HomeMy WebLinkAboutMIN 05.24.2016 CC-RMinutes of a Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, May 24, 2016
The Georgetown City Council will meet on Tuesday, May 24, 2016 at 6:00 PM at the Council Chambers at 101 E.
7t1 St., Georgetown, Texas
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's
Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81h
Street for additional information; TTY users route through Relay Texas at 711.
Mayor Ross called the meeting to order at 6:00 PM. All Councilmembers were in attendance with the exception of
Councilmember Brainard, District 2.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.)
A. Call to Order
Invocation
Pledge of Allegiance
Comments from the Mayor
-Welcome and Meeting Procedures
- Proclamation for Motor Cycle Safety & Awareness Month
- Recognition Plaque to Jeanine Payne for Contribution to Shattered Dreams Program
City Council Regional Board Reports
Mayor Ross asked the Councilmembers if they had any regional board reports. Gipson answered that he did not
have a report at this time. Mayor Ross mentioned that the CAMPO meeting will be held June 6, 2016,
Announcements
Low Cost Vaccine Clinic for Pets
Action from Executive Session
Motion by Fought, second by Hesser to approve the appointment of Tadd Cleave as the Assistant City Attorney.
Approved: 6-0 (Brainard absent)
Motion by Fought, second by Hesser to approve the purchase of real property from Mari E. Siedel (Parcel 1),
plus closing costs and the payment relocation benefits and actual moving expenses in connection with the Rivery
Blvd. Extension Project on the terms discussed in Executive Session.
Approved: 6-0 (Brainard absent)
Motion by Fought, second by Hesser to approve the purchase of real property from Sally Hideko Imamura Baral
and Akane Alice Imamura (Parcel 3), plus closing costs in connection with the Rivery Blvd. Extension Project on
the terms discussed in Executive Session.
Approved: 6-0 (Brainard absent)
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single
vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as
part of the Regular Agenda.
B. Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on
Tuesday, May 10, 2016 -- Shelley Nowling, City Secretary
C. Consideration and possible action to accept the City's Quarterly Financial Report, which includes the
Investment Reports for the City of Georgetown, Georgetown Transportation Enhancement Corporation (GTEC),
and the Georgetown Economic Development Corporation (GEDCO) for the quarter ended March 31, 2016 --
Leigh Wallace, Finance Director
D. Forwarded from the Georgetown Village Public Improvement District Advisory Board:
Consideration and possible action to approve award of blanket order for landscaping services in the public
areas of Georgetown Village to BrightView Landscape Services for approximately $97,000.00 annually, for a
period not to exceed 3.5 years (remainder of fiscal year with three one-year renewals) — Andreina Davila -
Quintero, Project Coordinator
E. Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to approve a Task Order KPA 16-006 with Kasberg, Patrick and
Associates L.P. ("Engineer") of Georgetown, Texas, for the 2016 Curb and Gutter Replacement and Sidewalk
design Project in the amount of $117,940.00 — Mark Miller, Transportation Services Manager
F. Forwarded from the Georgetown Utility Advisory Board (GUS):
Consideration and possible action to approve a Wastewater Services Agreement for the Gatlin Crossing
Subdivision --Wesley Wright, P.E., Systems Engineering Director
G. Forwarded from the Arts and Culture Board:
Consideration and possible action to authorize staff to apply for a Texas Commission on the Arts Cultural
District grant to provide funding for the annual 2016/17 Arts and Culture Guide -- Eric P. Lashley, Library
Services Director
H. Consideration and possible action to approve a Resolution of the City of Georgetown, Texas approving the Third
Amendment to the Consent Agreement authorizing the creation of the Southeast Williamson County
Municipal District No. 1 — David Morgan, City Manager
Motion by Fought, second by Hesser to approve the Statutory Consent Agenda in its entirety.
Approved: 6-0 (Brainard absent)
Legislative Regular Agenda
I. Consideration and possible action to approve a Resolution of the City of Georgetown, Texas consenting to
Williamson County Municipal Utility District No. 34 (Shadow Canyon Development) consisting of 278.21
Acres (+/-) in the Isaac Donegan and Joseph Thompson Surveys, located at 2951 HWY 29 -- Sofia Nelson,
CNU-A, Planning Director
Sofia Nelson, the City's Planning Director, spoke on the item. She noted that the Resolution is for the Shadow
Canyon development and the planned unit and MUD request. She explained that her presentation would involve
both Item I and Item J, as they are related. Nelson showed the map of the property location and showed a chart
of other approved MUDS.
Nelson spoke next on the project history. She explained the zoning and the requirements for the development.
Nelson said that the project would include approximately 600 lots. The project would include a residential
collector road and a major collector road. She explained that the average price of a home in the development
would be $385,000. Nelson said that the water and wastewater of the development would be City of
Georgetown, while the electric would be PEC. Nelson then showed the parkland and open space illustration.
Nelson described the Planned Unit Development District — Development Standards for the project.
Residential Development Standards
Parklandfrrails/Open Space/Amenity Center
Street Design
Tree Protection and Mitigation
Residential Landscaping
Environmental
Signage
The Financial Request was shown next. The total bond issuance for water, wastewater, drainage, recreational
and roads is $19,925,000.00. Nelson showed the tax rates:
Williamson County 0.442
GISD 1.398
Georgetown 0.434
Wm. City FM/RD 0.040
MUD 0.660
Total 2.974
Nelson showed the utility infrastructure image, the overall transportation plan infrastructure image and an image
of the adopted MUD policy.
Nelson then provided the adopted mud policy breakdown:
Part 1: General policies correlating to existing UDC provisions to ensure a complete review of all MUD proposals
Part 2: Policies used in reviewing MUD requests for a "unique factor'.
Nelson showed a Mud Policy Evaluation for the project. The evaluation determines each policy element and
whether it has met the policy requirements or does not meet the policy requirements. Three elements were
shown to not meet the policy requirements:
Element 1: Retain the two threshold questions under Section 13.10.030
Element 2: Provide examples of "unique" factors justifying MUD creation" to guide determinations made under
Section 13.10.030
Element 9: Require development in a MUD to exceed minimum UDC land use and development standards and
address the land use provisions in the consent agreement or related agreement. Nelson said that the
development does not have a school site and does not follow the signage requirements.
Nelson then showed the PUD rezoning criteria. Several items fell into the category labeled "unable to determine
based on provided information". Only one PUD objective did not meet the requirement. This is the requirement
for a variety of housing types, employment opportunities, or commercial services to achieve a balanced
community.
Nelson reviewed previous City Council action regarding parkland, trails, open space and the amenity center.
She then reviewed previous Council action regarding ADA accessibility of the San Gabriel Trail.
Nelson read the caption.
Mr. Straub spoke. He thanked the Council. Straub explained that he also developed the Oaks at San Gabriel
project in Georgetown. He said that he is doing more than required with this project and is happy to help the
City. Straub said that he will contributing $500,000.00 to the City through this development agreement.
Motion by Fought, second by Gipson to approve Item I.
Gipson asked about the 20% of the criteria not meeting the requirement on the commercial side. Nelson said
this is because commercial is located outside of the scope of this development. Nelson showed an exhibit where
the commercial property lies.
Jonrowe asked about the signage variance that is being requested. Nelson said the subdivision sign request is
different than usual in height and location, but added that the developer has provided landscaping features that
are twice as much as required. She said the developer is proposing subdivision signs that would be internal that
would be larger than UDC standard. Jonrowe asked if similar variances have been granted. Nelson said she
believes that sign variances have been granted to other developments. Jonrowe asked the price difference from
the smallest to the largest home. The developer answered $250,000 to $500,000.
Eby said she cannot support the MUD request. She explained that she has nothing against the project itself, but
is not identifying unique factors required for a MUD.
Fought said the City sign policy, might need to be resolved. He agreed that it does make a big difference to the
project. Mark Baker spoke and explained the intention of the signage. He said that the variance has been
provided in other developments. Baker said that the project needs to make a statement from a roadway. He
explained that the letters need to be large enough to read from roadways. Fought asked for an example and
asked how big the Sun City development signs are. Fought said maybe the City policy is too small. Baker said
he does not know when and where the 40 feet requirement was established and added that entry features are
important. Gipson said he agrees that the City sign ordinance is too small.
Eby said she does not have an issue with the signage. She opposes the huge amount of debt issued and
whether it is appropriate for this project.
Gipson asked which MUDS have variances. Nelson said there are variances in development standards on all
MUDS in the city.
Fought said he estimates that 90% of criteria is met and 10% are variances. Morgan agreed. He said the
provision that is different with this project is that everything is on site and internal. Morgan added that projects
usually bring utilities to the site, which is not the case for this project. There will be no expansion of utility
services.
Jonrowe said the City would not benefit from the MUD and staff needs clear direction from the Council
Morgan said every time a MUD comes through, Council says they need to look into the City's MUD policy. He
said that staff is working strongly on establishing best practices and bringing to Council. Morgan wanted to
provide a reminder that Council had received a previous workshop presentation on this development and its
uniqueness. Morgan described the established elements of this project's uniqueness.
Gonzalez said the benefits of the uniqueness of this project seem marginal
Motion by Fought, second by Gipson to approve Item I
Approved: 5-1 (Brainard absent, Eby opposed)
J. Second Reading of an Ordinance Rezoning approximately 278.21 acres of the Isaac Donagan and Joseph
Thompson Surveys, located at 2951 Hwy 29 West, from the Residential Single -Family (RS) District to Planned
Unit Development (PUD) District with a base zoning district of Residential Single -Family -- Sofia Nelson, CNU-A,
Planning Director (action required)
Sofia Nelson, the City's Planning Director, spoke on the item and its relationship to the previous item. Nelson
read the caption.
Motion by Fought, second by Gonzalez to approve Item J.
Approved: 5-1 (Brainard absent, Eby opposed)
K. Consideration and possible action to approve a Resolution by the City of Georgetown, Texas (City), approving
a change in the rates of Atmos Energy Corporation, Mid -Tex Division ("Atmos") as a result of a settlement
between Atmos and the Atmos Texas Municipalities ("ATM") under the rate review mechanism; finding the rates
set by the attached tariffs to be just and reasonable; finding that the meeting complied with the Open Meetings
Act; declaring an effective date; and requiring delivery of the resolution to the company and legal counsel -- Chris
Foster, MPA, CGFO, Manager of Resource Planning and Integration
Chris Foster, the City's Manager of Resource Planning and Integration spoke on the item. Foster read the
caption and explained the timelines and intentions. Foster said he is in favor of keeping the rates low for a very
long period of time and Atmos continues to raise rates. They are known for their transparency in rates explained
Foster. There is not a lot that can be done with this type of rate change and tariff.
Motion by Fought, second by Gipson to approve Item K.
Approved: 6-0 (Brainard absent)
L. Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to award a contract to Cholla Pavement Maintenance, of Apache Junction,
Arizona, for two course chip seal and Polymer Modified Masterseal (PMM) on streets identified in the Pavement
Management Program for $1,600,719.40 — Ed Polasek, Transportation Services Director
Ed Polasek, the Transportation Services Director, spoke on the item. He described examples of 2 course chip
seal and where it has been applied. Polasek spoke on average daily trips. He spoke on the challenges of the
process in 2015 and explained that best management practices have been studied and determined. Polasek
spoke on the specifications that have been added. He described the residential streets in the Sierra Vista
Subdivision and the plans for that project. Polasek then described the rejuvenation process. The product has
been discontinued and alternative products are being researched. He explained the treatment that is necessary
today and said that they have now found a proven good product and best practices. Polasek showed the map of
future street treatments and listed the streets with General Government and Finance Advisory Board
recommendation. Polasek said that staff would have the same recommendation.
Motion by Fought, second by Hesser to approve Item L.
Fought said this needs to be done by an experienced contractor with quality control from the City. Polasek said
two levels of inspection have been implemented and rock, oil and temperatures will be monitored.
Approved: 6-0 (Brainard absent)
M. Forwarded from the Georgetown Utility Advisory Board (GUS):
Consideration and possible action to approve the execution of a Water Treatment and Transmission
Agreement between the City of Round Rock and the City of Georgetown — Glenn W. Dishong, Utility Director
Glenn Dishong, the Utility Director for the City, spoke on the item. He explained that the City of Round Rock has
excess water treatment availability. The excess could be used by the City of Georgetown instead of the City
building another facility. Dishong explained that Round Rock already has an existing interconnect with the City
of Georgetown. Dishong said that Round Rock will treat water and return it to Georgetown through Lake
Georgetown. He noted that the Georgetown Utility System Advisory Board (GUS) had recommended approval.
Dishong then read the caption.
Motion by Gonzalez, second by Eby to approve Item M.
Approved: 6-0 (Brainard absent)
N. Forwarded from the Georgetown Utility Advisory Board (GUS):
Consideration and possible action to approve agreements with Itineris N.A. for the acquisition, implementation,
and licensing of a Customer Information (CIS) system in the amount of $2,500,557.00 -- Leticia Zavala,
Customer Care Director
Leticia Zavala, the City's Customer Care Director, spoke on the item. She explained that the Georgetown Utility
System Advisory Board recommended approval at their meeting on May 13, 2016. Zavala explained the many
months of RFP reviews. She described the team who worked on the project. Zavala noted that preliminary
pricing had been brought to Council in April and described 3 areas of concern: Schedule risk, 41 integration
points across 17 systems and the roles and responsibility of data transfer. Zavala explained the decision that it
is better to have manpower be a vendor responsibility. She spoke on a request to train the super user.
Jonrowe asked when this would roll out. 18 months said Zavala. Jonrowe asked if customers would know of
any changes. Zavala said the process will be seamless to the customers. She explained that many more
programs can be added incrementally at later timelines. She said they are excited about the availability of future
conservation programs. Zavala explained how features could be sent specifically to very specific customers.
Jonrowe thanked staff for their hard work on this project.
Fought thanked staff for the better product and the savings and the customer service
Zavala read the caption.
Motion by Jonrowe, second by Eby to approve Item N.
Approved: 6-0 (Brainard absent)
O. Forwarded from the Georgetown Utility Advisory Board (GUS):
Consideration and possible action to approve a contract with Westin Engineering, Inc. for consulting services
to provide project management and support services for implementation of a Customer Information System in the
amount of $672,180.00 -- Leticia Zavala, Customer Care Director
Leticia Zavala, the City's Customer Care Director, spoke on the item. She provided the history of the project and
spoke on the bidding process. Zavala explained that Westin was chosen because of their previous work with
other municipalities and their pricing. Westin services will be used during the 18 month implementation of the
Itineris project.
Gonzalez asked how a company gets experience if no one used them because they have no experience.
Motion by Jonrowe, second by Gipson to approve Item O.
Approved: 6-0 (Brainard absent)
Project Updates
P. Project updates and status reports regarding current and future transportation and traffic project; street,
sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development
projects; city facility projects; and downtown projects including parking enhancements and possible direction to
city staff — David Morgan, City Manager
Mayor Ross asked City Manager, David Morgan, if he had any project updates to report to the Council. Morgan
said nothing at this time.
Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the
table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish
to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be
called forward to speak when the Council considers that item.
On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the
topic they would like to address and their name. The City Secretary can be reached at 512/930-3651.
Q. - At the time of posting, no persons had signed up to address the City Council
Motion by Fought, second by Hesser to adjourn the meeting. Mayor Ross adjourned the meeting at 7.15 PM.
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the
items listed below will be discussed in closed session and are subject to action in the regular session.
R. Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the
City Council, including agenda items
- Hoskins Update
Sec. 551.072: Deliberation Regarding Real Property
- Rivery Blvd Extension Project (Parcel 3, 1407 Williams Drive)
- Rivery Blvd Extension Project (Parcel 1, 1599 Williams Drive)
Sec. 551.074: Personnel Matters
- City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal
- Fire Meet & Confer
- Approval of appointment of Assistant City Attorney
Approved by the Georgetown City Council on (o 1 I 0 1 (p
Date
Dale Ross, Mayor