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MIN 04.26.2016 CC-RMinutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, April 26, 2016 The Georgetown City Council will meet on Tuesday, April 26, 2016 at 6:00 PM at the Council Chambers at 101 E 7's St., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81' Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting to order at 6:01 PM. All Councilmembers were in attendance Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Invocation Pledge of Allegiance Comments from the Mayor - Welcome and Meeting Procedures Mayor Ross spoke on the success of this year's record setting Red Poppy Festival. The festival hosted over 60,000 people. Ross explained that fifteen hundred people took place in the morning bike ride, which was followed by the parade. Ross went on to say that over 15,000 people attended the nighttime concert on Saturday night. Mayor Ross said that this success is not by accident. He acknowledged Cad Miller, Marcy Renneberg and Dini Lewis in CVB and acknowledged the Streets Department, Facilities Department, Parks and Recreation Department, and the Police and Fire Departments. Ross also acknowledged City Manager, David Morgan, who passed out breakfast tacos early Saturday morning to all of the volunteers. - Mr. Jack Garay Mr. Jack Gary provided a check to the City of Georgetown in the amount of $5 million dollars. A replica six foot check of Mr. Garay's generous donation was presented to the City Council. Mr. Garay said that he and his wife, Camille, began discussions about Garay Park with Kimberly Garrett, the City's Director of Parks and Recreation, 12 or 13 years ago. The Garay's desire was to make their property a City or County park. They had decided that they would leave the property to whichever of the two did the best job in a proposed development plan. A contest was set up between the County and the City. Mr. Garay explained that whoever set up the best plan would be awarded the park and $5 million dollars. The City won the decision, Garay explained. Mr. Garey mentioned that the input from Randy Marrow, the former Parks and Recreation Director and Kimberly Garret was quite instrumental in their decision. Mr. Garay went on to say that, until last year, the plan was to leave the property for park development as part of his estate. Garay said that he changed his mind after Camille's death, and after seeing the development of the master plan and the approved park bonds. In 2013, Mr. Garay said he deeded that land to the City to accelerate the plan. Mr. Garay said he decided he was impeding the process and wanted it to move along so that he could see and experience the developed park. He decided to move out of his home on the property in order to let the development of Garay Park proceed. He said that he wanted to be a part of the project. Pictures were taken of this momentous moment in the City of Georgetown - Proclamation for Georgetown, Texas Week of Prayer - Proclamation for Teen Court Championship City Council Regional Board Reports There were no board reports. Announcements - May 7, 2016 General Election Information - Strategic Partnerships Community Funding Action from Executive Session Motion by Brainard, second by Eby to authorize the appointment of Sean Fifield as Deputy City Attorney to act as the temporary or backup municipal court prosecutor and that the Municipal Court Prosecutor be authorized to subcontract with Sean Fifield under such terms as provided in the subcontract. Approved: 7-0 Motion by Brainard, second by Fought to approve a three (3) percent increase in David Morgan's annual salary as City Manager. Approved: 7-0 Motion by Brainard, second by Fought to approve an amendment to the Employment Agreement with David Morgan as City Manager and authorizing the Mayor to sign the amendment on behalf of the City. Approved: 7-0 Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, April 12, 2016 — Becky Huff, Assistant City Secretary C. Consideration and possible action to appoint Becky Huff as a Deputy City Secretary -- Shelley Nowling, City Secretary D. Consideration and possible action to approve the appointment of Aaron Albright as a Commissioner in Training to the Planning & Zoning Commission to fill a vacancy — Mayor Dale Ross E. Consideration and possible action to approve the appointment of Gray Taylor to the Unified Development Code Advisory Board to fill a vacancy — Mayor Dale Ross F. Consideration and possible action to approve the appointment of Danelle Houck to the Parks & Recreation Advisory Board to fill a vacancy — Mayor Dale Ross G. Consideration and possible action to approve a Resolution recognizing the Police Benevolent Association of Georgetown (PBAG) as the sole and exclusive bargaining agent for the City Police Officers in accordance with Texas Local Government Code, Chapter 142, Subchapter B —Tadd Phillips, Human Resource Director, Charlie McNabb, City Attorney and Shelley Nowling, City Secretary H. Consideration and possible action to approve the awarded medication disposal grant through the Capital Area Council of Governments (CAPCOG) for the regional solid waste grant program. The Grant will cover the purchase of one (1) secure metal medication collection box, to be located at the Public Safety and Training and Operations Building, and additional ancillary expenses such as advertisement, and medication disposal, all of which will meet or exceed EPA, TCEQ, and DEA medication destruction requirements — Mike Babin, Deputy General Manager of Utilities and Jordan Fengel, Solid Waste/Recycling Coordinator I. Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve a contract with Prota, Inc. of Austin, Texas, for the construction of Water System Pressure Reducing Valves Improvements in the amount of $131,000.01 — Wesley Wright, P.E., Systems Engineering Director and Michael Hallmark, CIP Manager Motion by Hesser, second by Fought to approve the Consent Agenda in its entirety. Approved: 7-0 Legislative Regular Agenda J. Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to award a bid to Cutler Repaving of Lawrence, KS in the amount of $872,512.00 for pavement maintenance (hot in place recycling) — Edward G. Polasek, AICP, Transportation Services Director and Mark Miller, Transportation Services Manager Mark Miller, the City's Transportation Services Manager, spoke on the item. Miller explained the bid process and the dimensions of the materials for the project. He then described the schedule and phases of the project. Miller explained that Cutler was the lowest qualified bidder. He explained the comparison of materials and bidders and the qualifications needed. Fought asked about the Cutler Process and if anything has changed from the last time the Council was informed about street surfacing and the schedule for such. Fought asked if HIPR is Cutler. Miller confirmed that it was. Fought said he is pleased with the product and the decision. Motion by Fought, second by Hesser to approve Item J, as submitted. Brainard asked Miller how citizens disrupted by these processes are notified. Miller said all those to be affected are notified of the process about a week ahead of the work. They are also notified of the tree cutting process that takes place prior to the street surfacing process. Citizens are notified mostly by door hangers. Brainard asked if residents were not permitted to access their property for one week. Miller said it is only 45 minutes that they are not able to access to their home. Approved: 7-0 K. Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action of approval of Task Order SBE 16-002 for Citywide Sidewalk and Accessibility Improvements to Steger Bizzell of Georgetown, Texas in the amount of $96,672.00 -- Edward G. Polasek, AICP, Transportation Director and Nat Waggoner, Transportation Analyst Ed Polasek, Director of Transportation Services, spoke on the item. He explained that the item represents downtown projects carried over from 2015 and some bond projects. Polasek described the locations for the ADA sidewalk improvement and reconstruction projects. Polasek said that the Georgetown Transportation Advisory Board (GTAB) has recommend approval. Motion by Jonrowe, second by Hesser to approve item K. Jonrowe asked if this was mainly about design. Polasek confirmed. He said that funding comes from the 2015 bond project. Polasek explained that all projects from this item are priority 1 projects. Approved: 7-0 L. Forwarded from the General Government and Finance Advisory Board (GGAF): First Reading of an Ordinance formally adopting the Fiscal and Budgetary Policy to be used in preparing the fiscal year 2017 annual budget and to guide financial operations — Leigh Wallace, Finance Director (action required) Leigh Wallace, the City's Finance Director, spoke on the item. She explained that the proposed amendments had been approved by the General Government and Finance Advisory Board (GGAF) and had been presented to the Council at the workshop meeting earlier in the day. Wallace then read the Ordinance caption. Motion by Brainard, second by Eby to approve item L. Fought thanked GGAF and staff for the improved fiscal control and congratulated them on their good work. Approved: 7-0 M. Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve a Resolution formally adopting the City's Investment Policies -- Leigh Wallace, Finance Director Leigh Wallace, the City's Finance Director, spoke on the item. She explained that the Investment advisors had recommended the proposed amendments to the City's investment policies. The amendments had been presented to Council in March. Wallace then read the recommendations. Motion by Brainard, second by Fought to approve item M. Jonrowe congratulated Wallace and said she does not know how she does what she does. Approved: 7-0 N. First Reading of an Ordinance authorizing the Issuance of City of Georgetown, Texas Combination Tax and Revenue Certificates of Obligation, Series 2016, levying an Ad Valorem Tax and the pledge of certain revenues in support of the certificates, approving an Official Statement, a Paying Agent/Registrar Agreement and other agreements related to the sale and issuance of the certificates and authorizing other matters related to the Issuance of the Certificates — Laurie Brewer, Assistant City Manager (action required) Laurie Brewer, the Assistant City Manager, spoke on the item. She explained that the City went to the bond market that day. Brewer provided the history of the process and the projects. She explained that staff had brought the debt status to Council in January and received direction from Council. Brewer said that a team was established. She said that the Financial Advisors used by the City were present at the meeting. Brewer went on to explain that the City had maintained its AA + Bond Rating on general debt and an AA Bond Rating on revenue debt, both with stable outlooks. Projects that will be funded through these bonds will include the Southwest Bypass, Garey Park, the Summit at Rivery Conference Center, the extension of Mays street, ADA improvements in Parks and Facilities, the 135 frontage road sidewalk, as well as electric, water and wastewater infrastructure. Brewer said that Richard Donahue from McCall, Parkhurst is present should there be any legal questions, as well as Gary Kimble and Jennifer Douglas with Specialized Public Finance. Brewer explained that Kimble and Douglas were there to discuss the market conditions and the good news on the City's rates. Jennifer Douglas passed out the bid information to the Council and spoke on the bond market. She explained that the City had hit the market at a great time. Douglas explained the process and the rates and figures. She explained that the savings will be $1.4 million dollars. Ross asked how projections were so far off. Jennifer said interest rates had moved down. Brewer read the caption. Motion by Brainard, second Hesser by to approve item N. Approved: 7-0 O. First Reading of an Ordinance authorizing the Issuance of City of Georgetown, Texas General Obligation Bonds, Series 2016, authorizing the levy of an Ad Valorem Tax in support of the Bonds, approving an Official Statement, a Paying Agent/Registrar Agreement and other related documents, awarding the Sale of the Bonds and authorizing other matters relating to the bonds — Laurie Brewer, Assistant City Manager (action required) Laurie Brewer, the Assistant City Manager, spoke on the item. Brewer spoke on general obligation bonds for Garey Park and the Southwest Bypass. She explained that nine bids had been received and Fidelity Capital won the bid. This provides another $1 million in savings. Brewer read the caption. Motion by Brainard, second Hesser by to approve item 0. Brainard thanked the Bond Council and staff for securing these rates. Approved: 7-0 P. First Reading of an Ordinance authorizing City of Georgetown, Texas Utility System Revenue Bonds, Series 2016, authorizing the pledge of certain revenues in support of the bonds, approving a Paying Agent/Registrar Agreement, an Official Statement and other related documents and authorizing other matters related to the Issuance of the Bonds — Laurie Brewer, Assistant City Manager (action required) Laurie Brewer, the Assistant City Manager, spoke on the item. She explained the Utility System Revenue Bonds. Brewer said that the winner was again Fidelity Capital Markets. Brewer said that although the interest rate was slightly higher for these bonds, the City was still received a strong rate. Brewer read the caption. Motion by Brainard, second by Hesser to approve item P. Approved: 7-0 Q. Forwarded from the General Government and Finance Advisory Board (GGAF): First Reading of an Ordinance authorizing the Issuance of City of Georgetown, Texas General Obligation Refunding Bonds, Series 2016, authorizing the levy of an Ad Valorem Tax in support of the bonds, approving an Official Statement, a Paying Agent/Registrar Agreement, a Purchase Agreement and an Escrow Agreement; establishing procedures for Selling and Delivery of the Bonds and authorizing other matters relating to the bonds -- Laurie Brewer, Assistant City Manager (action required) Laurie Brewer, the Assistant City Manager, spoke on the item. Brewer explained that the General Government and Finance Advisory Board (GGAF) had recommended approval. Brewer said that this item and the following item relate to the City's ability to use lower rates to refinance series 2006 and 2007 bonds. She said the bonds would result in a $900,000 savings and would not cost anything to refinance. Brewer then read the caption Motion by Brainard, second Hesser by to approve item Q. Hesser asked if this included the cost of issue. Brewer confirmed. Approved: 7-0 R. Forwarded from the General Government and Finance Advisory Board (GGAF): First Reading of an Ordinance authorizing the Issuance of City of Georgetown, Texas Utility System Revenue Refunding Bonds, Series 2016 authorizing the pledge of certain revenues in support of the bonds, approving a Paying Agent/Registrar Agreement, an Official Statement, an Escrow Agreement and a Purchase Agreement, establishing procedures for Selling and Delivery of the Bonds and authorizing other matters related to the Issuance of the Bonds — Laurie Brewer, Assistant City Manager (action required) Laurie Brewer, the Assistant City Manager, spoke on the item. She explained that the City is looking to refinance utility system revenue bonds providing $1 million and 62 thousand dollars in savings over the life of the bond. She then read the caption. Motion by Brainard, second by Hesser to approve item R. Approved: 7-0 S. Forwarded from the Georgetown Economic Development Corporation (GEDCO): First Reading of an Ordinance amending the 2016 Budget for the Georgetown Economic Development Corporation ("GEDCO") for the maintenance of the Texas Life -Sciences Collaboration Center ("TLCC"). The Performance Agreement between GEDCO and TLCC was approved by City Council on January 12, 2016 — Leigh Wallace, Finance Director (action required) Leigh Wallace, the City's Finance Director, spoke on the item. She explained that this item was a budget amendment from Council direction. Wallace read the caption. Motion by Fought, second by Jonrowe to approve item S. Approved: 7-0 T. First Reading of an Ordinance amending the 2016 Annual Budget due to an approved allocation of General Fund Balance to the Council Discretionary Fund as well as an allocation of Council Discretionary Funds that had not been finalized when the budget was adopted — Leigh Wallace, Finance Director and Laurie Brewer, Assistant City Manager (action required) Leigh Wallace, the City's Finance Director, spoke on the item. She explained that this item is an amendment which will recognize funds into and out of the Council Discretionary Fund. Wallace read the caption. Motion by Brainard, second Hesser by to approve item T. Approved: 7-0 U. First Reading of an Ordinance amending the 2016 Annual Budget due to an approved Capital Improvement Project for the addition of a sidewalk at IH35 Southbound Frontage Road that had not been finalized when the budget was adopted — Leigh Wallace, Finance Director and Laurie Brewer, Assistant City Manager (action required) Leigh Wallace, the City's Finance Director, spoke on the item. She explained that this item was for an amendment for the addition of sidewalks, as described and approved by Council in February 2016. Motion by Brainard, second by Hesser to approve item U. Approved: 7-0 V. Public Hearing and First Reading of an Ordinance to Rezone approximately 178.83 acres in the William Addison Survey located at 1821 SE Inner Loop from the Agriculture (AG) District and Residential Single -Family (RS) District to the Public Facility (PF) District known as Williamson County Georgetown Annex -- Sofa Nelson, CNU-A, Planning Director (action required) Sofia Nelson, the City's Planning Director, spoke on the item. She explained that the rezoning request comes from Williamson County for property they own. The property is located on SE Inner Loop between Southwestern Blvd. and 1460. Nelson said that the Planning & Zoning Commission has recommended approval. Mayor Ross opened the Public Hearing at 7:00 PM. No speakers were present. Mayor Ross closed the Public Hearing at 7.00 PM. Motion by Jonrowe, second by Fought to approve item V. Approved: 7-0 W. Public Hearing and First Reading of an Ordinance to Rezone approximately 54.13 acres in the William Addison Survey located at 2910 SE Inner Loop from the Agriculture (AG) District to the Public Facility (PF) District known as Williamson County North Campus — East — Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, the City's Planning Director, spoke on the item. Nelson showed the future land use map. She explained that the Planning & Zoning Commission had recommended approval. Nelson then read the caption. Mayor Ross opened the Public Hearing at 7:04 PM. No speakers were present. Mayor Ross closed the Public Hearing at 7:04 PM. Motion by Jonrowe, second by Fought to approve item W. Approved: 7-0 X. Public Hearing and First Reading of an Ordinance to Rezone approximately 63.09 acres in the William Addison Survey located at 3151 SE Inner Loop from the Agriculture (AG) District to the Public Facility (PF) District known as Williamson County North Campus -- Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, the City's Planning Director, spoke on the item. She showed the location map and explained the rezone request is from Williamson County. She then showed future land use map. Nelson said that the Planning & Zoning Commission had recommended approval. She then read the caption Mayor Ross opened the Public Hearing 7.05 PM. No speakers were present. Mayor Ross closed the Public Hearing at 7.05 PM. Motion by Fought, second by Brainard to approve item X. Approved: 7-0 Y. Public Hearing and First Reading of an Ordinance to Rezone 5.240 acres in the Ephraim Evans Survey, located at 211 Westinghouse Road, from the Residential Single-family (RS) District to the General Commercial (C-3) District, known as Mercedes Benz -- Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, the City's Planning Director, spoke on the item. She explained the rezone request and said that the site straddles two different land use regulations. Nelson said the site includes a car dealership and retail. Planning & Zoning Commission has recommended approval. Nelson read the ordinance caption. Mayor Ross opened the Public Hearing 7:07 PM. No speakers were present. Mayor Ross closed the Public Hearing at 7:07 PM. Motion by Brainard, second by Eby to approve item Y. Approved: 7-0 Z. First Reading of an Ordinance for the Voluntary Annexation of 11.17 acres in the John Sutherland Survey and a portion of adjacent public right-of-way, located at the intersection of Williams Drive and Jim Hogg Road -- Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, the City's Planning Director, spoke on the item. She said that the item is for a Voluntary Annexation proposal and showed proposed annexation site map. Nelson provided an action schedule for the item and said that staff recommends approval. Nelson then read the caption. Speakers signed up to speak on Item Z included Abby Brody, Gerald Brody and David Mann. Gerald Brody donated his 3 minutes of speaking time to Abby Brody, allowing her 6 minutes of speaking time. Abby Brody spoke and thanked the Council. She explained that she is a resident in the ETJ. Brody said that the community discussed has several hundred homes that are accessed from Jim Hogg Road and that the City does not maintain this road. She said that she and her neighbors will be greatly affected. Brody explained that traffic will be a problem and safety is a problem. She said that Jim Hogg is the only street access to Williams Drive, with only two lanes and no shoulder. Brody explained that it is problematic if there was an emergency. She added that the proposed gas station and grocery store will cause yet more problems. Brody said that there needs to be a traffic study. David Mann then spoke. Mann said that he had spoken to a County Engineer about the traffic problems and was told there was no budget for corrections. Mann spoke on fire hazards and emergencies and how dangerous the area is without another access road. He urged the Council to require the developer to address the hours of shopping and take care of the impact. Motion by Fought, second by Hesser to approve item Z. Approved: 7-0 Hesser said he would like to encourage a Traffic Impact Analysis (fIA) on this area. Jonrowe asked if improvements were made here. Nelson said that a street light and been added. City Manager, David Morgan, said that the City had installed and paid for the traffic light. Jonrowe asked if the developer would be responsible for future improvements. Morgan said part of this is the construction of the West Side Service Center. Jim Briggs, the City's General Manager of Utilities, said the City put in the traffic signal because of the West Side Service Center site. He explained that turn lanes to the center had also been added. Briggs said that the signal light will be able to accommodate the full blown intersection in the future and a full signal, with expanding capabilities is already in place. Jonrowe asked if a future TIA called for improvements, would the City pay. Briggs said that improvements would be allocated to traffic improvements and roadway improvements instead of improvements to the signal. Fought said Williams Drive is going to fill in. He said that it is good to bring retail to the consumer rather than building more roads to bring the consumer to the retail. Fought said he supports the project but recognizes the necessity that the City keeps their eye on the ball. AA. Second Reading of an Ordinance for the Voluntary Annexation of 10.058 acres in the Francis Hudson Survey, located at 555 Rabbit Hill Road -- Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, the City's Planning Director, spoke on the item. She spoke on the voluntary annexation and said that staff is recommending approval. Nelson then read the ordinance caption. Motion by Jonrowe, second by Brainard to approve item Z. Approved: 7-0 AB. Second Reading of an Ordinance to Rezone 1.00 acre of the L.J. Dyches Survey, located at 1000 FM 1460, from the Agriculture (AG) District to the Low Density Multifamily (MF -1) District-- Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, the City's Planning Director, spoke on the item. She explained the rezoning request and said that the Planning & Zoning Commission recommended approval. She then read the caption. Motion by Brainard, second by Gipson to approve item Z. Approved: 7-0 AC. Second Reading of an Ordinance for a Special Use Permit at 215 West 3rd Street, bearing the legal description of City of Georgetown, Block 9, Lot 5-6, 7-8 (W/PTS), for a first floor residential project in the Mixed Use -Downtown (MU -DT) District -- Sofia Nelson, CNU-A, Planning Director (action required) Sofia Nelson, the City's Planning Director, spoke on the item. She explained the Special Use Permit request. Nelson said there were 14 units proposed for the site, which would be multifamily with a court yard. The Planning & Zoning Commission recommends approval. Nelson then read the caption. Motion by Jonrowe, second by Gipson to approve item Z. Approved: 7-0 Project Updates AD. Project updates and status reports regarding current and future transportation and traffic project; street, sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development projects; city facility projects; and downtown projects including parking enhancements and possible direction to city staff -- David Morgan, City Manager Mayor Ross asked David Morgan, the City Manager, if he had any project updates to report to the Council. Morgan said he did not have updates to report at this time. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. AE. -At the time of posting, no persons had signed up to address the City Council Executive Session in compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. AF. Sec. 551.071: Consultation with Attorney -Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Meet and Confer Update -Appointment of temporarylsubstitute Deputy City Attorney/Court Prosecutor Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal - City Manager Evaluation Motion by Fought, second by Gipson to adjourn the meeting. Meeting adjourned at 7.33 PM. Approved by the Georgetown City Council on t to (-J & ��' Dale ss, Mayor S Attest: City S ct ry 4�y