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MIN 08.09.2016 CC-RMinutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, August 9, 2016 The Georgetown City Council will meet on Tuesday, August 9, 2016 at 6:00 PM at the Council Chambers at 101 E. 7" St., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting to order at 6:00 PM. All Councilmembers were in attendance with the exception of Councilmember Brainard, District 2 and Councilmember Gipson, District 5. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Invocation Pledge of Allegiance Comments from the Mayor - Purple Heart Proclamation City Council Regional Board Reports Councilmember Gonzalez reported on the CAMPO meeting that had been held the previous evening. He explained that there was one item on the agenda of particular significance to Georgetown regarding Lone Star Rail. He explained that the members were given the opportunity to vote to continue or end the relationship with Lone Star Rail. Gonzalez explained that the motion itself was 3 pages long and the final vote was 17-1 to end the relationship with Lone Star Rail. Gonzalez said that more information was available on the CAMPO website. Fought advised staff to look into the payment that would be due in October so as not to pay money to Lone Star Rail that was likely part of last year's approved budget. He asked staff to clarify to Council any changes in the budget due to changes in the plan for payment to Lone Star Rail. David Morgan, City Manager, said he will bring the clarification to Council as soon as possible. Announcements - End of Summer City Pool Closings - Animal Shelter Garage Sale - Burn Ban Action from Executive Session Motion by Fought, second by Hesser to authorize the City of Georgetown to withdraw and terminate its offer set forth in the proposed agreement entitled "Consent and Agreement' among Buckthorn Westex, LLC, Morgan Stanley Senior Funding, Inc. and the City of Georgetown, as discussed in Executive Session. Approved: 5-0 (Brainard and Gipson absent) Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, July 26, 2016 — Becky Huff, Assistant City Secretary C. Consideration and possible action to appoint Jane Estes to the Arts and Culture Advisory Board to fill a vacancy -- Mayor Dale Ross D. Consideration and possible action to appoint Leigh Wallace to the Rivery Tax Increment Reinvestment Zone to fill a vacancy — Mayor Dale Ross E. Consideration and possible action to appoint Lou Sneed to the Georgetown Transportation Advisory Board to fill a vacancy — Mayor Dale Ross F. Consideration and possible action to appoint Franklin Stover to the Georgetown Housing Authority to fill a vacancy — Mayor Dale Ross G. Consideration and possible action to approve the Interlocal agreement between the City of Georgetown and the Georgetown Independent School District (GISD) for the installation and maintenance of an outdoor warning siren system on GISD property — John Sullivan, Fire Chief H. Consideration and possible approval of a Resolution ratifying a meet and confer agreement with the Police Benevolent Association of Georgetown -- Tadd Phillips, Human Resources Director I. Consideration and possible action to approve a Wastewater and Trail Easement and Agreement for the portion of the South San Gabriel Wastewater Interceptor through the Cole Tract -- Wesley Wright, P.E., Systems Engineering Director J. Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve an appropriation of $59,860.00 to SunGard Public Sector, Incorporated to convert the previous Police Department Records Management database into the existing SunGard OSSI Records Management database — Chris Bryce, Information Technology Director K. Forwarded from the Georgetown Transportation Enhancement Corporation (GTEC): Consideration and possible action to approve task order with M&S Engineering, LLC, of Georgetown, Texas, for professional engineering services related to the final engineering design for construction plans, specifications and estimate for the Rivery Boulevard TIA Improvements in the amount of $239,800.00 — Edward G. Polasek, AICP, Transportation Services Director L. Forwarded from the Georgetown Transportation Enhancement Corporation (GTEC): Consideration and possible action to approve a task order with CP&Y, Inc., of Austin, Texas, for professional engineering services related to the final engineering design for construction plans, specifications and estimate for the Rabbit Hill Road Improvements Project from Westinghouse Road to north of S. Clearview Drive in the amount of $425,700.00 — Edward G. Polasek, AICP, Transportation Services Director Mayor Ross announced that he would like to pull Item E in its entirety from tonight's agenda. Hesser said he would like to pull item H to the Legislative Regular Agenda. Motion by Fought, second by Jonrowe to approve the Statutory Consent Agenda, with the exception of Items E and H. Approved: 5-0 (Brainard and Gipson absent) Legislative Regular Agenda H. Consideration and possible action to approve a Resolution ratifying a meet and confer agreement with the Police Benevolent Association of Georgetown -- Tadd Phillips, Human Resources Director This item was pulled from the Statutory Consent Agenda and placed on the Legislative Regular Agenda by Councilmember Hesser. Tadd Phillips, the City's Human Resource Director explained the item. Phillips reviewed the timelines of the meet and confer process and the process that elected the Police Benevolent Association of Georgetown to represent police officers in the meet and confer meetings. He spoke on the certification election which provided the police officers with the opportunity to choose the association to represent them among the two associations that exist. Phillips explained that staff had worked on behalf of Council to arrange the meet and confer process and meetings. He said that publicly posted meetings occurred on June 3, June 9, June 16 and June 231d. Phillips explained that the Police Benevolent Association of Georgetown then held multiple publicly posted meetings, soliciting discussion from their members regarding the drafting of the meet and confer agreement. He explained that, following those meetings, adjustments were made to Section 7. Phillips said another follow-up meeting took place after that and it was determined that there were no further concerns or objections. Phillips went on to describe the election results for the meet and confer agreement — 49 votes for the agreement and 12 against. Phillips said the election held in April to determine the association to represent officers in the meet and confer discussions showed results of 46 for the Police Benevolent Association of Georgetown and 15 votes for the other association. Phillips explained that the statute requires the agreement to be ratified by the City Council in order to move forward. Motion by Jonrowe, second be Hesser to approve item H. Gonzalez said he had some question regarding Section 7. He asked why exclusive rights were given to one group and not another. Phillips said the language had been adjusted after feedback. Phillips explained that the language speaks to "exclusively" because the agreement is between the City and the Association. Gonzalez questioned section 8 regarding the bulletin boards. Phillips said the language was the same as in the Fire Department meet and confer agreement. He explained that both police associations are able to have bulletin boards. Gonzalez asked about non-member grievances. Phillips explained that Article 9 is about the terms themselves and lays out a series of processes and steps. Phillips said the language is borrowed from standard agreements. He said it is clearly stated at the first and the end that the agreement does not deal with disciplinary issues. Gonzalez asked if new hires are able to join the association. Phillips said new hires are free to join at any time. A representative from the Police Benevolent Association of Georgetown confirmed. Approved: 5-0 (Brainard and Gipson absent) M. Overview and discussion on the proposed Georgetown Village Public Improvement District FY2016117 Budget -- Jim Briggs, General Manager of Utilities Jim Briggs, General Manager of Utilities, spoke on the Georgetown Village PID Advisory Board Budget and provided a presentation. He spoke on the Special Revenue Fund of the GVPID and provided a map and described the location of Georgetown Village. Briggs spoke on the Amenities in Georgetown Village: 11 Pocket Parks/5 Parks/Total of 16.42 Acres 10 Landscape Lots or Greenbelts totaling 4.36 Acres 2 Roundabouts 4 Medians Gazebo 51 Antique Street Lamps Special Fences, Mutt Miffs, Park Benches, Tables, Trash Receptacles, Cluster Mailboxes, Various Special Signage, Alleys, Water Quality Ponds and Trees Briggs spoke on the elements of the Georgetown Village PID budget. He explained that the Georgetown Village Public Improvement District Advisory Board had a recommended budget of $342,689.00, including administrative allocations of $11,589.00 (3.38%). Briggs said the City of Georgetown staff had a recommended budget for the GVPID totaling $483,997.00, including rehabilitation of the water quality ponds in the amount of $108,432.00 and administrative allocations of $40,915.00 (8.45°/x). Briggs then explained the administrative allocations. He said administration encompasses a large number of staff and resources. Briggs spoke on issues for future consideration and resolution: Maintenance of Street Tree Sidewalk Areas Consideration of Parks increased role in Project Management Street Tree Replacements Increasing City Parks standards adjacent to PID Parks Shade Structure Bocce Ball Court Frisbee Golf Course Pavilion Play-scape Briggs explained that the assessment tax rate will actually decrease from $0.20/100 Valuation to $0.141100 Valuation. He recapped the figures for the PID Board recommended budget and the staff recommended budget and explained that the new lower tax rate would support either budget. Mayor Ross called speaker, Patsy Nieto, who had submitted a Citizen Comment form for Item M Comments and Concerns included: Never has been City people in PID meetings until April Village residents feel that their kitty is substantial and now the City is involved PID Board has done things on their own time for years Why is the City suddenly interested after 15 years? David Morgan, City Manager, explained that staff has been involved recently at the request of the GVPID. As the City got more involved, and looked at the legalities of the documents, it was realized that how the PID is administered needed to be changed. Morgan said the PID has been doing a marvelous job, but the City needs to take on their obligations. He explained that there is the need for staff administration because of legal components. Morgan said the City will need to administer contracts and other provisions. He said the City needs to communicate any changes and legal reviews to the residents and explained that it is a partnership. Morgan said there are a number of outstanding issues that the City and Advisory Board will work out. He explained that the intent is for the City to help provide better support and due diligence, meeting legal obligations, Morgan added that the City has been open and transparent with the reasoning behind this. Motion by Jonrowe, second by Hesser to approve the Georgetown Village Public Improvement District Budget as recommended by staff. Approved: 5-0 (Brainard and Gipson absent) N. Public Hearing on the proposed 2016 Property Tax Rate used for the FY2017 Annual Budget — Leigh Wallace, Finance Director Leigh Wallace, the City's Finance Director, provided a brief presentation summarizing property tax terms and property tax information for the proposed 2017 Budget. Wallace spoke on the key elements for the FY 2017 Budget: • The City Managers proposed budget totals $325.8 million in expenditures, which represents a 8.6% decrease from the FY2016 adjusted budget (Variance due to capital projects) • The General Fund is proposed with total revenues of $56 million and expenditures of $57.5 million, which represents a 4.9% increase over FY2016 Wallace provided a slide showing the Spring 2017 Debt Issue: Spring 2017 Debt Issue General Obligation Bonds — Darcy Park (2008 Referendum) $5.5m — San Gabriel Parks (2008 Ref) 51 M — Sidewalks (2015 Referendum) 52.632M • nclude52016projectsot SAWK Certificates of Obligation — ADA phase II $300K — Grace Heritage phase It 5140K — 800 MHz Radio replacement phase I 5500K • Amortize over 5 to 8years — Public safety vehicles $1.988M • Amortize over 5years Total tax supported S12.06M Wallace spoke next on Property Tax Terms and went on to explain the effective tax rate and the rollback rate. Property Tax Terms • Tax Year 2016 = Fiscal Year 2017 • Valuations set by the Williamson Central Appraisal District • Tax Rates set by each taxing entity, including the City • Property Tax amount = (rate) x (taxable value of property) / 100 Property Tax Terms Effective Tax Rate = tax rate needed to raise same amount of property tax revenue from the same properties in both the 2015 and 2016 tax years Rollback Rate = highest tax rate that the City can adopt before voters can petition for an election to limit the tax rate Wallace explained the Property Tax Information for the 2017 Budget, specifically property tax valuations: • Total assessed valuation is certified at $6.5 billion, which is an overall increase of 11% over last year • New and annexed value represents $193 million • Existing property increased value 6.6% over last year • The average taxable home value increased $18,804 (8%) over the past year to $253,320 for 2016 Wallace said that the proposed property tax rate for tax year 2016 is $0.4240 per $100 valuation, which is a decrease of $.01 from the 2015 tax rate. She explained that Council set the proposed rate as the maximum rate on July 26, 2016. Wallace said the effective tax rate is $0.3941 and the rollback rate is $0.4284. Wallace explained that the estimated tax increase for the average homeowner (value $253,320) would be $56.28 annually. She said the tax rate includes necessary funding for proposed operations and the standard debt plan. Wallace said the rate was noticed to the public in the August 3, 2016 Williamson County Sun newspaper and on the City's website. She said that the Council will ratify the rate on August 23, 2016 and adopt the rate on September 13, 2016. Mayor Ross opened the Public Hearing at 6.46 PM. No persons had signed up to speak on the proposed 2016 Property Tax Rate. Mayor Ross announced that the first public hearing on the proposed property tax rate would be closed. He announced that the second public hearing would be held at 6:00 PM on Tuesday, August 16, 2016 at the City Council Chambers, 101 E. 7'h St., Georgetown, Texas. Ross said that the City Council would vote to adopt the tax rate on the first reading at 6:00 PM on Tuesday, August 23, 2016 at the City Council Chambers at 101 E. 71h St. in Georgetown and on the second reading at 6:00 PM on Tuesday, September 13, 2016, also at the City Council Chambers, 101 E. 7'h St. in Georgetown, Texas. Motion by Fought, second by Hesser to close the Public Hearing. Public Hearing was closed at 6.47 PM Approved: 5-0 (Brainard and Gipson absent) 0. Discussion, and possible action to approve the Amended Performance Agreement between the Georgetown Economic Development Corporation (GEDCO) and the Georgetown Independent School District (GISD) - Wayne Reed, Assistant City Manager Wayne Reed, Assistant City Manager, discussed the amended Performance Agreement between GEDCO and GSID. Reed spoke on the engineering department of GISD, which will be providing the grant. He explained that the agreement provides new equipment for an aerospace class. Motion by Jonrowe, second by Eby to approve item 0. Approved: 5-0 (Brainard and Gipson absent) P. Forwarded from the Georgetown Transportation Enhancement Corporation (GTEC): Consideration and possible action to approve a construction contract with C.C. Carlton Industries, LTD, of Austin, TX, for the Mays Street Extension Project from Bass Pro Drive/Teravista Boulevard to Westinghouse Road in the amount of $6,375,088.88 -- Edward G. Polasek, AICP, Transportation Services Director Ed Polasek, Transportation Services Director, spoke on the construction of the Mays Streets Extension Project. He explained that the street project would be from Bass Pro Drive and Teravista Blvd. to Westinghouse Rd. Polasek noted that the project was funded by the GTEC board and the City will administer. Polasek said that the Georgetown Transportation Enhancement Corporation (GTEC) recommends approval and staff also recommends approval. Motion by Jonrowe, second by Hesser to approve item P. Approved: 5-0 (Brainard and Gipson absent) Q. Forwarded from the Georgetown Transportation Enhancement Corporation (GTEC): Consideration and possible action to award a task order to Terracon Consultants, Inc., of Austin, Texas for construction materials testing and observation for the Mays Street Extension in the amount of $63,320.00 -- Wesley Wright, P.E., Systems Engineering Director Ed Polasek, Transportation Services Director, spoke on the construction materials testing and observation for the Mays Street Extension Project. He described how outside consultants would do the testing and an outside lab would do the evaluation. Polasek said that the City has worked with Terracon multiple times and Terracon is also working on the bypass project. Polasek read the caption Motion by Jonrowe, second by Eby to approve item Q. Jonrowe asked if hiring outside testing was something new. Polasek said it is common practice. Approved: 5-0 (Brainard and Gipson absent) R. Public Hearing and First Reading of an Ordinance rezoning 3.90 acres out of the Antonio Flores Survey, from the Agriculture (AG) District to the Local Commercial (C-1) District, located at 1281 FM 971 -- Sofia Nelson, CNU-A, Planning Director(action required) Sofia Nelson, the City's Planning Director, spoke on the rezoning request. She provided location and zoning maps and described the property. She showed the property location and spoke on the immediate surroundings. Nelson showed the future land use map and described the 2030 Plan future use category — moderate density. She provided the proposed local development standard highlights and clarified the C-1 designation. Jonrowe asked if the buffer yard includes fencing. Nelson said it includes a 6 foot privacy fence. Nelson said the Planning and Zoning Commission and staff recommend approval. She then read the caption. Mayor Ross opened the Public Hearing at 6.58 PM. No persons signed up to speak on the item. Mayor Ross closed the Public Hearing at 6.59 PM. Motion by Eby, second by Fought to approve item R. Jonrowe asked Nelson if the cemetery shown was active and if the residents within 200 feet had been notified of the rezoning request. Nelson said that there are no residents within 200 feet of the property, but that the cemetery had been notified and is an active cemetery. Jonrowe said she will vote yes on the first reading but has some concerns. Approved: 5-0 (Brainard and Gipson absent) S. Second Reading of an Ordinance rezoning 2.3 acres in the Lewis J. Dyches Survey, located at 4 Sierra Way Street, from the Agriculture (AG) District to the Industrial (IN) District -- Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, the City's Planning Director, spoke on the rezoning request. She provided location and zoning maps and described the property. Nelson showed the future land use plan and explained the industrial use related to the request. She explained how staff had reviewed the request for consistency. Nelson said that the Planning and Zoning Commission and staff recommend approval. Nelson then read the Ordinance caption. Motion by Jonrowe, second by Fought to approve item S. Approved: 5-0 (Brainard and Gipson absent) T. Discussion and possible action regarding proposed updates and additions to the UDC General Amendments List -- Sofia Nelson, CNU-A, Planning Director Sofia Nelson, Planning Director, lead discussion regarding proposed updates and additions to the UDC Amendments List. She noted the Council directives from the earlier presentation provided at the workshop meeting. Mayor Ross called on speaker Chris Brown, who had signed up to speak on Item T. Comments and concerns voiced included: Long time Georgetown resident Moved to a safe neighborhood on cul-de-sac after son was injured in bike accident Spoke on connectivity issues Complimented a great staff Cul-de-sac should not be a connection point Must protect the residents Nelson asked for action from the Council. Motion by Jonrowe, second by Fought to approve the UDC amendment list as proposed by staff Approved: 5-0 (Brainard and Gipson absent) Project Updates U. Project updates and status reports regarding current and future transportation and traffic project; street, sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development projects; city facility projects; and downtown projects including parking enhancements and possible direction to city staff -- David Morgan, City Manager Mayor Ross asked City Manager, David Morgan, if he had any project updates to share. Morgan said he had no updates at this time. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. V. - Pete Vera would like to address the Council concerning electric vehicle charging stations Mr. Vera had contacted the City Secretary on the morning of August 9, 2016 to withdraw his request to address the City Council. Adjourn Motion by Hesser, second by Fought to adjourn. Mayor Ross adjourned the meeting at 7.10 PM. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. W. See. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Legal advice regarding potential legal action between Williamson County and the Texas Attorney General - Georgetown Village PID Advisory Board Sec. 551.072: Deliberation about Real Property -.27 acres in the Shell Addition, known as undeveloped Pine Street Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal Sec. 551.086: Competitive Matters - Buckthorn-Westex Contracts Approved by the Georgetown City Council on Sr7 2J a- 0 Date Dale ss, Mayor Attest: City 'tary�Pt