HomeMy WebLinkAboutMIN 07.12.2016 CC-WMinutes of a Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, July 12, 2016
The Georgetown City Council will meet on Tuesday, July 12, 2016 at 2:00 PM at the Council Chambers, at 101 E.
70s St., Georgetown, Texas
The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's
Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8"
Street for additional information; TTY users route through Relay Texas at 711.
Mayor Ross called the meeting to order at 2:00 PM. All Councilmembers were in attendance with the exception of
Anna Eby, Councilmember District I and Ty Gipson, Councilmember, District 5. Eby arrived at 2:05 PM and
Gipson arrived at 2.20 PM.
Policy Development/Review Workshop — Call to order at 2:00 PM
A. Workshop overview, discussion and possible action regarding the FY2017 City of Georgetown Budget and
Tax Rate — David Morgan, City Manager
David Morgan began the budget overview. He explained the process in which the budget will be presented
and showed a PowerPoint presentation starting with the General Fund. The budget workshop overview will
be continued the following day from 2pm to 5 pm. Morgan said final adoption of the budget is planned for
September 13, 2016. He said the budget presentation involved many staff members working as a team.
Morgan said this year brought many fresh faces which bring new ideas and bright minds, as well as
challenges because of unfamiliarity with the process. Morgan said he was very grateful for the outstanding
budget process team and recognized staff members Leigh Wallace, Paul Diaz, Laurie Brewer, Jim Briggs,
Nathan Parras, Jonathan Sandoval, Jacob Brachman, Michel Sorrel, Kara McSwiggin, Debbie Mitchell,
Tristan Whitmire, LaMar Kemp, Kris Jolly, Jack Daly, Becky Huff, Shirley Rinn, Danella Elliott and Michael
Weisner and Chris Foster from Utilities.
Morgan explained that the presentation today would begin with the General Fund, followed by Special
Revenue Funds. Morgan said the budget presentation would continue the following day.
Mayor Ross said the workshop is the time for the Council to ask questions. He emphasized that the process
does not work well if questions are asked much later. He explained that it is necessary to make a list of
concerns that can be noted and dealt with along the way. Morgan agreed that it is important to get
information from Council to staff as early as possible in order to make necessary adjustments. He added that
staff is greatly appreciative of feedback.
Morgan showed the budget process as described in the City Charter
City Charter
Budget Workshop(s) shall be held within the City
limits of Georgetown in meeting(s) open to the
public prior to the adoption of the Budget.
At least thirty (30) days prior to the end of each
fiscal year the City Manager shall submit to the
Council a proposed budget presenting a complete
financial plan for the ensuing fiscal year.
The budget shall be finally adopted not later than
the twenty-seventh day of the last month of the
-fiscal year.
He next described the budget process to date:
Budget Process To Date
• Council Goals established
— Tactics developed
— Budget impact evaluated for implementation
• Council budget workshops completed
— Parks Capital Improvements, Sidewalks, Council Goals,
Transit, Comp & Benefits, Information Technology 5
year plan, EMS update
• Today and tomorrow are final workshops before
City Manager proposed budget submitted on 7/26
Morgan explained that the proposed budget is a work in progress. He said that staff continues to review
revenue estimates and expenditure requests. He explained that it is important for the Council to seethe
elements that bring the budget together and that is why it is presented at this time through the workshop
meetings. Morgan said a proposed budget is getting close to completion but cannot be finally proposed unfil
the City receives the tax rolls from the Williamson County Appraisal District, expected to be received on July
20, 2016.
Morgan displayed and explained Georgetown's Budgeted Funds and the fund system of accounting.
Georgetown's Budgeted Funds
Governments use a fund system of accounting
— A fund is an accountingdevice.-balancing set of books to
account for a specific area
— Funds demonstrate accountability and source/use rather
than profitability
— Governmental AccountingStandards Board(GASB)guides
fund accounting for governments
— Funds are set up by the Council depending upon
restrictions/cond,t ions placed upon the fund
• Budgetarycompi,anredemonstmtedbyfund
— General Fund is for majority of traditional governmental
services not restricted to be In another fund
Lnnciii�m.i
Georgetown's Budgeted Funds
Governmental Funds— demonstrates flow of
resources
— General Fund —all departments not required to be in
another fund; "bread and butter -govt. operations
such as police, fire, streets, parks, library
— Debt Service Fund —accounts for repayment of general
debt
— General Capital Projects— construction and acquisition
of governmental assets
— Special Revenue Funds— revenues restricted for a
specific purpose
Georgetown's Budgeted Funds
Proprietary Funds- used for activities that are
primarily supported by the activities; fees/user
charges are designed to support their costs
— Entegmse — (services to external customers)
• Electric. Wates stormwatec Airport
—Internal Service — (services to interna) customers)
• FIeeC Fazllitles, joint semte; lnfarmanun Technolaay
Morgan Showed the Agenda for July 12, 2016 and July 13, 2016
He next showed and spoke on the Budget Theme
Budget Theme
Response to ImPlemcn:
Issues of Cuunnl
Gmwth G.!,
Morgan said that much of the budget is a response to the issue
7.8% and is not anticipated to slow down anytime soon.
He th
Agenda
July12
July 13
• Budget Theme
• Special Revenue Funds—
General Ford &C.h..ide
_Cyg Main Srteet. Clhers
expenditures
— Re. .o
• Enterprise Funds
— Epenoaures
— Utility Funds-McUir Water.
— OLp nm t HithfiBhts
Ro,.ter
— Empim comp(0e xs
— Ail,n Fund
— 6 .Olohneumpry
• Special Revenue Funds -
Internal Service Funds
b,.k.ut
— joint Services, Facilities, Feet,
— EMs Fume
InlermationlammIm
— SVeelsAlalnitaaKe Fume
— set laux. eFund
• CaMial Projects & Debt
_
• Tao hale Estimates
f
— RMlcaxiOdpe J6a
- i
He next showed and spoke on the Budget Theme
Budget Theme
Response to ImPlemcn:
Issues of Cuunnl
Gmwth G.!,
Morgan said that much of the budget is a response to the issue
7.8% and is not anticipated to slow down anytime soon.
He th
Development Pipeline
Map
_
f
- i
_ alp,
•
!s of growth. Morgan said the growth rate is at
,n showed the Development Pipeline Map.
Morgan spoke next on the Built Environment - Residential
Built Environment— Residential
Fiscal Year 2016(projected)
• 731- Irocily new single-family starts
• 906-In-cilymulli4amfly unit slarts _Jiq E,'� f•
1
405- ETJ new single-familystarls
• 800- new platted residential lots
Fiscal Year 2017 (projected)
• 800 -In -city new single-family starts
IN
a 350 -In -city multi -family unit starts
a._l.2.ts!i R �;
450- ETJ new single-family starts
• 900- new platted residential lots
Morgan spoke on Development Requests from 2012 through 2015
Development Requests 2012-2015
eompwinan of subman�a@adopmeot Appr<mlon,
1 00
Areas of Focus were presented by Morgan:
• Assuring Quality Growth
• Continued Increase in Maintenance of Existing Assets
• Implement Voter Approved Bond Projects and Limit Tax Rate Impact
• Award Winning Downtown and Parks — Maintain Quality of Life and Small Town Charm
• Plan for Next Phases of Growth
Morgan said it was important to be responsive to the established Council Goals when proposing the budget: Council Goals
Morgan spoke next on the Proposed Budget Impact— Council Goals
Proposed Budget Impact—Council Goals
Establish and consistently administer a competitive
compensation program based on performance results (1.1.1)
Build and Program City -owned Venues (1.4.1)
Conduct studies to develop meaningful data to drive the City's
E.D. program (1.5.2)
Develop a process to understand the fiscal impact and trade-
off of land use decisions (1.5.4)
update the City's Comprehensive Plan and Capital
Improvement Plans to align resources and preserve
opportunities for retail and employment growth (1.5.5)
Proposed Budget] mpact— Council Goals
Complete review and propose amendments for the Unified
Development Code (UDC Chapter 12 Pedestrian and Vehicle
Circulation) related to development standards to ensure they
are designed to improve mobility efforts within and between
new developments (1.7. 1)
Continue to adequately fund transportation infrastructure
(1.7.5)
Proposed Budget Impact—Council Goals
• Conti nue to address maintenance of existing infrastructure
(1.7.6)
• Gain clarity on the City organization's branding strategy (2. 1. 1)
• Assess department resources and make needed adjustments
to ensure capacity to generate and sustain communications
and marketing content across multiple platforms. (2.1.3)
GEORGETOWN
TEXAS
Proposed Budget Impact —Council Goals
Identify, Review, and Enhance Development Standards Related
to Beautification (2.2. 1)
Continue and Increase Stewardship of all Public Rights-of-way
(Including TX DOT) (2.2.3)
Create a Broad -Based Annexation Plan with Alignment to the
2030 Plan (2.4.1) J
__
Morgan spoke on the importance of continuing key initiatives.
Continue Key Initiatives
Major transportation improvements
- Southwest Bypass
- Mays Street extension
- FM1460
- Ausbn Avenuebndges
- Rlvcry Boulevmd extension
planning
Transit planning
Retail Study
Williams Drive Corridor Study
Implement Customer Information System (CIS)
Continue Key Initiatives
• Parks and Quality of Life
-Garay Park- construction in 2017_
-San Gabriel park- Phase l construction_
• Conference center -coordination with
Sheraton for marketing and sales
R
Continue Key Initiatives
Garey Park
-90% Construction Drawings T
- September ground breaking
-January%^Workshops
• Spring 2016.$3 M
• 5pn, 2017 - 55.5 M
- mawru.eemni.urvywn
Continue Key Initiatives
Start up of EMS
— Focus on performance of service response
— Gain billing efficiencies
—Continue to plan for cost effective service delivery
• Malmaina mulh.,wr view and itrmau of ,muads
M-0
Continue Key Initiatives
Utility growth
—western District consolidation
— Major water and wastewater infrastructure
—Municipal Utility District requests
—Transfer station upgrades/plameng
Sanitation contract negotiations
ivel,
Continue Key Initiative's -:`;.s
Employee Compensation & Benefits
• Merit Increases —2% average effective in February
2017 (non civil service employees)
• Step increases for civil service
• Market Increases— based upon actual
positions/market conditions
• Tuition reimbursement program -$100K
• No increases in health insurance _
for City or employee contribution g
• Ongoing wellness funding
Morgan began the presentation of the General Fund. He started with the General Fund FY2016 Projections.
General Fund FY2016 Projections
Overall expenditures under budget at $54.2M
—1%less than budget of $54.gM
—Fire emergency services —over budget by $390K
due to overtime costs caused by vacancies
Projected revenues 1.49% higher than budget
—$g00K more than $53.2M budgeted
—Sales tax $540K higher than budget
Sales Tax Revenue was shown next.
1.
Sales Tax Revenue
FY2016: $22500.000 or Wpissmrw_mn_mn
4.5%over budget
— Directly ted to growth --
- Austin M5A has been !�.-..
Insulated for the trash of
,he ternaries, (Dec 2014) '-
- Cresornpnon refaced
se. W.I. third'&
mental
Morgan displayed and discussed the Year End 2016 General Fund.
Year End 2016—General Fund
• $1.5 Million in projected fund balance above
required contingency
• Preliminary $750,000 additional towards
Council Discretionary in 2017 budget
—15515,000 in 2016; $235K more than prior year)
• One time 2017 projects to
meet council goals
Morgan spoke on where the money comes from and goes to in a general fund. He said that one can look
back over a 5 year period of time. He explained that 2/3 of Georgetown's sales tax is related to consumption.
Where the Money Comes From/Goes
General Fund
� I: ll l / Kexviur
E!
193
I'UUk/'.Benxs
Property Tax Revenue for FY 2017 was shown next by Morgan.
Property Tax Revenue — FY2017
• FY2016 Tax Rate $0.434
• FY2017 Proposed Tax Rate $0.434 or below
—$387M still under protest
—Certified rolls by 7/20
— New property - $190M
—12.3% increase in frozen property
—10.3% increase in existing property
Property Tax Revenue — FY2017
• General Fund
-$12 -SM in 2017
• Debt Service Fund
—$12M in 2017
— Impact of $20M of transportation bonds included
• Estimated tax rate at or below existing rate
—Continue to refine as tax roll is certified
— $730M Estimated under protest review
A graph of Sales Tax Revenue was shown by Morgan.
cI„
Sales Tax Revenue — FY2017
• FY2017: $23,500,000 or 4.4% over projected
year end
Sales Tax Growth
Morgan explained that accurate figures are not yet available because $387 million dollars in property value is
still under protest. He said that the City is projecting being able to come in with the same or a lower tax rate.
Sales tax revenues are projected to be in a positive light said Morgan, adding that the over trend the City is
seeing is part of the growth process.
Morgan next displayed and spoke on the Utility Return on Investment (ROI) and Other Revenue.
Utility ROI and Other Revenue
Return on Investment - the
community's return for
owning its own utilities
— Increasing due to customer
growth
Development revenue
projected to continue to
follow current trends
Sonitotion revenue -
Contracted services for trash
and recycling
Otherrevenues- continue
to increase or remain stable
FY2017 Revenues
Operating Budget Highlights were shown next.
Operating Budget Highlights
• Police Department
• Step and increases based upon meet and confer discussions
included in base budget
• Two emergency communications operators
• One school resource officer
— SM landed try Geprgeipwn Independent School District
Radio replacement
• No service on models after 2018 yy
• 3 year plan to replace
• $500K per year
• Proposed short term debt financing
Operating Budget Budget Highlights
• Inspections Services
—Assistant Chief Building Official
—Growth in inspection demand
—Succession planning initiative
NumEer al lntP•rllom
Operating Budget Highlights
• City Secretary's Office
— Historic Records preservation - $55K
• Public Communications
—Information Specialist position
• Streets
— ROW Maintenance - $25K
W-7
k _
Morgan explained that they are requesting a reorganization of management and departments. He displayed
an updated organization chart and showed departments and responsibilities under each of the Assistant City
Managers: Jim Briggs, Wayne Reed and Laude Brewer.
ORGANIZATIONAL CHART ' X
OCTOBER t, i\riG
� I
Jim Briggs — GM of Utilities
FOM7,MUM.
Wayne Reed — ACM
Laurie Brewer - ACM
Morgan explained that he would now go back to the Operating Budget Highlights and speak on hitting the
possible question marks in the budget. He said Lone Star Rail has been put into the budget as a placeholder,
even without Council making the decision to continue as members. He explained that it needed to be
considered when forming a budget, but a check would not be written until Council has reviewed and approved
it.
Morgan also discussed Transit funding. He said staff had received Council direction to move forward with
fixed route systems and that Council had directed staff to also move forward looking at voucher systems.
Morgan said the City needs to budget for the possibilities even though decisions have not been made yet. He
explained that there will be additional discussion during the August 9, 2016 meetings.
Morgan provided a General Fund Chart of Proposed New Personnel.
• Total 13
Morgan provided a list of One Time Study Requests.
One Time Study Requests
• Planning -Comprehensive Plan Update
$123,000
General Fund —
$5,000
Proposed New Personnel
Summary
• Fire -to moot sutfngnLtd 5/reauceo ttnc
$ 1254,000)
• Fire- EMS compliance officer
$150,000
:P:SOEMS(uM-$M.iGlner,L
$120,000
• Police- Emergency com operators
2
• Police -School Resource Officer
1
- ISMS Participation bYGISDI
$ (35.000l
• Inspections- Assistant Building Official
1
• Public Communications - infoSpecialist(Reclass)
1
• Library- Community Resource Coord.(grant)
1
• 2 Part time Tennis Center & Re[ Center
1
• Garey Park position (begins in Spring)
1
• Public Works director
1
• Total 13
Morgan provided a list of One Time Study Requests.
One Time Study Requests
• Planning -Comprehensive Plan Update
$123,000
• Planning- UDC Transportation Review
$5,000
• Communications - branddev/guidelines
$20,000
• General Government
$ 1254,000)
— Financial/HR System selection
$150,000
— fiscal impact model/cost serve
$120,000
-. Affordable. bou5ing tools
$35,000_.
• Total
$453,000
A List of the Council Discretionary Fund was shown next.
(rtllgGI TnayN�
Council Discretionary Fund
Anef[ipvfN/gudgervd
Year WFtirtding
S 1,512,000
Increase In 90 day contingency
$ (75,000)
aecomm.Meona-tlsteests
for Police, fire,Packs, streets
$ 1254,000)
and Rttortli
Rs men done note, studies
Comp Plan update
5 (123,000)
1,10C/Tramportatbn uptlatc
5 (5.000)
Housing Plan tooHlinspkrrlrndeim
$ (35.000l
FIS/MO S criteria and Selection
$ (15(1,M)
grand derol pnoi& design guidelines
$ (20,000)
Final l mpact Modcl/Cast to Srne Model
$ 1120,000)
subtotal -'ont time studios'
$ (453,000)
Transfe r to council 5RF from 2016 YE
$ 750,000
General Capital Projects were displayed next.
General Capital Projects - Parks
Garey Park $13.5 Million
— $5.5M - 2017 debt issue (new)
— $31VI - 2016 debt issue (existing proceeds)
— $5M - Mr. Garey donation (existing proceeds)
San Gabriel Park $1 Million
— Funds design of Phase II and beginning of construction
phase
— $2.7 M to be issued in 2018
— $3.7 M total costof Phase 11
— Phase I construction funded in 2016 — complete in 2017
ADA Phase 11-$150K
c, �
General Capital Projects
Transportation
• Continue Southwest Bypass construction -
- Bonds already issued — 2015 referendum
• Continue Mays Street extension
— GTEC issued debt; SGT TIRZ to reimburse
• Continue FM 1460 improvements
G'OK"tE m.¢i
General Capital Projects-'
Transportation/Sidewalks
• 1011' St — Main to Rock
$94K
• 110 St — Main to Rock
$151K
• 811 St — Church to Myrtle
$37K
• 81h St— MLK to Rock
$84K
• Austin Ave — 9th to Univer.
$178K
• Austin Ave — 29 to 2243
$70K
• Church St — 81h to 9th
$105K
• Old Town Northeast
$960K
• Ph 1 signals and curbs
$500K
• Total
$2.179M
General Capital Projects — Facilities
• ADA Phase II $150K
• Rehabilitation of Grace Church $140K
— Phase 2 - $140K
— Phase Ifurded 5150K In 2016 with eoomil Discretionary
• Design Fire Station 6 $300K
- Partnership with ESD8
• Downtown West $7.2M
- Cash funding; developing options for various
scopes/designs
- July 26 discussion with Council
Debt discussion followed. Spring 2017 Debt Issue was displayed.
Spring 2017 Debt Issue
• General Obligation Bonds
- Fire Station 6 (ESD partnership)
— Gamy Park (2008 Re(erendnm)
$5.5M
— San Gabriel Par" (2009 Ref)
Sim
— Sidewalks (2015 Referendum)
52.GM
• IneWtle51016orolecnot SAWK
• Certificates of Obligation
— ADA phase 11
$300K
— Grace Heritage phase 11
5140K
— 800 Mhz Radio replacement phase 1
SSMK
• Amorthe MCr 5 to 8yea,,
— Public safety vehicles
$1.988M
• Amonke Wer 5 years
• Total tax supported
$12.028M
Spring 2017 Debt Issue
• Self Supporting Debt
-GTEC- Airport Road
$1.85M
- Fire Station 6 (ESD partnership)
$300K
• Utility Debt
- Electric OF
$3.75M
- Water/Wastewater CIP
$20M
Gu
Spring 2017 Debt Issue
General Obligation
$9.1M
Cert of Obligation
$2.928M
Self Supporting Debt
$2.15M
Utility Debt
$23.75M
• Total $37.928M
Special Revenue Funds was the next topic presented by Morgan. Operating SRFs were shown.
c,_ _, I....�
Operating SRFs
• Major Operating Funds �•'�.
1
—CVB/Hotel Occupancy Taz
—Paramedic Fund
— Street Maintenance Fund
— Main Street Special Revenue Fund
• Other donation/grant/dedicated funds
— Parks, trees, animal shelter donations, library
donations
The Convention & Visitors Bureau Fund was displayed and explained by Morgan.
Convention & Visitors Bureau Fund
• CVB
— Collects Local Hotel Occupancy
Tax of 7%
• Use is restricted by state law
• Used to fund visitor center and
promote the City
����IIII►III��I
— Continue to promote Georgetown
as destination for conferences, visitors, citizens
— New Funding
• Economic Impact of the Arts study (CVB) - $25,000
• Advertising & Conference Recruitment - $80,000
• Conference shuttle/special event shuttles
The Main Street Fund was shown and explained next
Gi
Main Street Fund
• Accounts for revenue specified for Main Street
Fagade grants
— Note: MS Operations funded by City
— City provides S15K annually for these grants
• Donations; fundraising
—Grants given to businesses to improve facades or
update signage downtown
— 2016 Holiday lights sponsored
City/GUS Electric as in 2015
Morgan said that the Paramedic Fund would be discussed later in the presentation and went on to display
and discuss the Electric Fund FY 2017.
Electric Fund — FY2016
Revenues 2.3% lower than budgeted due to
early summer weather conditions
- Expenses 1.9% lower than budgeted
• Ending 2016 fund balance at $6.436M
Electric Fund — FY2017
• Operating revenues budgeted to increase 5.1%
due to customer growth
• Expenses decreased due to variances in capital
improvement projects
• Ending fund balance of $9.7M
Morgan spoke on the Key Initiatives of the Electric Fund. He explained that Georgetown is doing well in that
more power is being generated than used.
Electric Fund — Key Initiatives/Growth
Personnel
— Utility Analyst — support for power supply
— Fiber Infrastructure Tech
• Radio System replacement
• Meter replacements
• $4.8 Million in CIP
— On-goingsyftem expansion
— Downtownoyerhead conversion
Electric Fund — Key Initiatives
Wind Power
— First wind contract was with American Electric Partners
(AEP) and was effective in 2008
• Supplies Southwestern University through 2028
• 2OMWsof capacity, and produces about 50,000mwhs annually
—The second wind contract became effective on September
28, 2015, and is a contract with Efectricitie de France—
Renewable Energy (EDF -RE)
• Spinning5pur 3(553) wind farm
• 144 MWS of capacity witllanannual estimateof about 600,000
mWhs of energy total
— Because wind is seasonal, the monthly combination of SS3
and AEP's wind production in November of 2015, and
January through May of 2016 exceeded the total power
needs of the utility
Gmarrtrmv�-
Electric Fund — Key Initiatives
• Solar
— Buckthorn, LLC. (parent, SunEdision)
— Contract is effective by the end of April of 2017
—150MWs of capacity, with an annual estimate of
400,000 mWhs of energy
— The electric utility expects to consume between
650,000 and 750,000 mWhs of energy in 2017
• marks the first year the utility is officially 100%
renewable
Water Services Funds for FY 2016 and FY 2017 were shown next.
Water Services Fund — FY2016
• Revenues 3.9% higher than budgeted due to
continued growth
• Expenses within budget
• Fund balance of $24.9M
— Provides partial cash funding of 2017 CIP
Water Services Fund — FY2017
• Operating revenues 6% higher than budgeted
due to continued growth
• Overall 11.5% increase in expenses
• $46.7M in capital projects
— Cash funding of $26M
— Debt funding of $20M '.--
t �
CIOc�rinV.n�
Water Services Fund — FY2017
Major infrastructure improvements for Water
— Domel Pump Station - $4.5 M
— CR 255 main replacement - $5.9 M
— Lake Water Treatment Plant expansion - $5 M
—Sun City Elevated Storage Tank - $4.7 M
• Contracted cost savings with in house plant
operations
• Additional contracted cost of water for Round
Rock and BRA Alliance water
CIWRriiCiwn�
Water Services Fund — FY2017
•
Wastewater Capital Improvements -
- $12M Berry Creek Interceptor
— $7.9M expansion of Pecan Branch plant
— $2.2M San Gabriel plant belt press
• CIP Funding = $1.50/month Wastewater rate
increase
— $950K of debt service partially offset by additional
$425K of revenue associated with the increase;
remainder of debt service funded through growth
FT7037 Amur) Budwt
Water Services Fund — FY2017
• Wastewater Rate Comparison
Total Customer Cost: 10,000 Gallons
Residential
• Georgetown — flat rate; other rates based upon
10,000 gallons for comparison
Airport Fund was next. Diaz said it was good news in that the fund had a positive ending and plans put into
place for airport fund improvement have been working.
Airport Fund
• FY2016
• Revenues 29%less than budget due to volatility in fuel market
• Expenses 18.9% less than budget due to fuel prices
• Fund balance better than expected at$AU
• Completion of major rehabilitation project
IF 9111 ff MWMM"—
Airport Fund
• FY2017
• Revenues increase of 27.8% due to increases in fuel prices and
implementation of rate increases as outlined in operational audit
• Fuel pfioesexperted toincrease propOrtiwatelyat$600K
— New Funding
• Maintenance staff increase to enhance asset
management and is partially offset with decrease in
contracted (W) costs _-- --
• Fund Balance estimated
at $122,000 T
The Stonnwater fund was displayed next.
Stormwater Fund
• FY2016
• Revenues projected 1.1% less than budget
• Expenditures projected at 3% less than budget
• Fund balance of $1.51A will help fund future drainage
capital improvements
• FY2017
• Operational revenue increases by 3.9%
• No bond proceeds in 2017
• Capital improvements of $976K include curb & gutter
and drainage pond repairs
Internal Service Funds were next in the presentation
Joint Services Fund
• Provides services to all departments
• Legal, HR, Finance, Accounting, Purchasing, Customer
Care, GUS Administration, Engineering
— New Funding
• Utility Inspection Supervisor (Engineering)
• Risk-based audit program (Finance)
• Tuition assistance program (HR)
Facilities Fund
• Provides maintenance services to all City
facilities
• Janitorial, HVAC maintenance, landscaping, pest control,
fire systems, security systems, etc.
• Recovers costs through lease allocation based
on square feet
• New Funding
• Major HVAC replacement for Recreation Center
Fleet Fund
• Services City rolling stock in all areas
— Provides capital replacement based on useful life
of vehicles
— Public safety vehicles often financed through
shorter term debt
• New Funding
—Replacement vehicles for Police and Fire
— New vehicles for new positions
Information Technology
• Provides technology support to all
departments
— Updated allocation methodology based upon best
practices and use of systems
— Includes partial funding for capital replacement
— Full funding of carnal replacement to be phased in over 2-3
years
• New Funding
• Public Safety support staff
• Customer Information System support
• Web developer (transferred from Communications)1
Part time audio visual assistance 0.5
Morgan spoke on the Self Insurance fund and explained how lucky the City of Georgetown is to be positioned
so well. It is highly unusual.
Self Insurance Fund
• Accounts for revenues and expenses related to
employee health benefits
• FY 2016—projected ending balance of $2.610
— Higher than anticipated
— Worked with GGAF and consultants on reserves
• Rate Stabilization Reserve - 51.1M
• Incurred But Not Reported (claims) - $556K
• No FY17 rate increases for employee or employer
• Ending FY17 anticipated Fund Balance - $2.3M
Morgan displayed the Budget Schedule and the Public Outreach and Education that is planned.
Budget Schedule
• July 26—City Manager's Proposed Budget
• August 9-1" Public Hearing on Budget and
Tax Rate
• August 16-2"d Public Hearing on Budget and
Tax Rate
• August 23 —1" Reading of Budget Ordinance
• September 13 — 2nd Reading of Budget
Ordinance
Public Outreach and Education
Current- draft workbooks posted on website and as "ebook"
at library
Future - proposed CM Budget (7/26) posted
— Citywebsiteand ebook
— Budget Video—summary of proposed CM budget
— Press release on proposed budget
Public Hearings on Proposed Budget on 8/9 and 8/16
Proposed Summary Budget on website/ebook
Ordinance readings at public meetings 8/23 and 9/13
Adopted Budget in Brief published/on website
Adopted Budget (full book) published/on website/library
Budget Video on Adopted Budget on website/social media
City Manager, David Morgan, announced that the General Fund would be presented
Laurie Brewer, Assistant City Manager, started the presentation. She described sections of the budget
workbooks that had been delivered to the Councilmembers and spoke on additions that had been given to
them at this meeting. Brewer spoke on Truth in Taxation, Employee Compensation, Long Tenn Liability and
the City's proposed new positions. She spoke on narrative information in the workbooks and described the
page on multi-year summaries. Brewer said a reorganization of departments is being proposed. She
explained that some departments have been consolidated or renamed. Brewer explained that Downtown
Service would now be named Administrative Services, for example. She touched on the reorganization of
duties and departments under each of the Assistant City Managers.
Brewer said the FY2016 is projected to end up 1% higher than projected, while 2016 expenditures are
projected to be 1% below budget. She said that this would leave a fund balance of $1.5 million for onetime
uses and the Council discretionary fund.
Paul Diaz, the City's Budget Manager, provided a General Fund Overview. He explained that there are four
areas of revenue — Property Tax Revenue, Sales Tax Revenue, ROI Revenue and All Other Revenue. Diaz
provided a 5 year trend graph of property tax revenue.
FY70V Arcual au
Property Tax Revenue
• Projected $12.5 M in
property tax revenue in assessed ValueHistory
the general fund.
• Continues three year
trend of increase
valuation and growth.
• $190 M in new growth
in tax year 2016. 11111
Diaz explained that Property Tax Revenue is 22% of all revenue. He said that the City would receive the final
figure of valuation on July 20, 2016
Councilmember Hesser asked Diaz, after protest, how much money is retained. Diaz said usually a 60%
estimate is used as retention. Morgan said the figure is actual to whatever is negotiated. Morgan said there
is a significant increase in protests this year - $1.5 billion dollars in protest. Hesser said he is concerned
about possible bubbles in values. Morgan said anyone should protest if they do not feel the value is correct.
Gonzalez said most are below the actual value.
Diaz went on to provide an image of the Sales Tax Revenue. He said it accounts for 23% of the revenue
funds and is also the most volatile. Diaz said that Georgetown seems to be insulated and immune to the
crash other cities have been feeling. He explained that the City of Georgetown conservative estimate of 2.5%
was indeed conservative. The City is now predicting an estimate of 4.4%, tied to growth. Diaz said all trends
have been remarkably consistent over the past five years.
Sales Tax Revenue
SALES TAX DISTRIBUTION
.u.�aw�cu,.m8
s;=
City 8etainH
4%
8M
11%
Diaz next spoke on Return on Investment
R.tail
52',
Gm"cn(il..as
Return on Investment
• General fund receives a return on investment
(ROI) from the utility system.
— Water, Wastewater, Irrigation, and Electric
• In FY2017, the combined R01 to the General
fund is budgeted at 8,070,041.
— Increase over FY2016 Budget of 476,778 or 6.2%.
— Directly tied to the growth of the customer base.
Other Revenues were shown next.
Other Revenue
Sanitation Revenue: Projected to increase by 7.6% over
FY2016 Budget.
— Mirrors growth rate trendof the City.
Parks and Rec Fees: Projected to increase by 3.7-/ over
FY2016 Budget
— Includes new revenue from special need camps and youth
leagues.
Overall revenue totals $55.67 M, which represents an
increase of 3.03% of FY2016 Year-end projections.
Councilmember Brainard asked Diaz to let Council know the difference in rate for building materials. Diaz
said the difference is 10% instead of B% last yeas
Laurie Brewer, the Assistant City Manager, spoke next regarding expenditures. She explained the
projections reflecting where the City would end up. She discussed recommendations for consideration by the
Council. She spoke on the Planning Department update. Brewer also explained the change in methodology
for Information Technology expense and how the expense would be allocated to the department of use.
Brewer spoke regarding parks administration and library enhancements. She explained that the position at
Garay Park would begin in July and there would be an additional $26,000.00 in mowing expense.
Gonzalez asked Brewer about the FY2017 base changes and FY 2017 projections and where the change
come in? Brewer said totals are totaling the line items. Brewer used the library section for explanation.
Gonzalez said the numbers are not working for him. Morgan said they have included the 2% merit raises in
the base. Brewer said the $50K change shown represent the new coordinator position. Brewer explained
that "changes" is anything new and "base" is anything already loaded. Service level additions are under
changes said Morgan.
Ross asked about salary increases. He asked if they were effective September 1st. Brewer said they would
be effective in February after the review process. Ross asked if any vacancy factors were used. Brewer said
1.5% was used. She said a total of $578,000.00 was used across the general fund for the vacancy factor.
Brewer said this tracts consistently with other years.
Brewer explained the overall steps of the Fire Department, the meet and confer amounts, the addition of
three firefighters and the paramedic program. Brewer spoke on the Inspections Department. She explained
the reorganization again in the Downtown Services and Management Services Departments, now to be
named Administrative Services. She explained that there is a request of $100,000.00 for the organizational
changes and transfers.
Hesser asked about the Public Works position. Brewer explained the proposed position and change in the
structure. She explained the salaries for City Manager, Assistant City managers and the City Secretary
Department request for $55K for records preservation of historic records. Brewer said there would be a
slight decrease in the Communication Department because of the Webmaster moving to Information
Technology. Brewer spoke on the $20K request for branding and identifying and establishing branding and
guidelines.
Brewer went on to speak on the Police Department budget. She said that Animal Services and Code
Enforcement only have minor changes. Gonzalez asked why there was $730,000.00 in the base. Brewer
explained that it is the reflection of the change in allocation of use of information technology. Police and Fire
are very large users of information technology.
Gonzalez asked if same amount continues forever and if it is actually studied. He said some years could
perhaps be more, or perhaps be less. Brewer said it has been discussed at length with Department Heads
and Directors. Morgan added that if there are savings at the end, they would be realized as savings instead
of holding on for the next year.
Mayor Ross asked if actual the difference in 2015 overtime and decreased overtime in 2016 was because of
being better staffed and therefore eliminating some of the need for overtime. Mayor Ross asked if things
have been titled differently. Chief Nero and Morgan said they are more staffed and trends have been
addressed to manage overtime. Nero said there is no civilian overtime in the 2017 figures.
Brewer went onto speak regarding transportation. She mentioned transit cast increases and said more
Council discussion is necessary.
Brewer spoke on the Public Works Director, a foreman position with a vehicle and an expense of $25,000.00
in right of way maintenance.
Morgan spoke next regarding the budget. He told Council that they could look at the suggestions of what is
funded and not funded in their workbooks. He asked Council to bring forward any questions or concerns that
they may have.
Gonzales would like to see a percentage in change displayed in future budget workbooks. Paul Diaz said he
could accommodate the request by the following day's workshop.
Jonrowe asked about comparisons of revenues and expenses. She said she would like to see which are
related to which and would like to know when numbers are related. Brewer said this was a great idea and
staff could group them in the future. Brewer explained that the new financial system that the City is looking at
will be able to easily establish the relationship.
Brainard asked what authority staff has to move monies around from one account to another. Brewer monies
could be moved within a fund and within a division, with the approval of the City Manager. She explained that
all budget transfers must be approved by the City Manager. Brewer us an example of office supplies can be
printing costs. If one goes over but is closely related to other, it would be permissible. Brainard said this was
approving a lump sum budget with City Council approval. Brewer said moving streets money to parks would
not be able to happen without Council approval. Mayor Ross added that anything over $50,000.00 would
always come back to Council.
Brainard asked about the TMRS fund going up or down. Wallace said it had increased by 12.6%. He then
asked about the Williamson County Health District expense. Wallace said there is no increase proposed at
this time.
Gonzalez asked about unfunded liabilities and where it is found in this budget. He said he wants to know
how each category is being addressed. Brewer said updates and amounts would be discussed. Wallace
pointed out that the reference was at the back of the workbooks. The chart shows all unfunded liabilities.
Jonrowe asked about the Downtown Tiers. Brewer said these would be discussed later, after the July 20U
valuation figures. Jonrowe asked about a Bike Master Plan. Morgan said staff was managing studies as they
can manage at the time. He explained that the Comprehensive Plan update and the Williams Drive Study will
fall into how to supplement and plan. Jonrowe asked about reaching out to the citizens with a possible
committee.
Chief Sullivan spoke on emergency services. He explained that the Georgetown Fire Department provides
service for the City and the ETJ, which is 134 square miles. Sullivan said the growth factors predict taking
care of 100,000 people in the next 2 years.
Sullivan provided an Overview Presentation
Overview
Emergency Services
A. FYM1 J Request -Or CanhOIPOsltlan
Medical Services
A. ilmeline / Hktc y
B. Gooh/Objective
O.CollActivity
D. Funding/Revenue
E. EsPernes
F. BudgetRegoestjs)
G.Neq$leps
Sullivan went on to explain and discuss the budget request of $238,000.00.
Budget Request - $238K
Hire three (31 cooificnal firefighters to cssist wish covering
v OCallon. sict., leave. holiday leave. olirilion vacancy.
injury lecve, training (cave, etc.
Background
A. Reduce ov.dina costsassoclated withbenarf leave
OL cast .,,Nh= noapy$750 v1$650 (,,1 ERE)
B. Improvework rfebalance byreducing the frequency of a's
V Improvedmorale
C. Assist In reducing Or demandand costs when attrition occurs
v GFDis"dcwn"fcur positions
Sullivan explained the -24 hour shift He said that one fire fighter is actually a request for 3, to coverall
shifts. Sullivan explained the leave costs. He explained that this is a more cost effective way than paying
overtime, which would be necessary if not funded. Sullivan said this would also improve moral.
Sullivan than provided a Timeline and History chart of the GFD.
Timeline/History
N"Y49I-
• We 9 Poname:;c/FF
We 6 Poromediclf&
We EMS Speaofsl .
•- Feb'15Hie
Dec'15Hde I I,
• using
• Annual Phyucai
• Purchased 4 rRV's
System much busier
-
i•
hit) Rae enparaea
• Anserstl Civil service
• ACRvote Peak Unit
• Annual Phyucol
rules for filing
• Jon '16
j
• 01 Costs
-Peak Urtif Sblfirsg
• EMS Uceming
(vacancies)
4g-houry 01
• "GO uve" dote ! i
• Medicare delay
BRi only responsels)
movetl to Oct l++ i
Dec.'15
treol-ro-hampod
• Fund balahce ;
• "Gosve"-dote' i �•
revenue
deflat due to delay
moved to Ocl 1st I
0 transport
i
Iffinale MIH opkoru -
(peR l Odstll'
Paying etfipendo i 1 (
and deployment
Call Activity was shown next.
Call Activity
/11V'_
8003
70W
60T
5(XQ
»003
3003
2003
0T.
0
2011 2012
2013 2014 2015 2016`
Sullivan provided the Call Demands of July 12, 2016, the day of this meeting. He said there has been an
incredible increase in serious calls.
Call Demands - 7/12/2016
0:20:13 ABDOMINAL PAIN ALPHA
1:28:10 SICK PERSON CHARLIE
1:3092 MEDICALCALL
2:16.08 CHESTPAINDELTA
2:1803 MEDICALCALL
2:28:19 ABDOMINAL PAIN ALPHA
2:31:17 ATTEMPTED SUICIDE BRAVO
2:33:40 CHEST PAIN DELA
2.37:33 A'TVAPTED SUICIDE DELTA
2:57:13 SERVICECALL
3:15:10 HEART PROBLEMS DELTA
4:03:49 FALL ALPHA
4:4&16 BREATHINGPROBLEAI DELTA
6:24:56 CHESTPAINDEUA
7.02:31 SICK PERSON ALPHA
8.04:49 DIABETIC PROBLEMS DELTA
8:3396 FIRE ALARMHIGHOCCP
8:52:46 PAVAMTH INJURIES
9:07:31 MEDICALCALL
10:34:51 HEARTPROBLEMS DELTA
11:03:10 AUTO VS PEDESTRIAN
Call Demands - 7/12/2016
l�f
0:20:13 A8DO7AINALPAIN ALPHA
1:28:10 SICK PERSON CHARLIE
1:3092 MEDICALCALL
2:16:08 CHEST PAIN DELTA
2:1803 MEDICALCALL
2:28:19 ABOOMINALPAINALPHA
2:31:17 ATTE)APTEDSUICIDE BRAVO
2:3340 CHESTPAINDELTA
23733 ARDAPIEDSUICIDE DELTA
2:57:13 SERVICECALI
3:15:10 HEARIPROBLEIASDELTA
4:03:49 FALLALPHA
4:48:16 BREATHING PROBLEM DELTA
6:24:56 CHEST PAM DELTA
7:0231 SICK PERSON ALPHA
8:04:49 DIABETIC PROBLEMS DELTA
8:3396 FIRE ALARMHIGHOCCP
8:52.46 MVA WITH INJURIES
997:31 MEDICALCALL
1034:Si HEART PROBLEMS DELTA
1193:10 AUTO VS PEDESTRIAN
Call Demands - 7/8/2016
1,52:19 COWIU SICNSSERURPB DELIA
13:02.03 LOCK N
25727 BILFAIHINGPROBLfMDELIA
13:M:1614VAVSBUILDING
42595 HEMORRHAGEORIACERABON
115503 OVERCOSEORPOBOMNGORTA
72397 SICKPERSONCHMUE
14:1210 AUIOVSPEDESIPJAN
7:36:17SICK PERSON CHARUE
14:3952 FALL BRAVO
8.9118 UNCONSCIOUSlFAIMAIFHA
15:I0939CKPERSCNCHARLIE
ASB:56 SICKFERSONALPHA
:5:12:46 SICKPERSCNOALEGA
IOP)736 CO&V/@BCALARUCNREME
15:39: MEDICALCALL
11931 FALLALPHA
;'I6: B< I=PERSON ALFHA
111047 SICKPFASONDELIA
160427 ILUIDSPILL
-11:16'2,5 FREALARMHIGHOCCP
170532 MEDICAL CALL
NN4E44 CHEST PAIN CHARGE
1701:49 CHEST PAINALFNA
1217:41 MEDICAICALL
17:453D ABDOM1UNAL PAWCNARLIE
121324 TECWCALRESCUE
18:49..01 FLUOVILL
T2.21SS FALL DELTA
269153 TRALMATICINJURIESALFHA
1 Y ..45 HEARIPROBLOASCELIA
26.32x1 MVAINITHINJURIR
y296:MMEOICALCALL---
254960VERDOSBORPOBOMNOBRAV
t2. 02 LOCK. IN
2256:19 LIRASSISIN01N1U166
Call Demands - 7/2/2016
105:19 CHESPAINOELIA
11.03:11 SERAICECALL
15991 FALLBRR/O
1121:16 SICKPERSONALPHA
35537 HEARIPROBLEMSCHARLIE
I IAS:39 BLOCTINGIRAFFIC
608:55 MEDICALCALL
1609:19 UNCONSCIOUS/FANIMM
60:36 BREAMMfiPROBLFM091A
17:1298 SICKPERSONALPHA
7:27,50 MEDICALCALL
IBOM2 MEDICALCALL
7:1:4251ABJGUNSHOi/TRAUMADELIA
21:0,SS SICKPER50NAIPHA
NSHOi[SRNHMOFl1A
9,SS*i
220355 REAOENHALS:RUCIURE F@E
AWAWIT
95527 MVATHN
2223:16 Mf01CMCMl
10:1627 BREAMMGPROBLEAICHARLE
PROBL
21:75.06 01ABE:ICPROBLELL<CHAP.IIE
1028x5 FALLMPNA
221B:i35KKPERSONCHARIE
I bJ)]) CHEST PAINCEUA
Sullivan provided an image of a Staffing Plan for Deployment, including 2011/2012 deployment, Traditional
Deployment and Flexible Deployment and spoke on Strength of Force.
Staffing Plan
24+4
��.n!M1mn.tl f�•pinynil��.l
29+4
r_..nn, n�.plcrm�•m
30+4
A chart showing response time and comparisons from 2011 through 2016 was shown next.
Response Times — All Calls (City/ESD)
9:36
f 1
7.12
_... - —4:48 .,
2:24 .....
0:00
2011 2012 2013 2014 2015 2016
Sullivan then provided the New Costs with the proposed Personnel.
r.
Avg 6:11
6:06
5:57
6:01
5:54 5:30
90% 9:35
9:23
9:24
9:15
9:10 8:41
Std Dev. 3:14
3:04
3:10
3:02
2:53 2:35
9:36
f 1
7.12
_... - —4:48 .,
2:24 .....
0:00
2011 2012 2013 2014 2015 2016
Sullivan then provided the New Costs with the proposed Personnel.
2011/12 Deployment
Wa
Traditional Deployment
M L -V V%% AD 6 °ggt % ° +$1.2M
EMS =$0
Flexible Deployment
' IEMS=S2.1M
M
Sullivan spoke on response time and improvement in response time, currently averaging 5 minutes and 30
seconds. He then spoke on the EMS billing service and said the City should expect $175,000.00 to be
coming in monthly, which equals $450.00 per run.
Sullivan showed Revenue Projections.
Revenue Projections
He then showed EMS Collections and spoke on billing and Medicare.
EMS Collections
5700AWM
53W.0.UW
5360.��
StlOP0o40
SnO,[mm
Sta0,000.w
SSO.W0.00
Ssa.O»o0 _ -
uo.mom
Oe. rvw 0.e 4� kS wr �+ •A.r -.
TI nMkL_--__
Be3imm�fiGc eOa�anw
(753n6)
1766.373;
1853.0.)31
{353 M31
Trantrort0.mmeua
2.IDa1LV
L750.M0
2135.-0
2.335.80
f.a.awnetees
- -0.000
20000
20ew
He then showed EMS Collections and spoke on billing and Medicare.
EMS Collections
5700AWM
53W.0.UW
5360.��
StlOP0o40
SnO,[mm
Sta0,000.w
SSO.W0.00
Ssa.O»o0 _ -
uo.mom
Oe. rvw 0.e 4� kS wr �+ •A.r -.
TI nMkL_--__
_--_ °SO,OW - _
- _._ -_ �._-- a9.e+y_
49.8a6
G.WTO
4W= 2j PM
I,l)011M 2.M= 4906
2-CrI a
He then showed EMS Collections and spoke on billing and Medicare.
EMS Collections
5700AWM
53W.0.UW
5360.��
StlOP0o40
SnO,[mm
Sta0,000.w
SSO.W0.00
Ssa.O»o0 _ -
uo.mom
Oe. rvw 0.e 4� kS wr �+ •A.r -.
Revenue Projections
1. Accounting
Methodology
(Cash., ACb 011
2. Delay in billing.
13 mnttul
3. Billing efficiencies
(NDHP. A 1..
Me= d, Contmctrl
4. GreaterTNT ratio
130%NomTmnsp l)
Sullivan compared EMS incidents and Medicare Incidents.
EMS Incidents (Oct - June)
1. Approx 65%
Transported
2. Average $450/rx
3. Outstanding
balance of
collectible
—� M�gon �itli •6T.n •Ca�F�ii,l �4„vese6 �i:.7rrxG,—
Medicare Incidents
Gm
BNi-iI, Nr. U, I,
;(83951
I:F.B2i)
1654 SCI
8v.
CtxrW Adimt ert6
Chorq% Celocllan VW.OJl
BrJance
ntnsx2Peref..e
l.n !YO
I,75a.�
2.l
s.sso
Frxn:,ehe1
$
20.ea1
Nov
.CVO
I.m�u
107.180 $
I3d796 $
90.123 5
henrler _
dd.673
Dec
265
arMlad
2.231/x0
1.M=
2.15&250
Sullivan compared EMS incidents and Medicare Incidents.
EMS Incidents (Oct - June)
1. Approx 65%
Transported
2. Average $450/rx
3. Outstanding
balance of
collectible
—� M�gon �itli •6T.n •Ca�F�ii,l �4„vese6 �i:.7rrxG,—
Medicare Incidents
Sullivan next discussed patient age.
Gm
Net
8v.
CtxrW Adimt ert6
Chorq% Celocllan VW.OJl
BrJance
Oct
250
$ 247.255$
109.94$
131.3301 S
87,127 S
$
30874
Nov
257
$ ]x1.976 $
107.180 $
I3d796 $
90.123 5
S
dd.673
Dec
265
$ 24907 S
105.558 $
137.369 S
U.= $
3,859 $
48.890
Jan
234
$ 224,972$
92.M $
131262S
71,524 S
$
60.728
Fee
245
S 23L925 $
102555 S
127.3703
78.825 S
5
50545
6'a
283
$ 265MS $
119,542 $
166,283 S
83.606 $
$
62677
Aar
223
$ 222785 $
108,145 $
114.240$
73.304 S
$
40,937
May
219
$ 222895$
89.171 $
133.7245
SSA92 $
$
78.232
Jun
153
$ 152AM$
34,569 $
118.051 5
21,935 5
$
9&116
$ 2066749 S
869.381 $
1.177,368 S
66&877 5
3.859 5
526.672
Sullivan next discussed patient age.
Patient Age
■ Infonl
• Child
■ 18-40
■4060
•60-80
280-105
Sullivan said that patient age is an anomaly in Georgetown with the majority of transfers in the group of 70
and older. He said that Medicare represents 60% of the transports.
Sullivan discussed expense projections and reimbursement models.
Expense Projections
ve,uagl
389.929
1,139.136
1.2A.US
3.293.26.
317,590
LSK$s,
j M[CiJI L:»'m
2W.Sr
29O.Wo
360.=
MSM
Iso.o00
Oocenam
MX1.
•62636
358620
318,01
21.228
3:2.529
OH,Sente
290.003
260._000
1540W
2 EMS Supplies
(Est $1 OOK/Year)
ODtta,bm
115.32]
a6E.636
Gta, rwrr
1.1518]]
2.9a3.1eI
1.91%.M
I,736)
H,.;m
2.0]x.,3)
3. EMS Supplies
F,WgfWtldllbti 1>01.F231 06).i:L) IF53,C¢3} 11}I,J3aJ 13919131 P:6.3:0;
nvaAmfuNBiam 131,3331 862526) 1853.0031. 183++131 IMMI
Expense Projections
1. Staffing 41^ TRV
fincreased Demondl
Oenu:nel
385.929
1.136.'36
1.2,2.113
-535.
MFeeal$YDIM'g1
201,523
290.003
260._000
1540W
2 EMS Supplies
(Est $1 OOK/Year)
ODtta,bm
115.32]
a6E.636
358.610
3023,
OeD:Se,vta
t.
3. EMS Supplies
nans3rrOm
382000
57+08
52aas
4. GreoterTNT ratio
Qr T.W
I,I582a3
I.W.110
1,918,1.1
2, 33
(30% Non -Trans"?)
1
En&q,FeIE
Baba
CCu3231
.'^L;.
1853003)_
(226.210)
M A"F.d
.
Balsa
(20ad23)
1062,5261,
1853.0033
1226,3W),
Fund Balance
I. FYI Includes
slaffing Costs
verwnnd
369629
LT44.7ss
- Turnout gear
ISO.=
350.=
- Mooed Supply
ccone far Stalionf
apttato^s
D5.3Tt
46 "36
359.624
31"L
and Centrol
Supply
peaserxe
.
NonEMS
exp
expenses
ryanyrtt On
--- -
392.000
._.__. .._..
5).408
--'—__----
57.419
-`_--
crYdTotal
I.1:AN3 1®
1.' MS
I,l3rrFfii
2. FYI Includes
--
--
'--
- Increased
personnel Costs
FrMigrwd
due to aT
9agrae
I;✓:I. 6181
1467,46;
1853.M l
149.3.4191
AraiUMeiuM
9alxvr
O0y923l
iac;.i)e;
(853.ttt31
1a34.18!I
Sullivan gave examples of how the citizens need to feel that they are served with caring hearts. He shared
moving examples of rescues and lifesaving events. Sullivan showed the Budget Request for the Fire
Department.
Budget Request
Hire three )3) additional paramedics to assist with
covering Peak Demand Unit and reduce OT costs
AND
Hire Medical Compliance Specialist
Support Functions
A. Improve collection rate and serve as liaison to customers
✓ Dailyaudits and maintenance of contracts
B. Function as HIPAA Officer and Infection Control
✓ Improvedovenightof medical records&ORR
C. Function as Health/Safety Specialist to reduce costs
✓ NFPA Physicals, IOJ's, etc.
Morgan said the plan would be to improve the delay from event to payment. He explained that, in this first
year, they must close the books for the fiscal year. Morgan explained how this would only happen this first
year of the program. Morgan said the Department would calculate and place adjustments for the delay in
billing at the end of November. Morgan recommends two months so that this one time they can close the
books. After this time, Gonzalez added, things would work into consistency. Sullivan mentioned the tangible
values of this department, sitting on shelves, which are notjust expended monies.
Mayor Ross asked about the pattern of collections and if Chief sees any changes down the road. Sullivan
said they could go higher but he wanted to remain conservative in projections. Morgan said they would be
getting better because of improvements in efficiency. Ross said Public Safety is far more important than the
monies. Jonrowe agreed and spoke on the transfers by ambulance. She said providing first responder
services is about the service not the money.
Morgan said they are proposing on demand. The proposal is to hire 3 paramedics, who will work a 40 hour
work week and go through the academy to become a firefighter. Overtime will not need to be paid for peak
demand, explained Morgan.
Mayor Ross mentioned that if $175,000 is collected monthly, it would be $2.1 million a year. He said this
would contribute to a positive cash flow soon.
Gonzalez pointed out that the Georgetown Fire Department would have needed to hire because of growth,
even without the EMS. He said the cost would have been absorbed regardless.
Fought said he is very pleased with how the program is going. Fought asked to make sure to emphasize one
vehicle dispatched at a time without people's lives at risk. Fought is concerned about staffing EMS. He is
pleased that it is the City's own decision and they do not have to check with or rely on others. Fought
thanked Sullivan.
Sullivan said the goal of the Georgetown Fire Department is to have Georgetown be the safest place in
America to have a heart attack. He said they are happy to reunite families. Sullivan said he has the bestjob
in the world. Sullivan thanked Council for their support.
Eby asked about pro forma and what the 5% is based on. Diaz said it was based on overall growth
projections and elderly care facilities going in. Diaz said it reflects transport forecasts from actual numbers.
He said the accounting method is cash based but at 60 days instead of 120. Brewer said this is a similar
accounting treatment to how the City figures sales tax. Eby asked about the overtime issue and if the City
could use franchisees. Sullivan said the City does rely on franchise partners when running thin.
Morgan said the presentation would move to street maintenance next.
Jim Briggs said staff is working on a model that will challenge assumptions that have been made in the past.
Briggs said he wants to take a step backward. He would like to bring in expertise in the matters, strategies
and plans toward reliable street maintenance. Councilmember Fought said it is time for a relook. He said the
City can do better. Morgan said the changes will be actively shown in the proposed budget on July 26"'.
Briggs said the budget would also connect to the capital improvement projects.
Briggs spoke on current practices. He spoke on changes in management, policies and projects. He
explained the results continue to be less than optimal. Briggs said methods, standards and goals need
improvement. He explained that organizational changes are being worked on in the effort for improvement.
Briggs spoke on the City's maintenance assets. He spoke on the modified or depreciation approach. Briggs
said the modified approach was selected 15 years ago and is performance based, which the depreciation
approach would not allow. Briggs said the voters were asked for a quarter percent street maintenance fund.
Briggs said this is providing $120,000.00 per year in revenue and $800,000.00 comes out of tax revenues.
He explained that it is much more difficult to predict quality today. Briggs said materials and processes need
to be revisited before moving forward.
Fought said he applauds the effort and wants to separate the accounting standard and the maintenance
standard.
Morgan said the budget presentation would wrap up for the day with Capital Improvement Projects and Debt.
Laurie Brewer, Assistant City Manager, spoke on the Energy Services Fund, Sidewalk Master Plan, Parks
Department, Garay Park, San Gabriel Park, ADA, Facilities Projects, Downtown West (to be brought to
Council soon), Fire Station 6, Phase 2 of Grace Heritage Center, Red Poppy Cafe Canopy, Lighting and Tree
Mitigation, and a possible partnership with ESD.
Brewer spoke next on the Proposed Debt, tax supported debt. She mentioned Garay Park and the 2 year
plan, Phase 2 of San Gabriel Park and the Sidewalk Plan. Brewer noted the detailed debt schedules
provided in the Council Workbooks.
Brewer spoke on the self -supported debt project from the Georgetown Transportation Enhancement
Corporation (GTEC). She said that the utility debt would be discussed in more detail at the meeting the
following day.
Jonrowe asked about the signature gateways. Brewer said discussion on this will take place in the
Downtown Master Plan presentation and the discussion would include proposed funding through the TIRZ.
The gateways would include entry point treatments. Jonrowe asked about sign maintenance. Morgan said it
is in the plans. Morgan said enhanced promotion is also being looked at. Council has had discussions on
gateways. Morgan said recommendations will be brought to Council soon and staff will appreciate the
feedback.
Jonrowe asked about the historic park funds. Brewer said this represents the HEB project on HWY 29.
Brewer explained the agenda for the following day:
Enterprise Fund
Electric
Water
Wastewater
Airport
Stormwater
Mayor Ross recessed the Workshop Meeting to Executive Session under Section 551.071, Section 551.074 and
Section 551.086 at 4.59 PM.
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the
items listed below will be discussed in closed session and are subject to action in the regular session.
B. Sec. 551.071: Consultation with Attorney
-Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to
advise the City Council, including agenda items
- Hoskins Update and Possible Action
Sec. 551.074: Personnel Matters
- City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment,
evaluation, reassignment, duties, discipline, or dismissal
Sec. 551.086: Competitive Matters
- Solar RFP
Adjournment
Mayor Ross adjourned the Workshop meeting to begin the Regular City Council Meeting at 6.00 PM.
Approved by the Georgetown City Council on \ �;40��
Date
Da s, Mayor
Attest:. C' a etary