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MIN 09.13.2016 CC-RMinutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, September 13, 2016 The Georgetown City Council will meet on Tuesday, September 13, 2016 at 6:00 PM at the Council Chambers at 101 E. Th St., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 811 Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting to order at 6:00 PM. All Councilmembers were in attendance, with the exception of Ty Gipson, Councilmember District 5. Mayor Ross announced that Item H had been pulled from the agenda Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Invocation Pledge of Allegiance Comments from the Mayor - Emergency Preparedness Month Proclamation - Recognition of the Participants of the Georgetown Police Department Summer Camp - 911 Memorial Stair Climb City Council Regional Board Reports - Mayor Ross said that he had attended the CAMPO meeting the previous night. Ross said an update on the Williams Drive Project would be provided at the next CAMPO meeting. Announcements - Animal Shelter Garage Sale - Vote for Best of Georgetown - National Night Out Action from Executive Session Motion from Fought, second from Hesser to approve the Settlement Agreement and Release between the City of Georgetown and Frontier Southwest Incorporated, doing business as Frontier Communications of Texas, and to authorize the Mayor to sign the Settlement Agreement on behalf of the City. Approved: 6-1 (Gipson absent). Motion by Fought, second by Hesser to authorize the General Manager of Utilities to enter into a Letter of Intent to procure a Purchased Power Agreement with Sustainable Holdings, Inc. on terms discussed in Executive Session. Approved: 6-1 (Gipson absent) Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, August 23, 2016 and the Special Meeting held on Friday, September 9, 2016 -- Shelley Nowling, City Secretary C. Consideration and possible action to approve the appointment of Taylor Kidd, the Chair of the Main Street Advisory Board, to the Downtown Georgetown Tax Increment Reimbursement Zone (TIRZ) to fill a vacancy — Mayor Dale Ross D. Consideration and possible action to approve the appointment of Tom Crawford, President of the Georgetown Transportation Enhancement Corporation (GTEC), to the South Georgetown Tax Increment Reimbursement Zone (TIRZ) -- Mayor Dale Ross E. Consideration and possible action to approve the appointment of Mark Allen to the Georgetown Transportation Advisory Board (GTAB) to fill a vacancy -- Mayor Dale Ross F. Consideration and possible action to renew the existing School Resource Officer agreement between the Georgetown Independent School District and the City of Georgetown, Texas to include an amendment to Article Il, A. and Attachment A (annual cost for program) of the agreement and signatures of current officials — Wayne Nero, Chief of Police G. Consideration and possible action to award the blanket agreement for office supplies to V -Quest of Georgetown, Texas in the estimated amount of $60,000.00 — Trina Bickford, Purchasing Manager H. Consideration and possible action to award the blanket agreement for paper products and janitorial supplies to Gulf Coast Supply in the estimated amount of $72,000.00 -- Trina Bickford, Purchasing Manager Item H was pulled from the agenda. Mayor Ross announced that the Item had been pulled at the beginning of the meeting. I. Consideration and possible action to approve vacating and abandoning a portion of a 15 -foot Public Utility Easement out of the Ruidosa Irrigation Company Survey, Abstract No. 715 as described in Volume 1243, Page 603 of the Official Public Records of Williamson County, Texas, and to authorize the Mayor to execute a quitclaim deed—Travis Baird, Real Estate Service Coordinator J. Consideration and possible action to approve a Resolution to abandon 0.27 acres in Shell Addition, known as undeveloped Pine Street and offer the property for sale to the abutting property owners in proportion to abutting ownership for fair market value - Travis Baird, Real Estate Coordinator and Charlie McNabb, City Attorney K. Consideration and possible action to approve an Amendment to Permanent Easement Agreement, amending that easement granted by the City of Georgetown to Enterprise Crude Pipeline LLC in instrument no. 2016006069 of the Official Public Records of Williamson County, and to authorize the Mayor to execute said Amendment to Permanent Easement Agreement — Travis Baird, Real Estate Service Coordinator L. Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Discussion and possible action to amend 2015-16 agreement and pay additional costs; related to Sun Edison assignment, estoppels and amendment legal work, and Mercuria novations; to Neil McAndrews and Associates, for Resource Price Risk Management — Christopher Foster, Manager of Resource Planning & Integration M. Forwarded from the General Government & Finance Advisory Board (GGAF): Consideration and possible action to approve moving dental funding structure to a self-insured model, selecting Ameritas for Group Dental Benefits and authorizing the Mayor to sign an agreement with Ameritas -- Tadd Philips, Human Resources Director N. Forwarded from General Government & Finance Advisory Board (GGAF): Consideration and possible action to approve agreements with PerfectMIND Inc. for the implementation, training, set up and initial licensing of a Parks and Recreation Management Software in the amount of approximately $105,458.00 — Kimberly Garrett, Parks and Recreation Director 0. Forwarded from General Government & Finance Advisory Board (GGAF): Consideration and possible action to approve the contract renewal for irrigation system services for City owned facilities to American Irrigation of Georgetown, Texas for a period of one year not to exceed the amount of $70,000.00 -- Eric Nuner, Assistant Director of Parks & Recreation P. Forwarded from General Government & Finance Advisory Board (GGAF): Consideration and possible action to approve the contract renewal for City of Georgetown janitorial and floor cleaning services to Pruitt Building Services of Fort Worth, pending City Council appropriation in the FY2017 budget, for an estimated annual amount of $700,000.00 — Eric Nuner, Assistant Director of Parks & Recreation Motion by Brainard, second by Gonzalez to approve the Statutory Consent Agenda in its entirety, with the exception of Item H, which had been pulled from the agenda. Approved: 6-0 (Gipson absent) Legislative Regular Agenda Q. Public Hearing concerning the proposed levy of assessment for the Georgetown Village Public Improvement District No. 1 (GVPID) in accordance with Chapter 372 of the Texas Local Government Code, for the purpose of providing supplemental public services to be funded by assessments on property in the GVPID -- Andreina Davila -Quintero, Project Coordinator Andreina Davila -Quintero, the City's Project Coordinator described the proposed levy of assessment for the Georgetown Village Public Improvement District No. 1. Davila -Quintero noted that Items Q and R were related and the discussion would apply to both items. She explained that the assessment provides supplemental public services for Georgetown Village Public Improvement District 1 property. Davila -Quintero discusses the GVPID Assessment • August 23, 2016 — City Council approved the GVPID Budget and associated service plan for FY2017 • Service Plan: Supplemental services and improvements to be provided for the GVPID. The total estimated cost for the next 5 years is $1,701,258.00, with an average annual cost of $340,252.00 • Levy of Assessment will be $0.14 per $100 valuation, based on the real property value as determined by the Williamson County Appraisal District. This represents a $0.06 reduction of the current $0.20 rate • Public Hearing notices were mailed to all property owners within the Georgetown Village Public Improvement District and posted in the newspaper • Item R, at this meeting, will be the First Reading of an ordinance approving the final Service Plan, Assessment Roll, Method of Assessment and Levy of Assessment for 2017 Davilla read the caption. Mayor Ross opened the Public Hearing at 6:30 PM. Persons signed up to speak on the item included: Tommy Horner, Dylan Baez, Deborah Allen and Elizabeth Pinkerton. Comments and Concerns Voiced included: Concerned about taxes City likes to spend money Spends by raising taxes Do not continue this practice Spoke on notification of assessment Spoke on appraisals Asked for explanation of the PID tax Confused by notification Common areas in Village have not been mowed How do you find out who is responsible Questions on landscaping Asked for additional waste receptacles Jim Briggs, the City's General Manager of Utilities, addressed the concerns and questions. Briggs provided his contact information and explained that anyone with concerns may contact him. He noted that the Georgetown Village PID Advisory Board meets the second Monday of each month in a public, open meeting and all are welcome to attend. Briggs said the City is working with the developer to get resolution on certain matters, including the landscaping concerns. He said that capital improvements will be discussed at said meetings. Briggs explained that the Georgetown Village PID was a special district created for putting public improvements into the neighborhood. The assessment is a tax that generates revenue to fund the maintenance of trees, pocket parks, landscaping, etc., but is not a Homeowners Association. Briggs explained that the GVPID assessment was actually a tax decrease. He said the amount of revenue collected is less than the previous tax rate. GVPID residents will experience lower out of pocket cost than the previous year. Briggs explained that the confusion is likely linked to the notifications of assessment sent to property owners this year, even though they have been paying assessments each and every year. The notifications sent to residents made the assessment seem more prevalent. Mayor Ross closed the Public Hearing at 6.45 PM. R. First Reading of an Ordinance approving and adopting the final 2017 Service Plan, 2016 Assessment Roll, establishing classifications for the apportionment of costs and the methods of assessing special assessments for the services and improvements to property in the Georgetown Village Public Improvement District No. 1 (GVPID), closing the hearing and levying assessments for the cost of certain services and improvements to be provided in the GVPID during 2017, fixing charges and liens against the property in the GVPID and against the owners thereof, and providing for the collection of the assessments — Andreina Davila -Quintero, Project Coordinator (action required) Andreina Davila -Quintero, the City's Project Coordinator, described the final 2017 Service Plan and the 2016 Assessment Roll. She discussed the classifications for appointment of costs and the methods used to assess special assessments for the services and improvements to the property. The ordinance had not been published, so Davilla-Quintero read the full ordinance. Motion by Jonrowe, second by Gonzalez to approve Item R. Approved: 6-0 (Gipson absent). S. Public Hearing and First Reading of an Ordinance rezoning approximately 73 acres in the John Berry and Antonio Flores Surveys from the Agriculture (AG) District to 55.99 acres of Residential Single-family (RS) District, 11.65 acres of High Density Multifamily (MF -2) District, and 3.65 acres of the Local Commercial (C-1) District, located at the southwest corner of the intersection of the Georgetown Railroad with Northeast Inner Loop -- Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, the City's Planning Director, described the rezoning request. She provided a location map, an aerial map, a zoning map and a future land use map. Nelson displayed an aerial view and described the location. Nelson went on to describe the request and provided slides depicting Residential Single Family, Local Commercial and High Density Multifamily requirements. Nelson displayed the criteria used in review of the request. She explained that staff reviewed the request for consistency and determined that it does meet the UDC criteria. Nelson said that the Planning & Zoning Commission recommends approval. Nelson read the caption. Mayor Ross opened the Public Hearing at 6.55 PM. No persons had signed up to speak. Mayor Ross closed the Public Hearing at 6.55 PM. Motion by Gonzalez, second by Jonrowe to approve Item S. Approved: 6-0 (Gipson absent). T. Public Hearing and First Reading of an Ordinance rezoning 11.5029 acres in the Barney Low Survey from the Agriculture District (AG) to the Local Commercial District (C-1), located at 1070 Westinghouse Road -- Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, Planning Director, described the rezoning request. She provided a location map, an aerial map, a zoning map and a future land use map. Nelson described the surrounding districts and spoke on the mixed use neighborhood center. Nelson said that staff had reviewed the request and found that it meets the UDC criteria. Nelson said that the Planning and Zoning Commission recommends approval. Nelson read the caption. Mayor Ross opened the Public Hearing at 6.57 PM. No persons had signed up to speak on the item. Mayor Ross closed the Public Hearing at 6.57 PM. Motion by Jonrowe, second by Brainard to approve Item T. Approved: 6-0 (Gipson absent). U. Public Hearing and First Reading of an Ordinance rezoning approximately 54.537 acres of the W. Addison Survey from the Agriculture (AG) District to the Planned Unit Development (PUD) District, located at 1951 FM 1460 -- Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, Planning Director, described the rezoning request. She noted that it is a PUD request for zoning. Nelson provided the location map, an aerial map, a zoning map and a future land use map. She described the surrounding properties and noted that the area has an intended TOD site. Nelson explained that the Comprehensive Plan did plan for a mixture in this area, as well as a mixed use future land designation. Nelson said that staff worked with the applicant to present the plan. She showed the land use concept plan and a park that is proposed in the development. Nelson provided a map of parkland and open space. She explained that a roadside trail would be developed and maintained by the HOA. velson Drowoeo a comoanson in N/A 235 Single Family Residential Single familydetached. Singlefamily attached and detached attached units are not permitted 5,500 square feet 5,040squarefeet 45 feet Typical: 42 feet Comer Lot: 50 feet Maximum 70% of total lots may be less than 45 ft. wide. Minimum of 30% of total lots shall be 45 feet wide or larger. Front: 20 feet Front: 20 feet; Side: 6 feet; 30 feet Minimum for covered patios, adjacent to street, 20 feet porches, side entry or swing garages: for side entry garage 15 feet Rear: 10 feet Side:6 feet; 15 feet adjacent to street; 20 feetfor garage accessed from street and the PUD Standard 35 feet 35 feet N/A (no minimum The front and street corner requirement for masonry elevations of all homes shall on single family homes( consist of 100% masonry exclusive of non -load bearing areas not supported by masonry below, doors, windows, trim and accent features for variation of front elevations. Masonryshall be defined as stone, brick, two - stop hard coat stucco and shake - style siding as accent features N/A (there are similarity Front elevation shall contain at least restrictions but no 2: individual facade • 2+ wall planes offset 18+ inches requirements) • Covered front porch/patio 60 square feet • Side -entry or swing -in garage • Garage recessed from the primary front facade a minimum offourfeet • Front door recessed from the primary garage door maximum of five feet) • Enhanced garage door materials • shed roof/trellis above garage door • Combination of Z+ roof types/planes • 2+ masonryfinishes • 1+ dormers Nelson described 100% masonry along the front and street corners. She explained that staff worked with the applicant to develop home designs. Nelson noted that, currently, the UDC does not have masonry or design standards required. She showed model home images. Nelson next displayed charts on driveway standards, parkland and trails, pedestrian connectivity and traffic impact timing. She explained that a Traffic Impact Analysis is a PUD requirement and would be handled through that application. '111111.,: >: ,: • On local streets, no drivewayclosertoa comer than 50 feet • Driveways allowed on residential collectorwhen spaced 125 feet apart • Corner lots: a minimum of 45 feet from the Residential Collector • Comer lots: a minimum of 35 feetfrom the adjoining Residential Local Street • Residential driveways are not allowed on the Residential Collector • Residential drives will not exceed 18 feet in width as measured from edge of concrete to edge of concrete. �4S%of the overall property 45% of the overall property, excluding Residential Collector, 30% of overall IC assigned to the dedicated Public Parkland • Land dedication u Parks Board approval: requirement: 1 acre of • Land dedication: 4.3 acres of parkland dedication public parkland required for each 50 • 10-footwide off-road trail system units: 235 units= • 5400,OOOof improvements in lieu minimum of 4.7 acre of the 0.4 acre land dedication • Park improvement shortfall requirement:The UDC does not have a park improvement requirement; however, improvements can be approved by the parks board to meet overall parkland dedication requirement N/A 9.0 acres of private open space both • Community trail system • Pedestrian linkage between this development and existing La Conterre to the south • 10 foot trail along W. Ridge Line • All Heritage Trees shall be prosemod except as otharwiso approved by the Urban Forester or Clty Council • Mitigation for removed Heritage Trees shall be 3:1 fortotal inches removed • Tree Survey is required with a PUD Tree survoyto be submitted with Preliminary Plat; proportycontains fewtroos no is required with a PUD TlA to be submitted! with preliminary plat e 65 feet of ROW a 65 feet of ROW a 37 feet of pavement • 33 feet of pavement e 2 lanes with no median • Parkingrestricted e On -street parking and • S foot sidewalk both sides residentialdriveways a Residential driveways prohibited allowed s (1). a' street tree planted every aD' on • S foot sidewalks both center sides a SO feet of ROW, a 50 feet of ROW • 28 feet of pavement; a 30 feet of Pavement • parking allowed on one a Parking allowed on both sides side, with signage at • S foot sidewalks both sides entrance to the • R.11 -over curbs subdivision a (1). V shade tree in the • S foot sidewalks on front yard of each residential let within the both sides Property. The shade tree will be planted two feet (2') to five reel (5') back from the edge of right of way to avoid Potential conflicts with City utilities. Nelson spoke on collector streets and explained that staff has looked at how to get cars in and out of development. Nelson showed the local street and collector street standard map. She spoke on requirements for street trees, street parking and solutions. Nelson provided a chart of Street Connectivity comparison standards and signage standards and provided a 1 sign 5 signs total - 2 Primary Subdivision Entry Signs and 3 Neighborhood Subdivision Signs Maximum height:6 fact Maximum height:8 feat Maximum sign face: 40 square fact Maximum height:6 feet Maximum sign taco: 120 squarefeet 50 square feet, or six feet (6') in height and the sign face shall not exceed 25 squarefeet s • ' * �xortra•rneawuooua.�rxx Nelson explained that staff reviewed criteria and found some things to be inconsistent, while others were Nelson explained that the staging of the development is found to be neutral because the phasing has not yet been decided. Nelson said staff and the Planning & Zoning Commission recommend approval. Nelson read caption Mayor Ross opened the Public Hearing at 7.10 PM. Peter Verdicchio, of the SEC Planning Company, spoke on behalf of applicant. He explained how the design standards are working together. He complimented staff on their hard work and dedication. Mayor Ross closed the Public Hearing at 7:11 PM. Motion by Gonzalez, second by Jonrowe to approve Item U. Brainard told Nelson staff that this report was very well done. He then asked about street parking. Nelson said residential streets will have roll over curbs and parking will be allowed on both sides. She explained tht the streets will have 50 feet of right of way with 30 feet of pavement. Brainard asked if there would be room for an emergency vehicle and if there was room for two cars to pass. Nelson answered that there was room for an emergency vehicle and two cars passing would be a yield situation. Brainard said this was sub optimal and that this intersection is way behind. Nelson said the property will be developed and a TIAA will be required. She explained that the developer will have a proportional share of the street or intersection improvements. Eby asked nelson if a TIA is required for all PUDs. Nelson confirmed and explained that this developer is delaying the TIA until the preliminary plat phase. She said staff is fine with this, knowing it would be required later. Nelson added that staff has a condition for elevations for approval. Staff wants to insure the standard of this development. Approved: 6-0 (Gipson absent). V. Consideration and possible action to approve a Resolution finding public convenience and necessity and authorizing eminent domain proceedings, if necessary, for acquisition of real property to effectuate certain public road improvements in connection with Mays Street Extension Project -- Travis Baird, Real Estate Service Coordinator Travis Baird, the Real Estate Service Coordinator for the City, spoke on the item. He explained the location at the northeast corner of Rabbit Hill and Westinghouse. Baird noted that an offer has been made and negotiations are currently ongoing. Motion by Fought, second Hesser by to authorize the use of the power of eminent domain to acquire in fee simple the 0.731 -acre tract of land, and easement rights to the 0.535 -acre tract of land, both being situated in the J. S. Patterson Survey, Abstract Number 502 and the Francis A. Hudson Survey, Abstract 295, as described in Agenda Item V, for the public purpose of constructing and improving a public roadway and public utility infrastructure. Approved: 6-0 (Gipson absent). W. Consideration and possible action to approve a Resolution for a petition for the Voluntary Annexation of 14.459 acres in the W. Roberts Survey -- Sofia Nelson, CNU-A, Planning Director Sofia Nelson spoke on the resolution for a petition for voluntary annexation and described the property. She spoke on the purpose of closing donut holes. Nelson showed a map of the proposed Hidden Oaks project. Nelson displayed the Annexation Resolution of Hidden Oaks at Berry Creek • Total Acreage —14.459 Acres • Anticipated Schedule: Resolution, September 13, 2016; First Reading, October 25, 2016, Second Reading, November 8, 2016 Nelson Read the caption. Motion by Brainard, second by Hesser to approve Item W. Approved: 6-0 (Gipson absent). Mayor Ross called for a ten minute break at 7:26 PM. Mayor Ross resumed the meeting was resumed at 7.36 PM X. Consideration and possible action to approve a Resolution authorizing a funding agreement between the City of Georgetown and the Williamson County and Cities Health District for this agency to continue to provide services for the City of Georgetown -- David Morgan, City Manager Shirley Rinn, the Executive Assistant to the City Manager, spoke regarding a resolution authorizing a funding agreement with the Williamson County and Cities Health District. She explained that this agency provides services to the citizens of Georgetown. She explained the monies per capita required and how the formula determined the amount required.. Rinn read the caption. Motion by Fought, second by Eby to approve Item X Jonrowe asked if the per capita rate had changed this year. Rinn answered that it has been the same for at least 3 years. Rinn said the audits for assessment come through in October. Approved: 6-0 (Gipson absent). Y. Consideration and possible action to approve a Resolution authorizing Strategic Partnerships for Community Services Funding Agreements between the City of Georgetown and the Boys and Girls Club of Georgetown, Brookwood in Georgetown Vocational (BIG), CASA of Williamson County, Texas, Faith In Action Georgetown, Girls Empowerment Network (GEN), Georgetown Caring Place dba The Caring Place, Georgetown Project, Habitat for Humanity of Williamson County, Lone Star Circle of Care, Ride on Center for Kids (R.O.C.K.), Senior Center at Stonehaven, The Locker, Williamson -Burnet Opportunities, Inc. (WBCO), Williamson County Crisis Center dba Hope Alliance, and Williamson County Master Gardeners Association, and for these agencies and organizations to continue to provide services for the citizens of Georgetown — David Morgan, City Manager Shirley Rinn, the Executive Assistant to the City Manager, spoke regarding a resolution authorizing the funding agreements previously approved by the City Council. She explained that these agencies provide services to the citizens of Georgetown. Rinn read the caption Motion by Fought, second by Eby, to approve Item Y. Approved: 6-0 (Gipson absent). Z. Consideration and possible action to authorize the Mayor to execute a contract for the installation of solar panels at the Westside Service Center in the amount of $271,452.00 with Performance Contracting, Inc. (PCI) Solar Energy as the award for RFP Number 201642 -- Christopher Foster, Resource Planning and Integration Manager Chris Foster, the City's Resource Planning and Integration Manager, spoke on a contract with Performance Contracting for the installation of solar panels at the Westside Service Center. He explained that the item was presented to the Georgetown Utility Systems Advisory Board in June and previously to the City Council in July. Foster explained that the contract is the same as previously discussed and staff is requesting the authorization for the Mayor to sign the contract and begin the project. Motion by Jonrowe, second by Eby to approve Item Y. Approved: 6-0 (Gipson absent). AA. Consideration and possible action to approve the Transit Development Plan -- Nat Waggoner, AICP, PMP, Transportation Services Analyst Nat Waggoner, the City's Transportation Services Analyst, spoke on the Transit Development Plan. Mayor Ross noted that the Council had been provided this information in depth at the earlier Workshop meeting. Waggoner read the caption Motion by Fought, second by Jonrowe to approve Item AA. Approved: 4-2 (Hesser and Gonzalez opposed, Gipson absent). AB. Consideration and possible action to approve an agreement with the Georgetown Health Foundation and to authorize the Mayor to sign such agreement -- Nat Waggoner, AICP, PMP, Transportation Services Analyst Nat Waggoner, the City's Transportation Services Analyst, spoke on the agreement with the Georgetown Health Foundation regarding transportation. Waggoner had described the agreement in the presentation of the Transit Development Plan at the earlier workshop meeting. Waggoner read the caption. Motion by Jonrowe, second by Eby to approve Item AB. Approved: 6-0 (Gipson absent). AC. Consideration and possible action to approve an interlocal agreement (IIA) with Capital Metro for Transportation Services and to authorize the Mayor to sign such agreement — Nat Waggoner, AICP, PMP, Transportation Services Analyst Nat Waggoner, the City's Transportation Services Analyst, spoke on the Interlocal agreement with Capital Metro regarding transportation. Waggoner had described the agreement in the presentation of the Transit Development Plan at the earlier workshop meeting. Waggoner read the caption Motion by Jonrowe, second by Eby to approve Item AC. Approved: 4-2 (Hesser and Gonzalez opposed, Gipson absent). AD. Forwarded from the General Government & Finance Advisory Board (GGAF): Consideration and possible action to approve Emergicon as the Emergency Medical Transport Billing vendor for the City of Georgetown -- John Sullivan, Fire Chief John Sullivan, Fire Chief, spoke on Emergicon. He described emergency medical transport billing. Sullivan said the City is trying to improve both internal and external billing services. Sullivan began the presentation with the Statement of Need • Improved Collection & Remuneration of Service Improved Customer Service • Elimination of redundant billing workflow processes Sullivan explained the Request for Proposal (RFP) Process: Request for Proposal (RFP) R"P P..-' Rr. RFP Sollcitatbn � Ceetlllne � Rev'e:v � Flrcl3 GGt: G^oncll Slat Ome Approvcl � Approvcl � 'a Services He said he would be asking for approval and a start date of October 1st. Sullivan named the panel of staff who reviewed the RFP Criteria, including Leigh Wallace, Finance Director; Nathan Parras, Finance Analyst; Hank Jones, EMS Chief; Bill Sherek, Logistics Captain; John Sullivan, Fire Chief and Trina Bickford, Purchasing Manager. Sullivan displayed the RFP Review Criteria and described the scoring process RFP Review Criteria 1y Fpcta W.r. U. -ftr ro+Rr�oRORoim Om • rW ogAf .or 03S J us rMe+# RoWmmnn(mrlea+Cow. 0.10 ] 0.]0 CCkclvw ReCM4 a11CiryM[PQWCM 0A ] 0A ,NWNbmmwt. NMMI/.dMOyl Bit Iseve•rx /fan+p 0.10 . am prnocr feoy RgyxmwMnlOVdM p,05 ] 0.15 n1YJIW[Y!'!' MM NL LW as ew. redo tow stxn.•«nan•ew o.avmnae.a pmoc i wYi�v c+r>ex ] •Jgnry_wevwwy.muzmnm.m 11 • wya. x[W w'rnw•n w.nxmt+�wvxao•a r q',epynp trx[e# mr�xT Sullivan provided the list of RFP Submittals, with the top 3 candidates highlighted. He provided the scoring data and provided a chart of rankings Sullivan then described how Emergicon was a clear first candidate. EM ERG ICON Fm..vppKy 11 p[ CmuI • Strong knowledgeof rexosond associatedbillingneeds • Manualbill processing to ensure highercollecIbnrote • Highercash per lronspod lCPTf forecast • S1ndoHtyincltenJ4=re and collection acffvfty h$450/honsperl) • CustonlerS fce lintemolandentemop • Custornbedreporlswilhin24-hours • CAD to ePCRreconcilrntion • Abi,gWopovdeseamlesstronsitbnby Oct I • Slrongreforences • Awstoncewilh texas Ambobnce Sapplenvr)tuIl MPPI EMERGICON�A> Eme+eoricr M�YfalM cc�a:larn y • Estimotes$22M-$2.SM in collections [assumes 5000 Tx/year) • Blllablerote ;S 6% of net collections • Contractual costs are estimated tci $132.000 - $150.000 • Costs= $26 - $30 per transport OR $21 /billable Incident • Blllingofpria A/Rwlllyleldopprox.$100X • Prior A/R billed at 6% for Medicoreand 18% fa non -Medicare Sullivan next provided a Comparative Analysis — Current Rates and said there would be a $500,000.00 improvement in billing efficiencies. Comparative Analysis - Current Rates X intermedix • FYI Rever 61: 51.7M -$1.9M • Fn 7 CPT Ea: 53x0 -SW • 11b role B5.5Sof rel c.TI • CW Est h FY 17:$93.500-$10-.500 • Cost/ 1. Est: $1 &70.$20.90 • 0e 1 Ca Foe: 23% • COG Nal Rovoouo: S1.46M. 51.W Sullivan read the caption. EM ERG ICON,.' v • FYI Revo,+s BI: $2.PM-$25M • FYI7CPTbt:$440451* • Rbtle rale35Sot nel<cbRcliora • Cw E51 h FYI 7: 5132000- S 150.(MI • Cost 11. Est: $2"-$X.00 • C•edt Cmd Fen:M • COG Not RovenYe:$2.U7M 52.351A Jonrowe asked about customer service internal and external. Sullivan explained that the company will cater to us as their customer. Jonrowe asked about the tens referral and which customers it referenced. Sullivan said it is important for a company to have customers as references. He said, in this case, the references came from other municipal systems in the State. Sullivan said it is important for the City to have positive established relationships, not ruined by carelessness in billing. Jonrowe asked about patient transport insurance collection. Sullivan said the City will collect from the hospital itself. Jonrowe asked if there was anything in contract that would allow the City to terminate the agreement if they do not hit projections. Sullivan explained it is tied to the submittal and the City can transition out in 30 days, if not happy. Christopher Turner, the owner of Emergicon, spoke. He explained that the process is slow and deliberate. He noted that Emergicon is a unique animal because they do manual review. Hesser asked about audits. Turner described several internal and external audits that Emergicon is subject to. Motion by Jonrowe, second by Brainard to approve Item AD. Approved: 6-0 (Gipson absent). AE. Forwarded from General Government & Finance Advisory Board (GGAF): Consideration and possible action to approve the purchase of a 3000 Gallon Water Tender and a Wildland Interface Fire Engine from Siddons-Martian Emergency Group through the BuyBoard Contract #491-15 for a cost not to exceed $750,000.00 — John Sullivan, Fire Chief John Sullivan, Fire Chief, spoke on the City's need for the Fire Engine. He described the engine and its function. Sullivan provided an informational chart and pictures of the proposed Fire Engine Purchase of Water Tender & Brush Engine • Forwarded from GGAF • Request funding of up to $750K via Buy Board Contract k 491-15 • Purchase will be mode through Siddons-Marlin • Replace 1994 Brush Engine &1995 Water Tender • Improve wildland interface capabilities • Regionalized specs and assets • GL Account # 520-5-0351-52-705 Water Tender Frelghtllner ChOss15 3000 gal Water Tank 1000 gpm Pump Aapror. 53555 - Equ'.ament Type 6 Interface Dodge 55oo 40 Diesel 400 gal W Ater Tonk CIOSS A -foam system Pump - 270 GPIA Aaarox. $YOLK - Equipment Mayor Ross asked Sullivan to read the caption. Motion by Jonrowe, second by Eby to approve Item AE. Approved: 6-0 (Gipson absent). AF. Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible recommendation to award a Construction Contract to Smith Contracting Co. Inc. of Austin , Texas, for curb and gutter installation at various locations in the City, in the amount of $1,057,387.75 -- Edward G. Polasek, AICP, Transportation Services Director Nat Waggoner, Transportation Services Director, described the curb and gutter installation and locations. Motion by Jonrowe, second by Gonzalez to approve Item AF. Brainard asked Waggoner about the bids and if staff saw what they expected. Waggoner answered that the competitiveness of the 3 bids were as expected. Approved: 6-0 (Gipson absent). AG.Second Reading of an Ordinance adopting the City of Georgetown Annual Budget for the fiscal year beginning October 1, 2016, and ending September 30, 2017 -- Leigh Wallace, Finance Director (action required) RECORD VOTE Mayor Ross noted that this is the second reading of an ordinance adopting the City's Operating Budget for Fiscal Year 2017. He explained that staff will present updates to the budget proposed on July 26, 2016 Leigh Wallace, the City's Finance Director, described the updates. She spoke on the Water Fund increase of $264,912 to match a corresponding transfer into the General Fund. Wallace explained that the Stormwater Fund would have an increase of $527 to match the corresponding transfer into the General Fund. Wallace spoke next on the Convention & Visitor's Bureau Fund which would have an increase in expenditures of $21,158 for existing part time salaries which were not captured in the proposed budget. Wallace read the caption. Motion by Fought, second by Hesser to approve the ordinance adopting the fiscal year 2017 annual budget. Mayor Ross asked the City Secretary to conduct the required Record Vote for item AG. The vote was recorded as follows: Councilmember Anna Eby, District 1: YES Councilmember Keith Brainard, District 2: YES Councilmember John Hesser, District 3: YES Councilmember Steve Fought, District 4: YES Councilmember Ty Gipson, District 5: ABSENT Councilmember Rachael Jonrowe, District 6: YES Councilmember Tommy Gonzalez, District 7: YES Approved: 6-0 (Gipson absent) AH.Second Reading of an Ordinance amending § 2.08.010 "Administrative Divisions and Departments" of the Georgetown Code of Ordinances -- Leigh Wallace, Finance Director (action required) Leigh Wallace, Finance Director, spoke on the item and read the caption. Motion by Jonrowe, second by Eby to approve Item AH. Approved: 6-0 (Gipson absent). Al. Second Reading of an Ordinance amending the classifications and number of positions (Strength of Force) for all the City of Georgetown Fire Fighters and Police Officers pursuant to Chapter 143 of the Texas Local Government Code pertaining to Civil Service —Tadd Phillips, Human Resource Director (action required) Tadd Phillips, Human Resource Director, spoke on the ordinance to amend the classification and number of positions of the Georgetown Fire Fights and Police Officers. Phillips read the caption. Motion by Jonrowe, second by Brainard to approve Item Al. Approved: 6-0 (Gipson absent). AJ. Second Reading of an Ordinance levying a tax rate for the City of Georgetown for the tax year 2016 -- Leigh Wallace, Finance Director (action required) RECORD VOTE Mayor Ross noted that this item would be the second reading of the ordinance to adopt the property tax rate of 42.4 cents per $100 of assessed valuation. Motion by Mayor Pro Tem Fought, second by Hesser, to approve the property tax rate be increased by the adoption of a tax rate of 42.4 cents which is effectively a 7.58 percent increase in the tax rate. Mayor Ross asked the City Secretary to conduct the required Record Vote for item AG. The vote was recorded as follows: Councilmember Anna Eby, District 1: YES Councilmember Keith Brainard, District 2: YES Councilmember John Hesser, District 3: YES Councilmember Steve Fought, District 4: YES Councilmember Ty Gipson, District 5: ABSENT Councilmember Rachael Jonrowe, District 6: YES Councilmember Tommy Gonzalez, District 7: YES Approved: 6-0 (Gipson absent). AK. Second Reading of an Ordinance amending Title 13, Article III, Section 13.04.140 titled "Rates and Charges — Sewers — Schedule" of the Code of Ordinances of the City of Georgetown, Texas, Repealing conflicting Ordinances and Resolutions; including a severability clause , and establishing an effective date -- Leticia Zavala, CGFO Customer Care Director (action required) Leticia Zavala, the City's Director of Customer Care, explained the rate changes. She then read the caption. Motion by Eby, second by Jonrowe to approve Item AK. Approved: 6-0 (Gipson absent). AL. Second Reading of an Ordinance for a Comprehensive Plan Amendment to change approximately 11.65 acres in the Antonio Flores Survey from the Moderate Density Residential Future Land Use category to the High Density Residential category, located at the southwest corner of the intersection of the Georgetown Railroad with Northeast Inner Loop -- Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, Planning Director, spoke on the proposed Comprehensive Plan Amendment to change 11.65 acres from moderate to high density. Nelson explained the property, located at the southwest corner of the intersection of Georgetown Railroad with the Northeast Inner Loop. She noted that the Planning & Zoning Commission recommends approval. Nelson read the caption. Motion by Jonrowe, second by Brainard to approve Item AL Approved: 6-0 (Gipson absent). Project Updates AM. Project updates and status reports regarding current and future transportation and traffic project; street, sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development projects; city facility projects; and downtown projects including parking enhancements and possible direction to city staff — David Morgan, City Manager Mayor Ross asked David Morgan, City Manager, if he had any project updates to discuss. Morgan had no updates. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. AN. At the time of posting, no persons had signed up to address the City Council Adjourn Motion by Eby, second by Fought, to adjourn the meeting. Mayor Ross adjourned the meeting at 8.11 PM. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. AO. Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Frontier Communications of Texas Settlement - Status Report Pedernales Electric Cooperative - Settlement Agreement with KDR Equities, LLC Sec. 551.072: Deliberation about Real Property - City lease agreements Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal Sec. 551.086: Competitive Matters - Power Supply - Letter of Intent to purchase from Sustainable Holdings, Inc. Sec. 551.087: Deliberation Regarding Economic Development - Project Hop Approved by the Georgetown City Council on 9 I c i a -o �D Date Dale oss, Mayor J Attest: City Seer Bary