HomeMy WebLinkAboutMinutes_GGAF_07.27.2016Minutes
General Government and Finance Advisory Board
City of Georgetown, Texas
Wednesday, July 27, 2016 at 4:30 PM
The General Government and Finance Advisory Board will met on Wednesday, July 27, 2016 at 4:30 PM at the Georgetown
Communications and Technology building (GCAT), located at 510 West 91 Street, Georgetown, Texas.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance
in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or
accommodations will be provided upon request. Please contact the Board Liaison, at least four (4) days prior to the scheduled
meeting date, at (512) 930-3676 or City Hall at 113 East 8`h Street for additional information; TTY users route through Relay
Texas at 711.
Board Members Present
Keith Brainard, Chair
Tommy Gonzalez, District 7
James Bralski
Thomas Bonham
Severine Cushing
Board Members Absent
None
Others Present
None
Legislative Regular Agenda
City Staff Present
David Morgan, City Manager
Leigh Wallace, Finance Director
Michel Sorrell, Controller
Jess Henderson, IT Supervisor
Chris Bryce, IT Director
Tadd Phillips, HR Director
Laura Maloy, HR Assistant Director
Jennifer Bills, Housing Coordinator
Keith Brainard called the meeting to order at 4:30 p.m.
A Review minutes from the June 29, 2016 General Government and Finance (GGAF) Advisory Board --
Danella Elliott, Executive Assistant
Board did not have any comments regarding the minutes from June 29, 2016.
Motion to approve the minutes by Tommy Gonzalez, second by Thomas Bonham. Approved 5-0
B Consideration and possible approval of an appropriation of $59,860.00 to SunGard Public Sector,
Incorporated to convert the previous Police Department Records Management database into the
existing SunGard OSSI Records Management database. — Chris Bryce, Director, Information
Technology; Jess Henderson, IT Operations Manager, Public Safety
Chris Bryce, IT Director, explained that this was to convert 8 years of historical Police Department records,
and discussed the current way existing records have to be searched. Chris noted that the annual maintenance
contract on the QED database has expired (since the SunGard OSSI implementation), which exposes the City
to potential loss of data if there was a hardware/software failure. Discussion on recovery systems and amount
of data allowed followed.
Motion to approve the Item B by Tommy Gonzalez, second by Severine Cushing. Approved 5-0
Minutes
General Government and Finance Advisory Board
City of Georgetown, Texas
Wednesday, July 27, 2016 at 4:30 PM
C Overview and discussion of the City's employee leave accrual policies — Tadd Phillips, Director, Human
Resources
Tadd gave a presentation and explained that this was an informational item only. He explained the benefits
that City of Georgetown employees have, specifically the maximum accrual and maximum payout scenarios.
He noted that Civil Service was handled differently.
The Board discussed the accrued liabilities and Tadd answered questions on personal holidays, sick and
vacation leave and explained that they were broken out instead of one lump "paid time off' category.
Keith asked if anyone wanted to recommend changing the policy. Tommy would like to see more data (i.e.
closer study on abuse, trends, etc) and noted that it was worth looking into regarding the unfunded liability.
Keith suggested that we consider establishing a contingency Fund Balance for unused leave to protect the City
from liability, as would be in the case of a high profile employee leaving employment. David said that we
would take a closer look throughout the year and note any of the above concerns.
The Board thanked Tadd for the presentation and information.
Public Wishing to Address the Board
On a subject that is posted on this agenda: Please fill out a speaker registration form. Clearly print your name and the letter of
the item on which you wish to speak and present it to the Board Liaison on the dais, preferably prior to the start of the meeting.
You will be called forward to speak when the Board considers that item.
On a subject not posted on the agenda: Persons may add an item to a future Board agenda by contacting the Board Liaison no
later than noon on the Friday prior to the Wednesday meeting, with the subject matter of the topic they would like to address
and their name. The Board Liaison can be reached at 512-930-3676.
- At the time of posting, no persons had signed up to address the Board
Minutes
General Government and Finance Advisory Board
City of Georgetown, Texas
Wednesday, July 27, 2016 at 4:30 PM
Adjournment
Motion to adjourn the meeting at 5:30 p.m. by Tommy Gonzalez, second by Severine Cushing. Approved 5-0.
Keith Brainard Date
Board Chair
Thomas Boi ai ate
Board Secretary
Danella Elliott Date
Board Liaison