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MIN 09.27.2016 CC-RMinutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, September 27, 2016 The Georgetown City Council will meet on Tuesday, September 27, 2016 at 6:00 PM at the Council Chambers at 101 E. 7" St., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (5lz2) 930-3652 or City Hall at 113 East 8" Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting to order at 6:01 PM. All Councilmembers were in attendance. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order Invocation Pledge of Allegiance Comments from the Mayor - Manufacturer's Day Proclamation - Public Power Week Proclamation - Police Department Promotions City Council Regional Board Reports - None at this time. Announcements - Williams Drive Study Public Open House - Vote for Best of Georgetown - National Night Out - International Walk to School Day Action from Executive Session - Motion by Mayor Pro -Tem Steve Fought to approve the Resolution approving the Compromise and Settlement Agreement in Lieu of Condemnation between the City of Georgetown and KDR Equities, LLC. Second by Councilmember John Hesser. Approved 7-0. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, September 13, 2016 -- Shelley Nowling, City Secretary C Consideration and possible action to appoint Robyn Densmore as a Deputy City Secretary for the City of Georgetown -- Shelley Nowling, City Secretary D Consideration and possible action to approve the appointment of Katherine Kainer to the Parks and Recreation Advisory Board to fill a vacancy — Mayor Dale Ross E Consideration and possible action to award the blanket agreement for paper products and janitorial supplies to Gulf Coast Supply in the estimated amount of $80,OOD.00 — Leigh Wallace, Finance Director F Consideration and possible action to approve a Site Analysis Map for the proposed conservation subdivision of 25.03 acres in the Orville Perry Survey, located at 650 F.M. 971, to be known as Village on San Gabriel — Sofa Nelson, CNU-A, Planning Director G Consideration and possible action to approve the renewal of an existing agreement between the City of Georgetown and Dr. Ryan Ramsey as Medical Director for the Fire/Medical Department-- John Sullivan, Fire Chief This item was pulled from the Statutory Consent Agenda by Councilmember John Hesser and made the first item on the Legislative Regular Agenda. H Forwarded from Georgetown Utility Advisory Board (GUS): Discussion and possible action to procure consulting services with Neil McAndrews and Associates, for Resource Price Risk Management -- Chris Foster, Manager of Resource Planning & Integration I Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve the purchase of Bioxide from Evoqua Water Technologies LLC of Sarasota, Florida in an amount not to exceed $70,000.00 for Fiscal Year 2016/2017 -- Glenn Dishong, Utility Operation Director Councilmember John Hesser moved to pull item G to the Legislative Regular Agenda. Councilmember Keith Brainard moved to approve the Consent Agenda with the exception of Item G, second by Councilmember Ty Gipson. Approved 7-0. Legislative Regular Agenda G Consideration and possible action to approve the renewal of an existing agreement between the City of Georgetown and Dr. Ryan Ramsey as Medical Director for the Fire/Medical Department -- John Sullivan, Fire Chief This item was pulled from the Statutory Consent agenda and made the first item on the Legislative Regular Agenda. Item G was presented by Assistant Fire Chief Jeff Davis. Councilmember John Hesser asked about the increase in compensation and what the differences are in the new arrangement. Davis explained the increase in cost is due to the increase in job duties for Dr. Ramsey. Davis also explained that Dr. Ramsey is now required to have a minimum number of hours worked instead of limiting him to a maximum number of hours. Hesser asked who would be paying the liability insurance premiums. City Manager David Morgan clarified that Dr. Ramsey would pay the liability portion of the insurance premiums. Morgan also expanded that Dr. Ramsey would do the pre-employment annual screenings of firefighters. Motion by Councilmember Rachael Jonrowe, second by Hesser to approve Item G. Approved 7-0. Consideration and possible action to amend an existing contract with Carl Walker, Inc. for Professional Services for a Comprehensive Parking Study to include Parking Strategies to Maximize Parking, a Parking Implementation Plan, and Review Public Private Partnerships Proposals that include a Parking Component — Jackson Daly, Assistant to the City Manager Assistant to the City Manager, Jackson Daly, described the amendment to the existing contract with Carl Walker, Inc. for Profession Services for a Comprehensive Parking Study to include parking strategies to maximize parking, a Parking Implementation Plan, and reviewed the Public Private Partnerships Proposals that include a Parking Component. Daly reviewed the findings of the parking study. Daly explained the recommendations of staff to. Councilmember Ty Gipson asked if the study would evaluate City partnerships. Daly informed Council that yes, it would. Motion by Councilmember Rachael Jonrowe, second by Gipson to approve Item J. Approved: 7-0. K Consideration and possible action to approve changes to the application process for the Georgetown Housing Tax Credit resolution requests -- Jennifer C. Bills, AICP, LEED AP, Housing Coordinator Housing Coordinator Jennifer Bills described the changes to the application process for the Georgetown Housing Tax Credit resolution requests. This topic was presented at last Council workshop on September 13, 2016. The proposed changes apply to 4% and 9% new construction projects. Developers will notify residential neighborhoods within 1/1 mile of the proposed site. At least two public meetings will be held, one held a minimum of three weeks before City Council meeting and the City must be notified of all meetings. Housing Tax Credit zoning reviews for 9% competitive projects, the site must have already submitted rezoning applications, or have appropriate zoning, and received staff analysis. Housing Tax Credit zoning reviews for 4% non-competitive projects must have their site zoned before making a request. Projects must include the current two times ratio for Georgetown, surrounding cities and other comparable Texas cities and provide an estimate of the new two times ration with proposed units. Motion by Councilmember Steve Fought, second by Councilmember Rachael Jonrowe to approve Item K. Fought thanked Bills for her changes to the process and said that it has now made the process fair and equitable. Approved: 7-0 L Consideration and possible action to approve the FY17 agreement for reimbursement of $1,679,587 via Exhibit C of the Interlocal Agreement with Williamson County Emergency Services District #8 -- John Sullivan, Fire Chief Assistant Fire Chief Jeff Davis described the agreement for reimbursement of $1,697,597.00 via Exhibit C of the Interlocal Agreement with Williamson County Emergency Service District #8 for Fiscal Year 2017. The agreement was approved by ESD #8 at their September 21, 2016 meeting. Motion by Councilmember Rachael Jonrowe, second by Councilmember Keith Brainard to approve Item L. Approved: 7-0 M First Reading of an Ordinance to approve amending the Code of Ordinances, Chapter 2.114 related to the membership requirements for the Strategic Partnerships for Community Services Advisory Board, repealing conflicting Ordinances and Resolutions; and providing an effective date — Shirley J. Rinn, Executive Assistant to the City Manager and Staff Liaison for the SPCS Advisory Board (action required) Executive Assistant to the City Manager and Staff Liaison to the Strategic Partnerships for Community Services Advisory Board (SPCS) Shirley Rinn presented an Ordinance to approve amending the Code of Ordinances, Chapter 2.114 related to the membership requirement for the Strategic Partnerships for Community Services Advisory Board, repealing conflicting Ordinance and Resolution, and proving an effective date. Rinn stated that SPCS assist Council with grant funding requests, she said the board had reviewed current board requirements and presented recommendations to changes in board requirements. It is now recommended that the board include two members with knowledge of local nonprofits instead of one and one citizen at large instead of two. Motion by Councilmember Rachael Jonrowe, second by Councilmember Keith Brainard to approve Item M. Approved: 7-0 N First Reading of an Ordinance zoning for traffic and rate of speed therein, in the City Limits of the City of Georgetown, on Pedernales Falls Drive between Cool Springs Way and Rocky Hollow Creek Drive and Rocky Hollow Creek Drive between Pedernales Falls Drive and County Road 245, defining speeding and fixing a penalty therefore declaring what may be a sufficient complaint in prosecutions hereunder with a saving clause repealing conflicting laws and establishing an effective date — Wesley Wright, P.E., Systems Engineering Director (action required) Systems Engineering Director Wesley Wright presented an Ordinance zoning for traffic and rate of speed therein, in the city limits of Georgetown, on Pedernales Fall Drive between Cool Springs Way and Rocky Hollow Creek Drive and Rocky Hollow Creek Drive between Pedernales Falls Drive and County Road 245, defining speeding and fixing a penalty therefore declaring what may be a sufficient complaint in prosecutions hereunder with a saving clause repealing conflicting laws and established an effective date. Wright informed Council that Sun City is expanding and speed limits are 30 mph unless otherwise posted. The new Ordinance proposes increasing the rate of speed to 35 mph. Motion by Councilmember John Hesser, second by Councilmember Ty Gipson to approve Item N. Approved: 7-0 0 First Reading and Public Hearing of an Ordinance for a Special Use Permitto allow a lumberyard in the General Commercial (C-3) District at 300 Leander Road, also being Lot 2, Hope McCoy Subdivision -- Sofia Nelson, CNU- A, Planning Director (action required) Planning Director Sofia Nelson presented an Ordinance for a special use permit to allow a lumber yard in the General Commercial (C-3) District at 300 Leander Road. Nelson stated that the property is currently used for a lumberyard and split by two zoning uses. Zoning use C-3 does not currently allow for a lumberyard. The existing business would like to expand and that is what is requiring the Special Use Permit. The Planning Department feels that the use is adequate and appropriate and meets future land use of area, as the proposed conceptual site layout, circulation plan, and design are harmonious with the character of the surround area. Staff recommends approval of the Ordinance. The Planning and Zoning Committee recommends approval with the condition of new solid wood fencing be used. Nelson then read the Ordinance caption. Mayor Dale Ross then opened the Public Hearing at 6:45 PM. The manager of the property in question Ronnie Foust did have concern with the wooden fence requirement, but is willing to put a wooden fence in front of the chain link fence needed for security purposes. Nelson then explained that it is required that the fenced area of the property must been screened. Staff recommends placing a wooden fence in front of chain link fence. The Public Hearing closed at 6:48 PM. Councilmember Brainard asked if the property would be cutting a new driveway. Nelson informed Council that a new driveway would be cut to help with business traffic. Brainard asked if the main form of traffic was 18 wheel trucks carrying lumber. Foust stated that he didn't anticipate additional traffic and adding the extra driveway will help with public safety and improve the existing flow of traffic. Brainard asked Foust about his view on the fencing. Foust stated that chain link fence would not look nice in that area because it is a gateway, but they are willing to build a wooden fence to conceal the chain link fence. Motion by Brainard to include the stipulation of building a wooden fence to conceal the chain link fence, second by Councilmember Rachael Jonrowe to approve Item O. Approved: 7-0 Second Reading of an Ordinance approving and adopting the final 2017 Service Plan, 2016 Assessment Roll, establishing classifications for the apportionment of costs and the methods of assessing special assessments for the services and improvements to property in the Georgetown Village Public Improvement District No. 1 (GVPID), closing the hearing and levying assessments for the cost of certain services and improvements to be provided in the GVPID during 2017, fixing charges and liens against the property in the GVPID and against the owners thereof, and providing for the collection of the assessments—Andreina Davila -Quintero, Project Coordinator (action required) Project Coordinator, Andreina Davila -Quintero, described the final 2017 Service Plan and the 2016 Assessment Roll. She discussed the classifications for appointment of costs and the methods used to assess special assessments for the services and improvements to the property. Davila -Quintero read the Ordinance caption. Motion by Councilmember Ty Gipson, second by Councilmember Rachael Jonrowe to approve Item P. Approved: 7-0 Q Second Reading of an Ordinance rezoning approximately 71.29 acres in the John Berry and Antonio Flores Surveys from the Agriculture (AG) District to 55.99 acres of Residential Single-family (RS) District, 11.65 acres of High Density Multifamily (MF -2) District, and 3.65 acres of the Local Commercial (C-1) District, located at the southwest corner of the intersection of the Georgetown Railroad with Northeast Inner Loop — Sofia Nelson, GNU -A, Planning Director (action required) Planning Director Sofia Nelson presented an Ordinance rezoning 11.5029 acres in the Barney Low Survey from the Agriculture (AG) District to the Local Commercial (C-1) District, located at 1070 Westinghouse Road. Nelson stated that interim zoning is agriculture and it has a zoning designation of moderate residential. The current request is asking for multiple zoning designations at this time: 56 acres for Single Family Residential (RS), 3.6 acres for Local Commercial District (C-1) and 11.6 acres for High Density Multi -Family (MF -2), which allows for 24 residents and acre. Staff has reviewed this for consistency with the rezoning criteria and feels that is has met the needed criteria and recommends approval. The Planning and Zoning Commission recommended approval by 7-0 vote at their August 161' meeting. Nelson read the Ordinance caption. Motion by Councilmember Rachael Jonrowe, second by Councilmember Tommy Gonzalez to approve Item Q. There was no discussion. Approved: 7-0 R Second Reading of an Ordinance Rezoning 11.5029 acres in the Barney Low Survey from the Agriculture District (AG) to the Local Commercial District (C-1) located at 1070 Westinghouse Road — Sofia Nelson, CNU-A, Planning Director (action required) Planning Director Sofia Nelson presented an Ordinance rezoning 11.5029 acres in the Barney Low Survey from the Agriculture (AG) District to the Local Commercial (C-1) District, located at 1070 Westinghouse Road. Nelson stated that interim zoning is agriculture and it has a zoning designation of mixed use community. Staff has reviewed the request for consistency for the zoning criteria and believes that the request meets the needed requirements. The Planning and Zoning Committee approved the request by a vote of 7-0 at their August 1611 meeting. Nelson read the Ordinance caption. Motion by Councilmember Rachael Jonrowe, second by Councilmember Anna Eby to approve Item R. There was no discussion. Approved: 7-0 S Second Reading of an Ordinance rezoning approximately 54.537 acres of the W. Addison Survey from the Agriculture (AG) District to the Planned Unit Development (PUD) District, located at 1951 FM 1460 -- Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, Planning Director, presented an Ordinance rezoning approximately 54.537 acres in the W. Addison Survey from the Agriculture (AG) District to the Planned Unit Development (PUD) District, located at 1951 FM 1460. At maximum the use will allow for 235 units and identifies parkland and open space on the perimeter. Here are the major variances for the area: 35 feet 35 feet N/A (no minimum The front and street corner require ment for masonry o I ovations of al I homes shal I on single family homes) consist of 100% masonry exclusive of non -load bearing areas not supported by masonry below, doors, windows, trim and accent features for variation of front elevations. Masonryshall bo defined as stono, brick, two- step hard coat stucco and shako - style siding as accent features N/A (there are similarity Front elevation shall contain at least restrictions but no 2: individual facade o 2+ wall planes offset 18+ inches requirements) o Covered f ront porch/patio 60 square;eet c Side -entry or swing -in garage o Garage recessed fromthe primary front facade a minimum offourfeet Q Front door recessed from the primary garage door a maximum of five feet) a Enhanced garage door materials o Shed roof/trellis above garage door o Combination of2+roof types/planes c 2+ masonry finishes o 1+ dormers On local streets, no driveway closer to a corner than 50 feet o Driveways allowed on < residential collector when spaced 125feetapart 0 u Corner lots: a minimum of 45 feet from the Residential Collector Corner lots: a minimum of 35 feetfrom the adjoining Residential Local Street Residential driveways are not allowed on the Residential Collector Residential drives will not exceed 18 feet in width as measured from edge of concrete to edge of concrete. 45% of the overall property 45% of the overall property, excluding Residential Collector; 30% of overall IC assigned to the dedicated Public Parkland o Land dedication Parks Board approval: requirement:) acre of c Land dedication: 4.3 acres of parkland dedication public parkland required for each 50 0 10 -foot wide off-road trail system units: 235 units = o $400,000 of improvements in lieu minimum of 4.7 acre of the 0.4 acre land dedication o Park improvement shortfall requirement: The UDC does not have a park improvement requirement; however, improvements can be approved by the parks board to meet overall parkland dedication requirement N/A 9.0 acres of private open space 5foot sidewalIts onboth o Community trail system sides of street o Pedestrian linkage between this development and existing La c All Heritage Trees shall be preserved except as otherwise approved by the Urban Forester or City Council o Mitigation for removed Heritage Trees shall be 3:1 fortotal inches removed o TroeSurveyisrequired with a PUD Conterra to the south c 10 foot trail along W. Ridge Line Tree survey to be submitted with Preliminary Plat; property contains few treos TIA is required with a PUD TIA to be submitted with preliminary plat o 65 feel of ROW o 65 feet of ROW 0 37 feet of pavement 33 feet of pavement 0 2 lanes with no median a Parking restricted o On -street parking and u 5 foot sidewalk both sides residential driveways c Residential driveways prohibited allowed Il)- 4" street tree planted every 40' on 0 5 foot sidewalks both center sides a 50 feet of ROW, c 28 feet of pavement; o parking allowed on one side, with signage at entrance to the subdivision c S foot sidewalks on both sides 50 feet of ROW • 30 feet of pavement Parking allowed on both sides c 5 foot sidewalks both sides o Roll-overcurbs (1)- 4" shade tree in the front yard of each residential lot within the Property. The shade tree will be planted two feet (2') to five feet (5') back from the edge of right of way to avoid potential conflicts with City utilities. Staff has reviewed the request and feels that it is generally consistent with the criteria outlined in the Unified Development Code and the Planning and Zoning Commission has recommended approval of the requests. Nelson read the Ordinance caption. Motion by Councilmember Rachael Jonrowe, second by Councilmember Anna Eby to approve Item R. There was no discussion. Approved: 7-0 Project Updates T Project updates and status reports regarding current and future transportation and traffic project; street, sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development projects; city facility projects; and downtown projects including parking enhancements and possible direction to city staff-- David Morgan, City Manager Mayor Ross asked City Manager David Morgan if he had any project updates to discuss. Morgan had no updates. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. U At the time of posting, no persons had signed up to address the City Council. Adjourn Motion by Councilmember Ty Gipson, second by Councilmember Steve Fought, to adjourn the meeting. Approved 7-0. Mayor Ross adjourned the meeting at 7:03 PM. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. V Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Potential litigation involving property at 1-35 and Leander Road - 815 S. Main St. - Settlement Agreement with KDR Equities, LLC Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal Approved by the Georgetown City Council on to 1 1 1 �o l ate ��Np Dale Ross, Mayor S o Attest: Cityr ary