HomeMy WebLinkAboutMinutes_GUS_03.11.2016Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
March 11, 2016 at 2:OOPM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
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Board Members Present: Bill Stump — Chair, Mike Cunningham, Joyce Mapes, Steve Fought,
John Copelan, Edward Wiley
Board Members Absent: Ed Pastor
Staff Members Present: Jim Briggs, Wes Wright, Michael Hallmark, Chris Foster, Leticia
Zavala, Glenn Dishong, Jana Kern, Charlie McNabb
Others Present: Trae Sutton — KPA
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order — Called to order by Chair at 2:00 PM
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors
Employee Recognition
--none submitted at time of posting
C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. —
Michael Hallmark, Project Manager
Hallmark stated reports in packet and there are no updates. No further discussion.
D. Industry Updates: Briggs stated that the State Legislature is having committee meetings preparing for
the next session, some of those discussion are dealing with electric utilities.
Supreme Court pushed back to the lower courts the issue on the administrations clean power plan.
With that decision, it puts some of that in limbo. One of the things that we have seen, is a trend, as
part of the discussion with Lone Star Rail, relative to the Union Pacific discussion on their rail
between Georgetown and San Antonio concerning their freight. A big part of their revenue is down
because freight and coal deliveries are down. Rail is losing large amounts of revenue not delivering
coal. One of the reasons this is happening is the Panama Canal opened up another canal that allows
mega tankers to go through. At the present time we do not have any ports that can handle these big
mega tankers. Louisiana is one of the first to look at an off shore port to be able to bring the tankers
in.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
E. Nominations and election of Vice -Chair of the GUS Board. — Bill Stump, GUS Board Chair
Motion by Mapes second by Fought to nominate Mike Cunningham as Vice -Chair of the GUS Board.
Approved unanimously 6-0-1(Pastor absent)
F. Nominations and election of Secretary of the GUS Board. — Bill Stump, GUS Board Chair
Motion by Cunningham second by Fought to nominate Joyce Mapes as Secretary of the GUS Board.
Approved unanimously 6-0-1 (Pastor absent)
G. Review and possible action related to the Day and Time of GUS Board meetings. — Bill Stump, GUS
Board Chair
Motion by Mapes second by Copelan to keep the same day and time of the GUS Board Meeting.
Approved unanimously 6-0-1 (Pastor absent)
H. Review and possible action to approve the minutes the Regular GUS Board meeting held on January
8, 2016. — Sheila K. Mitchell, GUS Board Liaison
Motion by Wiley, seconded by Mapes to approve the January 8, 2016 minutes as presented.
Approved unanimously 6-0-1 (Pastor absent)
I. Consideration and possible recommendation to approve Task Order KPA-16-005 with Kasberg,
Patrick & Associates, LP of Georgetown, Texas, for professional services related to Edwards Aquifer
Recharge Zone Rehabilitation 2015-2016 in the amount of $390,785.00. — Wesley Wright, P.E., Systems
Engineering Director/Michael Hallmark, CIP Manager
Wright explained the task order to the board. Motion by Cunningham, seconded by Mapes to
approve Task Order KPA-16-005 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for
professional services related to Edwards Aquifer Recharge Zone Rehabilitation 2015-2016 in the
amount of $390,785.00. Approved unanimously 6-0-1 (Pastor absent)
Consideration and possible recommendation to authorize the General Manager to enter into standard
water agreements in the Western District. — Wesley Wright, P.E., Systems Engineering Director
Wright stated that since consolidation of Western District, the city has standardized the form
agreements. Most water agreements follow the standard form and result in no direct expenditure on
the city's behalf to provide service. As a result, staff is recommending that City Council authorize the
General Manager of Utilities to administratively execute standard water agreements that result in no
direct cost to the city. Motion by Cunningham, seconded by Copelan to authorize the General
Manager of Utilities to enter into standard water agreements in the Western District. Approved
unanimously 6-0-1 (Pastor absent)
K. Discussion and possible recommendation to renew a contract for utility billing printing and mailing
services with Dataprose and to approve funding at an annual cost of $229,680. — Leticia Zavala,
Customer Care Director
Zavala explained that this is the annual agreement. There is a $3000 reduction in cost, because of the
e -bill. Motion by Mapes, seconded by Copelan to renew a contract for utility billing printing and
mailing services with Dataprose and to approve funding at an annual cost of $229,680. Approved
unanimously 6-0-1(Pastor absent)
L. Discussion and possible recommendation to authorize payment to Tyler Technologies for online web
account management and payment processing fees in the amount of $100,500. — Leticia Zavala,
Customer Care Director
Zavala stated in 2015 there were about 5900 payments that came through the website portal which is
about 15% of total payments processed in 2015. Motion by Cunningham, seconded by Wiley to
authorize payment to Tyler Technologies for online web account management and payment
processing fees in the amount of $100,500. Approved unanimously 6-0-1 (Pastor absent)
Motion by Wiley second by Copelan that Item "M" is an executive session item under Sec 551.086
Competitive Matters. Approved 6-0-1 (Pastor absent)
Moved into Executive Session at 2:52 PM
M. EXECUTIVE SESSION
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session.
Sec. 551.086 Competitive Matters and Sec. 551.071 Consultation with Attorney
-- Discussion and possible recommendation regarding contract novation from JP Morgan to Mercuria.
— Chris Foster, MPA, CFO, Manager of Resource Planning and Integration
Motion by Cunningham second by Wiley to return to Regular Session. Approved unanimously 6-0-
1 (Pastor absent)
Moved back into Regular Session at 3:22 PM
N. Action from Executive Session
-- Contract novation from JP Morgan to Mercuria
Motion by Wiley, seconded by Cunningham to approve contract novation from JP Morgan to
Mercuria as discussed in Executive Session. Approved unanimously 6-0-1 (Pastor absent)
Adjournment
Motion by Cunningham seconded by Wiley to adjourn meeting. Approved unanimously 6-0-1 (Pastor
absent). Meeting adjourned at 3:30 PM.
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Joyce Mapes - Secretary
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Sheila K. Mitch ll, G S Boar Liaison