HomeMy WebLinkAboutMinutes_GUS_06.10.2016Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
June 10, 2016 at 2:OOPM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
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Board Members Present: Mike Cunningham - Vice Chair, Joyce Mapes -- Secretary, Steve
Fought, Ed Pastor
Board Members Absent: Bill Stump - Chair, John Copelan, Edward Wiley
Staff Members Present: Jim Briggs, Mike Babin, Wes Wright, Michael Hallmark, Jimmy Sikes,
Chris Foster, Leticia Zavala, Glenn Dishong, Trina Bickford, Sheila Mitchell
Others Present: Gary Newman/local developer
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order — Called to order by Vice -Chair Cunningham at 2:OOPM
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors
Gary Newman, local developer
Employee Recognition
--none submitted at time of posting
C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. —
Michael Hallmark, Project Manager
Hallmark noted reports in packet and gave brief update on Rabbit Hill Elevated Storage Tank.
D. Industry Updates
Briggs noted Legislative Committee meetings are still being held. Texas Municipal League (TML)
met with their legislative group regarding issues such as Real Property acquisitions, the Public Utility
Commission (PUC) regarding purview over water and wastewater rates inside cities, which currently
falls under City Councils' responsibilities. Some discussion followed.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
May 13, 2016. — Sheila K. Mitchell, GUS Board Liaison
No discussion. Motion by Pastor, seconded by Mapes to approve the minutes from the Regular GUS
Board meeting held on May 13, 2016. Approved 4-0-3 (Stump, Wiley, Copelan absent)
F. Consideration and possible recommendation to approve Task Order CDM -16-007 with CDM Smith,
Inc. of Austin, Texas, for professional services related to the Bar Screen at Pecan Branch Wastewater
Treatment Plant in the amount of $121,691. — Wesley Wright, P.E., Systems Engineering
Director/Michael Hallmark, CIP Manager
Wright reviewed caption and explained work currently under design with Pecan Branch. Staff
requests to add the Bar Screen to the design plan. Plant possibly ready to bid the bar screen and
include in bid with plant in approximately August/September time frame. Cunningham asked and
Wright responded suggestion will be for a course screen. Motion by Pastor seconded by Mapes to
approve Task Order CDM -16-007 with CDM Smith, Inc. of Austin, Texas, for professional services
related to the Bar Screen at Pecan Branch Wastewater Treatment Plant in the amount of $121,691.
Approved 4-0-3 (Stump, Wiley, Copelan absent)
G. Consideration and possible recommendation to award a contract to Landmark Structures of Fort
Worth, Texas for the construction of the Cedar Breaks EST (elevated water storage tank) in the
amount of $2,841,000.00. — Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP
Manager
Wright presented item noting the original tank was to be the Sequoia EST, however a better location,
Cedar Breaks, with chosen for the tank. This EST has been in the Master Plan for years and is now
time to construct. Cunningham asked and Wright/Hallmark responded about location, pumps, etc.,
noting no pumps to be installed. Pricing is good. Motion by Pastor seconded by Mapes to award a
contract to Landmark Structures of Fort Worth, Texas for the construction of the Cedar Breaks EST
(elevated water storage tank) in the amount of $2,841,000.00. Approved 4-0-3 (Stump, Wiley,
Copelan absent)
H. Presentation, discussion and possible recommendation on the Utility Capital Improvement Plan for
Fiscal Year 2016-2017. — Wesley Wright, P.E., Systems Engineering Director
Wright gave presentation of the Water and Wastewater CIP for 2016-17. Electric CIP will be reviewed
in Executive Session. This item will be taken to Council to be included in the budget. Funded through
either Impact Fees or Utility Rates. Wright distributed CIP packet. Staff answered various questions
during presentation. During Wright's presentation of wastewater projects, he discussed Berry Creek
Interceptor project as largest item in wastewater CIP (noting Newman was present as developer of a
proposed project in the area). Pastor asked and Wright explained Newmans potential development
is primarily residential and discussed potential details of development which will propose a MUD.
Wright continued with wastewater projects. Briggs responded to question from Fought about any
rate increases; a recommendation will be made to Council for an increase in wastewater fees. Last
increase in wastewater rate was 2007. Some discussion followed. Motion by Pastor, seconded by
Mapes to approve the Utility Capital Improvement Plan for Fiscal Year 2016-2017. Approved 4-0-3
(Stump, Wiley, Copelan absent)
Newman, Hallmark and Bickford departed meeting at 2:58PM
Motion by Pastor, seconded by Mapes to enter into Executive Session. Approved 4-0-3 (Stump, Wiley,
Copelan absent). Entered into Executive Session at approximately 2:59PM
I. Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session.
Sec. 551.086 Competitive Matters
Discussion and possible recommendation on the 2016-2017 Electric Capital Improvement Plan. —
Wesley Wright, P.E., Systems Engineering Director
Motion by Mapes, seconded by Pastor to return to Legislative Regular Session. Approved 4-0-3 (Stump,
Wiley, Copelan absent). Returned to Legislative Regular session at approximately 3:13PM
Action from Executive Session
Motion by Fought, seconded by Mapes to approve the 2016-2017 Electric Capital Improvement Plan
as discussed in Executive Session. Approved 4-0-3 (Stump, Wiley, Copelan absent)
Adjournment
Motion by Pastor, seconded by Mapes to adjourn. Approved 4-0-3 (Stump, Wiley, Copelan absent).
Meeting adjoA�rned at 3:18PM
Mike C am-- Board Vice -Chair Joyce Mapes — Secretary
` K
S4 i1a K. Mit ell, GUS Bo rd Liaison