georgetown Economic Development Corporation (GEDCO): Consideration and possible action to approve a performance agreementwith Rentsch Brewery -- Michaela Dollar, Economic Development Director Motion by Jonrowe, second by Gonzalez, to approve the Statutory Consent Agenda in its entirety. Approved: 7-0 Legislative Regular Agenda F. Consideration and possible action to approve the request for a Revocable License by H4 WR, LP to allow the placement of a sign and attendant landscaping in the median of Wolf Ranch Parkway at the north intersection with State Highway 29, and to authorize the Planning Director to execute the Revocable License Agreement -- Travis Baird, Real Estate Services Coordinator Travis Baird, the City's Real Estate Services Coordinator, explained the request and the location. He explained that they would be installing a sign and landscaping. Baird explained that the sign would contain the City logo and the Wolf Ranch logo. He showed a rendering of the sign and where it is intended to be placed. Baird described the size and said the sign is being purchased by Hillwood. Brainard asked about LED lighting. Baird explained the proposed lighting. Jonrowe asked who would maintain the sign. Baird said that Hillwood would maintain the sign and landscaping. Motion by Brainard, second by Gipson to approve Item F Approved: 7-0 G. Consideration and possible action to approve the Strategic Partnerships for Community Services Advisory Board's recommendations for grant allocations for FY 2016-17 for Faith in Action Georgetown and Lone Star Circle of Care and consideration of approval of a Resolution authorizing amended Strategic Partnerships for Community Services Funding Agreements between the City of Georgetown and, Faith In Action Georgetown, and Lone Star Circle of Care and for these agencies and organizations to continue to provide services for the citizens of Georgetown — Shirley Rinn, Executive Assistant to the City Manager and Liaison to the Strategic Partnerships for Community Services Advisory Board Shirley Rinn, the Executive Assistant to the City Manager, described the item. She explained that there had been an error in the allocations made. Two allocations had not matched the Strategic Partnerships for Community Services funding recommendations. Rinn explained that Council would need to provide direction to staff on how they would want the errors corrected. She said Council had approved the recommendations from the board on August 91h. Rinn explained that the Council could confirm their direction to continue to honor the recommendations of the Strategic Partnerships for Community Services Advisory Board's recommendations. Motion by Jonrowe, second by Hesser to approve Item G. Approved: 7-0 H. Consideration and possible action to approve a Resolution expressing official intent to reimburse costs for electric, water, wastewater, and transportation capital improvements; the purchase of public safety vehicles and radio equipment; and costs associated with various facility, downtown and park improvements; in an amount not to exceed $37,960,000.00 with proceeds from bonds that will be issued at a later time — Leigh Wallace, Finance Director Leigh Wallace, Finance Director, spoke on the intention to reimburse costs for capital improvement projects. She described how things are expensed and how they relate to debt. Wallace said that the dollar amount in the spring sale might need further amendments and this was just the initial estimation. Wallace explained that this is a requirement of the fiscal and budgetary policy. Motion by Jonrowe, second by Gonzalez, to approve Item H. Approved: 7-0 I. Consideration and possible action to approve a Professional Services Proposal related to utility related governmental affairs -- Jim Briggs, General Manager Utilities Jim Briggs, the General Manager of Utilities, described the proposal and its purpose. He explained that, initially, the primary reason for the service was to dissolve Chisholm Trail. Briggs said the bill did not succeed because of timing and that the company, Focused Advocacy, is keeping the City apprised of other issues in legislation that affect the City, such as utility and infrastructure issues that are attacked at the legislation level. Briggs explained that the contract is a $6,000.00 increase in order to insure Focused Advocacy representation for the upcoming State legislation session. Motion by Brainard, second by Eby to approve Item I. Approved: 7-0 J. Second Reading of an Ordinance to approve a request for a Special Use Permit to allow a lumber yard in the General Commercial (C-3) District at 300 Leander Road, also being Lot 2, Hope McCoy Subdivision -- Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, Planning Director, described the request for a Special Use Permit. She provided a location map, an aerial view, a future land use map, the zoning map and a conceptual site layout of the property. Nelson noted that the Planning & Zoning Commission and staff recommend approval with the condition that a wood fence is placed in front of the metal fence on the property. Nelson read the caption. Motion by Jonrowe, second by Eby to approve Item J, with the fence stipulation. Approved: 7-0 K. Second Reading of an Ordinance zoning for traffic and rate of speed therein, in the City Limits of the City of Georgetown, on Pedernales Falls Drive between Cool Springs Way and Rocky Hollow Creek Drive and Rocky Hollow Creek Drive between Pedernales Falls Drive and County Road 245, defining speeding and fixing a penalty therefore declaring what may be a sufficient complaint in prosecutions hereunder with a saving clause repealing conflicting laws and establishing an effective date -- Wesley Wright, P.E., Systems Engineering Director (action required) Wesley Wright, Systems Engineering Director, described the purpose for the ordinance to change the rate of speed on Pedernales Falls Drive between Cool Springs Way and Rocky Hollow Creek Drive. Motion by Gonzalez, second by Hesser, to approve Item K. Approved: 7-0 L. Second Reading of an Ordinance to approve amending the Code of Ordinances, Chapter 2.114 related to the membership requirements for the Strategic Partnerships for Community Services Advisory Board, repealing conflicting Ordinances and Resolutions; and providing an effective date -- Shirley J. Rinn, Staff Liaison for the Strategic Partnerships for Community Services Advisory Board (action required) Shirley Rinn, the Strategic Partnerships for Community Services Advisory Board Liaison, described the proposed changes in membership requirements on the board. Motion by Jonrowe, second by Eby, to approve Item L. Approved: 7-0 Project Updates M. Project updates and status reports regarding current and future transportation and traffic project; street, sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development projects; city facility projects; and downtown projects including parking enhancements and possible direction to city staff -- David Morgan, City Manager Mayor Ross asked the City Manager, David Morgan, if he had any project updates to share with the Council. Morgan said that he had no updates at this time. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. N. At the time of posting, no persons had signed up to address the City Council Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. O. Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - 3834 Partners, Ltd—Settlement Agreement in Lieu of Condemnation Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal Sec. 551.086: Competitive Matters - Buckthorn Update Sec. 551.087: Deliberation Regarding Economic Development - Project Hop - Project Cat Adjournment Motion by Gipson, second by Fought, to adjourn the meeting. Mayor Ross adjourned the meeting at 6.38 PM. Approved by the Georgetown City Council on 0 a u `P Date z Attest: City cr ary