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MIN 05.24.2016 CC-RMinutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, May 24, 2016 The Georgetown City Council will meet on Tuesday, May 24, 2016 at 6:00 PM at the Council Chambers at 101 E. 7t1 St., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81h Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting to order at 6:00 PM. All Councilmembers were in attendance with the exception of Councilmember Brainard, District 2. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Invocation Pledge of Allegiance Comments from the Mayor -Welcome and Meeting Procedures - Proclamation for Motor Cycle Safety & Awareness Month - Recognition Plaque to Jeanine Payne for Contribution to Shattered Dreams Program City Council Regional Board Reports Mayor Ross asked the Councilmembers if they had any regional board reports. Gipson answered that he did not have a report at this time. Mayor Ross mentioned that the CAMPO meeting will be held June 6, 2016, Announcements Low Cost Vaccine Clinic for Pets Action from Executive Session Motion by Fought, second by Hesser to approve the appointment of Tadd Cleave as the Assistant City Attorney. Approved: 6-0 (Brainard absent) Motion by Fought, second by Hesser to approve the purchase of real property from Mari E. Siedel (Parcel 1), plus closing costs and the payment relocation benefits and actual moving expenses in connection with the Rivery Blvd. Extension Project on the terms discussed in Executive Session. Approved: 6-0 (Brainard absent) Motion by Fought, second by Hesser to approve the purchase of real property from Sally Hideko Imamura Baral and Akane Alice Imamura (Parcel 3), plus closing costs in connection with the Rivery Blvd. Extension Project on the terms discussed in Executive Session. Approved: 6-0 (Brainard absent) Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, May 10, 2016 -- Shelley Nowling, City Secretary C. Consideration and possible action to accept the City's Quarterly Financial Report, which includes the Investment Reports for the City of Georgetown, Georgetown Transportation Enhancement Corporation (GTEC), and the Georgetown Economic Development Corporation (GEDCO) for the quarter ended March 31, 2016 -- Leigh Wallace, Finance Director D. Forwarded from the Georgetown Village Public Improvement District Advisory Board: Consideration and possible action to approve award of blanket order for landscaping services in the public areas of Georgetown Village to BrightView Landscape Services for approximately $97,000.00 annually, for a period not to exceed 3.5 years (remainder of fiscal year with three one-year renewals) — Andreina Davila - Quintero, Project Coordinator E. Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to approve a Task Order KPA 16-006 with Kasberg, Patrick and Associates L.P. ("Engineer") of Georgetown, Texas, for the 2016 Curb and Gutter Replacement and Sidewalk design Project in the amount of $117,940.00 — Mark Miller, Transportation Services Manager F. Forwarded from the Georgetown Utility Advisory Board (GUS): Consideration and possible action to approve a Wastewater Services Agreement for the Gatlin Crossing Subdivision --Wesley Wright, P.E., Systems Engineering Director G. Forwarded from the Arts and Culture Board: Consideration and possible action to authorize staff to apply for a Texas Commission on the Arts Cultural District grant to provide funding for the annual 2016/17 Arts and Culture Guide -- Eric P. Lashley, Library Services Director H. Consideration and possible action to approve a Resolution of the City of Georgetown, Texas approving the Third Amendment to the Consent Agreement authorizing the creation of the Southeast Williamson County Municipal District No. 1 — David Morgan, City Manager Motion by Fought, second by Hesser to approve the Statutory Consent Agenda in its entirety. Approved: 6-0 (Brainard absent) Legislative Regular Agenda I. Consideration and possible action to approve a Resolution of the City of Georgetown, Texas consenting to Williamson County Municipal Utility District No. 34 (Shadow Canyon Development) consisting of 278.21 Acres (+/-) in the Isaac Donegan and Joseph Thompson Surveys, located at 2951 HWY 29 -- Sofia Nelson, CNU-A, Planning Director Sofia Nelson, the City's Planning Director, spoke on the item. She noted that the Resolution is for the Shadow Canyon development and the planned unit and MUD request. She explained that her presentation would involve both Item I and Item J, as they are related. Nelson showed the map of the property location and showed a chart of other approved MUDS. Nelson spoke next on the project history. She explained the zoning and the requirements for the development. Nelson said that the project would include approximately 600 lots. The project would include a residential collector road and a major collector road. She explained that the average price of a home in the development would be $385,000. Nelson said that the water and wastewater of the development would be City of Georgetown, while the electric would be PEC. Nelson then showed the parkland and open space illustration. Nelson described the Planned Unit Development District — Development Standards for the project. Residential Development Standards Parklandfrrails/Open Space/Amenity Center Street Design Tree Protection and Mitigation Residential Landscaping Environmental Signage The Financial Request was shown next. The total bond issuance for water, wastewater, drainage, recreational and roads is $19,925,000.00. Nelson showed the tax rates: Williamson County 0.442 GISD 1.398 Georgetown 0.434 Wm. City FM/RD 0.040 MUD 0.660 Total 2.974 Nelson showed the utility infrastructure image, the overall transportation plan infrastructure image and an image of the adopted MUD policy. Nelson then provided the adopted mud policy breakdown: Part 1: General policies correlating to existing UDC provisions to ensure a complete review of all MUD proposals Part 2: Policies used in reviewing MUD requests for a "unique factor'. Nelson showed a Mud Policy Evaluation for the project. The evaluation determines each policy element and whether it has met the policy requirements or does not meet the policy requirements. Three elements were shown to not meet the policy requirements: Element 1: Retain the two threshold questions under Section 13.10.030 Element 2: Provide examples of "unique" factors justifying MUD creation" to guide determinations made under Section 13.10.030 Element 9: Require development in a MUD to exceed minimum UDC land use and development standards and address the land use provisions in the consent agreement or related agreement. Nelson said that the development does not have a school site and does not follow the signage requirements. Nelson then showed the PUD rezoning criteria. Several items fell into the category labeled "unable to determine based on provided information". Only one PUD objective did not meet the requirement. This is the requirement for a variety of housing types, employment opportunities, or commercial services to achieve a balanced community. Nelson reviewed previous City Council action regarding parkland, trails, open space and the amenity center. She then reviewed previous Council action regarding ADA accessibility of the San Gabriel Trail. Nelson read the caption. Mr. Straub spoke. He thanked the Council. Straub explained that he also developed the Oaks at San Gabriel project in Georgetown. He said that he is doing more than required with this project and is happy to help the City. Straub said that he will contributing $500,000.00 to the City through this development agreement. Motion by Fought, second by Gipson to approve Item I. Gipson asked about the 20% of the criteria not meeting the requirement on the commercial side. Nelson said this is because commercial is located outside of the scope of this development. Nelson showed an exhibit where the commercial property lies. Jonrowe asked about the signage variance that is being requested. Nelson said the subdivision sign request is different than usual in height and location, but added that the developer has provided landscaping features that are twice as much as required. She said the developer is proposing subdivision signs that would be internal that would be larger than UDC standard. Jonrowe asked if similar variances have been granted. Nelson said she believes that sign variances have been granted to other developments. Jonrowe asked the price difference from the smallest to the largest home. The developer answered $250,000 to $500,000. Eby said she cannot support the MUD request. She explained that she has nothing against the project itself, but is not identifying unique factors required for a MUD. Fought said the City sign policy, might need to be resolved. He agreed that it does make a big difference to the project. Mark Baker spoke and explained the intention of the signage. He said that the variance has been provided in other developments. Baker said that the project needs to make a statement from a roadway. He explained that the letters need to be large enough to read from roadways. Fought asked for an example and asked how big the Sun City development signs are. Fought said maybe the City policy is too small. Baker said he does not know when and where the 40 feet requirement was established and added that entry features are important. Gipson said he agrees that the City sign ordinance is too small. Eby said she does not have an issue with the signage. She opposes the huge amount of debt issued and whether it is appropriate for this project. Gipson asked which MUDS have variances. Nelson said there are variances in development standards on all MUDS in the city. Fought said he estimates that 90% of criteria is met and 10% are variances. Morgan agreed. He said the provision that is different with this project is that everything is on site and internal. Morgan added that projects usually bring utilities to the site, which is not the case for this project. There will be no expansion of utility services. Jonrowe said the City would not benefit from the MUD and staff needs clear direction from the Council Morgan said every time a MUD comes through, Council says they need to look into the City's MUD policy. He said that staff is working strongly on establishing best practices and bringing to Council. Morgan wanted to provide a reminder that Council had received a previous workshop presentation on this development and its uniqueness. Morgan described the established elements of this project's uniqueness. Gonzalez said the benefits of the uniqueness of this project seem marginal Motion by Fought, second by Gipson to approve Item I Approved: 5-1 (Brainard absent, Eby opposed) J. Second Reading of an Ordinance Rezoning approximately 278.21 acres of the Isaac Donagan and Joseph Thompson Surveys, located at 2951 Hwy 29 West, from the Residential Single -Family (RS) District to Planned Unit Development (PUD) District with a base zoning district of Residential Single -Family -- Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, the City's Planning Director, spoke on the item and its relationship to the previous item. Nelson read the caption. Motion by Fought, second by Gonzalez to approve Item J. Approved: 5-1 (Brainard absent, Eby opposed) K. Consideration and possible action to approve a Resolution by the City of Georgetown, Texas (City), approving a change in the rates of Atmos Energy Corporation, Mid -Tex Division ("Atmos") as a result of a settlement between Atmos and the Atmos Texas Municipalities ("ATM") under the rate review mechanism; finding the rates set by the attached tariffs to be just and reasonable; finding that the meeting complied with the Open Meetings Act; declaring an effective date; and requiring delivery of the resolution to the company and legal counsel -- Chris Foster, MPA, CGFO, Manager of Resource Planning and Integration Chris Foster, the City's Manager of Resource Planning and Integration spoke on the item. Foster read the caption and explained the timelines and intentions. Foster said he is in favor of keeping the rates low for a very long period of time and Atmos continues to raise rates. They are known for their transparency in rates explained Foster. There is not a lot that can be done with this type of rate change and tariff. Motion by Fought, second by Gipson to approve Item K. Approved: 6-0 (Brainard absent) L. Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to award a contract to Cholla Pavement Maintenance, of Apache Junction, Arizona, for two course chip seal and Polymer Modified Masterseal (PMM) on streets identified in the Pavement Management Program for $1,600,719.40 — Ed Polasek, Transportation Services Director Ed Polasek, the Transportation Services Director, spoke on the item. He described examples of 2 course chip seal and where it has been applied. Polasek spoke on average daily trips. He spoke on the challenges of the process in 2015 and explained that best management practices have been studied and determined. Polasek spoke on the specifications that have been added. He described the residential streets in the Sierra Vista Subdivision and the plans for that project. Polasek then described the rejuvenation process. The product has been discontinued and alternative products are being researched. He explained the treatment that is necessary today and said that they have now found a proven good product and best practices. Polasek showed the map of future street treatments and listed the streets with General Government and Finance Advisory Board recommendation. Polasek said that staff would have the same recommendation. Motion by Fought, second by Hesser to approve Item L. Fought said this needs to be done by an experienced contractor with quality control from the City. Polasek said two levels of inspection have been implemented and rock, oil and temperatures will be monitored. Approved: 6-0 (Brainard absent) M. Forwarded from the Georgetown Utility Advisory Board (GUS): Consideration and possible action to approve the execution of a Water Treatment and Transmission Agreement between the City of Round Rock and the City of Georgetown — Glenn W. Dishong, Utility Director Glenn Dishong, the Utility Director for the City, spoke on the item. He explained that the City of Round Rock has excess water treatment availability. The excess could be used by the City of Georgetown instead of the City building another facility. Dishong explained that Round Rock already has an existing interconnect with the City of Georgetown. Dishong said that Round Rock will treat water and return it to Georgetown through Lake Georgetown. He noted that the Georgetown Utility System Advisory Board (GUS) had recommended approval. Dishong then read the caption. Motion by Gonzalez, second by Eby to approve Item M. Approved: 6-0 (Brainard absent) N. Forwarded from the Georgetown Utility Advisory Board (GUS): Consideration and possible action to approve agreements with Itineris N.A. for the acquisition, implementation, and licensing of a Customer Information (CIS) system in the amount of $2,500,557.00 -- Leticia Zavala, Customer Care Director Leticia Zavala, the City's Customer Care Director, spoke on the item. She explained that the Georgetown Utility System Advisory Board recommended approval at their meeting on May 13, 2016. Zavala explained the many months of RFP reviews. She described the team who worked on the project. Zavala noted that preliminary pricing had been brought to Council in April and described 3 areas of concern: Schedule risk, 41 integration points across 17 systems and the roles and responsibility of data transfer. Zavala explained the decision that it is better to have manpower be a vendor responsibility. She spoke on a request to train the super user. Jonrowe asked when this would roll out. 18 months said Zavala. Jonrowe asked if customers would know of any changes. Zavala said the process will be seamless to the customers. She explained that many more programs can be added incrementally at later timelines. She said they are excited about the availability of future conservation programs. Zavala explained how features could be sent specifically to very specific customers. Jonrowe thanked staff for their hard work on this project. Fought thanked staff for the better product and the savings and the customer service Zavala read the caption. Motion by Jonrowe, second by Eby to approve Item N. Approved: 6-0 (Brainard absent) O. Forwarded from the Georgetown Utility Advisory Board (GUS): Consideration and possible action to approve a contract with Westin Engineering, Inc. for consulting services to provide project management and support services for implementation of a Customer Information System in the amount of $672,180.00 -- Leticia Zavala, Customer Care Director Leticia Zavala, the City's Customer Care Director, spoke on the item. She provided the history of the project and spoke on the bidding process. Zavala explained that Westin was chosen because of their previous work with other municipalities and their pricing. Westin services will be used during the 18 month implementation of the Itineris project. Gonzalez asked how a company gets experience if no one used them because they have no experience. Motion by Jonrowe, second by Gipson to approve Item O. Approved: 6-0 (Brainard absent) Project Updates P. Project updates and status reports regarding current and future transportation and traffic project; street, sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development projects; city facility projects; and downtown projects including parking enhancements and possible direction to city staff — David Morgan, City Manager Mayor Ross asked City Manager, David Morgan, if he had any project updates to report to the Council. Morgan said nothing at this time. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. Q. - At the time of posting, no persons had signed up to address the City Council Motion by Fought, second by Hesser to adjourn the meeting. Mayor Ross adjourned the meeting at 7.15 PM. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. R. Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Hoskins Update Sec. 551.072: Deliberation Regarding Real Property - Rivery Blvd Extension Project (Parcel 3, 1407 Williams Drive) - Rivery Blvd Extension Project (Parcel 1, 1599 Williams Drive) Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal - Fire Meet & Confer - Approval of appointment of Assistant City Attorney Approved by the Georgetown City Council on (o 1 I 0 1 (p Date Dale Ross, Mayor