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HomeMy WebLinkAbout16 - Referencea Reference Table of Contents PERSONNEL CITY OF GEORGETOWN Founded in 1848 Personnel The 1996/97 Operating Plan includes 26 additional full-time equivalents to respond to the heavy growth. The Plan provides for four additional firefighters, a square maintenance worker for Parks & Recreation and a secretary/receptionist for Community Services. The Community Owned Utilities division will add three electric crewmen, a two -person Rapid Response Team to increase customer service and improve efficiency of existing staff and a secretary/receptionist. Police Services will add one K-9 officer, two communications operators and three police officers. The Library will add four part-time assistants and upgrade one part-time assistant to full-time. The Information Services department will add one IS support specialist and the Inspection Services department will add one code enforcement officer. The Development Redesign Process Team will add six additional staff including two development planners, a development engineer, an electric system planner, a development accounts specialist and a telephone receptionist. 94J96 96!96;, REFERENCE 334 ANNUAL OPERATING PLAN ELEMENT 1996/97 9"6::96/87 :> 9719$ .: :.. Su et Bud et Actual'; Ado ted:;: Pro r ed>: COMMUNITY OWNED UTILITIES ADMINISTRATION Full Time Director 1 1 1 1 1 Administrative Assistant 1 1 1 2 2 Secretary/ Receptionist (COU) 1 1 1 1 1 Dispatcher (COU) 1 1 1 1 1 Energy Services Manager' 1 1 1 0 0 -Moved to Ebcbv Dept. in 1996,97 Total AdailnistratioiF(Fr PT);' 3f. 0 ..........?...1 4. ..:. S / 0>... S f ;q3 SYSTEMS ENGINEERING Full Time Sr. Inspector (title change to Field Rep.) 1 0 0 0 0 Inspector (title change to Field Rep.) 1 0 0 0 0 Field Representative' 0 2 2 1 1 Engineering Technician (System Tech) 0 1 1 1 1 Systems Engineering Manager 1 1 1 1 1 *One position moved to Inspection Services in 199697 Tatal;9yctatns.;Enginaering (FT I PT) . <`: g::.:....:; Q z' .: `..... .... J: : ii,;;l :;:'dA `:' .. ::: ... :.. !.....::::..:........................... CUSTOMER SERVICE Full Time Meter Reader Supervisor 1 1 1 1 1 Meter Reader 3 3 3 3 3 Total Cystomer.Sewlw'(FfJ:PiI>E:::o-:.::,.:.' 4''. ... 4.:. 1,... 0 ...........: ... 0.:. ............. .:.. 1.... 8 ELECTRIC Full Time Energy Services Manager* 0 0 0 1 1 Superintendent Electric 1 1 1 1 1 Line Foreman 1 1 1 1 1 Line Worked!! 1 2 2 2 2 Line Worker II 2 2 2 2.75 3 Line Worker 1 1 2 2 2.75 3 Electric Groundsperson 5 4 4 4.75 5 Part Time Electric Warehouse Clerk (seasonal) 0.25 0.25 0.25 0.25 0.25 *Moved from Administration in 1996187 TotatEkilric F.TlP 11 !:'0.25 12> 1:.026: i.':4t2 7.:.025.: :15«t5 REFERENCE 334 ANNUAL OPERATING PLAN ELEMENT 1996/97 Personnel (cont.) PUMP MAINTENANCE Full Time Pump Supervisor 1 1 1 Pump Mechanic III 2 2 2 Pump Mechanic II 2 2 2 Pump Mechanic 1 2 2 2 PartTime Feld Maintenance Wkr.-Pumps (seasonal) 0.25 0.25 0.25 TdalPumP.MalMeriariie'o> ".. ..:..... :: 7 .. 7 ... 025,; ... STORMWATER DRAINAGE Full Time Heavy Equipment Operator - Crew Leader 1 1 1 Light Equipment Operator 1 1 1 Part Time Maintenance Operator 1 0.5 0.5 0.5 StDrntwatar:Drainage,(FT l P7)05 Z . X STREETS Full Time Street Superintendent 1 1 1 Light Equipment Operator 4 5 5 Heavy Equipment Operator 2 2 2 Heavy Equipment Operator - Crew Leader 1 1 1 PartTime Street Sweeper Operator 0.5 0.5 0.5 Street Maintenance Worker 0.5 0.5 0.5 Street Maintenance Worker (seasonal) 0.25 0.25 0 :. Total Stswls,(FTJ PT) :: ... ::.....:... WASTEWATER COLLECTION Full Time Water & Wastewater Supervisor 1 1 1 Wastewater Maintenance Worker III 0 1 1 Wastewater Maintenance Worker 11 2 1 1 Wastewater Maintenance Worker 1 2 2 2 Part Time Field Maintenance Worker (PT) 1 1 1 ITotal';WasisivaterCollaetfon FI'f: (. PTT... WATER DISTRIBUTION Full Time Water! Wastewater Worker III 1 2 2 Water / Wastewater Worker II 2 1 1 Water /Wastewater Worker 3 3 3 Water / Wastewater Superintendent 1 1 1 1 1 2 2 2 2 2 2 0.25 0.25 1 1 1 1 0.5 0.5 ................................... 1 1 7 7 2 2 1 1 0.5 0.5 0.5 0.5 0.25 0.25 1 1 1 1 1 1 2 2 2 2 1 1 3 3 1 1 1 1 0 0 1 1 REFERENCE ANNUAL OPERATING PLAN ELEMENT 1996/97 335 Personnel (cont.) AIRPORT Full Time Administration: Airport Director 1 1 1 1 1 Fuel Attendant' 0 0 0 1 1 Part Time Operations: Bookkeeper (PT) 0.5 0.5 0.5 0.5 0.5 Fuel Attendants (PT) 3.5 3 3 2 2 Maintenance Worker (seasonal) 0.25 0.25 0.25 0.25 0.25 Airport Maintenance Worker (PT) 0.5 0.5 0.5 0.5 0.5 •Tvo pvt time positions cornerfed fo one full time. :::.. T1>b!.JueyaRtiF? 3'TT:E[E::i::.' ::`:.:.. : :::::.;::;::: .. ..1..475. 1 J:. 4123:`.:?:: E:E<iE: E1....... ANIMAL SERVICES Full Time Animal Services Supervisor 1 1 1 1 1 Animal Control Officer 2 2 2 2 2 Parttime Shelter Attendant 0.5 0.5 0.5 1. 1 Animal Services Clerk 0 0.5 0.5 0.5 0.5 .. . .: Total: Animal Setvket {FT TPT) 3 f;0 5 3 ! ;<7 3 .1 1; 3 / ,1;5 CONVENTION & VISITORS BUREAU Full Time CVB Director 1 1 1 1 1 Administrative Assistant* 0.4 0.4 0.4 1 1 Sales & Marketing Coordinator 1 1 1 1 1 PartTime Main Street Intern 0 0.5 0.5 0.5 0.5 'Moved from Administration to full time CVB in 199W7 :::... :::.:.. ..................:::.: Totai. ngelttion3YisitorsSureatt,{Fr't ... Z4:.t.. 03 .:..... Z4 T.. O? 3 . (0'4......3:3: SANITATION Full Time Collection Station Teamleader 1 1 1 1 1 Crewman II - Sanitation* 0 1 0 0 0 PartTime Collection Station Attendant (2) 1 1 1 1 1 'Program funding not received. Position eliminated ,.:: .... ,. Tafel S6itffsUon jF7 f PTj .....: 1 ' 1 . Z /;: ,:1 i : <f... ? ` `..... ...... .:: '? 1: ` .%j:a): > � .... ':... : ;;1.;:': 70TAL.'COMMUNf71'SERVICFS(FT/Pni 1.:623 10 f<i6:7S 9 f .5.7..:tt:'::;:f;23`:': :r3ii:t..1 DEVELOPMENT SERVICES INSPECTION SERVICES Full Time Building Official 1 1 1 1 1 Senior Building Inspector • 1 1 1 0 0 Building Inspector 5 5 5 5 5 Code Enforcement Officer 0 0 0 1 1 Secretary/ Receptionist 2 1 1 1 1 Permit Technician 0 1 1 1 1 Utility Inspector •• 0 0 0 1 1 PartTime Building Inspector '•• 0 0.5 0.5 0 0 •Title changed to Building Plan Revkwer and moved to Deeebpment Process Team in 1996197 -Moved tom Systems Engineering Dept -Changed fo Fie Code Inspector (Part-time) end moved m Fre Services Prevention in 1996A7 , JotaLttisoect)ott Serv(ces REFERENCE 336 ANNUAL OPERATING PLAN ELEMENT 1996/97 Personnel (cont.) DEVELOPMENT SUPPORT Full Time Director/Facilitator 1 1 1 1 1 Chief Planner -Long Range 1 1 1 1 1 Chief Planner -Current 1 1 1 1 1 Senior Planner-CunenC 1 2 2 0 0 GIS Coordinator" 1 0 0 0 0 Planning Technician— 1 1 1 0 0 Administrative Assistant 1 1 1 1 1 Part Time Planning Intern 0.5 0 0 0 0 Senior Planner -Long Range Planning— 0 0.5 0.5 0 0 'Changed to Devebpment Ptamer and moved b Development Process Teem in 199M7 "Transhfned b lndomrtion Sarvices in 199596 —Changed to Development Tern. and moved to De vebpment Process Team in 1996/97 ., :... .. .:::. ..... TofalDeve(opmetltSuppoR(FTY'PTI`.:'. T Y 05 ..... .::7 T 05: 7 : ! 05:::: 4:: ! . Q '.; :. .4.'> DEVELOPMENT PROCESS TEAM Full -Time Planning Technician 0 0 0 1.5 2 Development Engineer 0 0 0 0.75 1 Electric System Planner 0 0 0 0.75 1 Development Technician' 0 0 0. 1 1 Telephone Receptionist 0 0 0 1 1 Development Accounts Specialist 0 0 0 0.75 1 Development Planner* 0 0 0 2 2 Building Plan Reviewer' 0 0 0 1 1 Part -Time Development Technician 0 0 0 0.5 0.5 'Moved hom Development Support in 199697 Total DevelopmetltJoeets Team [PT /PTL:: 0 .4::.: ;0 0. , l . t); ; 0 <:. / . 0 6.75: . ! .. O S ; TOSik-bEVELOPA/ENTSERI/ICES(FTtPT�; i6 l: E0:5 16 J f, 16i; t 1 .;i 2275 ! O.S i 24.1 FINANCE & ADMINISTRATION ACCOUNTING Full Time Accounting Director 1 1 1 1 1 Accounting Specialist 2 2 2 2 2 Senior Accountant 1 1 1 1 1 Part Time Accounting Clerk 0.25 0 0 0.5 0.5 Accounting Specialist 0 0.5 0.5 0.5 0.5 :. .... .... ... . Total Ae6oi�nfing.[t?T:Y PTI .. .. ADMINISTRATION Full Time Director 1 1 1 1 1 Administrative Assistant 1 1 1 1 1 Tab AdmGdsfratlon ;(FT/PTI ...: ......... z.. Y '.:0 ...:..:.: 2 Y ; 0 < 2:'; Y lT < 2.:::;:::1,::: I .. Z ;> FACILITIES MAINTENANCE Full Time Facilities Maintenance Worker 1 1 1 1 1 .. :..: ...:.: Toal Fac311t{et'MaEnfrinanee: :/ P 1 t ;::<0 REFERENCE ANNUAL OPERATING PLAN ELEMENT 1996/97 337 Personnel (cont.) VEHICLE SERVICE CENTER Full Time Vehicle Services Supervisor 1 1 1 Mechanic Vehicle Services 2 3 3 Total;Valikk San d Gnmt:(r t f PT) . ,;; ...... _...... 3 . f. ................ 4. ...... , . 4 1 s9. << MUNICIPAL COURT Full Time Municipal Court Clerk 2 1 1 Deputy Court Clerk 0 1 1 ............. ................................_...................................................................................................... .._..........._.................................................................................... _,. .,. Total Muhl Coutt: FTi .. <: ;'2>":1 'D:': ':<":: ": :;: . .. _ ...... ;f`::2' `: PURCHASING 3 PROPERTIES Full Time Support Services Director 1 1 1 Buyer 1 1 1 Purchasing Assistant 1 1 1 Purchasing Clerk 1 1 1 Warehouse Assistant 1 1 1 ................................................................................................................................................... T. 110d" :. :: 5 .-l:: 0 ;: 1 ::0 UTILITY OFFICE Full Time Utility Office Director 1 1 1 Customer Service Rep II 1 1 1 Customer Service Rep 1 2 3 3 Utilities Accounts Specialist 2 2 2 ....................................................................................................................... ............................................................................................................................._........__.... Total tnlNty,OffliHdraf(FT1PTp . . "...... ' .'..;. :......:. 6... L;.: D .: :. _....... ; 7 .1.., . 0 _ .-17—..:: ................................................................................................................................................... TCTAI fJNAAfCE:iDRlllill3fRA71ON it`f/PTI. . 23 .. / ::0 25 .. FIRE SERVICES ADMINISTRATION Full Time Fire Chief* 0 0 0 Administrative Assistant! 0 0 0 Secretary/ReceptionisC 0 0 0 •Moved from Ftevention d Operations .................................................................................................................................................. Total AdinF...... fl6t(�FI f Klx .. .'? : ................................................. .......... ............ .......................................... 0, 2; : 0 ;_ ;?: 0 :. /. ....................... :';0 0 ...... ..... PREVENTION Full Time Fre Marshall 1 1 1 Administrative Assistant 1 0 0 Municipal Code Inspector 1 1 1 Secretary/Receptionisr 1 1 1 PartTime Fire Code Inspector" 0.5 .0.5 0.5 'Moved to Administration in 199697 Additional PT Inspector transferred from Development Services -Inspection Services in 199697 . ...: Total Frrvatr4foir'' FT tP _ .:. 4 ;(. .. ., 1 1 3 3 1 1 1 1 i 1 1 3 2 E 1 0 1 0 1 i 1 1 3 2 1 0 1 0 1 REFERENCE 338 ANNUAL OPERATING PLAN ELEMENT 1996/97 Personnel (cont.) OPERATIONS Full Time Fire Chief' 1 1 1 0 Administrative Assistant* 0 1 1 0 Captains 4 3 3 3 Lieutenant 0 6 6 6 Firefighters 12 9 9 13 •Moved to Administration in 1996197 Total OpitaSEo1K(FT.I?T�:i:i:....':' ::: :.'.': is 117 t.: 0:::<...... 0:.... 4. 20:;.1. :Q =:><: TRAINING AND EMERGENCY MANAGEMENT Full Time Captain -Training' 0 1 1 1 -Moved from Operations in 1995/96 . ............ .. ?aQal Tralnfitslet9e!!�7! MartapemetrE (F71 PT? . .. . �.. t .0. 3 t 0 :; . ?:.:>'.:.1 ?:: F D .. 1 ..:: ,. T0TALF/RESERV/CES(FP/PT):: ........ 21 / !0:5 24 1 -D S. 241 J 03 INFORMATION RESOURCES MANAGEMENT Full Time Director' 0 1 1 1 Administrative Assistant* 0 1 1 1 Part Time Records Management Specialist* 0 0.5 0.5 0.5 Mail Couriers' 0 0.5 0.5 0.5 -included in Managment Services Division - City Managers Office in 1994195 .:..... .:.:.::::::. Total Admlalstratioii:(fT/??i......::':: ':''..... ..i.... . 0. /: :0. ? 1' 1.:....::..:; t 1 :.;::. 2 >_ LIBRARY* Full Time Library Services Director 1 1 1 1 Asst Lib. Director/Reference Librarian 0 1 1 1 Public Services Librarian 1 1 1 1 EveningAVeekend Services Supervisor" 0 1 1 1 Technical Services Librarian 1 1 1 1 Library Specialist I- Children 1 1 1 1 Library Assistant - Public Services— 0 0 0 1 Library Assistant 2 2 2 2 Part Time Staff Assistant - Library 0 0.5 0.5 0.5 Library Assistant 1.5 1 1 1.5 Library Page 1 1 1 1.5 Technical Services Library Assistant 0 0 0 0.5 .'Dept !pealed in Conwnu fy Services Division prior to 199596 —Budget amended d position added at mid-year —Uppade PsR-time to Full-time in 1996)97 0 0 3 6 13 0 1 1 0.5 0.5 1 1 1 1 1 1 1 2 0.5 1.5 1.5 0.5 REFERENCE ANNUAL OPERATING PLAN ELEMENT 1996/97 339 Personnel (cont.) INFORMATION SERVICES* 1 1 1 Full Time 1 1 1 IS Director' 1 1 GIS Coordinator" 0 1 Technical Support Specialist 0 1 IS Support Specialist 0 0 PartTime 0 1 I.S. Administrative Specialist 0 0.5 'Dept located in France & Adrmystab'on D+vision prior to 199596 0 —Moved torn Deveiopnard Sarvew Divisson in 199596 0.25 .:: .:::::::::. ..:. Total;Ufomtatiori;Se i6k(FT:/PT)., << Y 1:. 0 ._ ..:...__ -.. 3„,t DS"E::;?.>.;; Tot lNJ=o, T." hESDURCES (FT/PT% 0 0 MANAGEMENT SERVICES CITY COUNCIL - NIA 0 CITY ATTORNEYS OFFICE Full Time 1 City Attorney 1 1 Assistant City Attorney 1 1 Legal Assistant/Paralegal 1 1 Administrative Assistant 0 1 PartTime 1 Legal Assistant/Paralegal 0.5 0.5 TotalCNy'AtGotnoy'4 OfHca:(Fr1PT) CITY MANAGER'S OFFICE 1 0 Full Time 1 City Manager 1 1 Administrative Assistant/ City Secretary 1 1 Director of Management Services' 1 0 Administrative Assistant' 1 0 Assistant to City Manager 0 1 PartTime 5/ ;0. City Management Intem 0.25 0.25 Records Management Specialist' 0.5 0 Mail Courier' 0.5 0 Woved b In rmdion Resources Division in 199596 ::.:.:.::::: ......::::::::::::. 11 :« >:4:1:`i<1'S23":?:'<'<'`: 3:::t`:>025 EMPLOYEE & ORGANIZATIONAL SERVICES Full Time Director of Employee & Organizational Svcs. 0 1 Human Resources Director 1 0 Human Resources Assistant 1 0 Payroll & Benefits Administrator 1 1 Payroll Administrator' 0 0 Benefits Administrator" 0 0 Human Resources Generalist 0 1 Staffing Coordinator 0 1 Administrative Assistant 0 1 'Toric Change tom Paymfl & Bereft Administrator "Tito Change tom Administrative Assistant 7etal Einptoye�.& Oigarifzatioiial:Serviees (FT1 P7) : 3 1 `>. 0 >: S t >: 0 1 1 1 1 1 1 1 1 1 0 1 1 0.5 0.5 0.5 1 1 1 1 1 1 1 1 1 1 1 1 0.5 1 1 1 1 1 1 1 1 0 0 0 0 0 0 1 1 1 0 0.25 0.25 0 0 0 0 0 0 1 1 1 0 0 0 0 0 0 1 0 0 0 1 1 0 1 1 1 1 1 1 1 1 1 0 0 5/ ;0. St 0 5 REFERENCE 340 ANNUAL OPERATING PLAN ELEMENT 1996/97 Personnel (cont.) SAFETY SERVICES Full Time Safety Manager 1 1 1 1 1 EOS Administrative Asst/Safety Assistant 0 0 0 1 1 Receptionist - City Offices' 1 0 0 0 0 Safety Secretary/City Offices Receptionist" 0 1 1 0 0 •Tltie Change to Soft Secy)Cify Oftes Racep. "Tltte Change to EOS Admin. AsstJSe" Assistant TaIal §WW Ser IcWjFT9 PT) ..... .... ... .:.. .. ... ..... 2 J,.::;i: F i:i':o..:...2:.t :.. .f) .....:.::T ... :.:: 1 D is i ::£.'>.''i .::: .. / ... TOTAL,'MANAGEMEHTSERYICES.(FF/PT3.tli75' 1... PARKS & RECREATION PARKS Full Time Director 1 1 1 1 1 Administrative Assistant 1 1 1 1 1 Parks Superintendent 1 1 1 1 1 Park Maintenance Worker 11 2 3 3 3 3 Park Maintenance Worker 1 6 7 7 7 7 Square Maintenance Worker 0 0 0 1 1 Part Time Park Maintenance Worker 1 1.5 1.5 1.5 1.5 1.5 Totat.Patics,(Ff.! PT).::::::::.:::::::;:::::.:::.:_..................::......�::.::..................:::.:::;.:::::::.::;:::::::.::.::::::::::::::.........:::::::.::::;.:::::.:::::::::::.:::: RECREATION Full Time Athletic Coordinator 1 1 1 1 1 Recreation Center Supervisor 1 1 1 1 1 Recreation Superintendent 1 1 1 1 1 Secretary/Receptionist 1 1 1 1 1 Recreation Coordinator 2 2 2 2 2 Part Time (Funded in Recreation Programs Special Revenue Fund) Pool Staff (31) 5.5 7.75 7.75 7.75 7.75 Camp Staff (12) 1.25 3 3 3 3 Recreation Assistant (5) 1 25 2.5 2.5 2.5 TctalRecreahoM, J..PT) fP 1. 3T5 6 ! 13;25 ti ! .1325`;`",', ` E,?': 6 7. 1325 6.i . :.......: . 70TALPARKS6;RECRLcA710N,{FTIPTf .,.:.. .,,,,,..-. _;.; f9 f:34i75 . X39 !:1475: 20 !, 74:75 20: POLICE SERVICES ADMINISTRATION Full Time Director 1 1 1 1 1 Administrative Assistant 1 1 1 1 1 .::::::::..::::...:::. Tefal AiimtnlsUatlon{F1 1 PT) :.;:.;:.;;;;:::.::.;;;;:X. 2 t 0 2 t..:: 0 2! 0: 2 1 O 2! SPECIAL OPERATIONS Full Time Police Lieutenant 1 1 1 1 1 Police Officer - Detective' 4 6 6 8 8 Police Officer - Public Education " 1 0 0 0 0 Evidence Technician (formerly Custodian) 0 1 1 1 1 Police Officer- Juvenile Detective" 1 0 0 0 0 Victim Services Representative 1 0 0 0 0 Special Operation Assistant — 0 1 1 1 1 -Drug Erdbn:ernent Onicars powbans bantered flvm Petro! Sennces • bloced to Poke Oftk er Detective —TUe Change *am Victim Secs. Rep. Tcrtal;5pedal Operatlorts IFT7 PT) " 8 t:'> E E 0 9 / ...1 0 9 s0 ^ 11 ! D 131 REFERENCE ANNUAL OPERATING PLAN ELEMENT 1996/97 341 Personnel (cont.) REFERENCE 342 ANNUAL OPERATING PLAN ELEMENT 1996/97 94!96;:;•;:.:'::.. 96196 96!96 .: 96/9 9 1 :. Bud et :: Bud et Actual;>: <'Ado ted: ' :Rro-ected INFORMATION MANAGEMENT Full Time Information Management Director 1 1 1 1 1 Secretary/Receptionist 0 1 1 1 1 Records Teamleader 1 1 1 1 1 Records Specialist 1 1 1 1 1 Communications Teamleader 3 3 3 0 0 Communications Operator 8 8 8 13 13 .........::::.::::::.... . :::::... Total'lrifo[rnatlar►aiiari9 1 ;': •>? ::>:.. ......................................................:.........................::x :' !4. /.:; :;•'`O .':'. ::.:::..:::::::::.::..:::: 15..7 :::i Qi'i' i`> ;;E ;E 3`.{.E.;E :;:,; .............. . 0 ... 17 1 .: , ff;ii• ;::' %: "1T::':1: ::' i :i PATROL Full Time Police Lieutenant 1 1 1 1 1 Police Sergeant 3 3 3 3 3 Police Corporal 3 3 3 3 3 Police Officer' 15 17 17 18 19 '/neNxies K-9 Police Officer in 199M7.2 grant funded positions added at mid -year b transhrred te Special Operations in 96197 ?etrW 1FT /; ..:.:..................................... ........... .. i <2.1: . 'r . :; ' 1�To4al ...... ... : PROFESSIONAL STANDARDS Full Time Police Lieutenant 1 1 1 1 1 Services Coordinator (Prof. Sind. Asst) 1 1 1 1 1 ioiaLRrtifa;sional,5tandafds [FT t PT ......... .: 2 1." Q .: .::... >::.. Z. �... `.:;;>:. : `. 2 1 a ?1 '::: a, it o: .. TorrPnllcestvrces(Fri s2 I .> o . s2 ....... ............. . 70TAk:BUPi0YWS1FTYPTJ' ::.; 2os <za 25 2ze r :at s >zn r a1 »2s2 / a3 s 2ss r a� ;; REFERENCE 342 ANNUAL OPERATING PLAN ELEMENT 1996/97 PROGRAMS, PROJECTS & EQUIPMENT CITY OF GEORGETOWN Founded in 1848 Means - Programs, Projects & Equipment Following the City Council retreat in early June, division staff prepare budget requests based upon Council priorities, service demands and on-going projects. Base budgets are prepared and carefully reviewed against priorities. New programs, projects, personnel and equipment needed to carryout each division's Means are requested and considered separately. The following is a list of those requests. The requests included in the 1996/97 Annual Operating Plan have been added to that department's 1996/97 budget listed earlier in this document. Many items not included in 1996/97 due to funding limitations will be considered again in the 1997/98 budget process. Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service. REFERENCE 344 ANNUAL OPERATING PLAN ELEMENT 1996/97 Not Fund Dept. Description Included Included Community Owned L Ides . dminbtretion 540 102 Laser printer 2,600 540 Fax machine >1ir 0 540 Lateral file cabinets X. 2E1Q 0 540 102 _COU Administrative Annex Bldg - construction Office set-up (furniture, fixtures, etc.) ;; 70,000 20,000 540 540 102 Secretary/Receptionist & Benefits :::::::3fi.5+t8; 0 540 Other Related Expenses ::::::;;133: Total Administration ::....32;748; 82,600 nergy erncea 610 106 Supervisor, Maintenance &Service 8 Benefits 28,335 610 Other Related Expenses 58,115 610 106 Electric Lineman II & Benefits 0 520 405 Vehicle - 1 ton, 4wdr, Utility bed & body, radio, ins. maint;:;::37;218 0 610 106 Other Related Expenses# 3 6 f) 0 610 106 Electrical Lineman I & Benefits4 0 610 Other Related Expenses ::;:;:7;44'(:': 0 610 106 Electrical Groundman & Benefits 217;3$8: 0 610 Other Related Expenses #5Q 0 610 106 PT Contractor Coordinator (Inspector) & Benefits 7,772 610 Other Related Expenses 0 18,118 610 105 Utility Billing Software ::;::OOf30: Total Energy Services 178;733: 112,340 Pump Maintenance 540 107 47,026 540 �Crewmantl(2) Truck (1 on diesel) w/crane 444444..44..44 36,818 540 Other Related Expenses 11,175 540 107 Hand-held radio (2), 800 Watt Gen. (qty 2), 1,000 ft. camera cable 7,500 Total Pump Maintenance 102,519 traet partment 203 134 Pneumatic Roller, maintenance & annual insurance 45,318 203 134 Light Equipment Operator (2) &Benefits 0 203 Other Related Expenses (2) €€€;;:4;x:38: 110 101 Urban Roadway Management System (software) ;:::30;000: 0 Total Street Department 80;850: 45,318 ystems Engineering 540 135 Chief Systems Inspector & Benefits 32,924 540 Other Related Expenses 20,250 540 135 Systems Technician & Benefits 32,924 540 Other Related Expenses 8,000 540 135 JVehicle - Systems Engineering Mgr 24,320 Total Systems Engineering T 118,418 Water Services 650 110 Crewman I - Wastewater & Benefits.......... 23,934 650 Other Related Expenses 10,700 520 439 Truck 3/4 ton extended cab ;:;:;:;:;1, 12,300 650 110 Tool box, tool set and hand-held radio 495Q 520 439 Radio (truck) t3FlD. 0 650 110 Wastewater safety equipment - Gas detectors (2) 0 650 Full retrieval system (w/tri-pods) &Rio cord blower ................ 578: Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service. REFERENCE 344 ANNUAL OPERATING PLAN ELEMENT 1996/97 Means - Programs, Projects & Equipment (cont.) Not t-uno wept. Liescnpnon mcmueu rncmueu Total Airport Administration +1;092: Community ervlces Animal Services Administration 100 1 202 JAl1oc. 40% of AA back to Admin from CVB9629: 0 660 105 Georgetown Project - funding support by contract ''.€74i;00 0 100 205 WBCO Nutrition - inc. funding for Seniors 2itQU. 0 250 •100 100 010 HOME GRANT General Revenue Match Administrative cost reimb. 312U: (! ,. 0 0 0 100 205 Capital Area Rural Transportation System (CARTS), support maint. _.;';;:$;940: 0 600 203 Terra TPX 720 Portable held VHF Transclever (radio) Q 0 600 203 In-house Janitorial Service, 4hrs/wk, 52 wks/yr @$7.01/hr 1IZU 0 600 203 Fire Hydrant outside labor, partsp; 0 600 203 Phase II Stormwater Detention Facility, construction ;<:a0fi)00 0 600 1 204 1 FT Airport Maint/Fuel Attendant & Benefits - delete 2 PT Maint. Pos. l:>:3»'sitz:::::>:» Total Airport Administration +1;092: 0 Animal Services 100 266 PT Kennel stats & Benefits:i:7;31 0 100 266 Mobile Phone & airtime 500 520 405 Hand -Held Radio 800 100 266 14 Rabies Quarantine Kennels 3 a00 0 100 266 lEducational Newsletter'Be Kind' 1,500 Total Animal Services 1::42;212: 2,800 Convention & Visitors Bureau 201 206 Portable cellular phone &air time>`00' 0 201 206 Dedicated AA (addt'I 60%) & Benefits sax 0 201 206 Other Related ExpensesFSO 0 201 206 CVB Office Relocation/phone lines €2 0 201 206 CVB Meeting Planner Brochure '3;00; 0 201 206 Trade Show Booth ::'[;:;::7;275: 0 201 206 Relocation expenses 2tlQ0 0 201 206 Remodel doorway ;5U0(I; 0 201 206 CO-OP Advertising Sd00 0 Total Convention & Visitors Bureau % 48;2:12: 0 Sanitation Contracts 630 1 205 1 Household Hazardous Waste - increase funds to support cost » <'.2OQ 0 630 232 Collection Station - materials to explain new services 5;4)00: 0 630 232 Collection Station Fee for Service -postage, cash register & signage AgO 0 520 1 439 142 inch mower for maintaining Collection Station area & maint. zs:200 2,500 Development Services Inspection Services 100 346 2 Code Enforcement Officers & Benefits » ;30�w. 30,462 520 439 Vehicles (2) 3 ;':1?;1:18: 17,118 100 346 Other Related Expenses ><:7950 1,900 Total Inspection Services 54 630: 49,480 Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service. REFERENCE ANNUAL OPERATING PLAN ELEMENT 1996/97 34! Means - Programs, Projects & Equipment (cont.) Not runa uepi. wescnpiton incivaea mcivaea Development Support 100 340 Complete Historic Preservation of the Century Plan- Consultant P rY 100 Printing of plan element : 3i6(f 0 100 340 Initiate Urban Design Plan Element of the Century Plan -Consultant svc 7,000 100 340 Complete Land Intensity Element Review - Consultant services #Ii75flt5:: 0 100 340 Print Airport Plan Element >3A06: 0 Redesign Implementation Technology 560 905 Staff equipment 37,200 560 Communications 51,800 560 Applications >?>9$ 344,700 560 GIS a 765,600 560 Work Order System 'ODO 8,000 560 Information Access 107,520 560 Workflow System0 560 Imaging System . a 0 560 Miscellaneous <'i5t100 130,200 560 925 1 One FT staff for IS support & Benefits :::€Ba$3 0 Total Techno/o ::£I6843 1,445,020 Redesign Implementation Staff 100 341 Support Specialist & Benefits 23fi22 0 100 Support Specialist & Benefits P� '.f>i 31,496 100 Support Specialist & Benefits <2322 0 100 Development Engineer & Benefits :::::2:35;342 0 100 Electric Technician &Benefits ... MA29 0 100 Public Safety &Benefits >>{l` 31,496 100 Development Technician & Benefits €3t9G (7,874 100 Less: Planning Technician &Benefits ': t31 .... 0 100 Development Technician (Part Time) & Benefits :::'15;95& 6,664 100 Less: Part Time Senior Planner & Benefits 16 9f58 0 100 Telephone Receptionist & Benefits €25;42!;: 100 Receptionist/Greeter & Benefits 24,654 100 Customer Service Rep Benefits OZ01:' 0 100 Planner & Benefits a 36,342 100 Code Enforcement & Benefits a 31,496 100 Building Plan Reviewer& Benefits €i7 0 100 Less: Sr. Bldg Inspector & Benefits 13890:.: 0 100 Engineering Technician &Benefits fl 41,758 100 1 Overtime & Temp help » 0 Total Staff s>2r 92;-47.5.196,032 Redesign Implementation Training 100 1 341 ITraining of development & support of team based environment 0 Total Training x::'000: 0 Redesign Implementation Location 650 1 010 1 Location (14,400 sq It x $139) St10 a00: 1,400,000 Total LocationBOQ'OOQ 1,400,000 Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service. REFERENCE 346 ANNUAL OPERATING PLAN ELEMENT 1996/97 Means - Programs, Projects & Equipment (cont.) Not runs uepi. uescnpuun mauuea mcmueu ........................................ Redesign Implementation Materials 520 439 10il system ...... O 341 IOfice furniture/equipment d supplies !..::##: >'';?EsS00E1100 ................. _ . 12 500 ................................... Total Materials . <;tS2;D00 12,500 Total Develo menf Process Team ..... .... : : ` 1:8i 3,053,552 0 W ye o iirent.Selv►ces:.>.;:>::::>::>::»::>:::>>::>::.:>.;-.::::::::;:::.::.:.;:.:; .:: 1.1.0'032: Finance & Administration Accounting 100 422 Computer Output to laser Disk (COLD) 1 I1 0 100 422 1 PT Clerical Support Acct/Furth. ;7B0 0 Total AccountinDepartment 5;710: 0 Administration 100 1 402 Performance Measurement Project - consultant & training ....................................... St)0: 33,640 100 1 402 JArbftrage Review Services - Consultant 3,800 Total Administration.... 0170.01 37,440 Facilities Maintenance 500 435 Additional mono for temporary helponspecial projects 0 Total Facilities Maintenance »>:>2000 0 Facility Maintenance Intemal Service Fund 500 435 Facility Repair & Maint Contingency Account 2,500 500 ADA Implementation Plan (Year 4) P ....................... 1�r ($Q. ...:.`..:....:.:......'.......:.......... 0 500 Addition to Katy lake Training Center ........................................ ....................................... <:;tl 65,000 500 Library Glass enclosure for children's room at Libra .. !: ................................ ........................................ 0 500 Downtown square sidewalk cleaning ....................................... 6,500 500 Urethane coat & racquetball court flooring gym cq ::.:. $4Q ... >>::::.............. 0 500 Moving costs for CVB, City Attomey & Redesign ....................................... ........................................ .. E$ [iO4 0 500 Replace outside doors at Police Dept. .........................'390ta 0 500 Install light packs at Municipal Bldg & Library 180Q. 0 500 Complete remodel of Fire Station 2 ........................................ ................................ I ...... 5,500 500 Administrative offices for Libra staff 2 8fi411 0 500 Add small water heater to City Hall break area ........................................ ....................................... `: <•� 0 500 Replace vertical blinds at Library .................. 2500: 0 500 vinylRe laceat Fire Station No. 1 P 950 500 Mini -blinds for the Ka Lake Training Center Katy 9 654 500 Copier for books rental from state contract ) P 4,400 500 visitor parking to Fire Station No. 2 Add p g 2,500 500 Add small water heater to Animal Services » 0 500 Enclosed readingareas in Libra 3 Library ( ) 3,800 500 Five stall vehicle shelter for Fire Station No. 2 4,200 500 Irrigatio system tem for Fire Station No. 2 3,500 500 Irrigation system for Police Dept. 5,000 500 Landsca Pe maintenance for Katy Lake Training Ctr $8p0 0 500 Eiaht stall vehicle shelter for Police Dept. _ _. . _ _ _. _... 6,700 520 439 Vehicle & equipment steel shelters 18,000 520 439 1 Lighting for Service Center3,500 520 439 10il system ...... O 0 520 439 Maintenance of new vehicles €€1ti000; 520 439 Electric door opener for two bays 1,800 Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service. REFERENCE ANNUAL OPERATING PLAN ELEMENT 1996197 347 Means - Programs, Projects & Equipment (cont.) Not runs Uept. Description Included Included Fleet Capital Replacement 24,084 540 Other Related Expenses 520 439 Vehicle transf 925-01 1986 Chev. S-10 - Info Res (3,040 `2?2!' 427 0 520 1txl Pool unit - 8/6429 1990 Ford Crown Vic. - Police 0 1:848: 0 520 ;3&5R; Pool unit -8/6430 1990 Ford Croom Vic. -Police 0 �gqg 427 0 120 000 Fire Truck Pumper -Station #3 0 ::56130Q 0 520 439 Parks mower - repair decks 4$OU 0 520 d00 Electric Dept. 1 ton 4x4icku P P 0 540 427 37,218 520 Street Dept. Post Hole Digger>`€i500i) 5,300 0 520 Street Dept. Concrete Maer 7 cu. yd. 3;20Fl 0 520 COU Admin Pool Small Pickup 16,118 520 Water De t. Hole Ram attachment P 28,000 520 COU Safety Trailer :38 0 520 Victim Srvs - Vehicle transfd 864-27 '90 Ford Crown Vic 7,391 520 Electric Dept. Trencher 21,318 520 Electric Dept. Back Hoe 59,518 520 E.S.M. Small Pickup P 17,118 520 Dillo Bus estimated cost' 29,350 520 3!4 ton pickup -Fire 29.618 520 Pool Car -Police Information Mgmnt 21,118 520 35 Police vehicles detailed 1xper month 8,500 520 Small Pickup - Community Services dy 17.118 520 Small Pickup -Recreation 17,118 520 Tandem Axle Trailer - Electric De Pt. 8,000 520 16 Trailer - Electric Dept. 1,3D0 520 8Yd Dump Truck -Electric Dept. 38,918 Tommy lift for 107-11 - Pump De f. 1,400520 520 3/4 Ton Camera Van - Pump Dept. t. 36 618 520 Sewer Truck -Pum Dept. 78,618 520 Ba a r/V11 t r ck Hoe - W to as ewate 59 518 520 Change Back Hoe Controls - Water/Wastewater 9 2,500 520 Bobcat 325 Excavator - Water/Wastewater 36,318 520 8 yd Dump Truck - Water/Wastewater 38,918 520 12 d Dump Truck - Water /Wastewater Y P 58,868 520 Microwave tower for 800 MHz radios tem Ys ..... s` 0 520 Sewer Truck - Wastewater 78,618 520 Vacuum b Sewer Truck -Wastewater 177,6181 100 1 478 1 Temp. help to keep office open during court sessions 2,000 100 478 rt - 12 000 Leases space to hold Court Pa 100 Set uo cost. move bench. utilities & ohone line for one vear >3 2.0001 L 101 1 426 1Procurement Card -printing, mo. software fee 8 trainingI <sEzE 0� 100 1 426 IPT Warehouse Cleric 4.700 540 427 Customer Service Rep I &Benefits 24,084 540 Other Related Expenses (3,040 540 427 Statement Billing -temp for mass mail out 1txl 0 540 MailerAerier, postage b labels ;3&5R; 0 540 427 Monthly Statement Billing - supplies fi(lsQ 0 540 Less: Postage savings 540 Computer programming d00 0 540 427 Conservation Mail -out - pamphlets/printing i4 postage 5,300 Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service. REFERENCE 348 ANNUAL OPERATING PLAN ELEMENT 1996/97 Means - Programs, Projects & Equipment (cont.) Not Fund Dept. Descnption rncruaeu inumueu 540 427 Thank You Notes & Postage for Caring Place Contributors 1,240 560 905 �PC Support for CLLM -Utility Office -Cashier Stations - 3 $3650 ea. 1'Q;JSQ; 0 560 Other stations - 4 Q $3400 ea. >' lfig0 0 540 Less cost savings -use of 5 of 7 elsewhere in City 100 551 Fire Services 11,373 100 Fire Operations 100 550 100 100 100 Firefighters (4 of 7) & Benefits Other Related Expenses Less savings in overtime Less savings in salaries:(3ti5!'. `12718E1' 35;732: 87 ....,. 89,295 26,801 5,106 0 100 550 Additional Auxiliary Firefighters68.866 100 551 100 550 Auxiliary Firefighters Incentive - increase pay for EMT & Certification 18;458: 0 520 405 Communication - hand-held radios 4;0 00: 2,000 100 550 Automatic External Defibrillators - 2 units, gel pads & trainer unit 15,460 100 550 Equip for Station # 3 pumper 56,988 100 550 Safety equipment ugrade - NFPA wheel chocs (10), traffic cones (20) ::>202A 0 100 550 Equipment for new quints 4:792: 0 120 120 120 101 Construction of Station # 3130Q445 Construction Management Contingency Fund :' SOOoti. 0 0 0 100 550 Overtime for Building Committee 5,115 100 100 550 Public Safety Facility - Needs Assessment Consultants Architect she visits &overtime604.E « 3Q;UQQ 0 120 550 Purchase 5 acre tract of land for Public Safety Facility €'.:ZUpUOtl 400,000 100 550 Furniture & appliances for Station #1 T017: 2,625 100 550 Furniture & appliances for Station #2 1`450; 1,425 100 550 Replace furniture -Training Rm/Day Rm 542 100 550 Fire Hydrant Program 10.854 100 550 Hazardous Materials Response Team 11.850 100 550 Honor Guard Program 2.909 100 550 Ice Machine for Station #12.100 100 550 Self Contained Breathing Apparatus Program :::479: 14,159 100 550 14 cycle waterous float -o -pump 1,386 100 551 Public Safety Software staff coverage 11,373 100 551 Promote PT Fire Ins or to FT Asst. Fire Marshal pecl 11,510 100 551 Retention of 1986 Caprice ::::;;1'400:' 1,500 100 551 Hydrocarbon Detection System ^:: ];654 0 100 551 Inspection Office remodel 2,550 100 553 Apparatus Operators - salary increase, supplies, etc. :1::;5;7116: u 100 553 Dive Team - training, equipment, wet suits & 2 quarterly drills 7,661 100 553 Emergency driver's certification - tuition, lodging, etc. '.`435 0 100 553 Emergency Medical Tech Transitional coursea;6gg: 2,000 100 553 Training Assistant, uniforms & supplies 8,968 100 553 Training Building 15.000 Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service. REFERENCE ANNUAL OPERATING PLAN ELEMENT 1996/97 349 Means - Programs, Projects & Equipment (cont.) Not runs Uept. uescription incivaea inciuoeo Information Resources Information Resources Management 100 902 Electronic Mail Scale -101b elec. mail scale w/accounting software ...................... ......... . ... 100 1 902 JAutomatic Coffee Maker 300 . . . . . . ........ .......... Total IR Management 300 100 976 Library Asst. & benefits .......... .......... 2,564 100 1 JTwo Other Related Expenses xx W. , 200 100 976 ...................... Tech Service Library Asst. PT & benefits ...................... .......... . 0 100 405 Auto -Text Phone Answering (in collaboration w/County) Supplies ........... ...... -XI: . 0 100 976 ................ ............. PT Library Page & benefits ................ 1,743 100 0 Supplies & Training ............ ....... 0 100 976 ....................................... ....................... Upgrade PT to Fr Public Sry Asst. & benefits ........... .,X. Y$4 0 560 905 PC w/CD-ROM for Public Services ............ ............. 0 220 976 2 circular stations (general & children's), wands & desensitizer0 . .... .. .. .. Inc 0-f— C-&-- 100 976 Moving stacks - shelving, moving cost & signs 1fl 34p 0 100 976 .............. Self Check -Out System - equipment & supplies .............. .... 34,944 100 976 Rubber floor pad, circulation area .::::: .................... ............................ a 0 100 976 Children's Section Equipment 2,392 220 976 ............... .............................. General Section Equipment . -.1 ............. . . . 5,000 100 976 ........................ Smocks for staff (10) $90 set-up .... ........... . . ...... 610 100 976 Window tinting - 7 windows @ $312 ea. ................. ............ .................. 0 100 976 CD-ROM Public Use Network �iiiii .......... 15,592 560 905 Public Access Software (Gen/Children) ................ aUUp 0 560 905 DYNI)X - software ............. . ..... . . 55 . ........ ....... 14,800 1nn I 97R IPrv�k Rwf—f lnprwasw X. .... . ... . . X XXXIT".. 01 1 221 1 902 IGIS Planning & Implementation - Phase I Total Marivina Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service. REFERENCE 350 ANNUAL OPERATING PLAN ELEMENT 1996197 Total Library ........... Tv4dutk: IS Internal Service Fund 560 1 405 14 PC/laptop conversion kits $1800 ea . ............ .. . .. ... .... 0 560 405 Outbound Fax System Software .... . . .... --XXXXX % 5,000 560 405 Auto -Text Phone Answering (in collaboration w/County) ............. I ........ ........ .............................. .. .... .... :. - 7 .......... ........ ........... 0 560 405 DYNLX Upgrade for Library software0 . ........... . .. ........................ 560 405 Voice & data strategic plan, consulting retainer 0 560 New key system for police, fire .............. 27,000 560 405 LAN/WANraining & Travel .. ............. .7.511O: 0 202 737 Parks & Rec registration CLASS software ............ 4 0 560 405 Integrated Human Resources Software 150,000l =n Inc 0-f— C-&-- ->m Moll Total IS Internal Service Fund 442,000 1 221 1 902 IGIS Planning & Implementation - Phase I Total Marivina Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service. REFERENCE 350 ANNUAL OPERATING PLAN ELEMENT 1996197 Means - Programs, Projects & Equipment (cont.) 100 602 City Hall recept - cashier/phone operator -including benefits 25,421 100 Supplies & Training 1 000 <<:`I I r Total City Managers Office ..........0 26,421 100 1 606 lAdd 2 PT Legal Asst Positions - including benefits SS a,szu 14,955 100 606 Asst. City Attorney - including benefits55,442 2,520 560 100 905 639 100 Other Related Expenses 100 638 6,529 100 606 Potential Lease S Pace 638 Floating staff position - Admin. Assistant - including benefits Floating staff position - Secretary/Receptionist Level - incl. benefits 9 Pca 31,800 100 100 100 100 100 Utilities Employee Compensation - 9 months Bonus (Shining Star Program) Mid -Year Pay Grade adjustments Benefits for pay grades & other compensation s: x::21:7;773:' +45:{HiO €:€'.s€:€#$3 8d #?.:3565: 4,354 100 606 Copy machine &fax machine 737ff0 23,400 0 560 905 Printer :::271Q 100 0 100 606 Filing cabinets x;500: 613 0 100 606 Internet Connection - mo fee $35 >42fi Flu Shots for approx 75 emp @ $10 ea 0 100 606 Public Info Asst. for open records requests - including benefits Controlled Substance & Alcohol Testing ? 33,822 100 613 Other Related Expenses ....................................... .... 440 0 5,000 100 639 Furniture to complete move a,szu 100 639 Training Salary for On -Call Stati25; 2,520 560 100 905 639 Validated Job Related Testing -Computer/General Softwarea�UtlO Testingsoftware & supplies 0 1,400 100 638 Furniture for Katy Lake Center 3500: 4,520 100 100 638 Floating staff position - Admin. Assistant - including benefits Floating staff position - Secretary/Receptionist Level - incl. benefits 9 Pca 30,865 25,154 100 100 100 100 638 Employee Compensation - 9 months Bonus (Shining Star Program) Mid -Year Pay Grade adjustments Benefits for pay grades & other compensation s: x::21:7;773:' +45:{HiO €:€'.s€:€#$3 8d #?.:3565: 0 0 0 0 100 638 City -Wide Training 737ff0 23,400 100 613 Safety Equipment Reserve .....:;$00; 5,000 100 613 Wellness Program ;;:1:;500.: 0 100 613 In -House Claims Adjusting dd 10,000 100 613 Flu Shots for approx 75 emp @ $10 ea 750 100 613 Controlled Substance & Alcohol Testing ? 0 100 613 Safety Incentive Program .... 440 0 100 613 Workers Compensation Related Fitness for Duty Physicals _..................... j;;;Z X00: 0 Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service. REFERENCE ANNUAL OPERATING PLAN ELEMENT 1996/97 351 Parks & Recreation 'arks 130 701 Asphalt Parking Lots, Athletic Complex & Blue Hole>##0(1p0 10,000 224 736 Tennis/B ball Court -Athletic Complex9' 40,000 100 736 Vehicle for Parks worker 1'6?t6 14,152 100 736 Base Radio at Park Main. Facility 2,000 100 736 Regional Park Master Plan for Reata Trails - 10 acres 25,000 100 1 736 IMetal folding chairs for Comm: Center & Recreation Center 250 0 Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service. REFERENCE ANNUAL OPERATING PLAN ELEMENT 1996/97 351 Means - Programs, Projects & Equipment (cont.) Not tuna uept. uescnpuon mcruaea mcivaea 100 223 100 736 736 736 Maintenance of new fields & construct. Line-IGng gime & paint machine) Bobcat backhoe attachment 3 reel mower ?;5Qi] 0 30,000 224 736 Purchase Parldand XX5,000 50.000 100 737 Athletic Field Equipment - bleachers & goal posts 8,000 130 701 Park devel. 17th & Walnut - playground, picnic shelters, BBQ pHs, etc. ci00 15,000 130 100 701 736 Renovate 4 restrdoms at San Gabriel Park New restrooms at Old Town Park, Blue Hole Park, Pony Colt Fields ;iIOQ ;5t);tF00; 0 100,000 100 736 Picnic shelters at Creative Playscape »» 24,000 130 202 701 701 BBQ pits & Drinking Fountains & new egipment to replace old:1Qpp Replace 3 whirles - San Jose, VFW & San Gabriel Park 11)Wi 0 0 100 736 Intermodal Surface Transport. Efficiency Act gSTEA Grant) - 20% match 2 $fi . 280,000 100 100 736 736 TX Parks & Wildlife Grant - Land & Water Conservation Fund Act HikeBike Trail & solball complex 50160 match 0 0 500,000 100 736 Lights for new football & soccer fields at Athletic Complex _ _ 60,000 100 736 Reslrooms at Creative Playscape 50,000 100 736 Replace roof on Eagle Baseball Field concession stand P 9 6,000 100 736 Acquire land near Williams Dr. Pool for adequate parking0 202 737 Irrigation system at athletic complex on football field & soccer fields 30,000 100 520 520 737 439 405 Maintenace Worker (Historic Downtown) - including benefits Used truck (retain & repair) Tools & radio (truck) 152 202 1 737 lWeight equipment for Recreation Center :1'OIOU: 0 100 737 Light weight banquet tables for Community Center & Rec Cir15;4100 0 202 737 P.A. System for Recreation Center XX5,000 100 202 737 Cardiovascular equipment for Recreation Center 15,000 202 737 XXXXXX In -door heated swimming pool Evidence Processing Equipment 2,000.000 202 737 Rec Center - 8 ft pool table, Air Hockey & basketball1volley balls € <;3;flQQ 2,000 202 737 TV/VCR for Rec. Ctr conference room »» 0 202 737 Replace doors, mounting equip. & new frames 3.500 202 737 Hand-held radios (2x$1300)1: 2 $fi . 0 202 737 HP Desk Jet Color Printer 0 500 202 737 Replace office chairs in Rec Ctr (4x$250) _ _ 1,000 Police Services Organization & Administration 100 1 861 (Consultant - alionment of processes & measures »1:41;400: 100 863 Drug Enforcement Officer (2) position upgrade & benefits :12;37 0 100 Other Related Expenses > 3139(!Q 5,000 100 Vehicle (ease) 37,000 100 863 Evidence Processing Equipment ::;:1210: _ _ 11,700 100 863 _ On Call/Holiday Compensation #<183 0 560 905 1 Portable PC w/access to Police Automated Records System # :1800 2,450 100 863 Victim's Services - lodging, transp. for Victim's of Crime/Disaster :3 4i0U: 0 Note: Costs for personnel include all benefits., supplies, training and capital to place the position in service. REFERENCE 352 ANNUAL OPERATING PLAN ELEMENT 1996197 Means - Programs, Projects & Equipment (cont.) Not Total 6 93:4 SO8 10 576 85;1' Means - Programs, Projects & Equipment Recap Not Included Included Community Owned Utilities 602,859 518,129 Community Services 557,215 5,300 Development Services 1,513,448 3,110,032 Finance & Administration 574,475 1,146,943 Fire Services 1,753,628 1,382,543 Information Resources 513,376 520,145 Management Services 678,734 293,252 Parks & Recreation 342,321 3,271,152 Police Services 398,553 329,355 Total 6,934,609 10,576,851 Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service. REFERENCE ANNUAL OPERATING PLAN ELEMENT 1996/97 353 This page intentionally left blank. REFERENCE 354 ANNUAL OPERATING PLAN ELEMENT 1996/97 ORDINANCES CITY OF GEORGETOWN Founded in 1848 ORDINANCE NO. %76 " � AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, ADOPTING THE CENTURY PLAN - ANNUAL OPERATING PLAN ELEMENT FOR THE ENSUING FISCAL YEAR BEGINNING OCTOBER 1, 1996, AND ENDING SEPTEMBER 30, 1997, IN ACCORDANCE WITH CHAPTER 102, LOCAL GOVERNMENT CODE; APPROPRIATING THE VARIOUS AMOUNTS THEREOF; ADOPTING THE ANNUAL AMENDMENT TO THE CENTURY PLAN; REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Charter of the City of Georgetown, Texas, was amended by vote of the people in April, 1986 such that comprehensive planning was established as a continuous and ongoing governmental function; and WHEREAS, the City Council did, on March 8, 1988, adopt by Ordinance Number 880097 the Georgetown Century Plan - Policy Plan as the Comprehensive Plan for the City pursuant to Section 1.08 of the City Charter; and WHEREAS, Chapter 4 -Administration of the Policy Plan establishes the means of implementing, revising, and amending adopted elements of the Century Plan; and WHEREAS, the City Manager of the City of Georgetown has submitted to the City Council a proposed Annual Operating Plan element ("Plan") of the Century Plan of the revenues of said City and expenses of conducting the affairs thereof and providing a complete financial plan for the ensuing fiscal year, beginning October 1, 1996, and ending September 30, 1997, and which said Proposed Plan has been compiled from detailed information obtained from the several departments and offices of the City; and WHEREAS, the City Council has received said City Manager's Proposed Plan and a copy of such Proposed Plan and all supporting schedules have been filed with the City Secretary of the City of Georgetown; and WFffiREAS, in accordance with Section 102.006 of the Texas Local Government Code, a public hearing was held on August 27, 1996, concerning such Proposed Plan; and such hearing was held giving all interested taxpayers an opportunity to be heard for or against any item or amount therein; and 1996/97 Annual Operating Plan Ordinance No. Pagel of 4 WHEREAS, the City Council of the City of Georgetown is of the opinion that the Proposed Plan should be approved and adopted as the City's Annual Operating Plan element for the ensuing fiscal year; and WHEREAS, the City Council has reviewed all adopted ends, means, and Functional Plans to develop the Proposed Plan and adoption of the Annual Operating Plan shall constitute an Annual Amendment to those elements; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements the following Policies of the Century Plan - Policy Plan element: 1. Finance Policy End, which states: "All municipal operations are conducted in an efficient business -like manner and sufficient financial resources for both short-term and long-term needs are provided;" and 2. Growth and Physical Development Policy End, which states: "Georgetown's land uses support economic, cultural and social activities for all residents, businesses and organizations; and the City's development process encourages new and infill development;" and further finds that the enactment of this Ordinance is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. The Proposed Plan of the revenues of the City of Georgetown and expenses of conducting the affairs thereof, providing a financial plan for the ensuing fiscal year beginning October 1, 1996, and ending September 30, 1997, as submitted to the City Council by the City Manager of said City, and the same is in all things adopted and approved as the Annual Operating Plan of the current revenues and expenses as well as fixed charges against said City for the fiscal year beginning October 1, 1996, and ending September 30, 1997. Exhibit "A" is the Plan distributed to Council members August 20, 1996, incorporated by reference herein. All Century Plan Policy and Focus Ends in Exhibit "A" are amended to be consistent with the revised Century Plan - Policy Plan and newly adopted Facilities and Services Functional Plan. 1996/97 Annual Operating Plan Ordinance No. Page 2 of 4 SECTION 3. The amounts indicated for the following funds are hereby appropriated for payments of expenditures and payments of the individual funds: Fund Appropriations Airport Fund $ 566,046 Debt Service 1,076,733 Electric Funds 18,496,524 Facilities Maintenance Fund 387,016 Fleet Management Fund 1,652,581 General Capital Projects 2,195,000 General Fund 10,821,243 Information Services Fund 1,350,548 Joint Services Fund 1,470,885 Sanitation Fund 1,437,903 Special Revenue Funds 5,291,102 Stormwater Drainage Funds 453,403 Streets Capital Projects 4,564,675 Wastewater Funds 6,231,877 Water Funds 9,904,934 Total for 1996/97 65.900.470 SECTION 4. Adoption of this ordinance authorizes the City Manager to transfer monies set aside for salary adjustments and employee merit increases in the Employee & Organizational Services department to other departments as needed. SECTION 5. Adoption of this Ordinance shall constitute the Annual Amendment to the following adopted functional plan elements and shall establish a new effective date for these elements: Development Plan Parks and Recreation Plan Economic Development Strategic Plan SECTION 6. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. SECTION 7. If any provision of this Ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are hereby declared to be severable. 1996/97 Annual Operating Plan Ordinance No. 96 ' It f Page 3 of 4 SECTION 8. The Mayor is hereby authorized to sign this Ordinance and the City Secretary to attest. This Ordinance shall become effective upon adoption of its second and final reading by the City Council of the City of Georgetown, Texas. PASSED AND APPROVED on First Reading on the 10th day of September, 1996 PASSED AND APPROVED on Second Reading on the 24th day of September, 1996 ATTEST: Sandra Lee City Secretary APPROVED AS TO FORM: Marianne Landers Banks City Attorney 1996/97 Annual Operating Plan Ordinance No. Page 4 of 4 THE CITY OF GEORGETOWN: �J By: eo Wood Mayor ORDINANCE NUMBER �?4 - *� AN ORDINANCE LEVYING A TAX RATE FOR THE CITY OF GEORGETOWN FOR THE TAX YEAR 1996; PROVIDING A SEVERABILITY CLAUSE; AND SETTING AN EFFECTIVE DATE. WHEREAS, the City of Georgetown, Texas is an incorporated Home Rule city dependent upon taxes to provide it's citizens with services; and WHEREAS, the City Council finds it necessary to levy taxes for the 1996/97 fiscal year for the City of Georgetown, Texas; and WHEREAS, the City Council has met all of the prerequisites for the levying of taxes within the city; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements the Finance Policy End of the Century Plan - Policy Plan Element, which states: "All municipal operations are conducted in an efficient business -like manner and sufficient financial resources for both short-term and long-term needs are provided", and further finds that the enactment of this ordinance is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. The City Council of the City of Georgetown (the "City Council") hereby finds that all of the prerequisites to the levying of a tax rate for this City for the year 1996, (including, without limitation, certifications, notices, submittals, and public hearings) as required by law have been complied with. SECTION 3. The City Council does hereby levy and adopt the tax rate on $100 valuation for the tax year 1996 as follows: $.20900 for the purpose of maintenance and operation 16950 for the principal and interest on debt of this city .37850 total tax rate SECTION 4. If any section, paragraph, clause, phrase, or provision of this Ordinance shall be adjudged invalid or held unconstitutional, the same shall not affect the validity of this Ordinance as a whole or any part or provision thereof other than the part so declared to be invalid or unconstitutional. Levy Tax Rate 1996/97 Ordinance No. ![P V� Pagel of 2 SECTION 5. This Ordinance shall become effective upon adoption of its second and final reading by the City Council of the City of Georgetown, Texas. PASSED AND APPROVED on First Reading on the 10th day of September, 1996. PASSED AND APPROVED on Second Reading on the 24th day of September, 1996. ATTEST: Sandra Lee City Secretary APPROVED AS TO FORM: Marianne Landers Banks City Attorney Levy Tax Rate 1996/97 Ordinance No. / Page 2 of 2 THE CITY OF GEORGETOWN: By: Leo Wood Mayor ORDINANCE NUMBER AN ORDINANCE AMENDING CITY OF GEORGETOWN, CODE OF ORDINANCES § 2.08.010 ADMINISTRATIVE DIVISIONS AND DEPARTMENTS; PROVIDING A SEVERABILITY CLAUSE; AND SETTING AN EFFECTIVE DATE. WHEREAS, the City Council has reviewed the proposed 1996/97 Annual Operating Plan Element of the Georgetown Century Plan and the Administrative Division and Department revisions contained therein; and WHEREAS, the City Council of the City of Georgetown, Texas deems it necessary to amend § 2.08.010 of the City of Georgetown Code of Ordinances entitled "Administration", "Administrative Divisions and Departments". NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements Finance Policy End of the Century Plan - Policy Plan Element, which states: "All municipal operations are conducted in an efficient business -like manner and sufficient financial resources for both short-term and long-term needs are provided", and further finds that the enactment of this ordinance is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. The City of Georgetown Code of Ordinances, Chapter 2, Administration, § 2.08.010, Administrative Divisions and Departments, is hereby amended to read as follows: § 2.08.010. Administrative Divisions and Departments. There are hereby established the following administrative divisions and departments of the City: Amend Divisions/Departments 1996/97 Ordinance No. Pagel of 4 Community Owned Utilities Division: _ Administration Customer Service (Meter Readers) Energy Services (Electric) Pump Maintenance Systems Engineering Transportation Services (Stormwater Drainage & Streets) Water Services (Wastewater & Water) Community Services Division: Administration General Government Contracts Airport Animal Services Convention & Visitors Bureau Sanitation Development Services Division: Development Process Team Development Support ry Inspection Services Finance and Administration Division: Accounting _ Administration Facilities Maintenance (including Internal Service Fund) Fleet Management (including Internal Service Fund) Municipal Court Purchasing & Properties Utility Office J J Amend Divisions/Departments 1996/97 Ordinance No. Page 2 of 4 J J Fire Services Division: Administration Operations Prevention Training/Emergency Management Information Resources Division: Information Resources Management Information Services (GIS) (including Internal Service Fund) Public Library Management Services Division: City Council City Attorney's Office City Manager's Office Employee & Organizational Services Safety Services Parks and Recreation Division: Parks (Cemetery) Recreation Police Services Division: Organizational & Administrative Services Information Management Patrol Services Professional Standards Special Operations SECTION 3. In the event any section, paragraph, subdivision, clause, phrase, provision sentence or part of this ordinance or the application of same to any person or circumstance shall for any reason be adjudged invalid or held unconstitutional, by a court of competent jurisdiction, it shall not affect, impair, or invalidate the remainder of this ordinance which shall be given full force and effect. I AI Amend Divisions/Departments 1996/97 Ordinance No. % r P*' Page 3 of 4 7 SECTION 4. This ordinance shall become effective October 1, 1996 upon adoption by the City Council of the City of Georgetown, Texas. PASSED AND APPROVED on First Reading on the 10th day of September, 1996. PASSED AND APPROVED on Second Reading on the 24th day of September, 1996. ATTEST: Sandra D. Lee v— City Secretary APPROVED AS TO FORM: Marianne Landers Banks City Attorney THE CITY OF GEORGETOWN: By: -Leo Wood Mayor Amend Divisions/Departments 1996/97 Ordinance No. Page 4 of 4 This page intentionally left blank. REFERENCE 366 ANNUAL OPERATING PLAN ELEMENT 1996/97 1 BUDGET & FINANCIAL POLICIES J J J J 11�MY OF GEORGEMWNFounded in 1848 Budget & Financial Policies Executive Summary Beginning with this year's proposed budget, the format as well as some of the policies included in the Financial Policies section of the Annual Operating Plan have been revised. The policies have been organized and codified for easier reference. It has also been edited for clarity and the appropriate level of detail. Budget and financial policies are an important part of a city's budget process and implementation. These policies provide guidance for staff (executive limitations) and state the Council's intent on how the City's finances will be managed (Ends). The following policies represent conservative and sound financial management of the City while providing staff with appropriate flexibility to accomplish our Means. Significant Changes: Section 1.8 Contingency Account. The budget includes $125,000 for the Contingency Account. The account for 1995/96 was $105,000. Section 2 Cash Management & Investments. This section has been updated for the revised Investment Policy adopted by Council in November 1995. Section 3.1.3 Street Maintenance & Repair. This policy states the Council's commitment to increase funding for Street CIP. The policy outlines a transition plan to get the City to $.05 per $100 valuation of property taxes committed to streets. The City is in year three of the five year plan which requires 4.0 cents of the tax rate. Section 4.2 Contingency Reserves. In 1995/96, the total reserve balance of $5.867 million was within required minimums. In 1996/97, the reserve balance will increase to $6.4 million which will meet the minimum requirements. Section 5.3 Debt Coverage Ratio. The City has a commitment to maintain coverage ratios by fund. This budget meets the 1.5 times coverage goal. REFERENCE 368 ANNUAL OPERATING PLAN ELEMENT 1996/97 1 Budget & Financial Policies Table of Contents Section 1: BUDGET 1.1 Budget Adoption 1.2 Budget Basis of Accounting 1.3 Budget Transfers, Amendments, Emergency Appropriations 1.4 Budget Expenditure Categories 1.5 Budget Expenditure Authorization & Responsibility 1.6 Fiscal Deficit 1.7 Compliance of Budget with the Century Plan 1.8 Council Contingency Section 2: CASH MANAGEMENT & INVESTMENTS 2.1 General 2.2 Statement of Cash Management Philosophy 2.3 Objectives 2.4 Safekeeping and Custody 2.5 Standard of Care and Reporting 2.6 Investment Strategies 2.7 Authorized Investments Section 3: CAPITAL 3.1 Capital Asset/Infrastructure Purchases and Replacement 3.2 Capital Improvement Policy Section 4: CONTINGENCY RESERVES 4.1 Purpose 4.2 Minimum Reserves 4.3 Investment of Reserves Section 5: DEBT 5.1 Debt Policy 5.2 Debt Reserves 5.3 Debt Coverage Ratio Section 6: FINANCE AND ACCOUNTING 6.1 Generally Accepted Accounting Principles (GAAP) 6.2 Organization of Funds 6.3 Audit of Accounts 6.4 Capitalization Policy 6.5 Pensions 6.6 Performance Pay Plan Section 7: INTERFUND TRANSFERS 7.1 Interfund Charges 7.2 Joint Indirect Revenues 7.3 Transfers Section 8: REVENUE REFERENCE ANNUAL OPERATING PLAN ELEMENT 1996/97 369 Budget & Financial Policies The City Council of the City of Georgetown is committed to sound financial planning and direction relating to the 1996/97 Annual Operating Plan Element of the City of Georgetown Century Plan. As part of that commitment, the City will adopt Budget and Financial Policies as part of the Annual Operating Plan. These policies will be reviewed and updated annually as part of the budget preparation process. SECTION 1: BUDGET 1.1 BUDGET ADOPTION The City of Georgetown Charter provides for a council-manager form of government. Article V, § 5.02 outlines the powers and duties of the City Manager and grants to him the responsibility for "...the proper administration of -all the affairs of the City __.-To-perform such other duties as maybe prescribed by this Charter or required by the Council, not inconsistent with the provisions of this Charter". Article VI, § 6.02 further provides: "At least thirty (30) days prior to the end of each fiscal year the City Manager shall submit to the Council a proposed budget presenting a complete financial plan for the ensuing fiscal year. The budget shall be finally adopted not later than the twenty-seventh day of the last month of the fiscal year. Should the Council take no final action on or prior to such day the budget, as submitted, shall be deemed to have been finally adopted by the Council. No budget shall be adopted or appropriations made unless the total of estimated revenues, income and funds available shall be equal to or in excess of such budget or appropriations, except as otherwise provided in this Article." The City Manager will present a mid -year performance and financial status report to the City Council within 60 days following the end second fiscal quarter. 1.2 BUDGET BASIS OF ACCOUNTING The Charter provides that "the several amounts stated (in the budget) shall be and become appropriated to the several objects and purposes named therein ... At the close of each fiscal year, any unencumbered balance of an appropriation shall revert to the fund from which appropriated and become available for reappropriation for the next fiscal year." In practice, the Article is interpreted to mean that encumbered amounts at year-end are reappropriated in the subsequent fiscal year if not fulfilled. To be eligible for cant' forward and reappropriation to a subsequent year, the goods or services must be or have been both ordered in good faith and appropriated in the year encumbered. The Charter also has been interpreted to require that budgeted ending fund or working capital balances be equivalent to those calculated using GAAP in the City's annual audit. This means that for some expenditures, a cash basis -like method of accounting is applied for proprietary fund types (utility, airport and internal service funds). For instance, capital outlay and debt principle reduction are budgeted, even though excluded in the determination of net income, on the basis of generally accepted accounting principles (GAAP). On the other hand, bad debt expense is budgeted in the utility funds even though it is not a cash basis expense. REFERENCE 370 ANNUAL OPERATING PLAN ELEMENT 1996/97 1.3 BUDGET TRANSFERS, AMENDMENTS, EMERGENCY APPROPRIATIONS After the effective date of the budget, unencumbered appropriations may be transferred to other expenditure accounts. Article VI, § 6.03 of the Charter provides: "The Council may transfer any unencumbered appropriation balance or portion thereof from one division, office, department, or agency to another at any time. The City Manager shall have authority, without Council approval, to transfer appropriation balances from one expenditure account to another within a single division, office, department or agency of the City." The Charter, in Article VI, § 6.04 provides a mechanism for budget amendments and emergency appropriations. It states: "The Council may authorize, a vote by a majority plus one, an emergency expenditure as an amendment to the original budget only in a case of grave public necessity to meet an unusual and unforeseen condition that could not have been included in the original budget through the use of reasonable diligent thought and attention. Such amendments shall be made by the Council after giving legal notice as specified in Texas State law. If the Council amends the original budget to meet an emergency, the Council shall file a copy of its order or resolution amending the budget with the City Secretary and the Secretary shall attach the copy to the original budget. After the adoption of the budget or a budget amendment, the budget officer shall provide for the filing of a true copy of the approved budget or amendment in the office of the County Clerk of Williamson County." 1.4 BUDGET EXPENDITURE CATEGORIES In recent years, the City Council of the City of Georgetown has considered and approved three total categories of expenditures for each departmental budget rather than "line by line" expenditure budgets. The three expenditure categories are personnel services, operations and capital. "Personnel services" include all personnel costs of the department, including salaries, overtime, longevity, workers compensation and employee taxes and benefits. "Operations" cover the daily costs of operating - the department - office and other supplies, maintenance, utilities, outside contractor or professional services, transfers out, vehicle lease costs, etc. "Capital' expenditures typically include expenditures for tangible assets costing over $500 with a life exceeding one year. Excluded from such departmental "capital' budgets are expenditures of the general and utility capital projects funds that are budgeted on a project basis. These latter expenditures usually relate to infrastructure improvements. Internal expenditure reporting is prepared and monitored on a detailed, line by line basis within each expenditure category. 1.5 BUDGET EXPENDITURE AUTHORIZATION & RESPONSIBILITY Each Division Director, appointed by the City Manager, will be responsible for the administration of his/her - departmental budget. This includes accomplishing the Means adopted as part of the Annual Operating Plan and monitoring each department budget for compliance with spending limitations. Division Directors may transfer funds within departments within budget expenditure categories (personnel services, operations, capital) without approval of the City Manager or Council. All other transfers or amendments require Council or City Manager approval as outlined in section 1.3. J 1.6 FISCAL DEFICIT The Charterprovides "that should the unappropriated and unencumbered revenues, income and available funds of the City for such fiscal year not be sufficient to meet the expenditures under the appropriations authorized by the Charter, thereby creating a deficit, it shall be the duty of the Council to include the amount of such deficit in its budget for the following fiscal year, and said deficit shall be paid off and discharged during the said following fiscal year." In practice, deficit has been interpreted to mean City funds as a whole. J Council may choose from time to time to allow individual funds to have a deficit balance as long as Contingency Reserve requirements for the city as a whole are maintained. J -� REFERENCE ANNUAL OPERATING PLAN ELEMENT 1996/97 371 J 1.7 COMPLIANCE OF BUDGET WITH THE CENTURY PLAN The Charter provides that "the City Council establish comprehensive planning as a continuous and ongoing governmental function in order to promote and strengthen the existing role, processes and powers of the City of Georgetown through... the process of comprehensive planning and the preparation, adoption and implementation of a comprehensive plan, the City intends to preserve, promote, protect and improve the public health, safety, comfort, order, appearance, convenience and general welfare; prevent the overcrowding of land and avoid undue concentration or diffusion of population or land uses; facilitate the adequate and efficient provision of transportation, water, wastewater, schools, parks, recreational facilities, housing and other facilities and services; and conserve, develop, utilize and protect natural resources." The "Century Plan" is the result of the Charter required comprehensive plan. Written by a broad based group of citizens, the Century Plan is the City's master and general plan. To date, the Policy Plan and four functional elements have been adopted. The "Ends" identified in this operating budget are all taken from adopted Century Plan documents. The Century Plan provides that "The Century Plan shall be utilized as a primary and integral tool in preparing a three part Annual Budget for the city with five-, two-, and one-year time horizons. Identification, selection, prioritization, approval and funding of City programs, projects and work activities shall be based upon the adopted policies, goals, objectives and functional plan elements which comprise the Century Plan. The City staff and elected and appointed officials involved in the preparation of the Annual Budget shall rely upon the Century Plan to provide direction and guidance for their recommending and authorizing the expenditure of City controlled funds. In no instance shall City controlled funds, equipment, staff or efforts be used in a manner which is inconsistent or in conflict with, or contrary to the Century Plan. 'The preparation of budgets with multiple time horizons shall be used to ensure that the activities, programs, and projects required by the policies, goals, objectives, and functional plan elements of the Century Plan are included within both the short and long range work programs of the appropriate City Division. The five- year portion of the budget shall identify and prioritize the activities which must be conducted within a five- year time frame to fulfill the requirements of the Century Plan. It shall also estimate the costs and identify funding sources of these activities. The two-year budget shall be prepared to further detail and clarify the proper sequencing and scope of activities in the five-year budget. This budget will refine the costs and funding estimates as appropriate for the shorter time frame. The one-year budget will be prepared within the context of the five- and two- year budgets in order to ensure that annual progress is made to accomplish the Century Plan programs, projects and work activities in the proper sequence, to the appropriate extent, and commensurate with available resources. It will identify specific projects, and their costs and funding sources to be carried out within the following year by the appropriate City Division. "The City shall maintain and annually update each of these budgets pursuant to this Chapter in order to program the various fiscal requirements of the Century Plan." 1.8 CONTINGENCY ACCOUNT The budget may include contingency appropriations. During the budget year, actual expenditures from these appropriated amounts shall be specifically approved by the City Council. Council approval is on an item -by -item basis for proposed expenditures which, at the time of budget approval, were not expected or anticipated. The Contingency Account for 1996/97 is $125,000 and is included in the Water Fund. REFERENCE 372 ANNUAL OPERATING PLAN ELEMENT 1996/97 SECTION 2: CASH MANAGEMENT & INVESTMENTS 2.1 General. The City Council has formally approved a separate Investment Policy ("the Policy') for the City of Georgetown that meets the requirements of the Public Funds Investment Act, Section 2256 of the Texas Local Government Code. The Policy, which is reviewed annually by the City Council and applies to all financial assets held by the City, is summarized below. 2.2 Statement of Cash Management Philosophy. The City of Georgetown shall maintain a comprehensive cash management program to include the effective collection of all accounts receivable, the prompt deposit of receipts to the City's bank accounts, the payment of obligations so as to comply with state law and in accord with vendor invoices, and the prudent investment of idle funds in accord with this policy. 2.3 Objectives. The City's investment program shall be conducted so as to accomplish the following objectives listed in priority order: 1. Safety of the Principal invested; 2. Availability (liquidity) of sufficient cash to pay obligations of the City when they are due; and 3. Investment of idle cash at the highest possible rate of return (yield), consistent with state and local laws and the objectives of safety and availability (yield) listed above. 2.4 Safekeeping and Custody. Investments may only be purchased through brokers/dealers who meet the criteria detailed in the Policy. Internal controls, authorized financial institutions, safekeeping, and collateralization are also addressed in detail in the Policy. - 2.5 Standard of Care and Reporting. Investments will be made with judgment and care that persons of _ prudence, discretion, and intelligence exercise in the management of their own affairs in similar circumstances, considering the safety of their capital and probable income to be derived. Those persons involved in the investment process will refrain from personal business activity that could be considered a conflict of interest. The Director of Finance and Administration is responsible for the overall management - of the City's investment program and ensures all investments are made consistent with the Policy, maintains current information on investments and presents a quarterly investment report to City Council. The expectations of the contents of the quarterly reports are detailed in the Policy. 2.6 Investment Strategies. The Policy provides specific direction for investing the different types of City _ funds: Operating Funds, Contingency Reserves, Debt Reserves, Interest and Sinking Funds, and Bond Proceeds (Capital Improvement Funds). The strategies for each type of fund address the funds' cash flow needs, legal requirements and diversity guidelines for investing. 2.7 Authorized Investments: City of Georgetown funds may be invested in the following investments: 1. Certificates of Deposit issued by the City's Depository/Depositories. All certificates of deposit in excess of the FDIC insured amount must be collateralized, with collateral being held by a third party. 2. U.S. Treasuries and Agencies which are guaranteed as to principal and interest. 3. Investment Pools that meet the following criteria: W -J REFERENCE ANNUAL OPERATING PLAN ELEMENT 9996/97 373 J a. Provide an offering circular or other similar disclosure instruments and provide monthly and transaction reporting. b. Investment in a new pool requires the approval of the City Council. c. A public funds investment pool created to function as a money market mutual fund that (1) marks its portfolio to market daily, (2) includes in its investment objectives the maintenance of a stable net asset value of $1 for each share and (3) be continuously rated no lower than AAA or at an equivalent rating by a nationally recognized rating service. 4. Money Market Mutual Funds. No-load money market mutual funds if the fund: a. Is regulated by the Securities and Exchange Commission; b. Marks its portfolio to market daily; c. Includes in its investment objectives the maintenance of a stable net asset value of $1 for each share; d. Has a dollar -weighted average stated maturity of 90 days or fewer; e. Is continuously rated no lower than AAA or at an equivalent rating by a nationally recognized rating service. 5. Other investments as approved by the City Council and not prohibited by law. SECTION 3: CAPITAL 3.1 CAPITAL ASSET/INFRASTRUCTURE PURCHASES AND REPLACEMENT 3.1.1 General. In order to ensure long-term financial stability for the City and maintain its infrastructure, the City continues to pursue a "pay as you go" policy for capital asset purchases. The City of Georgetown has traditionally funded capital asset purchases and replacement from current revenues or reserves where possible. Capital projects are funded from bond issuance when: (1) the Debt Policy criteria are met, (2) deferment of the project is not in the best interest of the infrastructure system or the community, and (3) current revenues and reserves are not available. 3.1.2 Internal Service Funds. All rolling stock, facility maintenance and computer purchases are made by Internal Service Funds. Assessments are made to the using funds for the use of equipment currently in use and to be purchased during the year. The Internal Service Funds purchase replacement assets from lease revenues received from other funds. In this way, suitable funds are available for the purchase of rolling stock, computers and building maintenance and repair without the issuance of debt. The purpose of the funds are to maintain and replace existing assets. Additional equipment is proposed with all other funding requests considered during the budget process. 3.1.3 Street Maintenance and Repair. In order to maintain the street and bridge structure within the City, the City will contribute $.05 per $100 valuation of property tax rates to the Streets Capital Improvement Projects Fund each year. This funding is in addition to operations costs of the Street Department. REFERENCE 374 ANNUAL OPERATING PLAN ELEMENT 9996/97 Prior to adopting this policy, the funding level had been $.015, or $75,000 per annum. In order to transition to this new policy, the following five year schedule will be implemented. Year Property Tax Dedicated Funding Provided 1994/95 $0.030 $146,000 1995/96 0.033 170,000 1996/97 0.040 253,000 1997/98 0.045 312,000 - 1998/99 0.050 370,000 The schedule will be reviewed each year for appropriateness of funding amounts and variations in property valuations and tax rates. Most of the City's main thoroughfares are part of the State of Texas' highway system and are maintained by the State. Most improvements to these highways are paid for by the State with the City contributing - 10% - 50% of the construction costs and purchasing right-of-way when necessary. It is the policy of the City to provide matching funds for these projects in addition to the dedicated property tax outlined above. 3.1.4 Utility Infrastructure. Each utility fund (electric, stormwater drainage, wastewater, water) uses amounts available from within its fund to finance the repair, enhancement and expansion of each system's -- infrastructure. The financing may include unreserved, unencumbered fund balances, current revenues or debt proceeds. The City will maintain the infrastructure of each system in order to provide for excellent services to customers, growth of the system and compliance with state and federal regulations. 3.1.5 Municipal Airport. The Airport Fund uses amounts available in its fund balance to fund capital -_ improvements to the Georgetown Airport. The Federal Aviation Agency typically pays 90% of such costs J with 10% paid by the Airport Fund. The working capital of the Airport fund is currently in a deficit position due to its investment in hangar expansion to meet customer demands for space. A plan to eliminate the - deficit was put into place last year and calls for a General Fund transfer to the Airport Fund in five annual J installments of $13,485. The Airport Fund will pay 5% interest on the deficit outstanding since it is effectively a working capital loan. D 3.2 CAPITAL IMPROVEMENT POLICY The City of Georgetown annually updates and adopts a five year Capital Improvements Project (CIP) Schedule as part of the operating budget adoption process. The Capital Improvements Projects generally consist of infrastructure and related construction and do not include small capital items such as furniture, -� equipment and vehicles. The schedules consolidate the capital spending priorities for all operating activities of the city. This includes general government activities, such as street and bridge construction, park development, police, fire and recreation facilities; and enterprise activities, such as electric transmission and distribution facilities, water treatment plants, towers, distribution and transmission facilities, wastewater interception, collection systems, and treatment facilities, stormwater drainage improvements, and other - requirements to provide services to the citizens. The CIP Schedules are included as one part of the annual operating budget. The first year of the list - becomes the capital budget for the approved budget year. The City intends to develop and implement a program for soliciting citizen involvement and participation to formulate capital improvements planned through involvement from citizens advisory boards. The development of a capital improvement program should be segregated into two components: (1) those staff recommended projects for which specific funding sources have already been identified and (2) those REFERENCE ANNUAL OPERATING PLAN ELEMENT 1996/97 375 staff recommended projects for which funding sources have not been identified. The City of Georgetown will operate under the following capital improvement policy. A. The City will make all capital improvements in accordance with the adopted capital improvement program. B. The City will identify the estimated cost and funding sources for each capital project requested before it is submitted to the City Council. C. The City will use inter -governmental assistance to finance only those capital improvements that are consistent with the capital improvement plan and City priorities and whose operating and maintenance costs have been included in the operating budget. D. The City will require developer contributions where ever possible for system expansions. - SECTION 4: CONTINGENCY RESERVES 4.1 PURPOSE The City of Georgetown will maintain budgeted minimum contingency reserves in the ending working capital/fund balances in order to provide: 1. A secure, healthy financial base for the City. 2. Flexibility, should actual revenues fall short of budgeted revenues. 3. Available resources to implement budgeted expenditures without regard to the actual revenue stream (cash flow) of the fund. For reserve calculation purposes, working capital is defined as the balance of current unrestricted assets less current unrestricted liabilities. 4.2 MINIMUM RESERVES The City will maintain contingency reserves at a minimum of 75 days (20.83%) of net budgeted operating expenditures. (See reserve calculation for 1996/97 on the last page of this section). Net budgeted operating expenditures is defined as total budgeted expenditures less interfund transfers and charges, payments from debt proceeds and payments from third party grant monies. The reserves will be maintained by fund as follows: General Fund 60 days or 16.67% Wastewater Fund 90 days or 25.00% Water Fund 90 days or 25.00% Stormwater Drainage Fund $25,000 Electric Fund As needed to meet 75 -day City-wide requirement Convention & Visitors Bureau Fund 75 days or 20.83% For all other non -enterprise funds, the fund balance is an indication of the balance of each particular fund at a specific time. The ultimate goal of each such fund is to have expended the fund balance at the conclusion of the activity for which each fund was established. REFERENCE 376 ANNUAL OPERATING PLAN ELEMENT 1996197 The contingency reserve requirements will be calculated as part of the annual budgeting process and any additional funds required will be included in, the appropriations for the proposed budget year. Funds in excess of the minimum reserves may be expended for city purposes at the will of the Council after a finding of fact that the use of the excess reserves will not endanger reserve requirements of future years. _. 4.3 INVESTMENT OF RESERVES The contingency capital reserve may be invested as provided for in the City's investment policy which includes certain City projects. Each investment must be approved by the City Council. In 1991/92, a seven year economic development loan to Tessco, Inc. was made from these funds. Beginning in 1993/94, a $600,000 special assessment for 1-35 Frontage Road construction was included as an investment of this fund balance. In 1995/96, a $135,000 economic development loan to Reedholm Instruments was made. All three investments earn higher rates of return than is currently available through conventional investing, and both provide the City with internally financed economic development projects. Use of fund balance in this manner is consistent with the City's commitment to "pay as you go" for major projects and limit the general obligation and revenue debt incurred by the City. The total of the investment balances and fund balances/working capital reserves for 1996/97 provides the minimum required working capital for the City. SECTION 5: DEBT 5.1 DEBT POLICY -� City staff recommend the use of debt financing when appropriate. It will be judged appropriate when the following conditions exist: (1) non -continuous capital improvements are desired, and (2) future citizens will receive a benefit from the improvement. When the City of Georgetown utilizes long-term financing, it will ensure that the debt is soundly financed by: (1) conservatively projecting the revenue sources that will be utilized to pay the debt, (2) financing the improvement over a period not greater than the useful life of the improvement, and (3) determining that the cost benefit of the improvement including interest costs is positive. 5.2 DEBT RESERVES Debt reserves are established to protect bond holders from payment default. Adequate bond reserves are essential in maintaining good bond ratings and the marketability of bonds. Debt reserves are established by bond ordinance. Revenue bond ordinances require that a reserve equal to the average annual debt service be established. The required reserve for bonds outstanding as of September 30, 1996 is fully funded. 5.3 DEBT COVERAGE RATIO The City will maintain debt service coverage ratios of 1.5 for the utilities as a whole. As a general guideline, each utility fund with debt service requirements should also maintain a coverage ratio of 1.5. The debt coverage ratio will be calculated and reviewed as part of the annual budget process. -- REFERENCE ANNUAL OPERATING PLAN ELEMENT 1996/97 377 SECTION 6: FINANCE AND ACCOUNTING 6.1 GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP) The accounting and budgeting methods and procedures adopted by the City of Georgetown shall conform to generally accepted accounting principles as applied to governmental entities. 6.2 ORGANIZATION OF FUNDS 6.2.1 General. The accounts of the City shall be organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for using a separate set of self -balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures or expenses, as appropriate. Governmental resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The City of Georgetown uses seven fund groups: General Capital Projects Fund General Debt Service Fund General Fund Enterprise Funds Internal Service Funds Special Revenue Funds Account Groups To assist in the actual day-to-day administration of the City and to determine the true cost of providing each service, the major functions of the City are divided into departments. Salaries and other personnel costs, office and other types of supplies, maintenance and repair costs, as well as the unique expenditures of the department are accounted for by department to provide control of costs. Each department is unique to one fund. Departments are organizationally grouped into divisions. The organizational chart shows the city administration and the organization of departments. 6.2.2 Enterprise Funds. The City currently has six enterprise funds which are supported through user charges. The following funds are enterprise funds of the City: Airport Fund Electric Fund (operating, capital projects and debt service) Sanitation Fund Stormwater Drainage Fund (operating, capital projects and debt service) Wastewater Fund (operating, capital projects and debt service) Water Fund (operating, capital projects and debt service) 6.2.3 Internal Service Funds. The City currently has four internal service funds which are supported through internal user charges. The following funds are internal service funds of the City: Facilities Maintenance Internal Service Fund Fleet Management Internal Service Fund Joint Services Internal Service Fund Information Systems Internal Service Fund REFERENCE 378 ANNUAL OPERATING PLAN ELEMENT 1996/97 6.2.4 Account Groups. Account Groups are accounting entities used to establish control over and accountability for the government's general fixed assets and the unmatured principal of its general long-term debt, including special assessment debt for which the government is obligated in some manner. The City uses two such account groups; the General Fixed Assets Account Group (GFAAG) and the General Long -Term Debt Account Group (GLTDAG). The long-term portions of claims, judgments, compensated absences and unfunded pension contributions not reported in proprietary or trust funds are also usually reported in the GLTDAG. Account Groups are dissimilar to funds in that they are not budgeted and are not used to account for sources, uses and balances of expendable available financial resources. 6.3 AUDIT OF ACCOUNTS In accordance with the City Charter, an independent audit of city accounts will be performed every fiscal year. Annual Financial Statements that comply with GFOA Certificate of Achievement standards will be prepared and submitted annually. 6.4 CAPITALIZATION POLICY 6.4.1 General. For purposes of budgeting and accounting classification, the following criteria must be met for an expenditure to be considered as capital outlay: A. The expenditure must be made for an asset which the City will own. B. The expenditure must purchase an asset with an expected useful life of longer than one year; or extend the life of an asset beyond its original ~ life. J C. The asset in question must have a unit cost of $500 or more. D. The asset acquired must be of a tangible nature. E. The expenditure must not be for a maintenance or repair item. -� 6.4.2 New Purchases. For new purchases, all costs associated with bringing the asset into working order will be capitalized as part of the asset cost. This shall include freight, installation, start up costs, - as well as costs needed to prepare the site to receive the new asset (dirt work, demolition, J condemnation costs). Any engineering or consultant type fees may be capitalized as part of the asset cost once the decision or commitment to purchase the asset is made. Feasibility studies needed to help make the decision whether to purchase an asset shall not be capitalized. 6.4.3 Improvements and Replacements. Improvements shall be capitalized when they extend the original life of an asset or when they make the asset more valuable or more productive than it was originally. In the General Fund, the useful life of an asset, except for the modification or rebuilding of major infrastructure assets such as streets, bridges and storm sewers, is considered to be expired when the asset is replaced. The replacement of an asset's components will normally be expensed unless they are of a significant nature and meet all the tests outlined earlier in the general conditions of this policy. In the case of major infrastructure assets in all funds, it will be necessary to add the current book value J of the asset which is being rebuilt or modified to the cost of its modification or rebuilding in order to obtain the total current value (cost) of the asset. This method of establishing the cost of major -J REFERENCE J ANNUAL OPERATING PLAN ELEMENT 1996/97 379 D infrastructure assets is based on the theory that the cost of rebuilding or modifying an asset which is not fully depreciated does not reflect the total cost of that asset because it does not take into account the cost of site preparation. In proprietary and internal service funds, the aggregate remaining book value of assets sold at auction will be subtracted from each fund's auction proceeds to account for gains and losses on the sale of assets. 6.5 PENSIONS The City of Georgetown is a member of the Texas Municipal Retirement System. Administration of the system is governed by a Board of Directors for the retirement system. The rate of contribution for the City of Georgetown is based upon an annual actuarial analysis for the normal cost and unfunded liability of the number of employees participating in the plan. 6.6 PERFORMANCE PAY PLAN The City's goal as an employer is to attract and keep quality employees. To help accomplish this goal, the City has established for five general objectives: (1) to attract quality employees, (2) to retain quality employees, (3) to operate the City with fewer employees than comparable jurisdictions, (4) to provide an incentive and reward for productivity, and (5) to recognize cost savings generated by productive employees. The City activates the performance pay plan when resources permit. The performance pay plan is fully funded in 1996/97. SECTION 7: INTERFUND TRANSFERS 7.1 INTERFUND CHARGES In accordance with the Century Plan, services provided by a fund are charged to each using fund. Electric, sanitation, stormwater drainage, wastewater and water usage is billed on an actual basis. Charges for services provided have been allocated on a realistic, rational basis. The Joint Services Internal Service Fund charges are paid by using Funds as charges for services. Administrative services provided by the General Fund are likewise billed to using funds as administrative charges. Allocation methods for departmental costs provided outside of managing funds are shown below. Allocations shall be reviewed for reasonableness as part of the budget preparation process and as part of the mid -year financial and performance report to Council noted in Section 1.1. 7.1.1 General Fund Departments Accounting 50% allocated to GeneraWtilities/Airport, based on relative revenues 50% allocated to GeneralfUtilities/Airport, based on relative personnel City Council 50%allocated to GeneraVUblibes/Airport, based on relative revenues 50% allocated to Gen eral/Utilities/Airport, based on relative personnel Community Services Administration Allocated to GeneraVSanitation/Airport, based on relative personnel Finance Admin. 50% allocated to Gen eral/Utilities/Ai rpo rt, based on relative revenues 50% allocated to Gene ral/Utilities/Airport, based on relative personnel REFERENCE 380 ANNUAL OPERATING PLAN ELEMENT 1996/97 Human Resources Allocated to Gen eraVUtilities/Airport, based on relative personnel — City Attorneys Office Allocated 25% each to General/Utilities, except Sanitation — City Manager's Office 50% allocated to General/Utilities, based on relative revenues - 50% allocated to General/Utilities, based on relative personnel Development Services Allocated to GeneralfUtilities, based on relative personnel Liability Insurance - (General Govt) Allocated to Gen eraVUtilities/Airport, based on relative revenue Purchasing & Properties Allocated to General/Utilities/Airport, based on three year rolling average of relative number of requisitions _ Safety Services Allocated to General/Utilities/Airport, based on relative personnel - Utilities: Electric, Sanitation, Stormwater Drainage, Wastewater and Water. 7.1.2 Joint Services Fund Departments COU Administration Allocated to Street Special Revenue Fund/Utilities (excluding Sanitation), based on relative personnel Bad Debts (Utility Office) Allocated to Utilities, based on relative revenue Customer Service Allocated to Water/Electric, based on relative number of accounts Pump Maintenance Allocated to Water/Wastewater Operating, based three year rolling average of work orders Systems Engineering Allocated 20% each to Streets Special Revenue Fund/Utilities, except Sanitation Utility Office Allocated to Utilities, based on relative number of accounts Utilities: Electric, Sanitation, Stormwater Drainage, Wastewater and Water. 7.1.3 Facilities Maintenance Internal Service Fund Facilities Maintenance Allocated to departments by facility, based on actual usage Services Contracts (including repairs) Allocated by building and department, based on actual charges 7.1.4 Fleet Management Internal Service Fund Vehicle Service Center Allocated to departments, based on prior year actual usage Capital Replacement & Insurance Allocated to departments, based on actual charges 7.1.5 Information Systems Internal Service Fund Information Systems Dept. Allocated to departments, based on estimated usage Capital Replacement Allocated to departments, based on actual charges REFERENCE ANNUAL OPERATING PLAN ELEMENT 1996197 381 7.2 JOINT INDIRECT REVENUES Joint indirect revenues received for electric, sanitation, stormwater drainage, wastewater and water services are allocated on the basis of relative direct billings of the operating funds. Joint indirect revenues allocated in this manner include: Connect Fees Discounts Earned Other Income Penalty Fees Service Fees 7.3 TRANSFERS The Council may transfer monies from one fund to another as deemed necessary to accomplish the mission of the City. These transfers include, but are not limited to, capital projects funding, debt service requirements, interfund allocations and charges, and balancing requirements. In no event shall the Council transfers for "what it takes to balance" exceed 20% of the revenue sources (total revenues plus unreserved prior year fund balance) of the transferring fund. SECTION 8: REVENUE City staff will review estimated revenue and fee schedules as a part of the budget process. Revenue estimates will be projected to be as accurate as possible using historical and projected data and trends. Any proposed rate increase is based upon fee policies applicable to the fund or activity, the related cost of the service provided, the impact of inflation in the provision of services, and the equitability of comparable fees. REFERENCE 382 ANNUAL OPERATING PLAN ELEMENT 1996/97 Contingency Reserve Requirements Worksheet (per Section 4.2 of Budget & Financial Policies) budgeted expenditures Capital Improvements - Electric, WW, Water Capital Improvements - Stormwater Capital Improvements - GCP & Streets Debt Service - General Debt Service - Stormwater Debt Service - Electric, WW, Water Interfund Transfers Interfund Charges Grants (funds not reed, fund not exp) Economic Development River Corridors Grant HOME Grant Other Capital Projects/Purchases Building for Development Process Team Capital Purchase - Radio Tower Stormwater Detention Project ( Airport Fund) Operating budgeted expenditures Percentage reserve requirements 60 days -16.67% 75 days - 20.83% 90 days - 25% 09/30/96 RESERVE BALANCES CITY-WIDE 65,900A70 (9,616,915) (92,500) (6,759,675) (1,329,569) (59,658) (2,657,393) (5,707,303) (4,979,857) (2,797,078) (185,350) (337,500) (176,000) (50.0oo) 30,551,672 II 7,637,918 Minhnum ResenfeRequ difi*d is ...undue GENERAL FUND ELECTRIC FUND WATER FUND WASTEWATER FUND 10,821,243 (239,619) (1,308,223) 9,273,401 18,496,524 (3,963,390) (351,565) (1,884,594) (1,179,516) 11,117,459 1,827,528 2,316,137 2,779,365 9,904,934 (3,846,820) (1,465,623) (1,555,132) (933,737) 2,103,622 345,801 438,255 6,231,877 (1,806,705) (840,205) (1,054,489) (877,546) 1,652,932 271,715 344,361 ". 524;395rd: 1,931,959 2,318,350 Amount rid Required tals for all expenditures 75 days 6,364,932 6,400,000 'Note: The city-wide contingency reserve requirement is 75 days of operating expenditures. Only the General, Stormwater, Wastewater, Water, and Convention and Visitors Bureau SRF have a specific minimum fund reserve requirement Al excess reserves for City expenditures in funds that do not have a specific fund requirement are held in the Electric, Water and Wastewater Funds. REFERENCE ANNUAL OPERATING PLAN ELEMENT 1996/97 J 383 Minimum Minimum Days Amount Amount rid Required Required Included Notes ctric Fund n/a* 2,316,137 2,375,000 indu&e mservesfor emen&h In other City finds neral Fund 60 days 1,524,395 1,530,000 irmwater Fund n/a 25,000 25,000 stewater Fund 90 days 413,233 910,000 inuodesrsvve5mre*enatumsinoewcity fu,d: ter Fund 90 days 525,906 1,500,000 inorudes reserves for emendt r in other City finds nvention & Visitors Bureau SRF 75 days 59,700 60,000 other City Funds expenditures We 1,500,562 n/a msen, aminwdedino&wfunds for epe„chums tals for all expenditures 75 days 6,364,932 6,400,000 'Note: The city-wide contingency reserve requirement is 75 days of operating expenditures. Only the General, Stormwater, Wastewater, Water, and Convention and Visitors Bureau SRF have a specific minimum fund reserve requirement Al excess reserves for City expenditures in funds that do not have a specific fund requirement are held in the Electric, Water and Wastewater Funds. REFERENCE ANNUAL OPERATING PLAN ELEMENT 1996/97 J 383 This page intentionally left blank. REFERENCE 384 ANNUAL OPERATING PLAN ELEMENT 1996197 UTILITY RATE SCHEDULE J .J �y 1Founded in 1848 �� , , r r Utility Rate Schedule Adopted for 10/1/96 ELECTRIC RATES (last increase 10/1/91) All Customers Purchased Power Cost Adjustment Varies Monthly Residential Sales Tax Inside City Limits: 1% of total electric charges Outside City Limits: None Commercial Sales Tax Inside City Limits: 7.25% of total electric charges Outside City Limits: 6.25% of total electric charges Seasons Summer: May through October billings Winter: November through April billings Residential Service Customer Charge: $6.00 per month Energy Charge: Summer: $0.0678 per kWh Winter: $0.0678 per kWh for first 1,000 kWh per month $0.0475 per kWh for additional kWh Small General Service Customer Charge: $12.00 per month Energy Charge:: Summer: $0.0654 per kWh Winter: $0.0654 per kWh for the first 5,000 kWh per month $0.0554 per kWh for additional kWh School Service Customer Charge: $12.00 per month Energy Charge: Summer: $0.0760 per kWh Winter: $0.0760 per kWh for the first 5,000 kWh per month $0.0660 per kWh for additional kWh Water & Wastewater Pumping Service Customer Charge: $12.00 per month Energy Charge: Summer: $0.0650 per kWh Winter: $0.0550 per kWh Large General Service Customer Charge: $20.00 per month Demand Charge: Summer: $7.70 per kW, but not less than $385.00 Winter: $6.90 per kW, but not less than $345.00 REFERENCE 386 ANNUAL OPERATING PLAN ELEMENT 1996/97 Energy Charge: Load Factor Credit: Utility Rate Schedule (cont.) Summer: $0.0380 per kWh Winter: $0.0290 per kWh $0.008 per kWh for all kWh in excess of 400 kWh per kW Curtailable Power Credit Available to customers with demand exceeding 50 kW; contact Utility Office for details Guard Light Service Customer Charge: Experimental Interruptible Power Service Contact Utility Office for Details % inch meter 1 inch meter 1'h inch meter 2 inch meter 3 inch meter 4 inch meter 6 inch meter Cost per 1,000 gallons: Customer Charge: Cost per 1,000 gallons: $7.50 per lamp WATER RATES (last increase 10/1/91) Customer Charge Inside City Outside City $16.50 per month $17.85 per month $21.80 per month $26.00 per month $43.00 per month $63.00 per month $111.00 per month $1.95 $21.80 per month $23.40 per month $28.00 per month $32.00 per month $54.00 per month $74.00 per month $133.00 per month $2.27 WASTEWATER RATES (last increase 4/1/92) (based upon average winter water use) $11.75 per month $2.70 J -� REFERENCE ANNUAL OPERATING PLAN ELEMENT 1996/97 387 Utility Rate Schedule (cont.) GARBAGE RATES (last increase 10/1/95) All customers inside City limits must pay garbage. All customers outside City limits who receive City utilities and live on a City garbage route may select City garbage pickup. Sales Tax on Garbage Service: Residential and Commercial Inside City Limits: 7.25% Outside City Limits: 6.25% Residential Rate: Inside City Limits - $10.35 includes recycling Outside City Limits - $10.55 ($12.50 with City container) Non -Residential Rate: Varies - Rates will be set by type, amount and frequency of service STORMWATER DRAINAGE FEES (last increase 10/1/95) All water customers within the city limits must pay a monthly charge of $1.25 per residential equivalent unit. The fees go into effect for billing periods beginning on or after January 1, 1995. DEPOSIT REQUIREMENTS AND SERVICE CHARGES Residential Deposit - None with qualifying letter of credit or $100 (Cash, Check, or Credit Card) Non -Residential Deposit - 1/6 Estimated Annual Bill (Cash, Check, Credit Card or Letter of Credit) Late Payment - 10% Insufficient Check Charge - $15.00 Disconnect Service Charge for Delinquent Bill or Insufficient Check - $20.00 Meter Reread Charge at Customers Request - $10.00 Temporary Service (5 days) - $35.00 New or Transfer Account Charge - $25.00 plus $25.00 during non -business hours or same day connections Meter Test - At Cost Credit Cards: Discover, VISA and MasterCard accepted REFERENCE 388 ANNUAL OPERATING PLAN ELEMENT 1996/97 ADVISORY BOARDS & COMMISSIONS J CITY OF GEORGETOWN Founded in 1848 1996 MEMBERSHIP ADVISORY BOARDS AND COMMISSIONS In addition to the permanent advisory boards and commissions listed, the Council also appoints temporary advisory committees from time to time to address specific, short term issues. Airport Advisory Board. Studies and makes recommendations to the City Council regarding operations and facility improvements of the municipal airport. Ensures that the municipal airport is efficiently and adequately meeting the needs of the City and the air transportation industry. Donald C. Cole Ronald Parker George Taylor Albert Fittipaldi Randy Smedley Board of Adjustment. Hears and decides appeals that allege that there was an error in any order, requirement, decision, or determination made by a City administrative officer, department, or board. Also acts on applications that are submitted for a variance or a special exception to City zoning regulations. Larry Brown Mike McMaster Claude Proctor Gerald Carson Charles Parker Linda Vaclavik Roy Headrick Rex Peebles Cal Wilkerson Building Standards Commission. Hears appeals and renders decisions on rulings by City building inspectors or officials in regard to code interpretation, enforcement, and substandard housing or structures within the City. Stanley Bland John Gavumik Roger Stuth Steve Brittain Ray Hildebrand Alternate At -Large (2) Trade Position (2) Board of Electrical Examiners. Examines and determines, through documentation and testing, the fitness and qualifications of persons applying for a City electrician's license. Reviews electrical ordinance and makes appropriate recommendations to the City Council. Appeals are heard by Building Trades Board of Appeals. Stanley Bland Billy Strickland Larry Millican Karen Hill David Voelter Paul Griffith Georgetown Convention and Visitor's Board. Develops and advises the City Council on plans to promote convention business and tourism in Georgetown. Gordon Baker Bob Brent Maureen Dooley Randy Eliassen Kathie Frye Wendy LaGrone Hitesh Rama Reuben Rose, Jr. Diana Smith Eric VanDanen Faye Windberg Historic Preservation Commission. Adopts regulations and restrictions for the preservation of historical places and areas of historical significance. Also establishes criteria for granting or denying requests for alterations to buildings in established historical districts. Morton Gold David Hays Barbara Shepley Jan Hamman -Patterson John Hoyt Mitchell Weiner Bill Hams Charles Parker David Wolf REFERENCE 390 ANNUAL OPERATING PLAN ELEMENT 1996/97 J J Hospital Authority Board. Proposes policies and approves operations of the Georgetown Hospital and related health care functions and facilities. Issues tax-exempt bonds on behalf of Georgetown Hospital. Marjorie Herbert David McCaskill Herb Nelson Judi Shanklin (remaining members appointed by Healthcare System Board/Georgetown Hospital) Joanne Allen Claude Hayes Dr. Stephen Schaefer Dr. Al Bartschmid Dr. Jack Krohmer Housing Authority Board. Approves policies which will enable the Housing Authority staff to provide safe, sanitary and comfortable housing to low-income people in the Georgetown area. Ruby Collins Glenn Saterfield Velta Simmons Ed Evans Diane Sansom Library Advisory Board. Makes recommendations regarding the development of the book collection, programming, and other services provided by the Georgetown Public Library. Amy Anderson Nelda Burson Rebecca Pfiester Martin Beeman Nell Dickson Sarah Riddle Allene Booth Jeff Kilgore Sharon Sanders Parks and Recreation Board. Recommends, to the City Council, uses of parkland and parks/recreational facilities and improvements in programs, activities, and facilities to meet community recreation needs and interests. Joyce Gadison Debbie McGarry Cheryl Mize Mark Moore Sarah O'Brien Ronda Seagraves Kathryn Stallard Joan Sukup Tom Swift Planning & Zoning Commission. Studies and reviews plans and recommends to City Council action to be taken in regard to City growth and development and comprehensive community planning. Also, makes recommendations and acts as a hearing board on zoning requests. Drafts new development regulations and conducts periodic review of plans and regulations. Robert Brannon Mike McMaster Claude Proctor Leon Douglas Charles Parker Cal Wilkerson Williamson County & Cities Health District. Advises state, county and local elected officials on the status of public health matters in Williamson County. Darlene Lacy, Georgetown (remaining members appointed by County Commissioners Court) Harold Bredthauer, Round Rock Rosemary Denny, Cedar Park Ginny McAlister, Taylor REFERENCE ANNUAL OPERATING PLAN ELEMENT 1996/97 Vernon O'Rourke, Commissioners Court Mary Faith Sterk, Commissioners Court Karen Wilson, Director of Health District 391 This page intentionally left blank. REFERENCE 392 ANNUAL OPERATING PLAN ELEMENT 1996/97