HomeMy WebLinkAboutMinutes_GUS_04.08.2016Minutes of the meeting of the
Georgetown itilit T Systems Advisory Board and the
Governing body of the City of Georgetown, Texas
April 8, 2016.at 2:OOPM
at Georgetown Municipal Complex, 3011-1 Industrial Avenue, Georgetown, T
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Board Members Present: Bill Stump -''Chair, Mike Cunningham - Vice Chair, Joyce Mapes --
Secretary, Steve Fought, Ed Pastor, John Copelan, Edward Wiley
Board Members Absent: None
Staff Members Present: Jim Briggs, Wes Wright, Mike Babin, Michael Hallmark, Chris Foster,
Leticia Zavala, Glenn Dishong, Mike Westbrook, Trina Bickford, Sheila Mitchell, Arthenia
Olive, Terry Crain, Casey Lane, Laura Maloy, Christina Richison, Ron Marrow
Others Present: Gary Newman/citizen
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order — Called to order by Chair at 2:00 PM
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors
Gary Newman, citizen
Employee Recognition
--RP3 designation — Glenn Dishong, Utility Director/Jim Briggs, General Manager Utilities
Briggs explained the City and Utility are members of the American Public Power Association (APPA)
and explained services they provide. He spoke about their certification program of recognition for
Reliable Public Power Providers (RP3). He described the application and review process. Briggs
noted Glenn coordinated the application process for the Utility with a team of staff members.
Dishong provided presentation of program stating applicants were scored in four different areas,
established team (Arthenia Olive, Casey Lane, Mike Westbrook, Laura Maloy, Ron Marrow, Terry
Crain, Christina Richison and Jimmy Sikes/not present), process of application (started in
May/submitted in Sept). There was an 18 member review panel to determine if you meet
qualifications to be recognized. Out of 2,000 Public Power Utilities in the nation, 191 are already
recognized and 4 in Texas were previously in the program. City of Georgetown now joins an
additional 3 for a total of 8 Texas utilities recognized. We achieved Platinum level; thought would be
Gold level. There is Diamond level, which we'll work toward the next application process. There was
some discussion of other utilities who received the award. We are the smallest utility recognized.
Board applauded team's efforts and congratulated all on award. Dishong announced in addition to
our Safety Program section of our RP3 application, we submitted all of our Safety results. We were
chosen First Place in our group and received a Safety Award for those accomplishments. This was
our first year to participate. Presentation will be made to council on April 12th.
RP3 Team Members, except for Westbrook, departed meeting at 2:18PM
C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. —
Michael Hallmark, Project Manager
Hallmark stated reports in packet and there are no updates. No further discussion.
D. Industry Updates: Briggs gave update on water from the Brazos Region G Plan (long-term water
supply plan) is wrapping up process in next couple of months with some minor plan amendments. A
public hearing will be held in April and final presentation in May. Briggs also spoke about the
Legislature currently holding committee meetings and the various issues they may be considering to
maintain water supply and water supply development. There will be a committee hearing on August
29th with Natural Resource Committee on CCN's and City of Georgetown may be asked to provide
testimony. Spoke about CTSUD board and legislation possible to dissolve or possible change in the
code. Briggs discussed an article regarding SunEdison financial position. He further discussed energy
generation in regards to a letter to the editor published in the Williamson County Sun; a response is
being formulated to correct statements made. Some discussion occurred. Pastor asked and Briggs
updated on West Side Service Center. Wright noted should be able to move in around Labor Day and
explained building will be used for administrative and service response staff. Wright noted a signal
will be installed at entrance of facility. Stump returned to previous discussion and commented on
carbon tax; and reporter with Williamson County Sun. No further discussion.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes the Regular GUS Board meeting held on March
11, 2016. — Sheila K. Mitchell, GUS Board Liaison
Motion by Wiley, seconded by Copelan to approve the March 11, 2016 minutes as presented.
Approved unanimously 7-0-0
F. Consideration and possible recommendation to approve a contract with Prota, Inc. of Austin, Texas,
for the construction of Water System Pressure Reducing Valves Improvements in the amount of
$131,000.00. — Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager
Wright explained the item to the board and spoke about additional water negotiations with City of
Round Rock, spoke about water tank at Daniels mountain. Pressure Reducing Valve (PRV) is for
Rabbit Hill area; a small project however critical for demands coming up this summer. Great
references and prices submitted. All bids were same plans/spec/materials. Pastor asked and Wright
noted liquidated damages and standard bonding included in contract. No further discussion. Motion
by Pastor, seconded by Mapes to approve a contract with Prota, Inc. of Austin, Texas, for the
construction of Water System Pressure Reducing Valves Improvements in the amount of $131,000.00.
Approved unanimously 7-0-0
.Adjournment
Motion by Cunningham seconded by Pastor to adjourn meeting. Approved unanimously 7-0-0.
Meeting adjourned at 2:52 PM.
/BiflllStump— 4oard Chair Joyce Mapes — Secretary
Shela K. Mitc ell, GUS Board Liaison