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MIN 08.09.2016 CC-WMinutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, August 9, 2016 The Georgetown City Council will meet on Tuesday, August 9, 2016 at 4:00 PM at the Council Chambers, at 101 E. 7"1 St., Georgetown, Texas The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8'" Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting to order at 4:05 PM. All Councilmembers were in attendance, with the exception of Councilmember Brainard, District 2 and Councilmember Gipson, District 5. Policy Development/Review Workshop — Call to order at 4:00 PM A. Discussion regarding proposed updates and additions to the UDC General Amendments List — Sofia Nelson, CNU-A, Planning Director Sofia Nelson, the City's Planning Director, provided a presentation on proposed updates and additions to the UDC General Amendments List. She began by presenting the outline of the presentation: • Process Recap • Categories of UDC amendments and UDC priority levels • Update on UDC Committee work • Proposed Communication and Outreach Plan • Next Steps • Questions and Direction to Staff Nelson said she would be looking for direction from Council to staff on any additions, changes or reprioritization of amendments. She said she would also be looking for Council direction on additions or changes to the public outreach and communication plan. Nelson provided a Process Recap: November 2013 — UDC Committee established. UDC Amendment Process established. August 2014 — City Council approved the list of amendments for Committee work for 2014-2015 September 2015 — UDC Amendments of 2014-2015 approved November 2015 — UDC Committee votes to recommend 2016-17 List of Amendments for Council consideration April 2016 — City Council Workshop on proposed amendments Today — City Council Workshop — City Council Direction on 2016-17 UDC Work Plan Nelson explained that staff comes to the City Council annually for guidance with the updated list. Nelson displayed and discussed the Categories of UDC Amendments Nelson then displayed and discussed Level 1 Priorities Fought asked about connectivity and how it relates to transportation items. Fought said he would like to bring these issues to the front. Mayor Ross said it has been discussed at length for the last 12 months. Hesser asked if donut holes could be placed here. Nelson explained that those will be discussed in a comprehensive master plan update item. Jonrowe asked if there was a timeline or schedule for priority levels. Nelson explained that the process would be completing Level 1 and moving on to Level 2. Jonrowe said some important things keep getting pushed back. She said she would like to be able to provide dates to constituents. David Morgan said there is a combination based on Council feedback and bandwidth. He said there needs to be an understanding of which items have been identified as pressing issues in order for these to be addressed sooner than later. Nelson next displayed and discussed the Level 3 Priorities: Nelson provided an update on the Unified Development Code Advisory Committee (UDC) work. The UDC Committee meets monthly to review current requirements and staff drafted updates. The UDC Committee recommendations will then come to City Council for direction in a workshop session. Council then directs staff to proceed with public outreach or redirect a proposal to the UDC Committee for additional work. Morgan said that staff knows that Council has a lot to look at and then does not see it again for a year. In an effort to improve this process, Council will now be updated along the way instead of waiting a full year to be briefed again. Morgan said Council will be more familiar and able to direct staff more easily, if they were updated more frequently. Hesser asked if staff has had any major disagreements with the UDC Committee. Nelson said there has not been anything she would calla conflict. She said both groups have always been able to work through any differences. Fought asked about the timelines mentioned. He instructed staff to feel free to complete easier tasks, listed on a later priority list, to get them out of the way. All other Councilmembers agreed. Nelson provided a slide showing the Proposed Communication Plan and. spoke on Public Outreach:. • Online publishing and comment • Public workshop for review and discussion with staff and the UDC Committee • Presentation and request for feedback from the Chamber Development Alliance • Public hearing prior to a vote by the UDC Committee, the Planning and Zoning Committee and the City Council Nelson described the Next Steps: Nelson again asked the Council for direction to staff on any additions, changes or reprioritizations of amendments. She also asked for direction on additions or changes to the public outreach and communication plan. Eby thanked Nelson for the presentation and the hard work. She asked Nelson about items labeled to remove from consideration. She asked what would be a reason for the removal. Nelson said these would be items that had already been satisfied through a different amendment process. Eby said it would helpful if priority numbers were included in the list. Nelson directed Eby to an attachment of a chart which shows the general topic with the priority level. Eby said she is good with staffs list. She said she agrees with the philosophy of being able to go onto a level 3 item to be efficient, if there is a simple completion. Eby asked if something comes up that needs a higher priority number, is it handled at that time, or does it wait the full year. Nelson said it is brought to management and Council at the time it is determined to be of a higher priority. Hesser asked about exceptions to the UDC development standards. Nelson said some are codified but are still reviewed annually. Morgan said staff could summarize variances for the Council. B. Purple Heart Designation Promotion Update -- Jack Daly, Assistant to the City Manager Jack Daly, Assistant to the City Manager, provided a presentation on proposed updates for promoting the City's Purple Heart City designation. He asked for Council direction to develop an action plan. Daly spoke regarding on-going efforts of Purple Heart recognitions. He said that the Annual Purple Heart event has been evolving and staff has been working with potential organizers of the event and are proposing that the City act in a supporting role, such as the Sertoma Club's 41h of July event. Daly said that the Purple Heart Day Proclamation would be presented at the City Council meeting that evening. Daly displayed and spoke on potential projects. He listed possible key gateways and locations for street signs: • VFW Park • Visitors Center • Austin Avenue Bridge • Sun City • Inner Space Caverns • Airport Daly listed possible locations for banners during November: • Highway 29 • Square • Austin Avenue • College Street • Library Daly displayed and spoke about a ceremony and plaque at the VFW Park during the re -opening. Daly next spoke on the potential project of adding Purple Heart Promotion as a Georgetown Monument Sign Addition: • Design from 2005 Wayfinding Master Plan • $60,000 per sign (2006 & 2009) • Would require an amendment to TXDOT, Church of Christ and the Southwestern agreement • Need to use a landscape architect to develop a proposal and design • Would require a funding source Ross asked about the Southwestern University agreement. Daly said the agreement was implemented because the signage was on their property. Ross asked if they helped fund it. Daly said he would research. Ross said he has been meeting with the Purple Heart Committee members, Aaron Cabrera and Ted Acheson. Ross said the City also needs signs to promote the first renewable energy recognition. Ross said he would like the signage to be book ends of the City — one with Purple Heart and one with Renewable Energy. Gonzalez asked if the signs are in a CIP program for maintenance. Morgan said he is not sure if replacement has been implemented but maintenance has been included. Morgan said he will implement the replacement element very soon. Ross mentioned a Purple Heart highway sign that he observed in another town. He said he wants Georgetown's signs to emphasize that Georgetown was the first Purple Heart City in Texas. Morgan said he will work with TXDOT. Morgan said he will look at First Purple Heart recognition and First Renewable Energy recognition in concert with each other. He said the design will need to be addressed. Jonrowe said she would like to see options on design and different price points. Morgan introduced Michaela Dollar, the City's new Economic Development Director. Morgan said Dollar has worked in every facet of economic development and will be a great marketing person for the City. Morgan said Dollar's great experience will be a win for Georgetown. Ross asked Dollar to say a few words. Dollar thanked the Mayor and said she looks forward to working with everyone. Mayor Ross recessed the meeting to Executive Session under Section 551.071, Section 551.072, Section 551.074 and Section 551.086 at 4.45 PM. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. C. Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Legal Advice regarding potential legal action between Williamson County and the Texas Attorney Generl - Georgetown Village PID Advisory Board Sec. 551.072: Deliberation about Real Property -.27 acres in the Shell Addition, known as undeveloped Pine Street Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal Sec. 551.086: Competitive Matters - Buckthorn-Westex Contracts Adjournment Mayor Ross adjourned the Workshop meeting to begin the Regular Council meeting at 6:00 PM. Approved by the Georgetown City Council on S `a3 I a Date di ANY Dale Ross, Mayor G,&" %," Attest: City S .retary 6