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Home My WebLink AboutMinutes_GUS_07.08.2016Minutes of the Meeting of the Georgetown Utility Systems Advisory Board and the Governing Body of the City of Georgetown, Texas July 8, 2016 at 2:OOPM at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 81h Street for additional information: TTY users route through Relay Texas at 711. Board Members Present: Bill Stump — Chair, Mike Cunningham — Vice Chair, Joyce Mapes -- Secretary, Steve Fought, Ed Pastor, John Copelan, Edward Wiley Board Members Absent: none Staff Members Present: Jim Briggs, Mike Babin, Wes Wright, Michael Hallmark, Jimmy Sikes, Chris Foster, Mike Westbrook, Glenn Dishong, Deborah Knutson, Leticia Zavala (joined at 2:05pm), Sheila Mitchell Others Present: Craig Floyd and David McFalls/PCI Solar, Neil McAndrews/Neil McAndrews & Assoc. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order — Called to order by Chair at 2:OOPM The Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors Craig Floyd, Operations Manager and David McFalls, Engineer/PCI Solar; Neil McAndrews/Neil McAndrews & Assoc.; Deborah Knutson/City of Georgetown Purchasing Department Employee Recognition --Introduction of Mike Welch, Plant Superintendent — Glenn W. Dishong, Utility Director Mike was unavailable to attend the meeting due to an off -the -job injury. Previously with City of Austin as Plant Superintendent of Walnut Creek Plant. Lots of experience in both water and wastewater plants. He expects to return to work next week and hope to attend next meeting. C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. — Michael Hallmark, Project Manager Reports are updated and in packet. Stated 2nd Street project is now complete, Daniels Mountain is complete and in service as well as Sneed drive completion. No further questions. D. Industry Updates Briggs stated not a lot of changes with legislature; still holding hearings during summer. Updated on dissolution of CTSUD Board of Directors — regarding filing of any bills coming forward; another state representative is interested in filing a statewide bill, not a local bill, making it easier and more effective to dissolve districts. This would be on track with what we would file. Seems there is a lot of support for this type of legislation and we should be able to have a companion bill in the senate authored by Sen. Schwertner. We will meet with our governmental relations folks in the upcoming weeks and discuss. Updates to come. Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on June 10, 2016. — Sheila K. Mitchell, GUS Board Liaison No discussion. Motion by Pastor, seconded by Copelan to approve the minutes from the Regular GUS Board meeting held on June 10, 2016. Approved 7-0-0 F. Consideration and possible recommendation of bid award to multiple bidders for Water and Wastewater Treatment Plant chemical Bid No. 201638. — Glenn W. Dishong, Utility Director Dishong gave update on chemical bid; thirteen bids received. Cunningham asked and Dishong discussed removal of totes. Copelan asked about storage of chemicals and Dishong responded each plant capacity varies, thus award of various suppliers. One year contract with four renewals; pricing good for the year. Some discussion continued. Motion by Pastor, seconded by Cunningham to approve the bid award to multiple bidders for Water and Wastewater Treatment Plant chemical Bid No. 201638. Approved 7-0-0 G. Discussion and possible recommendation of bid award to Sheridan Environmental for sludge and bio -solids transport and disposal services bid # 201644. — Glenn W. Dishong, Utility Director Dishong provided information on sludge bid for water/wastewater plant in -sourcing. Currently paid to OMI for their vendor to haul sludge. Bid received is substantially less than current process handled through OMI; no other bidders. Cunningham asked and Dishong explained OMI is still operating the plants, noting they are under contract through September 30th. Dishong stated in addition to the Plant Superintendent we have hired, we have extended offers to hire two current OMI supervisors who will start with the City on October 1St and we are working through offering positions to some of their operating staff. Wiley asked and Dishong stated sludge is typically used for either compost or landfill. Further discussion continued. Motion by Mapes, seconded by Wiley to approve the bid award to Sheridan Environmental for sludge and bio -solids transport and disposal services bid # 201644. Approved 7-0-0 H. Consideration and possible recommendation to award a contract to Sol Systems and PCI Solar Energy to install solar at the Westside Service center as a result of RFP 201642. — Chris Foster, Resource Planning and Integration Manager Briggs gave update and discussed details of Westside Service center, noting Foster would present project. Foster noted location of new facility and discussed layout and the Solar RFP process. Construction is almost complete. McAndrews discussed bids received, specifically PCI and location and layout of panels per building orientation. Cunningham asked engineer McFalls where the closest location like this is built; commercial systems are built throughout Austin, with closest system to this is just north of Austin at Athena Manufacturing. McFalls gave additional info on building design, compatibility and ease of installation of panels. Discussion continued on power supplier, potential future usage for solar system, etc. Action to be taken following Executive Session. Motion by Wiley, seconded by Pastor to enter into Executive Session. Approved 7-0-0. Entered into Executive Session at approximately 2:42PM I. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. Sec. 551.086 Competitive Matters Discussion related to Request for Proposal (RFP) No. 201642. — Chris Foster, Resource Planning and Integration Manager Motion by Pastor, seconded by Copelan to return to Legislative Regular Session. Approved 7-0-0. Returned to Legislative Regular session at approximately 3:17PM J. Action from Executive Session - Solar Request for Proposal (RFP) No. 201642 Motion by Copelan, seconded by Mapes to award a contract to Sol Systems and PCI Solar Energy to install solar at the Westside Service center as a result of RFP 201642 as discussed in Executive Session. Approved 7-0-0 Adjournment Motion by Copelan, seconded by Mapes to adjourn. Approved 7-0-0. Meeting adjourned at 3:28PM rz�� .1i Board Chair 1/01- WAVANT - /I 4r, -7�1� Joyce Mapes — Secretary