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MIN 04.12.2016 CC-WNotice of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, April 12, 2016 The Georgetown City Council will meet on Tuesday, April 12, 2016 at 4:00 PM at the Council Chambers, at 101 E. 7th St., Georgetown, Texas The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8`h Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting to order at 4:02PM. All Councilmembers were present, with the exception of Anna Eby, District 1 and Ty Gipson, District 5. Mayor Ross announced that the order of the agenda items was changed to A — C — B. Police Development/Review Workshop — Call to order at 4:00 PM A Presentation and discussion regarding City gateways and long range planning efforts — Sofia Nelson, CNU-A, Planning Director and Wayne Reed, Assistant City Manager Sofia Nelson, the City's Planning Director, provided a presentation regarding the City's gateways and long range planning efforts. Ms. Nelson stated that the reason for presentation is to solicit feedback & guidance for long range planning from Council. She is seeking help with confirming the priority of projects and additional direction from Council. The hope is to help with defining the next steps for planning for next 30 years. This presentation is the start of a conversation. Ms. Nelson briefly touched on the three handouts she delivered to the dais and explained that they would be touched on more during the presentation. Ms. Nelson took a few minutes to thank the many City staff and departments that were involved in the process of reviewing these plans thus far, with a special thanks to Jordan Maddox, Principal Planner. Ms. Nelson described how the creation of her presentation has a direct relation to Council goals and strategies as defined in their visioning sessions. Within the presentation, she will be touching on the following goals: • Expand and diversify the tax base • Accumulate funds to account for unfunded and unanticipated liabilities • Increase mobility • Create and maintain outstanding aesthetics, and welcoming appearance and spirit. • Create a comprehensive annexation plan A Look Back • Ms. Nelson began a conversation about where Georgetown has been by showing an interactive map displaying the city's growth over time • Why do we plan? o We need to address the values of community, future growth predictability, and looks at trends to allow us to plan to guide growth • Past steps taken in planning efforts 0 1964, 1976, 1988, 1990, and 2008 Where Are We Today? • Purpose of Gateway Plans from 2004 UDC was to protect and enhance these corridors 0 135, 195, N. Austin, SH 130, Leander Road, Hwy 29, Williams Dr, 1460 • Current Gateway regulations include buffer, parking locations & setbacks • 2030 Plan adopted in 2008, the goal was to define what we want to look like in 2030 o A vision for 2030 was established & 4 pillars were defined • There are a number of Charter Prescribed Elements that have not yet been addressed • Highlights of the development conversations that have occurred over the last year were addressed 0 Conversations noted happened with Council, Development staff, and citizens o What policy and guidance to we have in place and where do we need guidance from Council • What are benefits & challenges of the areas where we do have guidance o Paramount to the challenges is that the 2030 plan does not a matrix to identify how we are doing, no performance measures Moving Forward... Where Do We Go From Here? • Benefits of having an updated plan o Expand and diversify the tax base o Accumulate funds to account for unfunded and unanticipated liabilities o Increase mobility o Create and maintain outstanding aesthetics, and welcoming appearance and spirit. o Create a comprehensive annexation plan • Consequences of not planning... will continue to be challenging without clear policies o Expand and diversify the tax base o Accumulate funds to account for unfunded and unanticipated liabilities o Increase mobility o Create and maintain outstanding aesthetics, and welcoming appearance and spirit. o Create a comprehensive annexation plan • Planning menu o Data update: best guidance with current ■ Expand and diversify the tax base ■ Accumulate funds to account for unfunded and unanticipated liabilities ■ Increase mobility ■ Create and maintain outstanding aesthetics, and welcoming appearance and spirit. 0 2030 Plan update: looks at demographics, create gateway plan, link to Council goals ■ Update demographics and align 2030 plan with updated elements/plans ■ Update the Future Land Use Plan ■ Create a City Gateways Plan ■ Create an Annexation/ETJ Growth Management Plan ■ Link Council Goals and Strategies to comprehensive plan vision statements and implementation steps ■ Design a "bite -sized 2030 plan" that can be easily digested ■ Establish and update implementation steps and performance measures 0 2030 Plan Reconstruction ■ Update demographics and align 2030 Plan with updated elements/plans ■ Update the Future Land Use Plan with a Growth and Development Plan: land uses, growth tier strategy, ultimate boundary line, workforce housing locations, locations for special area plans -such as Old Town, Williams Drive, gateway corridors, etc. ■ Create an Annexation/ETJ Master Plan ■ Link Council Goals and Strategies to comprehensive plan vision statements and implementation steps ■ Design a "bite -sized 2030 plan' that can be easily digested ■ Establish and update implementation steps and performance measures ■ Validate or update city vision statement, goals and policies ■ Establish time frame and performance measures for shifting the "elements' of the Comprehensive Plan to Strategic Implementation Plans Ms. Nelson asked for some feedback about what might not be captured in this presentation • Mayor provided some background to tv & internet viewers as to why this topic has come to Council at this Workshop • Tommy Gonzalez feels the key is for Council to determine what the city will look like o Percent of commercial/residential, multi-family/single family, young family/senior o This presentation is a 20K view and would like to go to a higher level view of the City growth vision before drilling down to more detail • Steve Fought thinks there are things that need to be addressed in the near term o Feels there is a need to do the Data Update (the 1s' 3 items on the menu are essential) o Need a gateways plan, need to do all the checks on Updates plan from menu o Would like to go for the "Updates" option • John Hesser feels that Planning is going in the right direction o Issues with a few things. Feels they have learned there is a gateway plan in place ■ Sofia Nelson said the City is working with CAMPO on a Corridor Plan o How much of 2030 plan is being accomplished? Doesn't want to create another plan that is just going to be put on a shelf somewhere. ■ Sofia Nelson stated that the current plan doesn't have enough performance measures and doesn't define actions steps so it's hard to determine how the City is doing ■ Waste of time to create a new plan when the City never accomplished the old plan o Need action plan, don't see a process in place to carry out plans that are created o What are we trying to achieve, what does the future look like, needs to be a live plan (adjustable) o Not looking at 30 years, what action can we see in 5 years • Keith Brainard feels we need a clear policy for Special districts (MUDs and PIDs) o Likes "Update" plan option • Rachael Jonrowe likes the "Update" plan o Glad Sofia thanked all the helpful folks, impressed by Sofia's summation of past conversations o Supports "Update" strategy, seems to include a lot of elements from all councilmembers • Mayor Ross sees some urgency to this as we are such a fast growing community o The longer we delay, the gateways can change and the City can't go back and retrofit o "Update" plan o Gateways need more attention now, sooner than later o Summation of councilmember comments leads to 3 councilmembers supporting the "Update" option • David Morgan addressed the Mayor and Councilmembers comments and concerns o Next steps will include to further define implementation plan for Update option o Will define more clearly the percentage of commercial/residential/multi-family/single family o Update Future Land Use Plan so it is an active usable document o The more dated the plans are, the less useable they are o Will bring back implementation plan taking all the comments into consideration • Mayor Ross stated that the 2030 Plan is living breathing document that wasn't designed to be static o Did we identify S Austin & Leander as gateway o Ms. Nelson replied, Yes o Thank you for all the work C Review and discussion of Retail Strategy and Recruitment Plan -- Wayne Reed, Assistant City Manager and David Morgan, City Manager Wayne Reed, the City's Assistant City Manager, discussed the City's Retail Strategy and Recruitment Plan. Increase opportunities for retail businesses, guide informed decisions 5 parts of presentation slide (6 bullets) • Context • Benefit • Tasks • Timeline and Budget • Council Updates • Next Steps Why Now? • Georgetown has been and will continue to be profoundly affected by strong population growth • Proactive strategy to strengthen tax base Benefits of conducting this plan • Support councils goal to expand and diversify the tax base • Primary Trade area from 2012 is dated and doesn't include suggested retail for identified areas • Consumer spending patterns and preferences and psychographics o Tool that defines what drives us as consumers to spend o Identifies values, attitudes, interests, behaviors, and product preferences • Consumer spending patterns can be identified for retailers to better connect with their consumers • Retail sales demand and leakage o Learn what our retail sales demand is in our updated demand area o Want to minimize the amount of spending money leaves our community o Will receive a map with analysis of top retail sites that will include locations within and outside our current City limits ■ Will help in conversations regarding annexations, land use, downtown, gateways, transportation, utilities, and more • Target recruitment of new retailers o The plan will identify retailers who are a match for our trade areas as well as material to provide to potential retailers marketing and site selection teams Tasks • In-depth analysis of Downtown and Williams Drive corridor • Will work with CAMPO study Project Timeline & Budget • Funding will come from the GEDCO FY201516 budget • Will have workshop for business owners, property owners and general public • Updates to council on regular basis through David Morgan • Will talk about a targeted recruitment campaign • Consultant will act as an extension to our Economic Development team Next Steps • Approve contract with Catalyst Commercial for consulting services • Kick-off Meeting within the next couple of weeks if contract is approved Questions??? • Keith Brainard... thank you Mr Reed... Why did the team choose Catalyst? o Wayne Reed responded by saying that they looked at several criteria through RFP and Catalyst come through as the preferred consultant with the scope of work that was advertised • Steve Fought stated that he looks forward to having retail consultant but he has two concerns 0 1 - placement of retail, keep in mind to take retail to customer not giving the customer a route to the retail as that means building roads and transportation systems 0 2 - medical should be and needs to be a part of the economic development equation o "Launch the missiles" • David Morgan agreed with Mr. Fought's clarification o This study is meant to strengthen existing corridors and identify emerging corridors B Discussion regarding proposed updates and additions to the UDC General Amendments List for the 2016 review period -- Sofia Nelson, CNU-A, Planning Director Sofia Nelson, the City's Planning Director, discussed proposed updates and additions to the UDC General Amendments List for the 2016 review period. Process Recap slide • Ms. Nelson discussed the most recent steps that have already been taken with regards to UDC Amendments Completed items list slide • Ms. Nelson briefly discussed the items on this list o Development Manual o Pre app process o Site Development Plans o Annexation process o Minimum PUD size o PUD requirements o Civic land use limitations o Max building size limits o Self Storage limitations o Front yard patios o Minimum IN district size o Nonresidential setbacks o Nonresidential building design exemptions o Fences o Parking space design o Wastewater Waiver o Accessory dwelling units o Residential accessory structures o Housing Diversity Development/Workforce Housing Development New items slide • Ms. Nelson gave a brief overview of the items on this list o Plat Extensions/Reinstatements 0 Live Music/Entertainment definition o Outdoor display and storage o Residential off-street parking and garage setbacks o Residential masonry requirements o Nonresidential masonry requirements o Trash receptacle screening o Vehicle stacking areas o Electronic signage Level 1 priorities slide — included in printed form on the dais for each council member and Mayor • Ms. Nelson concisely touched on each item on the list and stated that as staff works through these items, each item will be brought back in front of Council for feedback o Development Agreements o Platting related items o Gateway Overlay Districts o Residential masonry requirements o Residential off-street parking and garage setbacks o Nonresidential masonry requirements o Mechanical equipment screening o Transportation related items o Parkland dedication o Utility related items o Special district procedures and criteria o Definitions Level 2 priorities slide • Ms. Nelson gave a quick rundown of the items on this list o Land Use Chart ■ What uses require different types of permits... land use chart update o Clarify Definition of Live Music and Entertainment o Review outdoor storage regulations o Parking requirements o Clarify TIA requirements and triggers ■ Are these being done with the right timing, right threshold, and are we getting the right feedback coming from analysis o Design standards for residential infill in old town Level 3 priorities slide • Ms. Nelson spoke about each item on this list o Vesting process o SUP Conceptual Site Plan o Conservation Subdivision standards ■ This is a subdivision type that hasn't been used as much at the City would like, why? o Update landscaping standards to address water conservation efforts o Signage o Nonconformities o Transition zones between Downtown and old town overlays ■ A review of this is item was specifically asked for by a citizen o Green Building Strategies Next Steps slide • Ms. Nelson asked for guidance from Council o Discussion and Direction to staff on any additions/changes or reprioritization of amendments. o City Council action on updated UDC General Amendments list for the 2016 review period (anticipated April 26th) o UDCAC and staff begin/continue work on Priority 1 amendments • This UDC list will be in front of Council at next meeting as action item Questions???... • Mayor Ross mentioned that it would helpful if the items were grouped by topic or theme. o Ms. Nelson made note to the chart in packet as it shows where from the items came from • David Morgan stated that it is staffs hope to move forward with the list of Level 1 Priority Items o Mayor Ross asked about overlap between items on level 1 and level 2 or 3 o Ms. Nelson said that she will go back and review the for overlap and indicate where applicable • Keith Brainard noted his concern about parking recreation vehicles in residential areas, and asked that this be added to list if possible o Mr. Morgan stated that this might not be a provision within the scope of the UDC but that staff would check on it • Tommy Gonzalez asked if there is a timeline and cost attached to each of these items. o Ms. Nelson stated that the level ones can be achieved this year but will add timeline and cost implications to the information sheet Mayor gave all meeting attendees a heads up to folks that we are recessing to executive, will come back to regular, then go back to executive. Mayor Ross recessed the meeting to Executive Session under sections 551.071 and 551.074 at 5:10PM. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items -Hoskins update -Certification Election update Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal - City Manager Evaluation Adjournment Mayor Ross adjourned the meeting at 6:OOPM. Approved by the Georgetown City Council on y 110 (D I a Q Date 0 f, ( r"' `1 1.6 in Dale Ross, Mayor Attest: City S tary