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MIN 05.10.2016 CC-RMinutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, May 10, 2016 The Georgetown City Council will meet on Tuesday, May 10, 2016 at 6:00 PM at the Council Chambers at 101 E. 7' St., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting to order at 6:07 PM. All Councilmembers were present. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Invocation Pledge of Allegiance Comments from the Mayor - Welcome and Meeting Procedures Mayor Ross announced that there was a possibility that unopposed Council Member District 4, would not be able to attend the upcoming Swearing -In Ceremony and would be sworn into office at this meeting. Shelley Nowling, the City Secretary, administered the Oath of Office. - Proclamation for National Preservation Month - Proclamation for Travel and Tourism Week - Proclamation for Police Explorers City Council Regional Board Reports No reports were presented. Announcements - Canvas Meeting and Swearing In Ceremony - Sunset Movie Series - Strategic Partnerships Community Funding Action from Executive Session Motion by Brainard, second by Hesser to approve the appraised values of Rivery Blvd. Extension Parcels 12, 13, 15, 17 and 18 and authorize offers to be made as discussed in Executive Session. Approved: 7-0 Motion by Brainard, second Hesser to authorize intervention into the PUC docket #45866 under terms and conditions as discussed in Executive Session. Approved: 7-0 Motion by Brainard, second Hesser to reappoint Randall C. Stump as Municipal Court Judge for the City of Georgetown for the term of two years, beginning June 1, 2016 through May 31, 2018. Approved: 7-0 Motion by Brainard, second by Hesser to approve a 3% increase in Randall C. Stump's annual salary as Municipal Court Judge. Approved: 7-0 Motion by Brainard, second by Hesser to approve a 3% increase in Shelley Nowling's annual salary as City Secretary. Approved: 7-0 Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, April 26, 2016 -- Shelley Nowling, City Secretary C. Consideration and possible action to approve the appointment of Melinda Marler to the Georgetown Village Public Improvement District (GVPID) Advisory Board for a second term — Mayor Dale Ross D. Consideration and possible action to approve a Resolution authorizing the City Manager to over hire entry level civil service positions when a promotional vacancy exists --Tadd Phillips, Human Resources Director Councilmember Gonzalez asked that Item D be moved to the Legislative Regular Agenda for discussion. E. Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve the purchase of response gear from Municipal Emergency Services (MES), which is a sole source for TECGEN brand garments, at a cost not to exceed $71,000.00, for the remainder of fiscal year 2015-2016 — John Sullivan, Fire Chief Motion by Gonzales, second by Fought to approve the Statutory Consent Agenda with the exception of Item D. Approved: 7-0 Legislative Regular Agenda D. Consideration and possible action to approve a Resolution authorizing the City Manager to over hire entry level civil service positions when a promotional vacancy exists -- Tadd Phillips, Human Resources Director Item D was moved from the Statutory Consent Agenda by Councilmember Gonzalez. Gonzalez asked for clarification. Phillips explained the timing of filling positions and promoting from within. Gonzalez asked if there was a possibility of too many supervisors. Phillips said this would not happen because of the provision that all promotions need City Manager approval. Motion Gonzalez, second by Hesser to approved Item D. Approved: 7-0 F. Public Hearing and First Reading of an Ordinance to Rezone approximately 278.21 acres of the Isaac Donagan and Joseph Thompson Surveys, located at 2951 Hwy 29 West, from the Residential Single -Family (RS) District to Planned Unit Development (PUD) District with a base zoning district of Residential Single -Family -- Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, the City's Planning Director, spoke on the item. She explained that this is the Rezoning request for a PUD for the Shadow Canyon development. Nelson showed a map of the location and gave the project history. She explained the prior MUD proposal presented to City Council in February 2015. She explained that it will be on next agenda and this item is just a zoning request. Nelson explained the future land use and provided a map of such. She then showed the major collector roadway for the project and explained the overall transportation plan. Nelson then showed a land use concept plan graph and explained six points of eventual connectivity. She showed the parkland and open space plan graph and explained the areas involved. Nelson said that there would be 22 acres of dedicated parkland and that there would be a concrete trail that will run along the San Gabriel River. Later provisions will identify if the trail will be constructed on the east or the west and where it will be connected. Nelson spoke next on the Planned Unit Development District development standards. She provided a chart on development standards, which indicated if the developer was meeting or exceeding the standards set. Nelson went on to explain the differentials between varying lots. She then explained the setback. Nelson said that the City does not have a masonry standard and that the developer is exceeding any requirements. The developer will provide several design standards that can be chosen by the buyer. The developer will be providing a maximum impervious cover for each lot. Tree preservation standards followed the 2004 tree preservation policy. Nelson explained that the City's Unified Development Code does require all heritage trees must remain or be replaced on a 3 to 1 ratio. She said that 45 trees or 25% of survey trees could be removed without approval. Nelson said that the developer is requesting variances in subdivision entry sign requirements and directional signage. Nelson explained that Planning & Zoning Commission and staff have reviewed the criteria and have identified which objectives for the PUD rezoning criteria have not been met. She explained which requests met the PUD objectives of the City. This list will be attached to these minutes. Nelson said that the Planning & Zoning Commission recommended approval with conditions. The list of the Planning & Zoning Commission recommended conditions will be attached to these minutes. Nelson explained that since the Planning & Zoning Commission meeting, staff has met with the developer and worked through some of the concerns. The ADA access to the trails has been resolved and the timing of the trail completion has been updated. Nelson read the ordinance caption Mayor Ross opened the Public Hearing 6.47 PM. No persons were present to speak. Mayor Ross closed the Public Hearing at 6.47 PM. Gipson asked Nelson to repeat the recommendations from Planning & Zoning regarding the additional lots. Nelson explained that a resolution to this will be a requirement for a plat, but is not a requirement for this zoning issue. Motion by Fought, second by Brainard to approve Item F as amended with the ADA access resolution and the stipulations for the timing of the trail construction. Jonrowe asked Nelson about the staff recommendations in the cover sheet. Nelson explained the trail will now be constructed in 2 phases instead of as lots are constructed. Eby asked if it is true staff is not making a recommendation. Nelson confirmed. Approved: 7-0 G. Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve a proposed plan to expend project savings recognized from the closeout of the Public Safety Operations & Training Center project -- Wayne Nero, Police Chief Assistant Chief of Police, Cory Tchida, spoke on the item. He explained that as the Public Safety Operations & Training Center project closed, approximately $647,000 in funds were left unused. There is an anticipated $603,000 in unallocated funds, with the potential of $641,000 in the best scenario and $603,000 in the worst scenario. Tchida said that $409,000 is required to complete the project, leaving a balance of $112,000. Tchida explained to the Council that most of the requests in the item tonight were planned for all along. He then went on to list the planned uses for the funds, including a key card reader improvement, additional cameras in the front parking lot, Increased server space for the cameras, enhancement in the tactical building, completion of walls and insulation improvement, moveable panels for protection, Wi-Fi and intemet phones, artificial turf and LEOPARD course (Law Enforcement Officer Performance and Reaction Drill). Tchida explained the benefit of turf increases the option to use the course 24 hours per day instead of it being unusable when the grass is wet. Tchida said that the loss of the old library, creates a need for storage for the robust Blue Santa program. He also mentioned that the use of fitness equipment is up. Adding more equipment would help in meeting peak demand. Tchida explained that there is a need for more locker space. He then told of a shortage of cones for motor trainings held monthly. Tchida said a possible use of funds would be an obstacle course, smaller than military grade, but very efficient and beneficial. Councilmember Gonzalez explained that all of these requests have been thoroughly vetted by the General Government and Finance Advisory Board (GGAF). Motion by Fought, second by Brainard to approve Item G. Approved: 7-0 H. Second Reading of an Ordinance to Rezone approximately 178.83 acres in the William Addison Survey located at 1821 SE Inner Loop from the Agriculture (AG) and Residential Single -Family (RS) Districts to the Public Facility (PF) District known as Williamson County Georgetown Annex -- Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, the City's Planning Director, spoke on the item. She explained the request from Williamson County and showed the future land use map. Nelson said that the Planning & Zoning Commission has recommended approval. Nelson then read the ordinance caption. Motion by Gonzalez, second by Fought to approve Item H. Approved: 7-0 I. Second Reading of an Ordinance to Rezone approximately 54.13 acres in the William Addison Survey located at 2910 SE Inner Loop from the Agriculture (AG) District to the Public Facility (PF) District known as Williamson County North Campus -- Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, the City's Planning Director, spoke on the item. She showed the future land use map. Nelson said that the Planning & Zoning Commission had recommended approved. Nelson read the ordinance caption. Motion by Brainard, second by Gonzalez to approve Item I. Approved: 7-0 J. Second Reading of an Ordinance to Rezone approximately 63.09 acres in the William Addison Survey located at 3151 SE Inner Loop from the Agriculture (AG) District to the Public Facility (PF) District known as Williamson County North Campus -- Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, the City's Planning Director, spoke on the item. She explained the Williamson County rezoning request and showed the future land use map. Nelson said that the Planning & Zoning Commission had recommended approval and read the caption. Motion by Jonrowe, second by Eby to approve Item J. Approved: 7-0 K. Second Reading of an Ordinance to Rezone 5.240 acres in the Ephraim Evans Survey, located at 211 Westinghouse Road, from the Residential Single-family (RS) District to the General Commercial (C-3) District, known as Mercedes Benz -- Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, the City's Planning Director, spoke on the item. She explained the rezoning request and showed the location map. Nelson said that the Planning & Zoning Commission had recommended approval and read the caption. Motion by Jonrowe, second by Brainard to approve Item K. Approved: 7-0 L. L. Second Reading of an Ordinance for the Voluntary Annexation of 11.17 acres in the John Sutherland Survey and a portion of adjacent public right-of-way, located at the intersection of Williams Drive and Jim Hogg Road -- Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, the City's Planning Director, spoke on the item. She explained the voluntary annexation and read the caption. Speakers signed up to speak on Item L included Ed Medford, Abby Brody, Todd Williams and David Mann. Concerns and comments voiced included: Traffic Concerns Proposed Filling Station Too much in one area Move somewhere else Boats and campers out of unsafe intersection Intersection too heavy Need to study traffic impact Too much lighting in grocery store parking lot Jim Hogg Road is a 2 lane road with guardrails and zero shoulder No other access in the area Light and noise impact from the grocery store Please delay the idea Do study during the school year Need another access road in the area Unsafe Traffic very slow with long waits Fire and safety problems Motion by Fought, second by Hesser to approve Item L. Approved: 7-0 Fought said there will be a traffic analysis. Gipson asked Nelson about Highland Springs Lane. Nelson explained that the road had been described in a preliminary plat that did not proceed. The developer did not pursue final platting. M. Forwarded from the Georgetown Economic Development Corporation (GEDCO): Second Reading of an Ordinance amending the 2016 Georgetown Economic Development Corporation ("GEDCO") Budget for the maintenance of the Texas Life -Sciences Collaboration Center (TLCC) -- Leigh Wallace, Finance Director (action required) Leigh Wallace, the City's Finance Director, spoke on the item. She explained the amendments and read the ordinance caption. Motion by Jonrowe, second by Fought to approve Item M. Approved: 7-0 N. Forwarded from Georgetown Transportation Advisory Board (GTAB): Second Reading of an Ordinance amending the 2016 Annual Budget due to an approved Capital Improvement Project for the addition of a sidewalk at IH35 Southbound Frontage Road that had not been finalized when the budget was adopted, and repealing all ordinances or parts of ordinances in conflict therewith - - Leigh Wallace, Finance Director (action required) Leigh Wallace, the City's Finance Director, spoke on the item. She explained the intent and then read the ordinance caption. Motion by Brainard, second by Hesser to approve Item N. Approved: 7-0 Jonrowe said that TXDOT has paths called goat trails. She explained that these are all over Georgetown, especially in the higher density areas. Jonrowe said that even though this project is one that needs to happen, it is a drop in bucket compared to all of the sidewalk needs in the City. She asked Councilmembers to observe. O. Forwarded from the General Government and Finance Advisory Board (GGAF): Second Reading of an Ordinance formally adopting the Fiscal and Budgetary Policy to be used in preparing the fiscal year 2017 annual budget and to guide financial operations -- Leigh Wallace, Finance Director (action required) Leigh Wallace, the City's Finance Director, spoke on the item. She explained the item and then read the ordinance caption. Motion by Brainard, second by Gonzalez to approve Item O. Approved: 7-0 P. Second Reading of an Ordinance amending the 2016 Annual Budget due to an approved allocation of General Fund Balance to the Council Discretionary Fund as well as an allocation of Council Discretionary Funds that had not been finalized when the budget was adopted, and repealing all ordinances or parts of ordinances in conflict therewith — Leigh Wallace, Finance Director (action required) Leigh Wallace, the City's Finance Director, spoke on the item. She spoke on the recognition of changes and read the ordinance caption. Motion by Brainard, second by Gonzalez to approve Item P. Approved: 7-0 Project Updates Q. Project updates and status reports regarding current and future transportation and traffic project; street, sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development projects; city facility projects; and downtown projects including parking enhancements and possible direction to city staff -- David Morgan, City Manager Mayor Ross asked City Manager, David Morgan, if he had any project updates to discuss. Morgan said that he had two short items. Morgan said that the Annual Financial Report is out and available in several locations, including the City's website. Morgan then gave an update on transportation items. He explained the contract with Cutler. He said that the original map was on Whispering wind, from Del Web to Blue Sky. It has been determined that this should actually extend from Blue Sky to Dan Moody. Morgan explained the surfacing and why the need to change was determined. Morgan said that the inclusion of another 600 feet will be fit into the existing budget. Mayor Ross asked about Sun City and rejuvenator. Morgan said the plan is working. He said that the clean-up is identified and will happen when there is no longer the possibility of tracking. The process is very affected by heat. He mentioned that the day's street temp and been 160 degrees. Morgan said that the City is moving forward with all plans and processes for driveway clean. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. R. -At the time of posting, no persons had signed up to address the City Council Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. S. Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Sneed Industrial Agreement - PUC Docket #46596 — PEC v. GUS - PUC Docket #45866 — LCRA TSC CNN Application Sec. 551.072: Deliberation Regarding Real Property - Discussion of the appraised values of real property regarding the Rivery Blvd. Extension Project Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal - City Secretary Evaluation - Municipal Court Judge Evaluation Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Tamiro Plaza Phase 2 Motion by Fought, second by Hesser to adjourn the meeting. Mayor Ross adjourned the meeting at 7.30 PM. Approved by the Georgetown City Council on C L ( - e oss, Mayor Date O Attest: City Se etAy � � \ .g � o c c G Co n I m E - i _\ G E •/ \ 0)_ o.� E E O o 'x 2 •� / \ E E E c � \ .g � % � •/ � g c o o c / \ E \ e 3 / 33 .\ 2 O E Q N N >; N m � O Q _0(6 ui L. O c Q� v O �CL M m p .. -0 N N Q O 70 d N m O N Y QN (� N U i r. 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