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MIN 07.12.2016 CC-RMinutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, July 12, 2016 The Georgetown City Council will meet on Tuesday, July 12, 2016 at 6:00 PM at the Council Chambers at 101 E. T" St., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 811 Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting to order at 6:00 PM. All Councilmembers were present. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Invocation Pledge of Allegiance Comments from the Mayor - National Parks and Recreation Month Proclamation - National Breastfeeding Month Proclamation City Council Regional Board Reports Announcements - Summer Fan Drive - Music on the Square Summer Concerts - Sunset Movie at Fire Station 5 Action from Executive Session Motion by Fought, second by Hesser to authorize the proposed settlement of Stephanie Hoskins Brown v. City of Georgetown, Texas et al, Cause No. 13-1178-C277 on the terms discussed in Executive Session and to authorize the Mayor to sign a Settlement Agreement consistent with those terms. Approved: 7-0 Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, June 28, 2016 -- Shelley Nowling, City Secretary C. Forwarded from the Georgetown Village Public Improvement District Advisory Board: Consideration and possible action to approve landscaping services in the roundabout areas of Georgetown Village to Integrated Environment for a total of $88,622.44 -- Jim Briggs, General Manager of Utilities D. Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve the contract renewal for licensed electrician services to Mercury Electric Company of Liberty Hill, TX for an estimated annual amount of $150,000.00 — Trish Long, Facilities Superintendent E. Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve the purchase and installation of artificial turf from Paragon Sports Constructors (PCS) in an amount not to exceed $137,500.00 to be installed at the Public Safety Operations & Training Center -- Wayne F. Nero, Chief of Police F. Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve a Resolution giving Michel Sorrell, Controller, the approval to conduct business with various banking institutions and to appoint her as a "Representative of the Depositor" — Leigh Wallace, Finance Director G. Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve a contract with Environmental Systems Research Institute (ESRI) to provide geographic information systems (GIS) software to the City of Georgetown for a total of $115,111.50 over three years -- Greg Berglund, Assistant IT Director H. Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve the Design/Build contract (cost of the work plus design -builders fee) with a guaranteed maximum price agreement with G. Creek Construction of Austin, Texas for the Restoration of Grace Heritage Center -- Eric Johnson, CIP Manager Motion by Brainard, second by Hesser to approve the Statutory Consent Agenda in its entirety. Approved: 7-0 Legislative Regular Agenda Consideration and possible action to support Faith in Action's Application and authorize Mayor Dale Ross to sign a letter of support for Federal Transit Administration (FTA) 5310 Grant Funding for FY17 to the Capital Area Metropolitan Planning Organization (CAMPO) -- Nat Waggoner, Transportation Analyst, AICP, PMP Nat Waggoner, the City's Transportation Analyst, provided information to the Council regarding the application from Faith in Action for Federal Transit Administration (FTA) 5310 Grant Funding. He explained their need for a letter of support from the City to the Capital Area Metropolitan Planning Organization (CAMPO). Vicki Orcutt, the Director of Faith in Action, joined the discussion. She further explained the Letter of Support. She said that this type of funding for organizations like Faith in Action exceeds what can done as a City. Faith is Action will be seeking monies for further grant funds. Orcutt explained how cities need to partner with non -profits in these type of credits. She clarified that local municipalities can request these funds and that through the City support, Faith in Action could secure over $100,000 in additional funding. Orcutt said 5,500 rides were provided to seniors in Georgetown in 2015. She explained that the need is there and Faith in Action would like to expand hours of operation with this funding. Orcutt said they would be able to have full time operations instead of the current part time operations. Faith in Action has provided rides in Georgetown for over 15 years. Waggoner read the caption. Motion by Fought, second by Hesser to approve Item I Fought thanked Orcutt and Waggoner and said this is exactly the type of thing the City should be supporting. He added that it fits the needs of the seniors in the City perfectly and is a proven success. Jonrowe thanked Orcutt and asked her to clarify what is meant by 508 clients and how that would change with this funding. Orcutt said Faith in Action would be able to continue to enroll clients and continue to seek volunteers. Jonrowe asked about the process. Orcutt said that the client is given a brief screening. The client must be 65 or older and reside in Georgetown or the ETJ. She explained the criteria regarding individuals needing to reside in their own home. Individuals in assisted or independent living facilities would have access to the transportation provided by those facilities. Faith in Action fills the gap of those who need transportation. Orcutt said clients are also screened for mobility. She explained that mobility is an issue to ensure safety and so it is required that the Individual can get in and out of a vehicle. Jonrowe asked how many drivers work with Faith in Action. Orcutt said there are currently 50 drivers. She explained that drivers fill out an application and are subjected to a background and criminal record check. Drivers are screened for their driving records and are required to provide character witnesses. Approved: 7-0 J. Public Hearing and First Reading of an Ordinance to Rezone 67.864 acres of the William Addison Survey, located at 801 Carlson Cove, from the Agriculture (AG) District to the Residential Single -Family (RS) District -- Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, the City's Planning Director spoke on the rezoning request. She provided a map and described the property. Nelson showed and described two access points and said the developer is working on getting a third access point. Nelson showed the zoning map and the future land use map. Nelson explained Residential Single Family Zoning (RS) • Intended for medium density residential single family with minimum lot size of 5,500 square feet • Development Standards include a minimum lot size of 5,500 sq. ft., minimum lot width 45 ft., maximum height 35 ft., front setback 20 ft., side setback 5, rear setback 10 and maximum IC 45% Nelson discussed the criteria for rezoning and said all criteria were consistent with policy for this project. Nelson said that both the Planning & Zoning Commission and staff recommend approval. She then read the caption. Mayor Ross opened the public hearing at 6.27 pm. Ercel Brashear spoke representing the property owners. He explained that the owners no longer wished to farm and will be selling a portion of their property. Brashear said that the owners had selected a good quality developer and are pleased with the staff recommendation. Mayor Ross closed the Public Hearing at 6.30 PM Motion by Gonzalez, second by Hesser to approve Item J. Approved: 7-0 K. Public Hearing and First Reading of an Ordinance Rezoning 13.788 acres of the Joseph Thompson Survey located at 3300 FM 2243 on the north side of FM 2243 (Leander Road), between County Road 176 and Weir Ranch Road from the Agriculture (AG) District to the Residential Estate (RE) District -- Sofia Nelson, GNU -A, Planning Director (action required) Sofia Nelson, the City's Planning Director, spoke on the rezoning request. She showed the location map and described the property. She explained that the property is near the western boundary of the City, some of the property within the City, but most of the property is in the ETJ. Nelson said the portion inside City limits is approximately 13 acres. Nelson explained the Residential Estate zoning (RE). • Intended for low density single family residential • Development Standards include a minimum lot size of 1 acre, minimum lot width 100 ft., maximum height 35 ft., front setback 25 ft., side setback 10, rear setback 20 and maximum IC 40% Nelson discussed the criteria for rezoning and all criteria were consistent with policy. Nelson said that both the Planning & Zoning Commission and staff recommend approval. She then read the caption. Mayor Ross opened the Public Hearing at 6.31 PM. No persons were signed up to speak on the item and the Public Hearing was closed at 6.31 PM. Nelson read the caption. Motion by Brainard, second by Gipson to approve Item K. Approved: 7-0 L. Forwarded from the Housing Advisory Board: Consideration and possible action to approve a Resolution of Support for 4% Housing Tax Credits and a Two Times Resolution for the renovation of the Oaks at Georgetown Apartments, located at 550 22nd Street -- Jennifer C. Bills, AICP, LEED AP, Housing Coordinator Jennifer Bills, the City's Housing Coordinator, spoke on the request for support for 4% housing tax credits and a two times resolution for the renovation of the already existing apartments, the Oaks at Georgetown, located at 550 22nd Street. Bills provided a brief presentation. She explained that this was a non-competitive process. Bills explained that the applicant is required to obtain the 2x resolution for support and will need this in order to provide the renovations. Bills said that this has no impact on the City Budget. Bills spoke on the property background. The property was built in 1997 with housing tax credits and was the first HTC new construction project in Georgetown. The original builder and owner, Highridge Costa Housing Partners, will continue to own and manage the property after the renovations. Bills provided Site Information and Site Pictures • 10,532 acres • 192 total units — 48 one bed/one bath, 64 two bed/two bath and 80 three bed/two bath • Onsite management Bills said the improvements planned would include appliances, water heaters and new heating and air conditioning. She then showed the Scope of the Work: $15,000 per unit • New energy efficient appliance Energy -star hot water heaters • Energy -star insulation products and windows • Water -efficient irrigation • Bicycle parking for residents • American with Disabilities site improvements Mayor Ross called on Mr. Walt Doering, who had signed up to speak on Item L. Doering asked the Council for their support in preserving a deserving rental property. He spoke on the quality of life for the residents of the property. Councilmember Fought said the City must support this request. He said the Housing already exists and must be maintained. Motion by Jonrowe, second by Gipson to approve Item L. Approved: 7-0 M. Second Reading of an Ordinance for a Special Use Permit to allow a multifamily development in the Local Commercial (C-1) District on a 7.366 acre site being Lot 2 of Wesleyan at Estrella subdivision, located at 4121 Williams Drive — Sofia Nelson, CNU-A, Planning Director (action required) Councilmember Gipson recused himself from Item M and filed a Conflict of Interest form with the City Secretary. Sofia Nelson, the City's Planning Director, spoke on the request for a Special Use Permit in the Wesleyan at Estrella subdivision. She provided a location map, zoning map and future land use map for the property. She also provided a conceptual site layout. Nelson said the Special Use permit request was to build 108 multifamily units on a platted 7 acre property. Nelson next displayed the Residential Use Limitations in C-1: Nelson said that the Planning and Zoning Commission recommends approval and read the caption. Motion by Jonrowe, second by Eby to approve Item M. Fought proposed a motion to delay the item for further staff clarification. Motion died for lack of a second. Approved: 5-1 (Fought opposed, Gipson recused) N. Consideration and possible action to approve a Resolution supporting the Williamson County and Cities Health District in processing requests for a variance from the Texas Food Establishment Rules pertaining to live animals in food establishments to give food establishment owners the option to allow dogs in outdoor dining areas -- Andreina Davila -Quintero, Project Coordinator Andreina Davila -Quintero, a Project Coordinator for the City, spoke on a request for a variance from the Williamson County and Cities Health District to allow the City of Georgetown food establishment owners to have the option to allow dogs in their outdoor dining areas. She explained that the Council had directed staff to draft the resolution. Davila -Quintero said the variance is initiated by food establishment owners and reviewed and monitored by the Health District. She described the restrictions and prohibited uses and then read the caption. Motion by Brainard, second by Eby to approve Item N. Brainard said this is not about dogs, but about freedom for restaurant owners and freedom of customers to eat or not eat at a restaurant of their choice. Mayor Ross called on Mr. Jeff Barrett, who had signed up to speak on Item N. Mr. Barrett encouraged Council to approve. He explained that there is a potential revenue loss because of the lack of dog friendly restaurants in Georgetown. Barrett said there is an increasing amount of dogs in Georgetown at festivals and events. Barrett said it is about choice and restaurant owners and customers should have a choice. Gipson said he is struggling with this. He explained that he is a dog lover but does not want a dog next to him at a restaurant. He agrees with the freedom of choice, but pointed out the many great parks in Georgetown open to animals. Fought said he agrees and does not want to be blindsided by dog at a restaurant. Fought said it is not safe and clean. Fought added that restaurant owners would feel that they would need to comply. Hesser said he agrees and, although he loves dogs, he does not think you should push your dog on others. Brainard said it would not happen that someone would be blindsided by a dog. He explained that there would be signage and each person would have the choice to choose a restaurant for dining. Failed: 3-4 (Hesser, Fought, Gipson, Gonzalez opposed) O. Discussion and possible action to address recent crowd -related issues at Blue Hole Park -- Rachael Jonrowe, Councilmember District 6 Councilmember Jonrowe spoke on traffic issues at Blue Hole Park and provided images of the congestion. She showed pictures she had taken of the Blue Hole parking and crowding. She explained that very large crowds started last summer after the record rainfall. She said she has observed trash everywhere, including dirty diapers, cigarette butts and broken bottles. Jonrowe expressed concern for fires with people grilling food beneath trees. She said there is a problem with tents, floating coolers and crowded sidewalks and walkways. Motion by Jonrowe, second by Eby to ask staff to address the overcrowding at Blue Hole, including but not limited to, working with county representatives and staff to plan and implement parking signage, as soon as possible, to encourage off -hours use of the county parking garage; explore the feasibility of possible No Parking Areas along Scenic Drive and enforcing no parking areas already in existence in order to address visibility issues; to approve the creation of at least two, highly visible signs at either end of Blue Hole Park, which clearly states Park Rules; to approve funding for more permanent trash cans; to consider implementing Park Rules related to glass containers, alcohol, smoking, grilling on person grills, the erection of personal tents and shelters, dogs on leashes at all times and any other rules that might be suggested; to instruct staff to work on an education and enforcement campaign to ensure compliance with any existing or new rules. Persons signed up to speak on Item O included J.J. Parker, Steve Koran, Kim Volk and Paulette Taylor. Comments and Concerns voiced included: Blue Hole is a gem of the City For those who work and play in Georgetown, this is wonderful Need for increased trash collection and signage People should be able to use tents Should encourage shade structures People get along and have a great time at Blue Hole Place getting trashed out Cars parked illegally No tents or barbeques should be allowed on the sidewalk Should not allow cigarettes Should have more of a police presence Heartwarming watching people enjoy Blue Hole Should be more trash receptacles Dogs should be allowed to be free without leashes Need to be more lenient Blue Hole was the only swimming hole for blacks in the 1960s Nice to see a lot of people Crowd impact is hard on Sunday church People cannot get out of driveway because of trash or barbecues Parking solutions have not been followed Permits for people residing in homes Fourth Street is a particular problem Justice Building jurors cannot find parking Justice Building needs more signage. Need to be considerate of neighborhood Mayor Ross suggested that the City Manager, David Morgan, should take this issue as an operations matter to be handled and resolved by staff. Morgan said this is a good problem to have. Blue Hole is a great spot in Georgetown. Georgetown is happy to be a Destination location. Morgan said that a number of nuisance issues have been identified and are being worked on. Morgan said the police presence will increase with both visible police as well as undercover officers. Morgan explained that staff is working on the resolution of the proper number of trash receptacles. Morgan agrees that there can and should be more improvement. He said he has spoken to Williamson County Commissioner Covey regarding better signage to the parking garage. Morgan said he will instruct staff to look at making unique rules. He said tents and barbeques will be a challenge and staff will need Council direction in these matters. Motion by Fought, second by Hesser, to postpone the original motion and second by Jonrowe and Eby, respectively, and allow City Manager, Morgan and staff the opportunity to improve on the mentioned issues with Blue Hole Park and come back with recommendations to the City Council. Approved: 7-0 Project Updates P. Project updates and status reports regarding current and future transportation and traffic project; street, sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development projects; city facility projects; and downtown projects including parking enhancements and possible direction to city staff -- David Morgan, City Manager Mayor Ross asked City Manager, David Morgan, if he had any project updates to share. Morgan answered that he did not at this time. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. Q. -At the time of posting, no persons had signed up to address the City Council Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. R. Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Hoskins/Brown Update and Possible Action Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal Sec. 551.086: Competitive Matters - Solar RFP Adjournment Motion by Hesser, second by Fought to adjourn the meeting. Mayor Ross adjourned the meeting at 7.05 PM. Approved by the Georgetown City Council on (] 6 ( - Dale Ross, Mayor 1 �a' Laol Date S Attest: City Se y