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Reference Table of Contents
PERSONNEL
CITY OF GEORGETOWN
Founded in 1848
Personnel
The 1996/97 Operating Plan includes 26 additional full-time equivalents to respond to the heavy growth.
The Plan provides for four additional firefighters, a square maintenance worker for Parks & Recreation and
a secretary/receptionist for Community Services. The Community Owned Utilities division will add three
electric crewmen, a two -person Rapid Response Team to increase customer service and improve efficiency
of existing staff and a secretary/receptionist. Police Services will add one K-9 officer, two communications
operators and three police officers. The Library will add four part-time assistants and upgrade one part-time
assistant to full-time. The Information Services department will add one IS support specialist and the
Inspection Services department will add one code enforcement officer. The Development Redesign
Process Team will add six additional staff including two development planners, a development engineer,
an electric system planner, a development accounts specialist and a telephone receptionist.
94J96 96!96;,
REFERENCE
334 ANNUAL OPERATING PLAN ELEMENT 1996/97
9"6::96/87
:>
9719$
.: :..
Su et
Bud et
Actual';
Ado ted:;:
Pro r ed>:
COMMUNITY
OWNED UTILITIES
ADMINISTRATION
Full Time
Director
1
1
1
1
1
Administrative Assistant
1
1
1
2
2
Secretary/ Receptionist (COU)
1
1
1
1
1
Dispatcher (COU)
1
1
1
1
1
Energy Services Manager'
1
1
1
0
0
-Moved to Ebcbv Dept. in 1996,97
Total AdailnistratioiF(Fr PT);'
3f. 0 ..........?...1
4. ..:.
S / 0>...
S f ;q3
SYSTEMS ENGINEERING
Full Time
Sr. Inspector (title change to Field Rep.)
1
0
0
0
0
Inspector (title change to Field Rep.)
1
0
0
0
0
Field Representative'
0
2
2
1
1
Engineering Technician (System Tech)
0
1
1
1
1
Systems Engineering Manager
1
1
1
1
1
*One position moved to Inspection Services in 199697
Tatal;9yctatns.;Enginaering (FT I PT) . <`:
g::.:....:; Q z' .: `.....
.... J:
: ii,;;l :;:'dA `:' ..
::: ... :.. !.....::::..:...........................
CUSTOMER SERVICE
Full Time
Meter Reader Supervisor
1
1
1
1
1
Meter Reader
3
3
3
3
3
Total Cystomer.Sewlw'(FfJ:PiI>E:::o-:.::,.:.'
4''. ...
4.:. 1,... 0 ...........:
... 0.:. .............
.:.. 1.... 8
ELECTRIC
Full Time
Energy Services Manager*
0
0
0
1
1
Superintendent Electric
1
1
1
1
1
Line Foreman
1
1
1
1
1
Line Worked!!
1
2
2
2
2
Line Worker II
2
2
2
2.75
3
Line Worker 1
1
2
2
2.75
3
Electric Groundsperson
5
4
4
4.75
5
Part Time
Electric Warehouse Clerk (seasonal)
0.25
0.25
0.25
0.25
0.25
*Moved from Administration in 1996187
TotatEkilric F.TlP
11 !:'0.25
12> 1:.026: i.':4t2
7.:.025.:
:15«t5
REFERENCE
334 ANNUAL OPERATING PLAN ELEMENT 1996/97
Personnel (cont.)
PUMP MAINTENANCE
Full Time
Pump Supervisor
1
1
1
Pump Mechanic III
2
2
2
Pump Mechanic II
2
2
2
Pump Mechanic 1
2
2
2
PartTime
Feld Maintenance Wkr.-Pumps (seasonal)
0.25
0.25
0.25
TdalPumP.MalMeriariie'o> ".. ..:.....
:: 7 ..
7 ... 025,;
...
STORMWATER DRAINAGE
Full Time
Heavy Equipment Operator - Crew Leader
1
1
1
Light Equipment Operator
1
1
1
Part Time
Maintenance Operator 1
0.5
0.5
0.5
StDrntwatar:Drainage,(FT l P7)05
Z . X
STREETS
Full Time
Street Superintendent
1
1
1
Light Equipment Operator
4
5
5
Heavy Equipment Operator
2
2
2
Heavy Equipment Operator - Crew Leader
1
1
1
PartTime
Street Sweeper Operator
0.5
0.5
0.5
Street Maintenance Worker
0.5
0.5
0.5
Street Maintenance Worker (seasonal)
0.25
0.25
0
:.
Total Stswls,(FTJ PT) :: ... ::.....:...
WASTEWATER COLLECTION
Full Time
Water & Wastewater Supervisor
1
1
1
Wastewater Maintenance Worker III
0
1
1
Wastewater Maintenance Worker 11
2
1
1
Wastewater Maintenance Worker 1
2
2
2
Part Time
Field Maintenance Worker (PT)
1
1
1
ITotal';WasisivaterCollaetfon FI'f:
(. PTT...
WATER DISTRIBUTION
Full Time
Water! Wastewater Worker III
1
2
2
Water / Wastewater Worker II
2
1
1
Water /Wastewater Worker
3
3
3
Water / Wastewater Superintendent
1
1
1
1 1
2 2
2 2
2 2
0.25 0.25
1 1
1 1
0.5 0.5
...................................
1 1
7 7
2 2
1 1
0.5 0.5
0.5 0.5
0.25 0.25
1 1
1 1
1 1
2 2
2 2
1 1
3 3
1 1
1 1
0 0
1 1
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1996/97 335
Personnel (cont.)
AIRPORT
Full Time Administration:
Airport Director
1
1
1
1
1
Fuel Attendant'
0
0
0
1
1
Part Time Operations:
Bookkeeper (PT)
0.5
0.5
0.5
0.5
0.5
Fuel Attendants (PT)
3.5
3
3
2
2
Maintenance Worker (seasonal)
0.25
0.25
0.25
0.25
0.25
Airport Maintenance Worker (PT)
0.5
0.5
0.5
0.5
0.5
•Tvo pvt time positions cornerfed fo one full time.
:::..
T1>b!.JueyaRtiF? 3'TT:E[E::i::.' ::`:.:.. : :::::.;::;:::
.. ..1..475.
1 J:. 4123:`.:?::
E:E<iE: E1.......
ANIMAL SERVICES
Full Time
Animal Services Supervisor
1
1
1
1
1
Animal Control Officer
2
2
2
2
2
Parttime
Shelter Attendant
0.5
0.5
0.5
1.
1
Animal Services Clerk
0
0.5
0.5
0.5
0.5
.. . .:
Total: Animal Setvket {FT TPT)
3 f;0 5
3 ! ;<7
3 .1 1;
3 / ,1;5
CONVENTION & VISITORS BUREAU
Full Time
CVB Director
1
1
1
1
1
Administrative Assistant*
0.4
0.4
0.4
1
1
Sales & Marketing Coordinator
1
1
1
1
1
PartTime
Main Street Intern
0
0.5
0.5
0.5
0.5
'Moved from Administration to full time CVB in 199W7
:::... :::.:.. ..................:::.:
Totai. ngelttion3YisitorsSureatt,{Fr't
...
Z4:.t.. 03 .:.....
Z4 T.. O?
3 . (0'4......3:3:
SANITATION
Full Time
Collection Station Teamleader
1
1
1
1
1
Crewman II - Sanitation*
0
1
0
0
0
PartTime
Collection Station Attendant (2)
1
1
1
1
1
'Program funding not received. Position eliminated
,.:: .... ,.
Tafel S6itffsUon jF7 f PTj .....:
1 ' 1 .
Z /;: ,:1
i : <f... ? ` `.....
......
.:: '? 1: ` .%j:a): > � .... ':...
: ;;1.;:':
70TAL.'COMMUNf71'SERVICFS(FT/Pni
1.:623
10 f<i6:7S
9 f .5.7..:tt:'::;:f;23`:':
:r3ii:t..1
DEVELOPMENT SERVICES
INSPECTION SERVICES
Full Time
Building Official
1
1
1
1
1
Senior Building Inspector •
1
1
1
0
0
Building Inspector
5
5
5
5
5
Code Enforcement Officer
0
0
0
1
1
Secretary/ Receptionist
2
1
1
1
1
Permit Technician
0
1
1
1
1
Utility Inspector ••
0
0
0
1
1
PartTime
Building Inspector '••
0
0.5
0.5
0
0
•Title changed to Building Plan Revkwer and moved
to Deeebpment Process Team in 1996197
-Moved tom Systems Engineering Dept
-Changed fo Fie Code Inspector (Part-time) end moved m Fre Services Prevention in 1996A7
,
JotaLttisoect)ott Serv(ces
REFERENCE
336 ANNUAL OPERATING PLAN ELEMENT 1996/97
Personnel (cont.)
DEVELOPMENT SUPPORT
Full Time
Director/Facilitator
1
1
1
1
1
Chief Planner -Long Range
1
1
1
1
1
Chief Planner -Current
1
1
1
1
1
Senior Planner-CunenC
1
2
2
0
0
GIS Coordinator"
1
0
0
0
0
Planning Technician—
1
1
1
0
0
Administrative Assistant
1
1
1
1
1
Part Time
Planning Intern
0.5
0
0
0
0
Senior Planner -Long Range Planning—
0
0.5
0.5
0
0
'Changed to Devebpment Ptamer and moved b Development Process Teem
in 199M7
"Transhfned b lndomrtion Sarvices in 199596
—Changed to Development Tern. and moved to De vebpment Process Team
in 1996/97
., :... .. .:::. .....
TofalDeve(opmetltSuppoR(FTY'PTI`.:'.
T Y 05 .....
.::7 T
05:
7 : !
05::::
4:: !
. Q '.;
:.
.4.'>
DEVELOPMENT PROCESS TEAM
Full -Time
Planning Technician
0
0
0
1.5
2
Development Engineer
0
0
0
0.75
1
Electric System Planner
0
0
0
0.75
1
Development Technician'
0
0
0.
1
1
Telephone Receptionist
0
0
0
1
1
Development Accounts Specialist
0
0
0
0.75
1
Development Planner*
0
0
0
2
2
Building Plan Reviewer'
0
0
0
1
1
Part -Time
Development Technician
0
0
0
0.5
0.5
'Moved hom Development Support in 199697
Total DevelopmetltJoeets Team [PT /PTL::
0 .4::.: ;0
0. , l .
t); ;
0 <:. / .
0
6.75: . ! ..
O S ;
TOSik-bEVELOPA/ENTSERI/ICES(FTtPT�;
i6 l: E0:5
16 J
f,
16i; t
1 .;i
2275 !
O.S i
24.1
FINANCE &
ADMINISTRATION
ACCOUNTING
Full Time
Accounting Director
1
1
1
1
1
Accounting Specialist
2
2
2
2
2
Senior Accountant
1
1
1
1
1
Part Time
Accounting Clerk
0.25
0
0
0.5
0.5
Accounting Specialist
0
0.5
0.5
0.5
0.5
:. ....
.... ... .
Total Ae6oi�nfing.[t?T:Y PTI .. ..
ADMINISTRATION
Full Time
Director
1
1
1
1
1
Administrative Assistant
1
1
1
1
1
Tab AdmGdsfratlon ;(FT/PTI ...: .........
z.. Y '.:0 ...:..:.:
2 Y
; 0 <
2:'; Y
lT <
2.:::;:::1,::: I
..
Z ;>
FACILITIES MAINTENANCE
Full Time
Facilities Maintenance Worker
1
1
1
1
1
.. :..: ...:.:
Toal Fac311t{et'MaEnfrinanee: :/ P
1 t ;::<0
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1996/97 337
Personnel (cont.)
VEHICLE SERVICE CENTER
Full Time
Vehicle Services Supervisor
1
1
1
Mechanic Vehicle Services
2
3
3
Total;Valikk San d Gnmt:(r t f PT) . ,;; ...... _......
3 . f.
................
4. ......
, .
4 1
s9.
<<
MUNICIPAL COURT
Full Time
Municipal Court Clerk
2
1
1
Deputy Court Clerk
0
1
1
............. ................................_......................................................................................................
.._..........._....................................................................................
_,. .,.
Total Muhl Coutt: FTi .. <:
;'2>":1
'D:': ':<"::
": :;:
. ..
_ ......
;f`::2' `:
PURCHASING 3 PROPERTIES
Full Time
Support Services Director
1
1
1
Buyer
1
1
1
Purchasing Assistant
1
1
1
Purchasing Clerk
1
1
1
Warehouse Assistant
1
1
1
...................................................................................................................................................
T. 110d" :. ::
5 .-l::
0
;: 1
::0
UTILITY OFFICE
Full Time
Utility Office Director
1
1
1
Customer Service Rep II
1
1
1
Customer Service Rep 1
2
3
3
Utilities Accounts Specialist
2
2
2
.......................................................................................................................
............................................................................................................................._........__....
Total tnlNty,OffliHdraf(FT1PTp . . "...... ' .'..;. :......:.
6... L;.:
D .: :.
_.......
; 7 .1..,
.
0 _
.-17—..::
...................................................................................................................................................
TCTAI fJNAAfCE:iDRlllill3fRA71ON it`f/PTI.
. 23 .. / ::0 25
..
FIRE
SERVICES
ADMINISTRATION
Full Time
Fire Chief*
0
0
0
Administrative Assistant!
0
0
0
Secretary/ReceptionisC
0
0
0
•Moved from Ftevention d Operations
..................................................................................................................................................
Total AdinF...... fl6t(�FI f Klx .. .'? :
................................................. .......... ............ ..........................................
0, 2;
: 0 ;_
;?: 0 :. /.
.......................
:';0
0
...... .....
PREVENTION
Full Time
Fre Marshall
1
1
1
Administrative Assistant
1
0
0
Municipal Code Inspector
1
1
1
Secretary/Receptionisr
1
1
1
PartTime
Fire Code Inspector"
0.5
.0.5
0.5
'Moved to Administration in 199697
Additional PT Inspector transferred from Development Services -Inspection Services in 199697
. ...:
Total Frrvatr4foir'' FT tP _ .:.
4 ;(.
..
.,
1 1
3 3
1 1
1 1
i
1
1
3
2
E
1
0
1
0
1
i
1
1
3
2
1
0
1
0
1
REFERENCE
338 ANNUAL OPERATING PLAN ELEMENT 1996/97
Personnel (cont.)
OPERATIONS
Full Time
Fire Chief'
1
1
1
0
Administrative Assistant*
0
1
1
0
Captains
4
3
3
3
Lieutenant
0
6
6
6
Firefighters
12
9
9
13
•Moved to Administration in 1996197
Total OpitaSEo1K(FT.I?T�:i:i:....':' ::: :.'.': is
117 t.: 0:::<......
0:....
4.
20:;.1. :Q
=:><:
TRAINING AND EMERGENCY MANAGEMENT
Full Time
Captain -Training'
0
1
1
1
-Moved from Operations in 1995/96
. ............ ..
?aQal Tralnfitslet9e!!�7! MartapemetrE (F71 PT? .
.. . �.. t .0.
3 t
0 :; .
?:.:>'.:.1 ?:: F D
..
1 ..::
,.
T0TALF/RESERV/CES(FP/PT):: ........
21 / !0:5
24 1
-D S.
241 J 03
INFORMATION
RESOURCES
MANAGEMENT
Full Time
Director'
0
1
1
1
Administrative Assistant*
0
1
1
1
Part Time
Records Management Specialist*
0
0.5
0.5
0.5
Mail Couriers'
0
0.5
0.5
0.5
-included in Managment Services Division - City Managers Office
in 1994195
.:..... .:.:.::::::.
Total Admlalstratioii:(fT/??i......::':: ':''..... ..i....
. 0. /: :0.
? 1'
1.:....::..:;
t 1 :.;::.
2 >_
LIBRARY*
Full Time
Library Services Director
1
1
1
1
Asst Lib. Director/Reference Librarian
0
1
1
1
Public Services Librarian
1
1
1
1
EveningAVeekend Services Supervisor"
0
1
1
1
Technical Services Librarian
1
1
1
1
Library Specialist I- Children
1
1
1
1
Library Assistant - Public Services—
0
0
0
1
Library Assistant
2
2
2
2
Part Time
Staff Assistant - Library
0
0.5
0.5
0.5
Library Assistant
1.5
1
1
1.5
Library Page
1
1
1
1.5
Technical Services Library Assistant
0
0
0
0.5
.'Dept !pealed in Conwnu fy Services Division prior to
199596
—Budget amended d position added at mid-year
—Uppade PsR-time to Full-time in 1996)97
0
0
3
6
13
0
1
1
0.5
0.5
1
1
1
1
1
1
1
2
0.5
1.5
1.5
0.5
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1996/97 339
Personnel (cont.)
INFORMATION SERVICES*
1
1 1
Full Time
1 1
1
IS Director'
1
1
GIS Coordinator"
0
1
Technical Support Specialist
0
1
IS Support Specialist
0
0
PartTime
0
1
I.S. Administrative Specialist
0
0.5
'Dept located in France & Adrmystab'on D+vision prior to 199596
0
—Moved torn Deveiopnard Sarvew Divisson in 199596
0.25
.:: .:::::::::. ..:.
Total;Ufomtatiori;Se i6k(FT:/PT)., <<
Y 1:. 0
._ ..:...__ -..
3„,t DS"E::;?.>.;;
Tot lNJ=o, T." hESDURCES (FT/PT%
0
0
MANAGEMENT
SERVICES
CITY COUNCIL - NIA
0
CITY ATTORNEYS OFFICE
Full Time
1
City Attorney
1
1
Assistant City Attorney
1
1
Legal Assistant/Paralegal
1
1
Administrative Assistant
0
1
PartTime
1
Legal Assistant/Paralegal
0.5
0.5
TotalCNy'AtGotnoy'4 OfHca:(Fr1PT)
CITY MANAGER'S OFFICE
1
0
Full Time
1
City Manager
1
1
Administrative Assistant/ City Secretary
1
1
Director of Management Services'
1
0
Administrative Assistant'
1
0
Assistant to City Manager
0
1
PartTime
5/
;0.
City Management Intem
0.25
0.25
Records Management Specialist'
0.5
0
Mail Courier'
0.5
0
Woved b In rmdion Resources Division in 199596
::.:.:.::::: ......::::::::::::.
11
:« >:4:1:`i<1'S23":?:'<'<'`:
3:::t`:>025
EMPLOYEE & ORGANIZATIONAL SERVICES
Full Time
Director of Employee & Organizational Svcs.
0
1
Human Resources Director
1
0
Human Resources Assistant
1
0
Payroll & Benefits Administrator
1
1
Payroll Administrator'
0
0
Benefits Administrator"
0
0
Human Resources Generalist
0
1
Staffing Coordinator
0
1
Administrative Assistant
0
1
'Toric Change tom Paymfl & Bereft Administrator
"Tito Change tom Administrative Assistant
7etal Einptoye�.& Oigarifzatioiial:Serviees (FT1 P7) :
3 1 `>. 0
>: S t >: 0
1 1
1
1 1
1
1 1
1
0 1
1
0.5 0.5
0.5
1 1 1
1 1 1
1 1 1
1 1 1
0.5 1 1
1
1
1
1
1
1
0
0
0
0
0
0
1
1
1
0
0.25
0.25
0
0
0
0
0
0
1
1
1
0
0
0
0
0
0
1
0
0
0
1
1
0
1
1
1
1
1
1
1
1
1
0
0
5/
;0.
St
0
5
REFERENCE
340 ANNUAL OPERATING PLAN ELEMENT 1996/97
Personnel (cont.)
SAFETY SERVICES
Full Time
Safety Manager
1
1
1
1
1
EOS Administrative Asst/Safety Assistant
0
0
0
1
1
Receptionist - City Offices'
1
0
0
0
0
Safety Secretary/City Offices Receptionist"
0
1
1
0
0
•Tltie Change to Soft Secy)Cify Oftes Racep.
"Tltte Change to EOS Admin. AsstJSe" Assistant
TaIal §WW Ser IcWjFT9 PT) ..... .... ... .:.. ..
... .....
2 J,.::;i: F i:i':o..:...2:.t
:.. .f) .....:.::T
... :.::
1 D is i ::£.'>.''i
.::: ..
/
...
TOTAL,'MANAGEMEHTSERYICES.(FF/PT3.tli75'
1...
PARKS &
RECREATION
PARKS
Full Time
Director
1
1
1
1
1
Administrative Assistant
1
1
1
1
1
Parks Superintendent
1
1
1
1
1
Park Maintenance Worker 11
2
3
3
3
3
Park Maintenance Worker 1
6
7
7
7
7
Square Maintenance Worker
0
0
0
1
1
Part Time
Park Maintenance Worker 1
1.5
1.5
1.5
1.5
1.5
Totat.Patics,(Ff.! PT).::::::::.:::::::;:::::.:::.:_..................::......�::.::..................:::.:::;.:::::::.::;:::::::.::.::::::::::::::.........:::::::.::::;.:::::.:::::::::::.::::
RECREATION
Full Time
Athletic Coordinator
1
1
1
1
1
Recreation Center Supervisor
1
1
1
1
1
Recreation Superintendent
1
1
1
1
1
Secretary/Receptionist
1
1
1
1
1
Recreation Coordinator
2
2
2
2
2
Part Time (Funded in Recreation Programs Special Revenue Fund)
Pool Staff (31)
5.5
7.75
7.75
7.75
7.75
Camp Staff (12)
1.25
3
3
3
3
Recreation Assistant (5)
1
25
2.5
2.5
2.5
TctalRecreahoM, J..PT)
fP 1. 3T5
6 ! 13;25
ti ! .1325`;`",',
` E,?': 6 7. 1325
6.i
. :.......: .
70TALPARKS6;RECRLcA710N,{FTIPTf .,.:.. .,,,,,..-.
_;.; f9 f:34i75
.
X39 !:1475:
20 !, 74:75
20:
POLICE SERVICES
ADMINISTRATION
Full Time
Director
1
1
1
1
1
Administrative Assistant
1
1
1
1
1
.::::::::..::::...:::.
Tefal AiimtnlsUatlon{F1 1 PT) :.;:.;:.;;;;:::.::.;;;;:X.
2 t 0
2 t..:: 0
2! 0:
2 1
O
2!
SPECIAL OPERATIONS
Full Time
Police Lieutenant
1
1
1
1
1
Police Officer - Detective'
4
6
6
8
8
Police Officer - Public Education "
1
0
0
0
0
Evidence Technician (formerly Custodian)
0
1
1
1
1
Police Officer- Juvenile Detective"
1
0
0
0
0
Victim Services Representative
1
0
0
0
0
Special Operation Assistant —
0
1
1
1
1
-Drug Erdbn:ernent Onicars powbans bantered flvm Petro! Sennces
• bloced to Poke Oftk er Detective
—TUe Change *am Victim Secs. Rep.
Tcrtal;5pedal Operatlorts IFT7 PT)
" 8 t:'> E E 0
9 / ...1
0
9 s0
^ 11 !
D
131
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1996/97 341
Personnel (cont.)
REFERENCE
342 ANNUAL OPERATING PLAN ELEMENT 1996/97
94!96;:;•;:.:'::..
96196
96!96
.:
96/9
9 1
:.
Bud et
:: Bud et
Actual;>:
<'Ado ted:
' :Rro-ected
INFORMATION MANAGEMENT
Full Time
Information Management Director
1
1
1
1
1
Secretary/Receptionist
0
1
1
1
1
Records Teamleader
1
1
1
1
1
Records Specialist
1
1
1
1
1
Communications Teamleader
3
3
3
0
0
Communications Operator
8
8
8
13
13
.........::::.::::::.... . :::::...
Total'lrifo[rnatlar►aiiari9 1 ;': •>? ::>:..
......................................................:.........................::x
:' !4. /.:; :;•'`O .':'.
::.:::..:::::::::.::..::::
15..7 :::i Qi'i' i`>
;;E ;E 3`.{.E.;E :;:,;
..............
.
0
... 17 1 .:
, ff;ii• ;::'
%: "1T::':1: ::' i :i
PATROL
Full Time
Police Lieutenant
1
1
1
1
1
Police Sergeant
3
3
3
3
3
Police Corporal
3
3
3
3
3
Police Officer'
15
17
17
18
19
'/neNxies K-9 Police Officer in 199M7.2 grant funded positions added at mid -year b transhrred te Special Operations
in 96197
?etrW 1FT /;
..:.:.....................................
........... ..
i
<2.1: .
'r
. :;
' 1�To4al
...... ... :
PROFESSIONAL STANDARDS
Full Time
Police Lieutenant
1
1
1
1
1
Services Coordinator (Prof. Sind. Asst)
1
1
1
1
1
ioiaLRrtifa;sional,5tandafds [FT t PT .........
.: 2 1." Q .:
.::...
>::.. Z. �... `.:;;>:.
: `. 2 1
a
?1 ':::
a,
it o:
..
TorrPnllcestvrces(Fri
s2 I .> o
.
s2
....... .............
.
70TAk:BUPi0YWS1FTYPTJ' ::.;
2os <za 25
2ze r :at s
>zn r
a1
»2s2 / a3 s
2ss r a� ;;
REFERENCE
342 ANNUAL OPERATING PLAN ELEMENT 1996/97
PROGRAMS, PROJECTS & EQUIPMENT
CITY OF GEORGETOWN
Founded in 1848
Means - Programs, Projects & Equipment
Following the City Council retreat in early June, division staff prepare budget requests based upon Council
priorities, service demands and on-going projects. Base budgets are prepared and carefully reviewed
against priorities. New programs, projects, personnel and equipment needed to carryout each division's
Means are requested and considered separately. The following is a list of those requests. The requests
included in the 1996/97 Annual Operating Plan have been added to that department's 1996/97 budget listed
earlier in this document. Many items not included in 1996/97 due to funding limitations will be considered
again in the 1997/98 budget process.
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
344 ANNUAL OPERATING PLAN ELEMENT 1996/97
Not
Fund
Dept. Description
Included
Included
Community Owned L Ides .
dminbtretion
540
102 Laser printer
2,600
540
Fax machine
>1ir
0
540
Lateral file cabinets
X. 2E1Q
0
540
102
_COU Administrative Annex Bldg - construction
Office set-up (furniture, fixtures, etc.)
;;
70,000
20,000
540
540
102
Secretary/Receptionist & Benefits
:::::::3fi.5+t8;
0
540
Other Related Expenses
::::::;;133:
Total Administration
::....32;748;
82,600
nergy erncea
610
106 Supervisor, Maintenance &Service 8 Benefits
28,335
610
Other Related Expenses
58,115
610
106
Electric Lineman II & Benefits
0
520
405
Vehicle - 1 ton, 4wdr, Utility bed & body, radio, ins. maint;:;::37;218
0
610
106
Other Related Expenses#
3 6
f)
0
610
106
Electrical Lineman I & Benefits4
0
610
Other Related Expenses
::;:;:7;44'(:':
0
610
106
Electrical Groundman & Benefits
217;3$8:
0
610
Other Related Expenses
#5Q
0
610
106
PT Contractor Coordinator (Inspector) & Benefits
7,772
610
Other Related Expenses
0
18,118
610
105
Utility Billing Software
::;::OOf30:
Total Energy Services
178;733:
112,340
Pump Maintenance
540
107
47,026
540
�Crewmantl(2)
Truck (1 on diesel) w/crane
444444..44..44
36,818
540
Other Related Expenses
11,175
540
107 Hand-held radio (2), 800 Watt Gen. (qty 2), 1,000 ft. camera cable
7,500
Total Pump Maintenance
102,519
traet partment
203
134 Pneumatic Roller, maintenance & annual insurance
45,318
203
134 Light Equipment Operator (2) &Benefits
0
203
Other Related Expenses (2)
€€€;;:4;x:38:
110
101 Urban Roadway Management System (software)
;:::30;000:
0
Total Street Department
80;850:
45,318
ystems
Engineering
540
135 Chief Systems Inspector & Benefits
32,924
540
Other Related Expenses
20,250
540
135 Systems Technician & Benefits
32,924
540
Other Related Expenses
8,000
540
135 JVehicle - Systems Engineering Mgr
24,320
Total Systems Engineering
T
118,418
Water Services
650
110 Crewman I - Wastewater & Benefits..........
23,934
650
Other Related Expenses
10,700
520
439 Truck 3/4 ton extended cab
;:;:;:;:;1,
12,300
650
110 Tool box, tool set and hand-held radio
495Q
520
439 Radio (truck)
t3FlD.
0
650
110 Wastewater safety equipment - Gas detectors (2)
0
650
Full retrieval system (w/tri-pods) &Rio cord blower
................ 578:
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
344 ANNUAL OPERATING PLAN ELEMENT 1996/97
Means - Programs, Projects & Equipment (cont.)
Not
t-uno
wept.
Liescnpnon
mcmueu
rncmueu
Total Airport Administration
+1;092:
Community ervlces
Animal Services
Administration
100 1 202
JAl1oc. 40% of AA back to Admin from CVB9629:
0
660
105
Georgetown Project - funding support by contract
''.€74i;00
0
100
205
WBCO Nutrition - inc. funding for Seniors
2itQU.
0
250
•100
100
010
HOME GRANT
General Revenue Match
Administrative cost reimb.
312U:
(! ,.
0
0
0
100
205
Capital Area Rural Transportation System (CARTS), support maint.
_.;';;:$;940:
0
600 203 Terra TPX 720 Portable held VHF Transclever (radio) Q 0
600 203 In-house Janitorial Service, 4hrs/wk, 52 wks/yr @$7.01/hr 1IZU 0
600 203 Fire Hydrant outside labor, partsp; 0
600 203 Phase II Stormwater Detention Facility, construction ;<:a0fi)00 0
600
1 204 1 FT Airport Maint/Fuel Attendant & Benefits - delete 2 PT Maint. Pos. l:>:3»'sitz:::::>:»
Total Airport Administration
+1;092:
0
Animal Services
100
266 PT Kennel stats & Benefits:i:7;31
0
100
266 Mobile Phone & airtime
500
520
405 Hand -Held Radio
800
100
266 14 Rabies Quarantine Kennels
3 a00
0
100
266 lEducational Newsletter'Be Kind'
1,500
Total Animal Services
1::42;212:
2,800
Convention & Visitors Bureau
201
206 Portable cellular phone &air time>`00'
0
201
206 Dedicated AA (addt'I 60%) & Benefits
sax
0
201
206 Other Related ExpensesFSO
0
201
206 CVB Office Relocation/phone lines
€2
0
201
206 CVB Meeting Planner Brochure
'3;00;
0
201
206 Trade Show Booth
::'[;:;::7;275:
0
201
206 Relocation expenses
2tlQ0
0
201
206 Remodel doorway
;5U0(I;
0
201
206 CO-OP Advertising
Sd00
0
Total Convention & Visitors Bureau
% 48;2:12:
0
Sanitation Contracts
630
1 205 1 Household Hazardous Waste - increase funds to support cost
» <'.2OQ
0
630 232 Collection Station - materials to explain new services 5;4)00: 0
630 232 Collection Station Fee for Service -postage, cash register & signage AgO 0
520 1 439 142 inch mower for maintaining Collection Station area & maint. zs:200 2,500
Development Services
Inspection Services
100 346 2 Code Enforcement Officers & Benefits » ;30�w. 30,462
520 439 Vehicles (2) 3 ;':1?;1:18: 17,118
100 346 Other Related Expenses ><:7950 1,900
Total Inspection Services 54 630: 49,480
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1996/97 34!
Means - Programs, Projects & Equipment (cont.)
Not
runa
uepi. wescnpiton
incivaea
mcivaea
Development Support
100 340 Complete Historic Preservation of the Century Plan- Consultant
P rY
100 Printing of plan element
:
3i6(f
0
100
340 Initiate Urban Design Plan Element of the Century Plan -Consultant svc
7,000
100
340 Complete Land Intensity Element Review - Consultant services
#Ii75flt5::
0
100
340 Print Airport Plan Element
>3A06:
0
Redesign Implementation Technology
560
905
Staff equipment
37,200
560
Communications
51,800
560
Applications
>?>9$
344,700
560
GIS
a
765,600
560
Work Order System
'ODO
8,000
560
Information Access
107,520
560
Workflow System0
560
Imaging System
. a
0
560
Miscellaneous
<'i5t100
130,200
560
925
1 One FT staff for IS support & Benefits
:::€Ba$3
0
Total Techno/o
::£I6843
1,445,020
Redesign Implementation Staff
100
341
Support Specialist & Benefits
23fi22
0
100
Support Specialist & Benefits
P�
'.f>i
31,496
100
Support Specialist & Benefits
<2322
0
100
Development Engineer & Benefits
:::::2:35;342
0
100
Electric Technician &Benefits
... MA29
0
100
Public Safety &Benefits
>>{l`
31,496
100
Development Technician & Benefits
€3t9G
(7,874
100
Less: Planning Technician &Benefits
': t31 ....
0
100
Development Technician (Part Time) & Benefits
:::'15;95&
6,664
100
Less: Part Time Senior Planner & Benefits
16 9f58
0
100
Telephone Receptionist & Benefits
€25;42!;:
100
Receptionist/Greeter & Benefits
24,654
100
Customer Service Rep Benefits
OZ01:'
0
100
Planner & Benefits
a
36,342
100
Code Enforcement & Benefits
a
31,496
100
Building Plan Reviewer& Benefits
€i7
0
100
Less: Sr. Bldg Inspector & Benefits
13890:.:
0
100
Engineering Technician &Benefits
fl
41,758
100
1 Overtime & Temp help
»
0
Total Staff
s>2r 92;-47.5.196,032
Redesign Implementation Training
100
1 341 ITraining of development & support of team based environment
0
Total Training
x::'000:
0
Redesign Implementation Location
650
1 010 1 Location (14,400 sq It x $139)
St10 a00:
1,400,000
Total LocationBOQ'OOQ
1,400,000
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
346 ANNUAL OPERATING PLAN ELEMENT 1996/97
Means - Programs, Projects & Equipment (cont.)
Not
runs
uepi. uescnpuun
mauuea
mcmueu
........................................
Redesign Implementation Materials
520 439 10il system
...... O
341 IOfice furniture/equipment d supplies
!..::##:
>'';?EsS00E1100
................. _ .
12 500
...................................
Total Materials
.
<;tS2;D00
12,500
Total Develo menf Process Team
..... .... : : ` 1:8i
3,053,552
0 W
ye o iirent.Selv►ces:.>.;:>::::>::>::»::>:::>>::>::.:>.;-.::::::::;:::.::.:.;:.:;
.:: 1.1.0'032:
Finance & Administration
Accounting
100
422 Computer Output to laser Disk (COLD)
1 I1
0
100
422 1 PT Clerical Support Acct/Furth.
;7B0
0
Total AccountinDepartment
5;710:
0
Administration
100
1 402 Performance Measurement Project - consultant & training .......................................
St)0:
33,640
100
1 402 JArbftrage Review Services - Consultant
3,800
Total Administration....
0170.01
37,440
Facilities Maintenance
500
435 Additional mono for temporary helponspecial projects
0
Total Facilities Maintenance
»>:>2000
0
Facility Maintenance
Intemal Service Fund
500
435
Facility Repair & Maint Contingency Account
2,500
500
ADA Implementation Plan (Year 4)
P
.......................
1�r ($Q.
...:.`..:....:.:......'.......:..........
0
500
Addition to Katy lake Training Center
........................................
.......................................
<:;tl
65,000
500
Library
Glass enclosure for children's room at Libra
.. !: ................................
........................................
0
500
Downtown square sidewalk cleaning
.......................................
6,500
500
Urethane coat & racquetball court flooring
gym cq
::.:.
$4Q
... >>::::..............
0
500
Moving costs for CVB, City Attomey & Redesign
.......................................
........................................
.. E$ [iO4
0
500
Replace outside doors at Police Dept.
.........................'390ta
0
500
Install light packs at Municipal Bldg & Library
180Q.
0
500
Complete remodel of Fire Station 2
........................................
................................ I ......
5,500
500
Administrative offices for Libra staff 2
8fi411
0
500
Add small water heater to City Hall break area
........................................
.......................................
`: <•�
0
500
Replace vertical blinds at Library
..................
2500:
0
500
vinylRe laceat Fire Station No. 1
P
950
500
Mini -blinds for the Ka Lake Training Center
Katy 9
654
500
Copier for books rental from state contract )
P
4,400
500
visitor parking to Fire Station No. 2
Add p g
2,500
500
Add small water heater to Animal Services
»
0
500
Enclosed readingareas in Libra 3
Library ( )
3,800
500
Five stall vehicle shelter for Fire Station No. 2
4,200
500
Irrigatio system tem for Fire Station No. 2
3,500
500
Irrigation system for Police Dept.
5,000
500
Landsca Pe maintenance for Katy Lake Training Ctr
$8p0
0
500
Eiaht stall vehicle shelter for Police Dept.
_ _. . _ _ _. _...
6,700
520 439 Vehicle & equipment steel shelters
18,000
520 439 1 Lighting for Service Center3,500
520 439 10il system
...... O
0
520 439 Maintenance of new vehicles
€€1ti000;
520 439 Electric door opener for two bays
1,800
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1996197 347
Means - Programs, Projects & Equipment (cont.)
Not
runs
Uept.
Description
Included
Included
Fleet Capital Replacement
24,084
540
Other Related Expenses
520
439
Vehicle transf 925-01 1986 Chev. S-10 - Info Res
(3,040
`2?2!'
427
0
520
1txl
Pool unit - 8/6429 1990 Ford Crown Vic. - Police
0
1:848:
0
520
;3&5R;
Pool unit -8/6430 1990 Ford Croom Vic. -Police
0
�gqg
427
0
120
000
Fire Truck Pumper -Station #3
0
::56130Q
0
520
439
Parks mower - repair decks
4$OU
0
520
d00
Electric Dept. 1 ton 4x4icku
P P
0
540
427
37,218
520
Street Dept. Post Hole Digger>`€i500i)
5,300
0
520
Street Dept. Concrete Maer 7 cu. yd.
3;20Fl
0
520
COU Admin Pool Small Pickup
16,118
520
Water De t. Hole Ram attachment
P
28,000
520
COU Safety Trailer
:38
0
520
Victim Srvs - Vehicle transfd 864-27 '90 Ford Crown Vic
7,391
520
Electric Dept. Trencher
21,318
520
Electric Dept. Back Hoe
59,518
520
E.S.M. Small Pickup
P
17,118
520
Dillo Bus estimated cost'
29,350
520
3!4 ton pickup -Fire
29.618
520
Pool Car -Police Information Mgmnt
21,118
520
35 Police vehicles detailed 1xper month
8,500
520
Small Pickup - Community Services
dy
17.118
520
Small Pickup -Recreation
17,118
520
Tandem Axle Trailer - Electric De Pt.
8,000
520
16 Trailer - Electric Dept.
1,3D0
520
8Yd Dump Truck -Electric Dept.
38,918
Tommy lift for 107-11 - Pump De f.
1,400520
520
3/4 Ton Camera Van - Pump Dept. t.
36 618
520
Sewer Truck -Pum Dept.
78,618
520
Ba a r/V11 t r
ck Hoe - W to as ewate
59 518
520
Change Back Hoe Controls - Water/Wastewater
9
2,500
520
Bobcat 325 Excavator - Water/Wastewater
36,318
520
8 yd Dump Truck - Water/Wastewater
38,918
520
12 d Dump Truck - Water /Wastewater
Y P
58,868
520
Microwave tower for 800 MHz radios tem
Ys
..... s`
0
520
Sewer Truck - Wastewater
78,618
520
Vacuum b Sewer Truck -Wastewater
177,6181
100 1 478 1 Temp. help to keep office open during court sessions 2,000
100 478 rt - 12 000
Leases space to hold Court
Pa
100 Set uo cost. move bench. utilities & ohone line for one vear >3 2.0001
L 101 1 426 1Procurement Card -printing, mo. software fee 8 trainingI <sEzE 0�
100 1 426 IPT Warehouse Cleric 4.700
540
427
Customer Service Rep I &Benefits
24,084
540
Other Related Expenses
(3,040
540
427
Statement Billing -temp for mass mail out
1txl
0
540
MailerAerier, postage b labels
;3&5R;
0
540
427
Monthly Statement Billing - supplies
fi(lsQ
0
540
Less: Postage savings
540
Computer programming
d00
0
540
427
Conservation Mail -out - pamphlets/printing i4 postage
5,300
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
348 ANNUAL OPERATING PLAN ELEMENT 1996/97
Means - Programs, Projects & Equipment (cont.)
Not
Fund Dept. Descnption rncruaeu inumueu
540 427 Thank You Notes & Postage for Caring Place Contributors 1,240
560 905 �PC Support for CLLM -Utility Office -Cashier Stations - 3 $3650 ea. 1'Q;JSQ; 0
560 Other stations - 4 Q $3400 ea. >' lfig0 0
540 Less cost savings -use of 5 of 7 elsewhere in City
100
551
Fire Services
11,373
100
Fire Operations
100 550
100
100
100
Firefighters (4 of 7) & Benefits
Other Related Expenses
Less savings in overtime
Less savings in salaries:(3ti5!'.
`12718E1'
35;732:
87 ....,.
89,295
26,801
5,106
0
100
550
Additional Auxiliary Firefighters68.866
100
551
100
550
Auxiliary Firefighters Incentive - increase pay for EMT & Certification
18;458:
0
520
405
Communication - hand-held radios
4;0 00:
2,000
100
550
Automatic External Defibrillators - 2 units, gel pads & trainer unit
15,460
100
550
Equip for Station # 3 pumper
56,988
100
550
Safety equipment ugrade - NFPA wheel chocs (10), traffic cones (20)
::>202A
0
100
550
Equipment for new quints
4:792:
0
120
120
120
101
Construction of Station # 3130Q445
Construction Management
Contingency Fund
:' SOOoti.
0
0
0
100
550
Overtime for Building Committee
5,115
100
100
550
Public Safety Facility - Needs Assessment Consultants
Architect she visits &overtime604.E
« 3Q;UQQ
0
120
550
Purchase 5 acre tract of land for Public Safety Facility
€'.:ZUpUOtl
400,000
100
550
Furniture & appliances for Station #1
T017:
2,625
100
550
Furniture & appliances for Station #2
1`450;
1,425
100
550
Replace furniture -Training Rm/Day Rm
542
100
550
Fire Hydrant Program
10.854
100
550
Hazardous Materials Response Team
11.850
100
550
Honor Guard Program
2.909
100
550
Ice Machine for Station #12.100
100
550
Self Contained Breathing Apparatus Program
:::479:
14,159
100
550
14 cycle waterous float -o -pump
1,386
100
551
Public Safety Software staff coverage
11,373
100
551
Promote PT Fire Ins or to FT Asst. Fire Marshal
pecl
11,510
100
551
Retention of 1986 Caprice
::::;;1'400:' 1,500
100
551
Hydrocarbon Detection System
^:: ];654 0
100
551
Inspection Office remodel
2,550
100
553
Apparatus Operators - salary increase, supplies, etc.
:1::;5;7116: u
100
553
Dive Team - training, equipment, wet suits & 2 quarterly drills
7,661
100
553
Emergency driver's certification - tuition, lodging, etc.
'.`435 0
100
553
Emergency Medical Tech Transitional coursea;6gg:
2,000
100
553
Training Assistant, uniforms & supplies
8,968
100
553
Training Building
15.000
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1996/97 349
Means - Programs, Projects & Equipment (cont.)
Not
runs Uept. uescription incivaea inciuoeo
Information Resources
Information Resources Management
100 902 Electronic Mail Scale -101b elec. mail scale w/accounting software
......................
......... . ...
100 1 902 JAutomatic Coffee Maker
300
. . . . . . ........
..........
Total IR Management 300
100
976
Library Asst. & benefits ..........
..........
2,564
100
1
JTwo
Other Related Expenses
xx
W. ,
200
100
976
......................
Tech Service Library Asst. PT & benefits ......................
.......... .
0
100
405 Auto -Text Phone Answering (in collaboration w/County)
Supplies
........... ......
-XI: .
0
100
976
................
.............
PT Library Page & benefits
................
1,743
100
0
Supplies & Training
............ .......
0
100
976
.......................................
.......................
Upgrade PT to Fr Public Sry Asst. & benefits
........... .,X. Y$4
0
560
905
PC w/CD-ROM for Public Services
............
.............
0
220
976
2 circular stations (general & children's), wands & desensitizer0
. .... .. .. ..
Inc 0-f— C-&--
100
976
Moving stacks - shelving, moving cost & signs
1fl 34p
0
100
976
..............
Self Check -Out System - equipment & supplies ..............
....
34,944
100
976
Rubber floor pad, circulation area .:::::
....................
............................ a
0
100
976
Children's Section Equipment
2,392
220
976
...............
..............................
General Section Equipment
. -.1 .............
. . .
5,000
100
976
........................
Smocks for staff (10) $90 set-up
.... ........... . . ......
610
100
976
Window tinting - 7 windows @ $312 ea. .................
............
..................
0
100
976
CD-ROM Public Use Network
�iiiii ..........
15,592
560
905
Public Access Software (Gen/Children)
................
aUUp
0
560
905
DYNI)X - software
............. . ..... . . 55
. ........ .......
14,800
1nn
I 97R
IPrv�k Rwf—f lnprwasw X.
.... . ... . . X XXXIT"..
01
1 221 1 902 IGIS Planning & Implementation - Phase I
Total Marivina
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
350 ANNUAL OPERATING PLAN ELEMENT 1996197
Total Library
........... Tv4dutk:
IS Internal Service Fund
560
1 405 14 PC/laptop conversion kits $1800 ea
. ............ .. . .. ... ....
0
560
405 Outbound Fax System Software
.... . . ....
--XXXXX %
5,000
560
405 Auto -Text Phone Answering (in collaboration w/County)
............. I ........
........ ..............................
.. .... ....
:. - 7
.......... ........
...........
0
560
405 DYNLX Upgrade for Library software0
. ........... .
.. ........................
560
405 Voice & data strategic plan, consulting retainer
0
560
New key system for police, fire
..............
27,000
560
405 LAN/WANraining & Travel
.. .............
.7.511O:
0
202
737 Parks & Rec registration CLASS software
............
4
0
560
405 Integrated Human Resources Software
150,000l
=n
Inc 0-f— C-&--
->m Moll
Total IS Internal Service Fund
442,000
1 221 1 902 IGIS Planning & Implementation - Phase I
Total Marivina
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
350 ANNUAL OPERATING PLAN ELEMENT 1996197
Means - Programs, Projects & Equipment (cont.)
100 602 City Hall recept - cashier/phone operator -including benefits 25,421
100
Supplies & Training
1 000
<<:`I I
r Total City Managers Office ..........0 26,421
100
1 606
lAdd 2 PT Legal Asst Positions - including benefits
SS
a,szu
14,955
100
606
Asst. City Attorney - including benefits55,442
2,520
560
100
905
639
100
Other Related Expenses
100
638
6,529
100
606
Potential Lease S Pace
638
Floating staff position - Admin. Assistant - including benefits
Floating staff position - Secretary/Receptionist Level - incl. benefits
9 Pca
31,800
100
100
100
100
100
Utilities
Employee Compensation - 9 months
Bonus (Shining Star Program)
Mid -Year Pay Grade adjustments
Benefits for pay grades & other compensation
s: x::21:7;773:'
+45:{HiO
€:€'.s€:€#$3 8d
#?.:3565:
4,354
100
606
Copy machine &fax machine
737ff0
23,400
0
560
905
Printer
:::271Q
100
0
100
606
Filing cabinets
x;500:
613
0
100
606
Internet Connection - mo fee $35
>42fi
Flu Shots for approx 75 emp @ $10 ea
0
100
606
Public Info Asst. for open records requests - including benefits
Controlled Substance & Alcohol Testing
?
33,822
100
613
Other Related Expenses .......................................
.... 440
0
5,000
100
639
Furniture to complete move
a,szu
100
639
Training Salary for On -Call Stati25;
2,520
560
100
905
639
Validated Job Related Testing -Computer/General Softwarea�UtlO
Testingsoftware & supplies
0
1,400
100
638
Furniture for Katy Lake Center
3500:
4,520
100
100
638
Floating staff position - Admin. Assistant - including benefits
Floating staff position - Secretary/Receptionist Level - incl. benefits
9 Pca
30,865
25,154
100
100
100
100
638
Employee Compensation - 9 months
Bonus (Shining Star Program)
Mid -Year Pay Grade adjustments
Benefits for pay grades & other compensation
s: x::21:7;773:'
+45:{HiO
€:€'.s€:€#$3 8d
#?.:3565:
0
0
0
0
100
638
City -Wide Training
737ff0
23,400
100
613
Safety Equipment Reserve
.....:;$00;
5,000
100
613
Wellness Program
;;:1:;500.:
0
100
613
In -House Claims Adjusting
dd
10,000
100
613
Flu Shots for approx 75 emp @ $10 ea
750
100
613
Controlled Substance & Alcohol Testing
?
0
100
613
Safety Incentive Program
.... 440
0
100
613
Workers Compensation Related Fitness for Duty Physicals
_..................... j;;;Z X00:
0
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1996/97 351
Parks & Recreation
'arks
130
701
Asphalt Parking Lots, Athletic Complex & Blue Hole>##0(1p0
10,000
224
736
Tennis/B ball Court -Athletic Complex9'
40,000
100
736
Vehicle for Parks worker
1'6?t6
14,152
100
736
Base Radio at Park Main. Facility
2,000
100
736
Regional Park Master Plan for Reata Trails - 10 acres
25,000
100
1 736
IMetal folding chairs for Comm: Center & Recreation Center
250
0
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1996/97 351
Means - Programs, Projects & Equipment (cont.)
Not
tuna
uept.
uescnpuon
mcruaea
mcivaea
100
223
100
736
736
736
Maintenance of new fields & construct.
Line-IGng gime & paint machine)
Bobcat backhoe attachment 3 reel mower
?;5Qi]
0
30,000
224
736
Purchase Parldand
XX5,000
50.000
100
737
Athletic Field Equipment - bleachers & goal posts
8,000
130
701
Park devel. 17th & Walnut - playground, picnic shelters, BBQ pHs, etc.
ci00
15,000
130
100
701
736
Renovate 4 restrdoms at San Gabriel Park
New restrooms at Old Town Park, Blue Hole Park, Pony Colt Fields
;iIOQ
;5t);tF00;
0
100,000
100
736
Picnic shelters at Creative Playscape
»»
24,000
130
202
701
701
BBQ pits & Drinking Fountains & new egipment to replace old:1Qpp
Replace 3 whirles - San Jose, VFW & San Gabriel Park
11)Wi
0
0
100
736
Intermodal Surface Transport. Efficiency Act gSTEA Grant) - 20% match
2 $fi .
280,000
100
100
736
736
TX Parks & Wildlife Grant - Land & Water Conservation Fund Act
HikeBike Trail & solball complex 50160 match
0
0
500,000
100
736
Lights for new football & soccer fields at Athletic Complex
_ _
60,000
100
736
Reslrooms at Creative Playscape
50,000
100
736
Replace roof on Eagle Baseball Field concession stand
P 9
6,000
100
736
Acquire land near Williams Dr. Pool for adequate parking0
202
737
Irrigation system at athletic complex on football field & soccer fields
30,000
100
520
520
737
439
405
Maintenace Worker (Historic Downtown) - including benefits
Used truck (retain & repair)
Tools & radio (truck)
152
202
1 737
lWeight equipment for Recreation Center
:1'OIOU:
0
100
737
Light weight banquet tables for Community Center & Rec Cir15;4100
0
202
737
P.A. System for Recreation Center
XX5,000
100
202
737
Cardiovascular equipment for Recreation Center
15,000
202
737
XXXXXX
In -door heated swimming pool
Evidence Processing Equipment
2,000.000
202
737
Rec Center - 8 ft pool table, Air Hockey & basketball1volley balls
€ <;3;flQQ
2,000
202
737
TV/VCR for Rec. Ctr conference room
»»
0
202
737
Replace doors, mounting equip. & new frames
3.500
202
737
Hand-held radios (2x$1300)1:
2 $fi .
0
202
737
HP Desk Jet Color Printer
0
500
202
737
Replace office chairs in Rec Ctr (4x$250)
_ _
1,000
Police Services
Organization & Administration
100 1 861 (Consultant - alionment of processes & measures »1:41;400:
100
863
Drug Enforcement Officer (2) position upgrade & benefits
:12;37
0
100
Other Related Expenses
> 3139(!Q
5,000
100
Vehicle (ease)
37,000
100
863
Evidence Processing Equipment
::;:1210:
_ _ 11,700
100
863
_
On Call/Holiday Compensation
#<183
0
560
905
1 Portable PC w/access to Police Automated Records System
# :1800
2,450
100
863
Victim's Services - lodging, transp. for Victim's of Crime/Disaster
:3 4i0U:
0
Note: Costs for personnel include all benefits., supplies, training and capital to place the position in service.
REFERENCE
352 ANNUAL OPERATING PLAN ELEMENT 1996197
Means - Programs, Projects & Equipment (cont.)
Not
Total 6 93:4 SO8 10 576 85;1'
Means - Programs, Projects & Equipment
Recap
Not
Included
Included
Community Owned Utilities
602,859
518,129
Community Services
557,215
5,300
Development Services
1,513,448
3,110,032
Finance & Administration
574,475
1,146,943
Fire Services
1,753,628
1,382,543
Information Resources
513,376
520,145
Management Services
678,734
293,252
Parks & Recreation
342,321
3,271,152
Police Services
398,553
329,355
Total
6,934,609
10,576,851
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1996/97 353
This page intentionally left blank.
REFERENCE
354 ANNUAL OPERATING PLAN ELEMENT 1996/97
ORDINANCES
CITY OF GEORGETOWN
Founded in 1848
ORDINANCE NO. %76 " �
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, ADOPTING THE CENTURY PLAN - ANNUAL
OPERATING PLAN ELEMENT FOR THE ENSUING FISCAL YEAR
BEGINNING OCTOBER 1, 1996, AND ENDING SEPTEMBER 30, 1997, IN
ACCORDANCE WITH CHAPTER 102, LOCAL GOVERNMENT CODE;
APPROPRIATING THE VARIOUS AMOUNTS THEREOF; ADOPTING
THE ANNUAL AMENDMENT TO THE CENTURY PLAN; REPEALING
CONFLICTING ORDINANCES AND RESOLUTIONS; INCLUDING A
SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City Charter of the City of Georgetown, Texas, was amended by vote of the
people in April, 1986 such that comprehensive planning was established as a continuous and ongoing
governmental function; and
WHEREAS, the City Council did, on March 8, 1988, adopt by Ordinance Number 880097
the Georgetown Century Plan - Policy Plan as the Comprehensive Plan for the City pursuant to
Section 1.08 of the City Charter; and
WHEREAS, Chapter 4 -Administration of the Policy Plan establishes the means of
implementing, revising, and amending adopted elements of the Century Plan; and
WHEREAS, the City Manager of the City of Georgetown has submitted to the City Council
a proposed Annual Operating Plan element ("Plan") of the Century Plan of the revenues of said City
and expenses of conducting the affairs thereof and providing a complete financial plan for the ensuing
fiscal year, beginning October 1, 1996, and ending September 30, 1997, and which said Proposed
Plan has been compiled from detailed information obtained from the several departments and offices
of the City; and
WHEREAS, the City Council has received said City Manager's Proposed Plan and a copy of
such Proposed Plan and all supporting schedules have been filed with the City Secretary of the City
of Georgetown; and
WFffiREAS, in accordance with Section 102.006 of the Texas Local Government Code, a
public hearing was held on August 27, 1996, concerning such Proposed Plan; and such hearing was
held giving all interested taxpayers an opportunity to be heard for or against any item or amount
therein; and
1996/97 Annual Operating Plan Ordinance No.
Pagel of 4
WHEREAS, the City Council of the City of Georgetown is of the opinion that the Proposed
Plan should be approved and adopted as the City's Annual Operating Plan element for the ensuing
fiscal year; and
WHEREAS, the City Council has reviewed all adopted ends, means, and Functional Plans to
develop the Proposed Plan and adoption of the Annual Operating Plan shall constitute an Annual
Amendment to those elements;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby
found and declared to be true and correct, and are incorporated by reference herein and expressly
made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance
implements the following Policies of the Century Plan - Policy Plan element:
1. Finance Policy End, which states: "All municipal operations are conducted in an
efficient business -like manner and sufficient financial resources for both short-term
and long-term needs are provided;" and
2. Growth and Physical Development Policy End, which states: "Georgetown's land
uses support economic, cultural and social activities for all residents, businesses and
organizations; and the City's development process encourages new and infill
development;"
and further finds that the enactment of this Ordinance is not inconsistent or in conflict with any other
Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan.
SECTION 2. The Proposed Plan of the revenues of the City of Georgetown and expenses
of conducting the affairs thereof, providing a financial plan for the ensuing fiscal year beginning
October 1, 1996, and ending September 30, 1997, as submitted to the City Council by the City
Manager of said City, and the same is in all things adopted and approved as the Annual Operating
Plan of the current revenues and expenses as well as fixed charges against said City for the fiscal year
beginning October 1, 1996, and ending September 30, 1997. Exhibit "A" is the Plan distributed to
Council members August 20, 1996, incorporated by reference herein. All Century Plan Policy and
Focus Ends in Exhibit "A" are amended to be consistent with the revised Century Plan - Policy Plan
and newly adopted Facilities and Services Functional Plan.
1996/97 Annual Operating Plan Ordinance No.
Page 2 of 4
SECTION 3. The amounts indicated for the following funds are hereby appropriated for
payments of expenditures and payments of the individual funds:
Fund Appropriations
Airport Fund
$ 566,046
Debt Service
1,076,733
Electric Funds
18,496,524
Facilities Maintenance Fund
387,016
Fleet Management Fund
1,652,581
General Capital Projects
2,195,000
General Fund
10,821,243
Information Services Fund
1,350,548
Joint Services Fund
1,470,885
Sanitation Fund
1,437,903
Special Revenue Funds
5,291,102
Stormwater Drainage Funds
453,403
Streets Capital Projects
4,564,675
Wastewater Funds
6,231,877
Water Funds
9,904,934
Total for 1996/97
65.900.470
SECTION 4. Adoption of this ordinance authorizes the City Manager to transfer monies set
aside for salary adjustments and employee merit increases in the Employee & Organizational Services
department to other departments as needed.
SECTION 5. Adoption of this Ordinance shall constitute the Annual Amendment to the
following adopted functional plan elements and shall establish a new effective date for these elements:
Development Plan
Parks and Recreation Plan
Economic Development Strategic Plan
SECTION 6. All ordinances and resolutions, or parts of ordinances and resolutions, in
conflict with this Ordinance are hereby repealed, and are no longer of any force and effect.
SECTION 7. If any provision of this Ordinance or application thereof to any person or
circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application
thereof of this Ordinance which can be given effect without the invalid provision or application, and
to this end the provisions of this Ordinance are hereby declared to be severable.
1996/97 Annual Operating Plan Ordinance No. 96 ' It f
Page 3 of 4
SECTION 8. The Mayor is hereby authorized to sign this Ordinance and the City Secretary
to attest. This Ordinance shall become effective upon adoption of its second and final reading by the
City Council of the City of Georgetown, Texas.
PASSED AND APPROVED on First Reading on the 10th day of September, 1996
PASSED AND APPROVED on Second Reading on the 24th day of September, 1996
ATTEST:
Sandra Lee
City Secretary
APPROVED AS TO FORM:
Marianne Landers Banks
City Attorney
1996/97 Annual Operating Plan Ordinance No.
Page 4 of 4
THE CITY OF GEORGETOWN:
�J
By: eo Wood
Mayor
ORDINANCE NUMBER �?4 - *�
AN ORDINANCE LEVYING A TAX RATE FOR THE CITY OF
GEORGETOWN FOR THE TAX YEAR 1996; PROVIDING A
SEVERABILITY CLAUSE; AND SETTING AN EFFECTIVE DATE.
WHEREAS, the City of Georgetown, Texas is an incorporated Home Rule city dependent
upon taxes to provide it's citizens with services; and
WHEREAS, the City Council finds it necessary to levy taxes for the 1996/97 fiscal year for
the City of Georgetown, Texas; and
WHEREAS, the City Council has met all of the prerequisites for the levying of taxes within
the city; and
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance are
hereby found and declared to be true and correct, and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this
ordinance implements the Finance Policy End of the Century Plan - Policy Plan Element, which
states: "All municipal operations are conducted in an efficient business -like manner and sufficient
financial resources for both short-term and long-term needs are provided", and further finds that
the enactment of this ordinance is not inconsistent or in conflict with any other Century Plan
Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan.
SECTION 2. The City Council of the City of Georgetown (the "City Council") hereby finds
that all of the prerequisites to the levying of a tax rate for this City for the year 1996, (including,
without limitation, certifications, notices, submittals, and public hearings) as required by law have
been complied with.
SECTION 3. The City Council does hereby levy and adopt the tax rate on $100 valuation
for the tax year 1996 as follows:
$.20900 for the purpose of maintenance and operation
16950 for the principal and interest on debt of this city
.37850 total tax rate
SECTION 4. If any section, paragraph, clause, phrase, or provision of this Ordinance shall
be adjudged invalid or held unconstitutional, the same shall not affect the validity of this Ordinance
as a whole or any part or provision thereof other than the part so declared to be invalid or
unconstitutional.
Levy Tax Rate 1996/97 Ordinance No. ![P V�
Pagel of 2
SECTION 5. This Ordinance shall become effective upon adoption of its second and final
reading by the City Council of the City of Georgetown, Texas.
PASSED AND APPROVED on First Reading on the 10th day of September, 1996.
PASSED AND APPROVED on Second Reading on the 24th day of September, 1996.
ATTEST:
Sandra Lee
City Secretary
APPROVED AS TO FORM:
Marianne Landers Banks
City Attorney
Levy Tax Rate 1996/97 Ordinance No. /
Page 2 of 2
THE CITY OF GEORGETOWN:
By: Leo Wood
Mayor
ORDINANCE NUMBER
AN ORDINANCE AMENDING CITY OF GEORGETOWN, CODE OF
ORDINANCES § 2.08.010 ADMINISTRATIVE DIVISIONS AND
DEPARTMENTS; PROVIDING A SEVERABILITY CLAUSE; AND
SETTING AN EFFECTIVE DATE.
WHEREAS, the City Council has reviewed the proposed 1996/97 Annual Operating Plan
Element of the Georgetown Century Plan and the Administrative Division and Department revisions
contained therein; and
WHEREAS, the City Council of the City of Georgetown, Texas deems it necessary to amend
§ 2.08.010 of the City of Georgetown Code of Ordinances entitled "Administration", "Administrative
Divisions and Departments".
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby
found and declared to be true and correct, and are incorporated by reference herein and expressly
made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance
implements Finance Policy End of the Century Plan - Policy Plan Element, which states: "All
municipal operations are conducted in an efficient business -like manner and sufficient financial
resources for both short-term and long-term needs are provided", and further finds that the enactment
of this ordinance is not inconsistent or in conflict with any other Century Plan Policies, as required
by Section 2.03 of the Administrative Chapter of the Policy Plan.
SECTION 2. The City of Georgetown Code of Ordinances, Chapter 2, Administration,
§ 2.08.010, Administrative Divisions and Departments, is hereby amended to read as follows:
§ 2.08.010. Administrative Divisions and Departments.
There are hereby established the following administrative divisions and departments of the
City:
Amend Divisions/Departments 1996/97 Ordinance No.
Pagel of 4
Community Owned Utilities Division:
_ Administration
Customer Service (Meter Readers)
Energy Services (Electric)
Pump Maintenance
Systems Engineering
Transportation Services (Stormwater Drainage & Streets)
Water Services (Wastewater & Water)
Community Services Division:
Administration
General Government Contracts
Airport
Animal Services
Convention & Visitors Bureau
Sanitation
Development Services Division:
Development Process Team
Development Support
ry Inspection Services
Finance and Administration Division:
Accounting
_ Administration
Facilities Maintenance (including Internal Service Fund)
Fleet Management (including Internal Service Fund)
Municipal Court
Purchasing & Properties
Utility Office
J
J Amend Divisions/Departments 1996/97 Ordinance No.
Page 2 of 4
J
J
Fire Services Division:
Administration
Operations
Prevention
Training/Emergency Management
Information Resources Division:
Information Resources Management
Information Services (GIS) (including Internal Service Fund)
Public Library
Management Services Division:
City Council
City Attorney's Office
City Manager's Office
Employee & Organizational Services
Safety Services
Parks and Recreation Division:
Parks (Cemetery)
Recreation
Police Services Division:
Organizational & Administrative Services
Information Management
Patrol Services
Professional Standards
Special Operations
SECTION 3. In the event any section, paragraph, subdivision, clause, phrase, provision
sentence or part of this ordinance or the application of same to any person or circumstance shall for
any reason be adjudged invalid or held unconstitutional, by a court of competent jurisdiction, it shall
not affect, impair, or invalidate the remainder of this ordinance which shall be given full force and
effect.
I AI
Amend Divisions/Departments 1996/97 Ordinance No. % r P*'
Page 3 of 4
7
SECTION 4. This ordinance shall become effective October 1, 1996 upon adoption by the
City Council of the City of Georgetown, Texas.
PASSED AND APPROVED on First Reading on the 10th day of September, 1996.
PASSED AND APPROVED on Second Reading on the 24th day of September, 1996.
ATTEST:
Sandra D. Lee v—
City Secretary
APPROVED AS TO FORM:
Marianne Landers Banks
City Attorney
THE CITY OF GEORGETOWN:
By: -Leo Wood
Mayor
Amend Divisions/Departments 1996/97 Ordinance No.
Page 4 of 4
This page intentionally left blank.
REFERENCE
366 ANNUAL OPERATING PLAN ELEMENT 1996/97
1
BUDGET & FINANCIAL POLICIES
J
J
J
J
11�MY OF GEORGEMWNFounded in 1848
Budget & Financial Policies
Executive Summary
Beginning with this year's proposed budget, the format as well as some of the policies included in the
Financial Policies section of the Annual Operating Plan have been revised. The policies have been
organized and codified for easier reference. It has also been edited for clarity and the appropriate level of
detail.
Budget and financial policies are an important part of a city's budget process and implementation. These
policies provide guidance for staff (executive limitations) and state the Council's intent on how the City's
finances will be managed (Ends). The following policies represent conservative and sound financial
management of the City while providing staff with appropriate flexibility to accomplish our Means.
Significant Changes:
Section 1.8 Contingency Account. The budget includes $125,000 for the Contingency Account. The
account for 1995/96 was $105,000.
Section 2 Cash Management & Investments. This section has been updated for the revised Investment
Policy adopted by Council in November 1995.
Section 3.1.3 Street Maintenance & Repair. This policy states the Council's commitment to increase
funding for Street CIP. The policy outlines a transition plan to get the City to $.05 per $100 valuation of
property taxes committed to streets. The City is in year three of the five year plan which requires 4.0 cents
of the tax rate.
Section 4.2 Contingency Reserves. In 1995/96, the total reserve balance of $5.867 million was within
required minimums. In 1996/97, the reserve balance will increase to $6.4 million which will meet the
minimum requirements.
Section 5.3 Debt Coverage Ratio. The City has a commitment to maintain coverage ratios by fund. This
budget meets the 1.5 times coverage goal.
REFERENCE
368 ANNUAL OPERATING PLAN ELEMENT 1996/97
1
Budget & Financial Policies
Table of Contents
Section 1: BUDGET
1.1
Budget Adoption
1.2
Budget Basis of Accounting
1.3
Budget Transfers, Amendments, Emergency Appropriations
1.4
Budget Expenditure Categories
1.5
Budget Expenditure Authorization & Responsibility
1.6
Fiscal Deficit
1.7
Compliance of Budget with the Century Plan
1.8
Council Contingency
Section 2:
CASH MANAGEMENT & INVESTMENTS
2.1
General
2.2
Statement of Cash Management Philosophy
2.3
Objectives
2.4
Safekeeping and Custody
2.5
Standard of Care and Reporting
2.6
Investment Strategies
2.7
Authorized Investments
Section 3: CAPITAL
3.1 Capital Asset/Infrastructure Purchases and Replacement
3.2 Capital Improvement Policy
Section 4:
CONTINGENCY RESERVES
4.1
Purpose
4.2
Minimum Reserves
4.3
Investment of Reserves
Section 5:
DEBT
5.1
Debt Policy
5.2
Debt Reserves
5.3
Debt Coverage Ratio
Section 6:
FINANCE AND ACCOUNTING
6.1
Generally Accepted Accounting Principles (GAAP)
6.2
Organization of Funds
6.3
Audit of Accounts
6.4
Capitalization Policy
6.5
Pensions
6.6
Performance Pay Plan
Section 7: INTERFUND TRANSFERS
7.1 Interfund Charges
7.2 Joint Indirect Revenues
7.3 Transfers
Section 8: REVENUE
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1996/97
369
Budget & Financial Policies
The City Council of the City of Georgetown is committed to sound financial planning and direction relating
to the 1996/97 Annual Operating Plan Element of the City of Georgetown Century Plan. As part of that
commitment, the City will adopt Budget and Financial Policies as part of the Annual Operating Plan. These
policies will be reviewed and updated annually as part of the budget preparation process.
SECTION 1: BUDGET
1.1 BUDGET ADOPTION
The City of Georgetown Charter provides for a council-manager form of government. Article V, § 5.02
outlines the powers and duties of the City Manager and grants to him the responsibility for "...the proper
administration of -all the affairs of the City __.-To-perform such other duties as maybe prescribed by this
Charter or required by the Council, not inconsistent with the provisions of this Charter".
Article VI, § 6.02 further provides: "At least thirty (30) days prior to the end of each fiscal year the City
Manager shall submit to the Council a proposed budget presenting a complete financial plan for the ensuing
fiscal year. The budget shall be finally adopted not later than the twenty-seventh day of the last month of
the fiscal year. Should the Council take no final action on or prior to such day the budget, as submitted,
shall be deemed to have been finally adopted by the Council. No budget shall be adopted or appropriations
made unless the total of estimated revenues, income and funds available shall be equal to or in excess of
such budget or appropriations, except as otherwise provided in this Article."
The City Manager will present a mid -year performance and financial status report to the City Council within
60 days following the end second fiscal quarter.
1.2 BUDGET BASIS OF ACCOUNTING
The Charter provides that "the several amounts stated (in the budget) shall be and become appropriated
to the several objects and purposes named therein ... At the close of each fiscal year, any unencumbered
balance of an appropriation shall revert to the fund from which appropriated and become available for
reappropriation for the next fiscal year."
In practice, the Article is interpreted to mean that encumbered amounts at year-end are reappropriated in
the subsequent fiscal year if not fulfilled. To be eligible for cant' forward and reappropriation to a subsequent
year, the goods or services must be or have been both ordered in good faith and appropriated in the year
encumbered.
The Charter also has been interpreted to require that budgeted ending fund or working capital balances be
equivalent to those calculated using GAAP in the City's annual audit. This means that for some
expenditures, a cash basis -like method of accounting is applied for proprietary fund types (utility, airport and
internal service funds). For instance, capital outlay and debt principle reduction are budgeted, even though
excluded in the determination of net income, on the basis of generally accepted accounting principles
(GAAP). On the other hand, bad debt expense is budgeted in the utility funds even though it is not a cash
basis expense.
REFERENCE
370 ANNUAL OPERATING PLAN ELEMENT 1996/97
1.3 BUDGET TRANSFERS, AMENDMENTS, EMERGENCY APPROPRIATIONS
After the effective date of the budget, unencumbered appropriations may be transferred to other expenditure
accounts. Article VI, § 6.03 of the Charter provides: "The Council may transfer any unencumbered
appropriation balance or portion thereof from one division, office, department, or agency to another at any
time. The City Manager shall have authority, without Council approval, to transfer appropriation balances
from one expenditure account to another within a single division, office, department or agency of the City."
The Charter, in Article VI, § 6.04 provides a mechanism for budget amendments and emergency
appropriations. It states: "The Council may authorize, a vote by a majority plus one, an emergency
expenditure as an amendment to the original budget only in a case of grave public necessity to meet an
unusual and unforeseen condition that could not have been included in the original budget through the use
of reasonable diligent thought and attention. Such amendments shall be made by the Council after giving
legal notice as specified in Texas State law. If the Council amends the original budget to meet an
emergency, the Council shall file a copy of its order or resolution amending the budget with the City
Secretary and the Secretary shall attach the copy to the original budget. After the adoption of the budget
or a budget amendment, the budget officer shall provide for the filing of a true copy of the approved budget
or amendment in the office of the County Clerk of Williamson County."
1.4 BUDGET EXPENDITURE CATEGORIES
In recent years, the City Council of the City of Georgetown has considered and approved three total
categories of expenditures for each departmental budget rather than "line by line" expenditure budgets. The
three expenditure categories are personnel services, operations and capital.
"Personnel services" include all personnel costs of the department, including salaries, overtime, longevity,
workers compensation and employee taxes and benefits. "Operations" cover the daily costs of operating
- the department - office and other supplies, maintenance, utilities, outside contractor or professional
services, transfers out, vehicle lease costs, etc. "Capital' expenditures typically include expenditures for
tangible assets costing over $500 with a life exceeding one year. Excluded from such departmental "capital'
budgets are expenditures of the general and utility capital projects funds that are budgeted on a project
basis. These latter expenditures usually relate to infrastructure improvements. Internal expenditure
reporting is prepared and monitored on a detailed, line by line basis within each expenditure category.
1.5 BUDGET EXPENDITURE AUTHORIZATION & RESPONSIBILITY
Each Division Director, appointed by the City Manager, will be responsible for the administration of his/her
- departmental budget. This includes accomplishing the Means adopted as part of the Annual Operating Plan
and monitoring each department budget for compliance with spending limitations. Division Directors may
transfer funds within departments within budget expenditure categories (personnel services, operations,
capital) without approval of the City Manager or Council. All other transfers or amendments require Council
or City Manager approval as outlined in section 1.3.
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1.6 FISCAL DEFICIT
The Charterprovides "that should the unappropriated and unencumbered revenues, income and available
funds of the City for such fiscal year not be sufficient to meet the expenditures under the appropriations
authorized by the Charter, thereby creating a deficit, it shall be the duty of the Council to include the amount
of such deficit in its budget for the following fiscal year, and said deficit shall be paid off and discharged
during the said following fiscal year." In practice, deficit has been interpreted to mean City funds as a whole.
J Council may choose from time to time to allow individual funds to have a deficit balance as long as
Contingency Reserve requirements for the city as a whole are maintained.
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ANNUAL OPERATING PLAN ELEMENT 1996/97 371
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1.7 COMPLIANCE OF BUDGET WITH THE CENTURY PLAN
The Charter provides that "the City Council establish comprehensive planning as a continuous and ongoing
governmental function in order to promote and strengthen the existing role, processes and powers of the
City of Georgetown through... the process of comprehensive planning and the preparation, adoption and
implementation of a comprehensive plan, the City intends to preserve, promote, protect and improve the
public health, safety, comfort, order, appearance, convenience and general welfare; prevent the
overcrowding of land and avoid undue concentration or diffusion of population or land uses; facilitate the
adequate and efficient provision of transportation, water, wastewater, schools, parks, recreational facilities,
housing and other facilities and services; and conserve, develop, utilize and protect natural resources."
The "Century Plan" is the result of the Charter required comprehensive plan. Written by a broad based
group of citizens, the Century Plan is the City's master and general plan. To date, the Policy Plan and four
functional elements have been adopted.
The "Ends" identified in this operating budget are all taken from adopted Century Plan documents.
The Century Plan provides that "The Century Plan shall be utilized as a primary and integral tool in preparing
a three part Annual Budget for the city with five-, two-, and one-year time horizons. Identification, selection,
prioritization, approval and funding of City programs, projects and work activities shall be based upon the
adopted policies, goals, objectives and functional plan elements which comprise the Century Plan. The City
staff and elected and appointed officials involved in the preparation of the Annual Budget shall rely upon
the Century Plan to provide direction and guidance for their recommending and authorizing the expenditure
of City controlled funds. In no instance shall City controlled funds, equipment, staff or efforts be used in a
manner which is inconsistent or in conflict with, or contrary to the Century Plan.
'The preparation of budgets with multiple time horizons shall be used to ensure that the activities, programs,
and projects required by the policies, goals, objectives, and functional plan elements of the Century Plan
are included within both the short and long range work programs of the appropriate City Division. The five-
year portion of the budget shall identify and prioritize the activities which must be conducted within a five-
year time frame to fulfill the requirements of the Century Plan. It shall also estimate the costs and identify
funding sources of these activities. The two-year budget shall be prepared to further detail and clarify the
proper sequencing and scope of activities in the five-year budget. This budget will refine the costs and
funding estimates as appropriate for the shorter time frame. The one-year budget will be prepared within
the context of the five- and two- year budgets in order to ensure that annual progress is made to accomplish
the Century Plan programs, projects and work activities in the proper sequence, to the appropriate extent,
and commensurate with available resources. It will identify specific projects, and their costs and funding
sources to be carried out within the following year by the appropriate City Division.
"The City shall maintain and annually update each of these budgets pursuant to this Chapter in order to
program the various fiscal requirements of the Century Plan."
1.8 CONTINGENCY ACCOUNT
The budget may include contingency appropriations. During the budget year, actual expenditures from
these appropriated amounts shall be specifically approved by the City Council. Council approval is on an
item -by -item basis for proposed expenditures which, at the time of budget approval, were not expected or
anticipated. The Contingency Account for 1996/97 is $125,000 and is included in the Water Fund.
REFERENCE
372 ANNUAL OPERATING PLAN ELEMENT 1996/97
SECTION 2: CASH MANAGEMENT & INVESTMENTS
2.1 General. The City Council has formally approved a separate Investment Policy ("the Policy') for the City
of Georgetown that meets the requirements of the Public Funds Investment Act, Section 2256 of the Texas
Local Government Code. The Policy, which is reviewed annually by the City Council and applies to all
financial assets held by the City, is summarized below.
2.2 Statement of Cash Management Philosophy. The City of Georgetown shall maintain a
comprehensive cash management program to include the effective collection of all accounts receivable, the
prompt deposit of receipts to the City's bank accounts, the payment of obligations so as to comply with state
law and in accord with vendor invoices, and the prudent investment of idle funds in accord with this policy.
2.3 Objectives. The City's investment program shall be conducted so as to accomplish the following
objectives listed in priority order:
1. Safety of the Principal invested;
2. Availability (liquidity) of sufficient cash to pay obligations of the City when they are
due; and
3. Investment of idle cash at the highest possible rate of return (yield), consistent with
state and local laws and the objectives of safety and availability (yield) listed above.
2.4 Safekeeping and Custody. Investments may only be purchased through brokers/dealers who meet
the criteria detailed in the Policy. Internal controls, authorized financial institutions, safekeeping, and
collateralization are also addressed in detail in the Policy.
- 2.5 Standard of Care and Reporting. Investments will be made with judgment and care that persons of
_ prudence, discretion, and intelligence exercise in the management of their own affairs in similar
circumstances, considering the safety of their capital and probable income to be derived. Those persons
involved in the investment process will refrain from personal business activity that could be considered a
conflict of interest. The Director of Finance and Administration is responsible for the overall management
- of the City's investment program and ensures all investments are made consistent with the Policy, maintains
current information on investments and presents a quarterly investment report to City Council. The
expectations of the contents of the quarterly reports are detailed in the Policy.
2.6 Investment Strategies. The Policy provides specific direction for investing the different types of City
_ funds: Operating Funds, Contingency Reserves, Debt Reserves, Interest and Sinking Funds, and Bond
Proceeds (Capital Improvement Funds). The strategies for each type of fund address the funds' cash flow
needs, legal requirements and diversity guidelines for investing.
2.7 Authorized Investments: City of Georgetown funds may be invested in the following investments:
1. Certificates of Deposit issued by the City's Depository/Depositories. All certificates of
deposit in excess of the FDIC insured amount must be collateralized, with collateral
being held by a third party.
2. U.S. Treasuries and Agencies which are guaranteed as to principal and interest.
3. Investment Pools that meet the following criteria:
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ANNUAL OPERATING PLAN ELEMENT 9996/97 373
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a. Provide an offering circular or other similar disclosure instruments and provide monthly
and transaction reporting.
b. Investment in a new pool requires the approval of the City Council.
c. A public funds investment pool created to function as a money market mutual fund that (1)
marks its portfolio to market daily, (2) includes in its investment objectives the
maintenance of a stable net asset value of $1 for each share and (3) be continuously rated
no lower than AAA or at an equivalent rating by a nationally recognized rating service.
4. Money Market Mutual Funds. No-load money market mutual funds if the fund:
a. Is regulated by the Securities and Exchange Commission;
b. Marks its portfolio to market daily;
c. Includes in its investment objectives the maintenance of a stable net asset value of $1 for
each share;
d. Has a dollar -weighted average stated maturity of 90 days or fewer;
e. Is continuously rated no lower than AAA or at an equivalent rating by a nationally
recognized rating service.
5. Other investments as approved by the City Council and not prohibited by law.
SECTION 3: CAPITAL
3.1 CAPITAL ASSET/INFRASTRUCTURE PURCHASES AND REPLACEMENT
3.1.1 General. In order to ensure long-term financial stability for the City and maintain its infrastructure,
the City continues to pursue a "pay as you go" policy for capital asset purchases. The City of Georgetown
has traditionally funded capital asset purchases and replacement from current revenues or reserves where
possible. Capital projects are funded from bond issuance when: (1) the Debt Policy criteria are met, (2)
deferment of the project is not in the best interest of the infrastructure system or the community, and (3)
current revenues and reserves are not available.
3.1.2 Internal Service Funds. All rolling stock, facility maintenance and computer purchases are made
by Internal Service Funds. Assessments are made to the using funds for the use of equipment currently
in use and to be purchased during the year. The Internal Service Funds purchase replacement assets from
lease revenues received from other funds. In this way, suitable funds are available for the purchase of
rolling stock, computers and building maintenance and repair without the issuance of debt. The purpose
of the funds are to maintain and replace existing assets. Additional equipment is proposed with all other
funding requests considered during the budget process.
3.1.3 Street Maintenance and Repair. In order to maintain the street and bridge structure within the City,
the City will contribute $.05 per $100 valuation of property tax rates to the Streets Capital Improvement
Projects Fund each year. This funding is in addition to operations costs of the Street Department.
REFERENCE
374 ANNUAL OPERATING PLAN ELEMENT 9996/97
Prior to adopting this policy, the funding level had been $.015, or $75,000 per annum. In order to transition
to this new policy, the following five year schedule will be implemented.
Year Property Tax Dedicated Funding Provided
1994/95 $0.030 $146,000
1995/96 0.033 170,000
1996/97 0.040 253,000
1997/98 0.045 312,000
- 1998/99 0.050 370,000
The schedule will be reviewed each year for appropriateness of funding amounts and variations in property
valuations and tax rates.
Most of the City's main thoroughfares are part of the State of Texas' highway system and are maintained
by the State. Most improvements to these highways are paid for by the State with the City contributing
- 10% - 50% of the construction costs and purchasing right-of-way when necessary. It is the policy of the City
to provide matching funds for these projects in addition to the dedicated property tax outlined above.
3.1.4 Utility Infrastructure. Each utility fund (electric, stormwater drainage, wastewater, water) uses
amounts available from within its fund to finance the repair, enhancement and expansion of each system's
-- infrastructure. The financing may include unreserved, unencumbered fund balances, current revenues or
debt proceeds. The City will maintain the infrastructure of each system in order to provide for excellent
services to customers, growth of the system and compliance with state and federal regulations.
3.1.5 Municipal Airport. The Airport Fund uses amounts available in its fund balance to fund capital
-_ improvements to the Georgetown Airport. The Federal Aviation Agency typically pays 90% of such costs
J with 10% paid by the Airport Fund. The working capital of the Airport fund is currently in a deficit position
due to its investment in hangar expansion to meet customer demands for space. A plan to eliminate the
- deficit was put into place last year and calls for a General Fund transfer to the Airport Fund in five annual
J installments of $13,485. The Airport Fund will pay 5% interest on the deficit outstanding since it is
effectively a working capital loan.
D 3.2 CAPITAL IMPROVEMENT POLICY
The City of Georgetown annually updates and adopts a five year Capital Improvements Project (CIP)
Schedule as part of the operating budget adoption process. The Capital Improvements Projects generally
consist of infrastructure and related construction and do not include small capital items such as furniture,
-� equipment and vehicles. The schedules consolidate the capital spending priorities for all operating activities
of the city. This includes general government activities, such as street and bridge construction, park
development, police, fire and recreation facilities; and enterprise activities, such as electric transmission
and distribution facilities, water treatment plants, towers, distribution and transmission facilities, wastewater
interception, collection systems, and treatment facilities, stormwater drainage improvements, and other
- requirements to provide services to the citizens.
The CIP Schedules are included as one part of the annual operating budget. The first year of the list
- becomes the capital budget for the approved budget year. The City intends to develop and implement a
program for soliciting citizen involvement and participation to formulate capital improvements planned
through involvement from citizens advisory boards.
The development of a capital improvement program should be segregated into two components: (1) those
staff recommended projects for which specific funding sources have already been identified and (2) those
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1996/97 375
staff recommended projects for which funding sources have not been identified. The City of Georgetown
will operate under the following capital improvement policy.
A. The City will make all capital improvements in accordance with the adopted capital
improvement program.
B. The City will identify the estimated cost and funding sources for each capital project
requested before it is submitted to the City Council.
C. The City will use inter -governmental assistance to finance only those capital
improvements that are consistent with the capital improvement plan and City
priorities and whose operating and maintenance costs have been included in the
operating budget.
D. The City will require developer contributions where ever possible for system expansions. -
SECTION 4: CONTINGENCY RESERVES
4.1 PURPOSE
The City of Georgetown will maintain budgeted minimum contingency reserves in the ending working
capital/fund balances in order to provide:
1. A secure, healthy financial base for the City.
2. Flexibility, should actual revenues fall short of budgeted revenues.
3. Available resources to implement budgeted expenditures without regard to
the actual revenue stream (cash flow) of the fund.
For reserve calculation purposes, working capital is defined as the balance of current unrestricted assets
less current unrestricted liabilities.
4.2 MINIMUM RESERVES
The City will maintain contingency reserves at a minimum of 75 days (20.83%) of net budgeted operating
expenditures. (See reserve calculation for 1996/97 on the last page of this section). Net budgeted
operating expenditures is defined as total budgeted expenditures less interfund transfers and charges,
payments from debt proceeds and payments from third party grant monies.
The reserves will be maintained by fund as follows:
General Fund 60 days or 16.67%
Wastewater Fund 90 days or 25.00%
Water Fund 90 days or 25.00%
Stormwater Drainage Fund $25,000
Electric Fund As needed to meet 75 -day City-wide requirement
Convention & Visitors Bureau Fund 75 days or 20.83%
For all other non -enterprise funds, the fund balance is an indication of the balance of each particular
fund at a specific time. The ultimate goal of each such fund is to have expended the fund balance at
the conclusion of the activity for which each fund was established.
REFERENCE
376 ANNUAL OPERATING PLAN ELEMENT 1996197
The contingency reserve requirements will be calculated as part of the annual budgeting process and
any additional funds required will be included in, the appropriations for the proposed budget year.
Funds in excess of the minimum reserves may be expended for city purposes at the will of the Council
after a finding of fact that the use of the excess reserves will not endanger reserve requirements of
future years.
_. 4.3 INVESTMENT OF RESERVES
The contingency capital reserve may be invested as provided for in the City's investment policy which
includes certain City projects. Each investment must be approved by the City Council. In 1991/92,
a seven year economic development loan to Tessco, Inc. was made from these funds. Beginning in
1993/94, a $600,000 special assessment for 1-35 Frontage Road construction was included as an
investment of this fund balance. In 1995/96, a $135,000 economic development loan to Reedholm
Instruments was made. All three investments earn higher rates of return than is currently available
through conventional investing, and both provide the City with internally financed economic
development projects. Use of fund balance in this manner is consistent with the City's commitment
to "pay as you go" for major projects and limit the general obligation and revenue debt incurred by the
City. The total of the investment balances and fund balances/working capital reserves for 1996/97
provides the minimum required working capital for the City.
SECTION 5: DEBT
5.1 DEBT POLICY
-� City staff recommend the use of debt financing when appropriate. It will be judged appropriate when
the following conditions exist: (1) non -continuous capital improvements are desired, and (2) future
citizens will receive a benefit from the improvement.
When the City of Georgetown utilizes long-term financing, it will ensure that the debt is soundly
financed by: (1) conservatively projecting the revenue sources that will be utilized to pay the debt, (2)
financing the improvement over a period not greater than the useful life of the improvement, and (3)
determining that the cost benefit of the improvement including interest costs is positive.
5.2 DEBT RESERVES
Debt reserves are established to protect bond holders from payment default. Adequate bond reserves
are essential in maintaining good bond ratings and the marketability of bonds. Debt reserves are
established by bond ordinance.
Revenue bond ordinances require that a reserve equal to the average annual debt service be
established. The required reserve for bonds outstanding as of September 30, 1996 is fully funded.
5.3 DEBT COVERAGE RATIO
The City will maintain debt service coverage ratios of 1.5 for the utilities as a whole. As a general
guideline, each utility fund with debt service requirements should also maintain a coverage ratio of 1.5.
The debt coverage ratio will be calculated and reviewed as part of the annual budget process.
-- REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1996/97 377
SECTION 6: FINANCE AND ACCOUNTING
6.1 GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP)
The accounting and budgeting methods and procedures adopted by the City of Georgetown shall
conform to generally accepted accounting principles as applied to governmental entities.
6.2 ORGANIZATION OF FUNDS
6.2.1 General. The accounts of the City shall be organized on the basis of funds and account groups,
each of which is considered a separate accounting entity. The operations of each fund are accounted
for using a separate set of self -balancing accounts that comprise its assets, liabilities, fund equity,
revenues, and expenditures or expenses, as appropriate. Governmental resources are allocated to
and accounted for in individual funds based upon the purposes for which they are to be spent and the
means by which spending activities are controlled.
The City of Georgetown uses seven fund groups:
General Capital Projects Fund
General Debt Service Fund
General Fund
Enterprise Funds
Internal Service Funds
Special Revenue Funds
Account Groups
To assist in the actual day-to-day administration of the City and to determine the true cost of providing
each service, the major functions of the City are divided into departments. Salaries and other
personnel costs, office and other types of supplies, maintenance and repair costs, as well as the
unique expenditures of the department are accounted for by department to provide control of costs.
Each department is unique to one fund. Departments are organizationally grouped into divisions. The
organizational chart shows the city administration and the organization of departments.
6.2.2 Enterprise Funds. The City currently has six enterprise funds which are supported through
user charges. The following funds are enterprise funds of the City:
Airport Fund
Electric Fund (operating, capital projects and debt service)
Sanitation Fund
Stormwater Drainage Fund (operating, capital projects and debt service)
Wastewater Fund (operating, capital projects and debt service)
Water Fund (operating, capital projects and debt service)
6.2.3 Internal Service Funds. The City currently has four internal service funds which are supported
through internal user charges. The following funds are internal service funds of the City:
Facilities Maintenance Internal Service Fund
Fleet Management Internal Service Fund
Joint Services Internal Service Fund
Information Systems Internal Service Fund
REFERENCE
378 ANNUAL OPERATING PLAN ELEMENT 1996/97
6.2.4 Account Groups. Account Groups are accounting entities used to establish control over and
accountability for the government's general fixed assets and the unmatured principal of its general
long-term debt, including special assessment debt for which the government is obligated in some
manner. The City uses two such account groups; the General Fixed Assets Account Group (GFAAG)
and the General Long -Term Debt Account Group (GLTDAG). The long-term portions of claims,
judgments, compensated absences and unfunded pension contributions not reported in proprietary
or trust funds are also usually reported in the GLTDAG.
Account Groups are dissimilar to funds in that they are not budgeted and are not used to account for
sources, uses and balances of expendable available financial resources.
6.3 AUDIT OF ACCOUNTS
In accordance with the City Charter, an independent audit of city accounts will be performed every
fiscal year. Annual Financial Statements that comply with GFOA Certificate of Achievement standards
will be prepared and submitted annually.
6.4 CAPITALIZATION POLICY
6.4.1 General. For purposes of budgeting and accounting classification, the following criteria must
be met for an expenditure to be considered as capital outlay:
A. The expenditure must be made for an asset which the City will own.
B. The expenditure must purchase an asset with an expected useful life of
longer than one year; or extend the life of an asset beyond its original
~ life.
J C. The asset in question must have a unit cost of $500 or more.
D. The asset acquired must be of a tangible nature.
E. The expenditure must not be for a maintenance or repair item.
-� 6.4.2 New Purchases. For new purchases, all costs associated with bringing the asset into working
order will be capitalized as part of the asset cost. This shall include freight, installation, start up costs,
- as well as costs needed to prepare the site to receive the new asset (dirt work, demolition,
J condemnation costs). Any engineering or consultant type fees may be capitalized as part of the asset
cost once the decision or commitment to purchase the asset is made. Feasibility studies needed to
help make the decision whether to purchase an asset shall not be capitalized.
6.4.3 Improvements and Replacements. Improvements shall be capitalized when they extend the
original life of an asset or when they make the asset more valuable or more productive than it was
originally. In the General Fund, the useful life of an asset, except for the modification or rebuilding of
major infrastructure assets such as streets, bridges and storm sewers, is considered to be expired
when the asset is replaced. The replacement of an asset's components will normally be expensed
unless they are of a significant nature and meet all the tests outlined earlier in the general conditions
of this policy.
In the case of major infrastructure assets in all funds, it will be necessary to add the current book value
J of the asset which is being rebuilt or modified to the cost of its modification or rebuilding in order to
obtain the total current value (cost) of the asset. This method of establishing the cost of major
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J ANNUAL OPERATING PLAN ELEMENT 1996/97 379
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infrastructure assets is based on the theory that the cost of rebuilding or modifying an asset which is
not fully depreciated does not reflect the total cost of that asset because it does not take into account
the cost of site preparation.
In proprietary and internal service funds, the aggregate remaining book value of assets sold at auction
will be subtracted from each fund's auction proceeds to account for gains and losses on the sale of
assets.
6.5 PENSIONS
The City of Georgetown is a member of the Texas Municipal Retirement System. Administration of
the system is governed by a Board of Directors for the retirement system. The rate of contribution for
the City of Georgetown is based upon an annual actuarial analysis for the normal cost and unfunded
liability of the number of employees participating in the plan.
6.6 PERFORMANCE PAY PLAN
The City's goal as an employer is to attract and keep quality employees. To help accomplish this goal,
the City has established for five general objectives: (1) to attract quality employees, (2) to retain quality
employees, (3) to operate the City with fewer employees than comparable jurisdictions, (4) to provide
an incentive and reward for productivity, and (5) to recognize cost savings generated by productive
employees.
The City activates the performance pay plan when resources permit. The performance pay plan is fully
funded in 1996/97.
SECTION 7: INTERFUND TRANSFERS
7.1 INTERFUND CHARGES
In accordance with the Century Plan, services provided by a fund are charged to each using fund.
Electric, sanitation, stormwater drainage, wastewater and water usage is billed on an actual basis.
Charges for services provided have been allocated on a realistic, rational basis. The Joint Services
Internal Service Fund charges are paid by using Funds as charges for services. Administrative
services provided by the General Fund are likewise billed to using funds as administrative charges.
Allocation methods for departmental costs provided outside of managing funds are shown below.
Allocations shall be reviewed for reasonableness as part of the budget preparation process and as
part of the mid -year financial and performance report to Council noted in Section 1.1.
7.1.1 General Fund Departments
Accounting 50% allocated to GeneraWtilities/Airport, based on relative revenues
50% allocated to GeneralfUtilities/Airport, based on relative personnel
City Council 50%allocated to GeneraVUblibes/Airport, based on relative revenues
50% allocated to Gen eral/Utilities/Airport, based on relative personnel
Community Services
Administration Allocated to GeneraVSanitation/Airport, based on relative personnel
Finance Admin. 50% allocated to Gen eral/Utilities/Ai rpo rt, based on relative revenues
50% allocated to Gene ral/Utilities/Airport, based on relative personnel
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380 ANNUAL OPERATING PLAN ELEMENT 1996/97
Human Resources
Allocated to Gen eraVUtilities/Airport, based on relative personnel
— City Attorneys Office
Allocated 25% each to General/Utilities, except Sanitation
— City Manager's Office
50% allocated to General/Utilities, based on relative revenues
-
50% allocated to General/Utilities, based on relative personnel
Development Services
Allocated to GeneralfUtilities, based on relative personnel
Liability Insurance
- (General Govt)
Allocated to Gen eraVUtilities/Airport, based on relative revenue
Purchasing & Properties
Allocated to General/Utilities/Airport, based on three year rolling average of relative number of
requisitions
_ Safety Services
Allocated to General/Utilities/Airport, based on relative personnel
- Utilities: Electric, Sanitation,
Stormwater Drainage, Wastewater and Water.
7.1.2 Joint Services Fund Departments
COU Administration Allocated to Street Special Revenue Fund/Utilities (excluding Sanitation), based on relative
personnel
Bad Debts (Utility Office) Allocated to Utilities, based on relative revenue
Customer Service Allocated to Water/Electric, based on relative number of accounts
Pump Maintenance Allocated to Water/Wastewater Operating, based three year rolling average of work orders
Systems Engineering Allocated 20% each to Streets Special Revenue Fund/Utilities, except Sanitation
Utility Office Allocated to Utilities, based on relative number of accounts
Utilities: Electric, Sanitation, Stormwater Drainage, Wastewater and Water.
7.1.3 Facilities Maintenance Internal Service Fund
Facilities Maintenance Allocated to departments by facility, based on actual usage
Services Contracts
(including repairs) Allocated by building and department, based on actual charges
7.1.4 Fleet Management Internal Service Fund
Vehicle Service Center Allocated to departments, based on prior year actual usage
Capital Replacement
& Insurance Allocated to departments, based on actual charges
7.1.5 Information Systems Internal Service Fund
Information Systems Dept. Allocated to departments, based on estimated usage
Capital Replacement Allocated to departments, based on actual charges
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1996197 381
7.2 JOINT INDIRECT REVENUES
Joint indirect revenues received for electric, sanitation, stormwater drainage, wastewater and water
services are allocated on the basis of relative direct billings of the operating funds. Joint indirect
revenues allocated in this manner include:
Connect Fees
Discounts Earned
Other Income
Penalty Fees
Service Fees
7.3 TRANSFERS
The Council may transfer monies from one fund to another as deemed necessary to accomplish the
mission of the City. These transfers include, but are not limited to, capital projects funding, debt
service requirements, interfund allocations and charges, and balancing requirements. In no event
shall the Council transfers for "what it takes to balance" exceed 20% of the revenue sources (total
revenues plus unreserved prior year fund balance) of the transferring fund.
SECTION 8: REVENUE
City staff will review estimated revenue and fee schedules as a part of the budget process. Revenue
estimates will be projected to be as accurate as possible using historical and projected data and
trends. Any proposed rate increase is based upon fee policies applicable to the fund or activity, the
related cost of the service provided, the impact of inflation in the provision of services, and the
equitability of comparable fees.
REFERENCE
382 ANNUAL OPERATING PLAN ELEMENT 1996/97
Contingency Reserve Requirements Worksheet
(per Section 4.2 of Budget & Financial Policies)
budgeted expenditures
Capital Improvements - Electric, WW, Water
Capital Improvements - Stormwater
Capital Improvements - GCP & Streets
Debt Service - General
Debt Service - Stormwater
Debt Service - Electric, WW, Water
Interfund Transfers
Interfund Charges
Grants (funds not reed, fund not exp)
Economic Development
River Corridors Grant
HOME Grant
Other Capital Projects/Purchases
Building for Development Process Team
Capital Purchase - Radio Tower
Stormwater Detention Project ( Airport Fund)
Operating budgeted expenditures
Percentage reserve requirements
60 days -16.67%
75 days - 20.83%
90 days - 25%
09/30/96 RESERVE BALANCES
CITY-WIDE
65,900A70
(9,616,915)
(92,500)
(6,759,675)
(1,329,569)
(59,658)
(2,657,393)
(5,707,303)
(4,979,857)
(2,797,078)
(185,350)
(337,500)
(176,000)
(50.0oo)
30,551,672 II
7,637,918
Minhnum ResenfeRequ difi*d is ...undue
GENERAL FUND ELECTRIC FUND WATER FUND WASTEWATER FUND
10,821,243
(239,619)
(1,308,223)
9,273,401
18,496,524
(3,963,390)
(351,565)
(1,884,594)
(1,179,516)
11,117,459
1,827,528
2,316,137
2,779,365
9,904,934
(3,846,820)
(1,465,623)
(1,555,132)
(933,737)
2,103,622
345,801
438,255
6,231,877
(1,806,705)
(840,205)
(1,054,489)
(877,546)
1,652,932
271,715
344,361
". 524;395rd:
1,931,959
2,318,350
Amount
rid
Required
tals for all expenditures 75 days 6,364,932 6,400,000
'Note: The city-wide contingency reserve requirement is 75 days of operating expenditures. Only the General, Stormwater, Wastewater, Water, and
Convention and Visitors Bureau SRF have a specific minimum fund reserve requirement Al excess reserves for City expenditures in funds that
do not have a specific fund requirement are held in the Electric, Water and Wastewater Funds.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1996/97
J
383
Minimum
Minimum
Days
Amount
Amount
rid
Required
Required
Included
Notes
ctric Fund
n/a*
2,316,137
2,375,000
indu&e mservesfor emen&h In other City finds
neral Fund
60 days
1,524,395
1,530,000
irmwater Fund
n/a
25,000
25,000
stewater Fund
90 days
413,233
910,000
inuodesrsvve5mre*enatumsinoewcity fu,d:
ter Fund
90 days
525,906
1,500,000
inorudes reserves for emendt r in other City finds
nvention & Visitors Bureau SRF
75 days
59,700
60,000
other City Funds expenditures
We
1,500,562
n/a
msen, aminwdedino&wfunds for epe„chums
tals for all expenditures 75 days 6,364,932 6,400,000
'Note: The city-wide contingency reserve requirement is 75 days of operating expenditures. Only the General, Stormwater, Wastewater, Water, and
Convention and Visitors Bureau SRF have a specific minimum fund reserve requirement Al excess reserves for City expenditures in funds that
do not have a specific fund requirement are held in the Electric, Water and Wastewater Funds.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1996/97
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REFERENCE
384 ANNUAL OPERATING PLAN ELEMENT 1996197
UTILITY RATE SCHEDULE
J
.J
�y
1Founded in 1848
�� , , r r
Utility Rate Schedule
Adopted for 10/1/96
ELECTRIC RATES (last increase 10/1/91)
All Customers
Purchased Power Cost Adjustment Varies Monthly
Residential Sales Tax Inside City Limits: 1% of total electric charges
Outside City Limits: None
Commercial Sales Tax Inside City Limits: 7.25% of total electric charges
Outside City Limits: 6.25% of total electric charges
Seasons
Summer: May through October billings
Winter: November through April billings
Residential Service
Customer Charge: $6.00 per month
Energy Charge: Summer: $0.0678 per kWh
Winter: $0.0678 per kWh for first 1,000 kWh per month
$0.0475 per kWh for additional kWh
Small General Service
Customer Charge: $12.00 per month
Energy Charge:: Summer: $0.0654 per kWh
Winter: $0.0654 per kWh for the first 5,000 kWh per month
$0.0554 per kWh for additional kWh
School Service
Customer Charge: $12.00 per month
Energy Charge: Summer: $0.0760 per kWh
Winter: $0.0760 per kWh for the first 5,000 kWh per month
$0.0660 per kWh for additional kWh
Water & Wastewater Pumping Service
Customer Charge: $12.00 per month
Energy Charge: Summer: $0.0650 per kWh
Winter: $0.0550 per kWh
Large General Service
Customer Charge: $20.00 per month
Demand Charge: Summer: $7.70 per kW, but not less than $385.00
Winter: $6.90 per kW, but not less than $345.00
REFERENCE
386 ANNUAL OPERATING PLAN ELEMENT 1996/97
Energy Charge:
Load Factor Credit:
Utility Rate Schedule (cont.)
Summer: $0.0380 per kWh
Winter: $0.0290 per kWh
$0.008 per kWh for all kWh in excess of 400 kWh per kW
Curtailable Power Credit
Available to customers with demand exceeding 50 kW; contact Utility Office for details
Guard Light Service
Customer Charge:
Experimental Interruptible Power Service
Contact Utility Office for Details
% inch meter
1 inch meter
1'h inch meter
2 inch meter
3 inch meter
4 inch meter
6 inch meter
Cost per 1,000 gallons:
Customer Charge:
Cost per 1,000 gallons:
$7.50 per lamp
WATER RATES (last increase 10/1/91)
Customer Charge
Inside City Outside City
$16.50 per month
$17.85 per month
$21.80 per month
$26.00 per month
$43.00 per month
$63.00 per month
$111.00 per month
$1.95
$21.80 per month
$23.40 per month
$28.00 per month
$32.00 per month
$54.00 per month
$74.00 per month
$133.00 per month
$2.27
WASTEWATER RATES (last increase 4/1/92)
(based upon average winter water use)
$11.75 per month
$2.70
J
-� REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1996/97
387
Utility Rate Schedule (cont.)
GARBAGE RATES (last increase 10/1/95)
All customers inside City limits must pay garbage. All customers outside City limits who receive City utilities
and live on a City garbage route may select City garbage pickup.
Sales Tax on Garbage Service: Residential and Commercial
Inside City Limits: 7.25%
Outside City Limits: 6.25%
Residential Rate: Inside City Limits - $10.35 includes recycling
Outside City Limits - $10.55 ($12.50 with City container)
Non -Residential Rate: Varies - Rates will be set by type, amount and
frequency of service
STORMWATER DRAINAGE FEES (last increase 10/1/95)
All water customers within the city limits must pay a monthly charge of $1.25 per residential equivalent unit.
The fees go into effect for billing periods beginning on or after January 1, 1995.
DEPOSIT REQUIREMENTS AND SERVICE CHARGES
Residential Deposit - None with qualifying letter of credit or $100 (Cash, Check, or Credit Card)
Non -Residential Deposit - 1/6 Estimated Annual Bill (Cash, Check, Credit Card or Letter of Credit)
Late Payment - 10%
Insufficient Check Charge - $15.00
Disconnect Service Charge for Delinquent Bill or Insufficient Check - $20.00
Meter Reread Charge at Customers Request - $10.00
Temporary Service (5 days) - $35.00
New or Transfer Account Charge - $25.00 plus $25.00 during non -business hours or
same day connections
Meter Test - At Cost
Credit Cards: Discover, VISA and MasterCard accepted
REFERENCE
388 ANNUAL OPERATING PLAN ELEMENT 1996/97
ADVISORY BOARDS & COMMISSIONS
J
CITY OF GEORGETOWN
Founded in 1848
1996 MEMBERSHIP
ADVISORY BOARDS AND COMMISSIONS
In addition to the permanent advisory boards and commissions listed, the Council also appoints temporary
advisory committees from time to time to address specific, short term issues.
Airport Advisory Board. Studies and makes recommendations to the City Council regarding operations
and facility improvements of the municipal airport. Ensures that the municipal airport is efficiently and
adequately meeting the needs of the City and the air transportation industry.
Donald C. Cole Ronald Parker George Taylor
Albert Fittipaldi Randy Smedley
Board of Adjustment. Hears and decides appeals that allege that there was an error in any order,
requirement, decision, or determination made by a City administrative officer, department, or board. Also
acts on applications that are submitted for a variance or a special exception to City zoning regulations.
Larry Brown Mike McMaster Claude Proctor
Gerald Carson Charles Parker Linda Vaclavik
Roy Headrick Rex Peebles Cal Wilkerson
Building Standards Commission. Hears appeals and renders decisions on rulings by City building
inspectors or officials in regard to code interpretation, enforcement, and substandard housing or structures
within the City.
Stanley Bland John Gavumik Roger Stuth
Steve Brittain Ray Hildebrand Alternate At -Large (2)
Trade Position (2)
Board of Electrical Examiners. Examines and determines, through documentation and testing, the fitness
and qualifications of persons applying for a City electrician's license. Reviews electrical ordinance and
makes appropriate recommendations to the City Council. Appeals are heard by Building Trades Board of
Appeals.
Stanley Bland Billy Strickland Larry Millican
Karen Hill David Voelter Paul Griffith
Georgetown Convention and Visitor's Board. Develops and advises the City Council on plans to
promote convention business and tourism in Georgetown.
Gordon Baker
Bob Brent
Maureen Dooley
Randy Eliassen
Kathie Frye
Wendy LaGrone
Hitesh Rama
Reuben Rose, Jr.
Diana Smith
Eric VanDanen
Faye Windberg
Historic Preservation Commission. Adopts regulations and restrictions for the preservation of historical
places and areas of historical significance. Also establishes criteria for granting or denying requests for
alterations to buildings in established historical districts.
Morton Gold David Hays Barbara Shepley
Jan Hamman -Patterson John Hoyt Mitchell Weiner
Bill Hams Charles Parker David Wolf
REFERENCE
390 ANNUAL OPERATING PLAN ELEMENT 1996/97
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Hospital Authority Board. Proposes policies and approves operations of the Georgetown Hospital and
related health care functions and facilities. Issues tax-exempt bonds on behalf of Georgetown Hospital.
Marjorie Herbert
David McCaskill
Herb Nelson
Judi Shanklin
(remaining members appointed by Healthcare System Board/Georgetown Hospital)
Joanne Allen Claude Hayes Dr. Stephen Schaefer
Dr. Al Bartschmid Dr. Jack Krohmer
Housing Authority Board. Approves policies which will enable the Housing Authority staff to provide safe,
sanitary and comfortable housing to low-income people in the Georgetown area.
Ruby Collins Glenn Saterfield Velta Simmons
Ed Evans Diane Sansom
Library Advisory Board. Makes recommendations regarding the development of the book collection,
programming, and other services provided by the Georgetown Public Library.
Amy Anderson Nelda Burson Rebecca Pfiester
Martin Beeman Nell Dickson Sarah Riddle
Allene Booth Jeff Kilgore Sharon Sanders
Parks and Recreation Board. Recommends, to the City Council, uses of parkland and parks/recreational
facilities and improvements in programs, activities, and facilities to meet community recreation needs and
interests.
Joyce Gadison
Debbie McGarry
Cheryl Mize
Mark Moore
Sarah O'Brien
Ronda Seagraves
Kathryn Stallard
Joan Sukup
Tom Swift
Planning & Zoning Commission. Studies and reviews plans and recommends to City Council action to
be taken in regard to City growth and development and comprehensive community planning. Also, makes
recommendations and acts as a hearing board on zoning requests. Drafts new development regulations
and conducts periodic review of plans and regulations.
Robert Brannon Mike McMaster Claude Proctor
Leon Douglas Charles Parker Cal Wilkerson
Williamson County & Cities Health District. Advises state, county and local elected officials on the status
of public health matters in Williamson County.
Darlene Lacy, Georgetown
(remaining members appointed by County Commissioners Court)
Harold Bredthauer, Round Rock
Rosemary Denny, Cedar Park
Ginny McAlister, Taylor
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1996/97
Vernon O'Rourke, Commissioners Court
Mary Faith Sterk, Commissioners Court
Karen Wilson, Director of Health District
391
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REFERENCE
392 ANNUAL OPERATING PLAN ELEMENT 1996/97