HomeMy WebLinkAboutMinutes_GUS_01.08.2016Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
January 8, 2016 at 2:OOPM
at Georgetown Municipal Complex:, 300-1 Industrial Avenue, Georgetown, T
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Board Members Present: Bill Stump - Chair, Ed Pastor - Vice Chair, Mike Cunningham -
Secretary, John Hesser, Steve Fought, Joyce Mapes, Robert Kostka (joined at 2:03pm)
Board Members Absent:
Staff Members Present: Jim Briggs, Mike Babin, Wes Wright, Michael Hallmark, David Munk,
Jimmy Sikes, Chris Foster, Mike Westbrook, Dave Hall, Trina Bickford, Leticia Zavala, Glenn
Dishong (joined at 2:06pm), Sheila Mitchell
Others Present: Ed Wiley, Sun City resident (Sun City Nature Club President)
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order — Called to order by Chair at 2:OOPM
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors
Ed Wiley, Sun City resident, Sun City Nature Club President
Employee Recognition
--none submitted at time of posting
C. Discussion regarding the Project Progress Report, timelines including projects and. Council Actions. —
Michael Hallmark, Project Manager
Hallmark stated reports in packet. Stump asked and Hallmark provided further details about
progress on 2.d Street. No further discussion.
D. Industry Updates
Briggs noted Public Utilities Commission (PUC) hearing, commissioners voted unanimously to
support application and points made in transfer. Final order not signed yet; has 60days to do so
after staff handles administrative details. There is still an appeals process for the opposition with
a 25 day timeline. Further discussion continued on outstanding legal actions filed against each
CTSUD board member and the City of Georgetown, to still be determined over the next few
months. In the meantime we're waiting for the final order to be signed by PUC and then we will
technically have the CCN. Briggs discussed CTSUD Board status and how/when they will be
dissolved; Board is looking into their options, including pre -filing legislation for the next session.
Stump commented on tax credit renewal by Congress on solar and wind. Briggs/Foster provided
additional details; phasing out over a period of five years. No further discussion.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Special GUS Board meeting held on
December 1, 2015 and the Regular GUS Board meeting held on December 10, 2015. — Sheila K.
Mitchell, GUS Board Liaison
Motion by Pastor, seconded by Kostka to approve the December 1, 2016 and December 10, 2015
minutes as presented. Approved unanimously 7-0
F. Consideration and possible recommendation to approve a contract with DN Tanks, Inc. of Wakefield,
Massachusetts for the construction of Daniels Mountain GST/EST (Ground Storage Tank/Elevated
Storage Tank) in the amount of $1,692,420.00. — Wesley Wright, P.E., Systems Engineering
Director/Michael Hallmark, CIP Manager
Wright provided details of item noting design contract was approved by the board in December.
He discussed current tanks and need for additional tank to meet summer's peak demand.
Quicker construction turnaround time on GST, which is 6 months compared to an EST of several
years. Two bids were received; construction can be done by mid -summer. Cunningham spoke
about the vendors noting DN Tanks is a great company. Briggs commented on pricing being very
competitive and long-term maintenance is very low. Wright noted land acquisition complete.
Motion by Pastor, seconded by Mapes to approve a contract with DN Tanks, Inc. of Wakefield,
Massachusetts for the construction of Daniels Mountain GST/EST (Ground Storage
Tank/Elevated Storage Tank) in the amount of $1,692,420.00. Approved unanimously 7-0
G. Consideration and possible recommendation to approve a contract renewal with Techline
Construction Inc., of Austin, Texas for labor associated with various electric system overhead
construction and maintenance projects, as well as occasional underground and emergency services in
the amount of $500,000.00. — Wesley Wright, P.E., Systems Engineering Director
Wright gave background on electric items, which are presented 2-3 times per year. Materials are
purchased through Techline's state contract. This item is for construction labor. This item is a
renewal of contract; they worked for us last year and have done good work. Stump asked about
reviewing contract and pricing; Wright/Bickford stated contract is under a reciprocity agreement
through the LCRA State Contract. Cunningham asked and Wright confirmed bid is hourly for
Techline through LCRA pricing. Bird Electric was bid out by the City. This will allow us to have
an additional contractor in town (in addition to Bird Electric, which currently has two crews
working). Hesser asked and Wright confirmed all invoices go through normal city approval
processes before payment is disbursed. Motion by Cunningham, seconded by Pastor to approve
a contract renewal with Techline Construction Inc., of Austin, Texas for labor associated with
various electric system overhead construction and maintenance projects, as well as occasional
underground and emergency services in the amount of $500,000.00. Approved unanimously 7-0
H. Presentation and discussion of Treated Water Supply and Demand Management for 2016 and
beyond. — Mike Babin, Deputy General Manager, Utilities
No action required; for discussion only. Prior to Babin's presentation, Briggs provided
update/background of water demand and where we've been the last couple of years, looking
forward to the future and options for additional water. Briggs reviewed history of changes to
irrigation schedules and volume of customers which remained on two-day schedule. Babin gave
presentation (included in board packets), noting discussion is pertaining to treated water supply
instead of raw water. Presentation will also be given to Council in the upcoming week. Focus on
1. Watering on correct day; 2.Overwatering; 3. Potential leaks. Will be educational process for
customers. Further discussion followed presentation. No action required.
Sikes departed meeting at 2:30PM
Adjournment
Motion by Pastor seconded by Kostka to adjourn meeting. Approved unanimously 7-0. Meeting
adjourned at 3:30PM.
ill Stump — Board Chair
Sh ila K. Mite ell, 6US Board Liaison