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REFERENCE TABLE OF CONTENTS
-1 ............................... 271
Programs, Projects & Equipment ................................................... 279
Transfers Between Funds......................................................... 291
Internal Service Premiums........................................................ 292
Ordinances.................................................................... 294
Budget & Financial Policies....................................................... 305
Utility Rate Schedule............................................................ 323
Advisory Boards & Commissions .................................................. 326
The 1999/00 Operating Plan will include 10 additional full-time positions and 3 new part-time positions.
The Community Owned Utilities division will add a Capital Improvement Program Construction Field
Representative. Community Services will add a part-time Receptionist in the Convention and Visitors Bureau and
additional part-time hours at the Airport and a full-time StaffAssistant will be transferred from Police Services and
shared with Municipal Court. Finance & Administration will also upgrade its part-time Warehouse Clerk to full-
time to manage the electric warehouse yard. Development Services will upgrade a Development Planner to full-time
and eliminate an Electric System Planner position. Fire Services will add three new Firefighters for Fire Station 4
and an additional Municipal Code Inspector by eliminating a Fire Captain position. Police Services will transfer a
full-time StaffAssistant to Management Services to assist customers at City Hall. Information Resources will add
a full-time Public Safety System Administrator. Parks and Recreation will add 2 full-time Park Maintenance
Workers, a full-time Tennis Instructor, a Challenge Course Coordinator, and combine 2 part-time positions into a
full-time Recreation Coordinator. Police Services will add a Victim's Services Coordinator contingent on the receipt
of grant funding.
97198 11119999/99 99100 00101
Actual Budget Actual Adopted Projected
COMMUNITY OWNED UTILITIES
ADMINISTRATION
Full Time
Director
Administrative Assistant
Staff Assistant
Secretary / Receptionist (COU)
Dispatcher (COU)
Total Administration (FTI PT) 5 /0 5 /0 5 /0 5 /0 5 /0
SYSTEMS ENGINEERING
Full Time
Field Representative 1 1 1 1
CHIEF CIP CONSTRUCTION FIELD REP - NEW IN 99100 0 0 0 0.5
Engineering Technician 1 1 1 1
Systems Engineering Manager 1 1 1 1
Total Systems Engineering (FT / PT) 3 /0 3 /0 3 /0 3.5 /0 4 /0
ELECTRIC
Full Time
Full Time
Energy Services Manager 0.75
1
1
1
1
Superintendent Electric 1
1
1
1
1
Systems Operator 0
1
0
1
1
Line Foreman 1
1
1
1
1
Line Worker III 2
2
2
2
2
Line Worker II 3
3
3
3
3
Line Worker 1 3
3
3
3
3
Electric Groundsperson 5
5
5
5
5
Part Time
7 10.25
7 /0.25
7 10.25
-- STORMWATER DRAINAGE
Electric Warehouse Clerk (seasonal)* 0.25
0.25
0.25
0
0
'Position contained with PT Warehouse r Jerk to upgrade to full-time in 1999/00
Total Electric (FT / PT) 15.75 10.25
17 /0.25
16 /0.25
17 10
17 /0
_. PUMP MAINTENANCE
Full Time
Pump Supervisor
1
1
1
1
1
Pump Mechanic 111
2
2
2
2
2
Pump Mechanic II
2
2
2
2
2
Pump Mechanic 1
2
2
2
2
2
Part Time
Field Maintenance Wkr: Pumps (seasonal)
0.25
0.25
0.25
0.25
0.25
Total Pump Maintenance (FTI PT)
7 /0.25
7 /0.25
7 10.25
7 /0.25
7 10.25
-- STORMWATER DRAINAGE
Full Time
Street Crew Foreman
1
1
1
1
1
Light Equipment Operator
1
1
1
1
1
Street Sweeper Operator
0.75
1
1
1
1
-' Part Time
Maintenance Operator
0.5
0.5
0.5
0.5
0.5
Total Stormwater Drainage (FT / PT)
2.75 /O.5
3 10.5
3 /0.5
3 10.5
3 10.5
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 271
PERSONNEL (CONT.
97198 98/99 96199 99/00 0o/01
Actual Bud.. Actual Adopted Projected
STREETS
Full Time
Street Superintendent
1
1
1
1
1
CIP Construction Coordinator
0
1
0.25
1
1
Light Equipment Operator
7
7
7
7
7
Heavy Equipment Operator
2
2
2
2
2
Heavy Equipment Operator - Crew Leader
1
1
1
1
1
Part Time
1
1
1
1
1
Street Maintenance Worker
0.5
0.5
0.5
0.5
0.5
Street Maintenance Worker (seasonal)
0.25
0.25
0.25
0.25
0.25
Total Streets (FT / PT)
11 10.75
12 10.75
11.25 /0.75
12 10.75
12 /0.75
WASTEWATER COLLECTION
Full Time
Water & Wastewater Supervisor
1
1
1
1
1
Wastewater Maintenance Worker III
1
1
1
1
1
Wastewater Maintenance Worker II
1
1
1
1
1
Wastewater Maintenance Worker 1'
2
2
3
3
3
Part Time
0.5
0.5
0.5
0.75
Total Administration (FT / PT)
Field Maintenance Worker (PT)
1
1
1
1
1
'Moved from t/Wity Once in 199899
Full Time Administration:
Total Wastewater Collection (FT / PT)
5 11
5 11
6 /1
6 /1
6 /1
WATER DISTRIBUTION
1
1
1
1
Airport Maintenance Worker
Full Time
1
1
1
1
Part Time Operations:
Water / Wastewater Worker III
2
2
2
2
2
Water/ Wastewater Worker 11
1
1
1
1
1
Water /Wastewater Worker 1'
3
3
4
4
4
Water Services Manager
0
0.75
0.5
1
1
'Moved from Utitiity Office in 199&99
0.5
0.5
0.5
0.5
0.5
Total Water Distribution (FT / PT)
6 /0
6.75 /0
7.5 /0
8 /0
8 /0
TOTAL COMMUNITY OWNED UTILITIES(FT/PT1
55.5 /2.75
58.75 /2.75
58.75 12.75
61.5 /2.5
62 /2.5
COMMUNITY SERVICES
2 13.25
2 /3.25
2 13.25
2 14.25
2 14.25
ADMINISTRATION
Full Time
Director
1
1
1
1
1
Administrative Assistant
1
1
1
1
1
Staff Assistant/Municipal Court Clerk'
0
0
0
0.5
0.5
'Position transferred from Special Operations, Police Services in 1999/00
0.5
0.5
0.5
0.5
FuXtime position shared with Municipal Court
Shelter Attendant-
0.5
0.5
0.5
0.75
Total Administration (FT / PT)
2 /0
2 /0
2 /0
2.5 /0
2.5 /0
AIRPORT
"Upgrade part-time position to 3/4 full-time in 19991DO
Full Time Administration:
Total Animal Services (FT / PT)
4.25 10.5
5.25 10.5
5.25 10.5
6 10
Airport Director
1
1
1
1
1
Airport Maintenance Worker
1
1
1
1
1
Part Time Operations:
CVB Director
1
1
1
1
Bookkeeper (PT)
0.5
0.5
0.5
0.5
0.5
Fuel Attendants (PT) -1 FTE NEW IN 1999100
2
2
2
3
3
Fuel Attendant (seasonal)
0.25
0.25
0.25
0.25
0.25
Airport Maintenance Worker (PT)
0.5
0.5
0.5
0.5
0.5
Total Airport (FT / PT)
2 13.25
2 /3.25
2 13.25
2 14.25
2 14.25
ANIMAL SERVICES
Full Time
Animal Services Supervisor
1
1
1
1
1
Animal Control Officer
2
3
3
3
3
Animal Services Clerk
0.75
0.75
0.75
0.75
0.75
Shelter Attendant/Collection Station Attendant'
0.5
0.5
0.5
0.5
0.5
Shelter Attendant-
0.5
0.5
0.5
0.75
0.75
'Full-0'me time position shared wiN Collection Station
"Upgrade part-time position to 3/4 full-time in 19991DO
Total Animal Services (FT / PT)
4.25 10.5
5.25 10.5
5.25 10.5
6 10
6 10
CONVENTION & VISITORS BUREAU
Full Time
CVB Director
1
1
1
1
1
Main Street ManagerNisitor Center Coordinator'
1
1
1
1
1
Sales & Marketing Coordinator
1
1
1
1
1
Part Time
Secretary/Receptionist"
0.5
0.5
0.5
0.5
0.5
• Position reclassified and title changed from Visitor Center Coordinator in 199899
"Position reclassified and trite changed from Main Street Intern in 1999M
Total Convention & Visitors Bureau (FT / PT)
3 10.5
3 10.5
3 10.5
3 10.5
3 /0.5
REFERENCE
272 ANNUAL OPERATING PLAN ELEMENT 1999/00
PERSONNEL (CONT.)
DEVELOPMENT SERVICES
INSPECTION SERVICES
97198
98199
98199
89/00
00101
Full Time
Actual
Budaet
Actual
Adopted
Projected
SANITATION
1
1
1
1
1
Full Time
5
5
5
5
5
Collection Station Teamleader
1
1
1
1
1
Shelter AttendantlCollection Station Attendant'
0.5
0.5
0.5
0.5
0.5
Part Time
1
1
1
1
1
Collection Station Attendant
0.5
0.5
0.5
0.5
0.5
'Full -lime position shared wiM Animal Services
1
1
1
1
1
Total Sanitation (FT / PT)
1.5 /0.5
1.5 10.5
1.5 10.5
1.5 10.5
1.5 10.5
LIBRARY'
10 /0
Full Time
DEVELOPMENT SUPPORT
Library Services Director
1
1
1
1
1
Asst. Lib. Director/Reference Librarian
1
1
1
1
1
Public Services Librarian
1
1
1
1
1
Evening/Weekend Services Supervisor
1
1
1
1
1
Technical Services Librarian
1
1
1
1
1
Library Specialist i- Children
1
1
1
1
1
Library Children's Svcs Assistant
0
1
1
1
1
Library Assistant - Public Services
1
1
1
1
1
Library Assistant
2
2
2
2
2
Part Time
Development Planner'
Staff Assistant - Library
0.75
0.75
0.75
0.75
0.75
Library Assistant (5)
2.5
2.5
2.5
2.5
2.5
Library Page (4)
2
2
2
2
2
Technical Services Library Assistant
0.5
0.5
0.5
0.5
0.5
Library Technical Services Cataloger
0.25
0.5
0.5
0.5
0.5
'Moved from Parks 8 Recreation to Community Services
in 1999/00
Planning Technician
Total Library (FT / PT)
9 /6
10 16.25
10 16.25
10 /6.25
10 16.25
1
1
1
1
1
Electric System Planner'
TOTAL COMMUNITY SERVICES (Fr/ PT)
21.75 / 10.75
23.75 / 11
23.75 / 11
25 / 11.5
25 1 11.5
DEVELOPMENT SERVICES
INSPECTION SERVICES
Full Time
Building Official
1
1
1
1
1
Building Inspector
5
5
5
5
5
Code Enforcement Officer
1
1
1
1
1
Secretary / Receptionist
1
1
1
1
1
Utility Inspector
1
1
1
1
1
Part Time
Permit Technician"
1
1
1
1
1
*Full-time position reclassified for txo job sharing part-time positions in 1998'99
Total Inspection Services (FT /PT)
10 /0
10 /0
DEVELOPMENT SUPPORT
Full Time
Director/Facilitator
1
1
1
1
1
Chief Planner -Long Range
1
1
1
1
1
Development Planner- Long Range
0
0
0
1
1
Chief Planner -Current
1
1
1
1
1
Development Accounts Specialist
1
1
1
1
1
Administrative Assistant
1
1
1
1
1
Telephone Receptionist
1
1
1
1
1
Part -Time
Development Planner'
0.5
0.5
0.5
0
0
-Upgraded to full-time in 1999)00
Total Development Support (FT / PT)
6 10.5
6 10.5
6 10.5
7 /0
7 10
DEVELOPMENT PROCESS TEAM
Full -Time
Planning Technician
2
2
2
2
2
Development Engineer
1
1
1
1
1
Electric System Planner'
1
1
0.25
0
0
Development Technician
1
1
1
1
1
Development Planner
2
2
2
2
2
Building Plan Reviewer
1
1
1
1
1
'Position eliminated to help fund full-time Long Range Development Plannerin 1999/00
Total Development Process Team (FT / PT)
8 10
8 /0
7.25 /0
7 /0
7 10
TOTAL DEVELOPMENT SERVICES (FT/PI)
24 /0.5
24 /0.5
22.25 /1.5
23 /1
_ 23_/1
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 273
PERSONNEL (CONT.)
97198 98/99 98199 99100 00101
Actual Budget Actual Adopted Prolected
FINANCE & ADMINISTRATION
ACCOUNTING
Full Time
Full Time
Vehicle Services -Supervisor 1
1
Accounting Director
1
1
1
1
1
Accounting Specialist - Upgrade PT to 314 full -time '
2
2
2
2.75
2.75
Senior Accountant
1
1
1
1
1
Staff Accountant
1
1
1
1
1
Part Time
1
1
1
Municipal Court Clerk/Staff Assistant' 0
0
Accounting Clerk
0.5
0.5
0.5
0.5
0.5
Accounting Specialist'
0.5
0.5
0.5
0
0
-Upgraded to 3/4 full-time in 1999/00
Full-time position shared with Community Services Administration
Total Accounting (FT / PT)
5 /1
5 /1
5 /1
5.75 10.5
5.75 10.5
ADMINISTRATION
Full Time
Full Time
Vehicle Services -Supervisor 1
1
Director
1
1
1
1
1
Administrative Assistant
1
1
1
1.
1
Total Administration (FT I PT)
2 /0
2 /0
2 /0
2 10
2 /0
FACILITIES MAINTENANCE
Municipal Court Clerk 1
Full Time
1
1
1
Municipal Court Clerk/Staff Assistant' 0
0
Facilities Maintenance Worker
1
1
1
1
1
Total Facilities Maintenance (FT / PT)
1 /0
1 10
1 /0
1 /0
1 /0
VEHICLE SERVICE CENTER
Full Time
Vehicle Services -Supervisor 1
1
1
1
1
Mechanic Vehicle Services 3
3
3
3
3
Total Vehicle Service Center (FT / PT) 4 /0
4 /0
4 10
4 /0
4 /_0
MUNICIPAL COURT
Full Time
Municipal Court Clerk 1
1
1
1
1
Municipal Court Clerk/Staff Assistant' 0
0
0
0.5
0.5
Deputy Court Clerk 1
1
1
1
1
'Posftn transferred from Spedal Operations, Police Services in 1999)D0
Full-time position shared with Community Services Administration
Total Municipal Court (FT / PT) 2 /0
2 /0
2 /0
2.5 10
2.5 /0
PURCHASING & PROPERTIES
Full Time
Support Services Director 1
1
1
1
1
Purchasing Agent* 1
1
1
1
1
Purchasing Assistant 1
1
1
1
1
Purchasing Clerk 1
1
1
1
1
Warehouse Assistant 1
1
1
1
1
Electric Warehouse Clerk" 0.5
0.5
0.5
1
1
• Position reclassified and We changed Imm Buyer
"Position upgraded to full-time and title changed from Warehouse Clerk in 1999170
Total Purchasing & Properties (FT/ PT) 5 /0.5
5 /0.5
5 /0.5
6 /0
6 /0
UTILITY OFFICE
Full Time
Utility Office Director 1
1
1
1
1
Meter Reader Supervisor' 1
1
1
0
0
Meter Reader' 3
3
1
2
2
Customer Service Supervisor' 1
1
1
1
1
Customer Service Rep 1 3
3
3
3
3
Utilities Accounts Specialist 2
2
2
2
2
'Positions moved M Water Collection and Wastewater Collection in 199899
"Position reclassified and title changed from Cusforner Service Rep 11 in 199899
Total Utility Office (FT/PT) 11 /0
11 /0
9 /0
9 /0
9 to
TOTAL FINANCE& ADMINISTRATION(FT/PT) 30 /1.5
30 /1.5
28 /1.5
30.25 /0.5
30.25 /0.5
REFERENCE
274 ANNUAL OPERATING PLAN ELEMENT 1999/00
PERSONNEL (CONT.)
97198 98199 98199 99100 00101
Actual Budget Actual Adopted Pro)ected
FIRE SERVICES
ADMINISTRATION
0.75
0.75
Administrative Assistant 0
1
1
Full Time
1
1
PUBLIC SAFETY SYSTEM ADMINISTRATOR - NEW IN 99100
0
0
Fire Chief
II
0
1
1
1
Office Manager
1
1
1
1
1
Staff Assistant'
0.75
1
1
2
2
Secretary/Receptionist'
1
1
1
0
0
'Position reclassified and Ode changed horn Secrelary/Receptionist in 199899
0.75
1
1
1
Total Ad=Ztratton (FT / PT)
3.75 10
4 /0
4 10
4 /0
4 /0
1
Assistant to City Manager
1
1
1
1
PREVENTION & COMMUNITY ANALYSIS
Staff Assisant'
0
0
0
1
Full Time
Part Time
Fire Marshall
1
1
1
1
1
Fire Captain'
1
1
1
0
0
Municipal Code Inspector'
1
1
1
2
2
Part Time
Fire Code Inspector
1
1
1
1
1
-Position reclassified to Municipal Code Inspector in 1999100
Total Prevention & Community Analysis (FT / PT)
3 /1
3 /1
3 /1
3 /1
3 /1
OPERATIONS
Full Time
Captains
3
3
3
3
3
Lieutenant'
6
9
9
10.5
12
Apparatus Operator'
6
9
9
10.5
12
Firefighters'
7
12
12
10.5
9
7 newpositions and 6 prornotions in 1999/00
Total Operations (FT / PT)
22 /0
33 10
33 /0
34.5 10
36 10
TOTAL FIRE SERV/CES (FT 1 PT)
28.75 /1
40 /1
40 /1
41.5 /1
43 11
INFORMATION RESOURCES
INFORMATION RESOURCES
Full Time
Director 0
0.75
0.75
Administrative Assistant 0
1
1
Network Administrator 1
1
1
PUBLIC SAFETY SYSTEM ADMINISTRATOR - NEW IN 99100
0
0
IS Director/Records Manager' 1
1
0
Systems Development Manager 0.75
0
0
Technical Support Specialist 1.25
2
3
PartTime
Mail Couriers" 0.5 0.5 0.5 0 0
'Position reclassified and fide changed to Technical Support Specialist in 1998199
-Moved to Management Services in 1999100
TOTAL INFORMATION RESOURCES (FT 1 PT) 4 10.5 5.75 10.5 5.75 10.5 7 10 7 10
MANAGEMENT SERVICES
LEGAL SERVICES
Full Time
City Attorney
Assistant City Attorney
Legal Assistant/Paralegal
Administrative Assistant
Total Legal Services (FT/PT)
5 /0
5 /0
5 /0
5 /0
5 10
CITY MANAGER'S OFFICE
Full Time
City Manager
1
1
1
1
1
Administrative Assistant / City Secretary
1
1
1
1
1
Assistant City Manager
0.75
1
1
1
1
Administrative Assistant
0.75
1
1
1
1
Assistant to City Manager
1
1
1
1
1
Staff Assisant'
0
0
0
1
1
Part Time
City Management Intern
0.25
0.25
0.25
0.25
0.25
Mail Couriers"
0
0
0
0.5
0.5
'Position transferred from Special Operations. Police Services in 1999100
^Transferred from Information Resources in 199910
Total City Manager's Office (FT / PT)
4.5 10.25
5 /0.25
5 10.25
6 10.75
6 10.75
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 275
PERSONNEL (CONT.)
97198 98199 98198 99100 00101
Actual Budget Actual Adopted Prolected
EMPLOYEE & ORGANIZATIONAL SERVICES
Full Time
Director of Employee & Organizational Svcs.
1 1
0.25
Human Resources Director
1 1
1
Payroll Administrator
1 1
1
Human Resources Generalist
1 1
1
Administrative Assistant
1 1
1
Total Employee & Organizational Services (FT / PT) 5 /0 5 /0 4.25 /0 5 10 5 10
SAFETY SERVICES
Full Time
Safety Manager
Safety Specialist
Total Safety Services (FT / PT) 2 /0 2 /0 2 10 2 /0 2 10
TOTAL MANAGEMENT SERVICES (FTI PT) 16.5 /0.25 17 /0.25 16.25 /0.25 - 18 /0.76 18 10.75
PARKS & RECREATION SERVICES
PARKS
Full Time
Director
1
1
1
1
1
Administrative Assistant
1
1
1
1
1
Parks Superintendent
1
1
1
1
1
Project Coordinator/Turf Manager
1
1
1
1
1
Urban Forester
0.5
1
1
1
1
Park Foreman
1
1
1
1
1
Park Maintenance Worker 11
3
3
3
3
3
Park Maintenance Worker 1- 2 NEW IN 99/00'
5
5
5
6.5
7
Square Maintenance Worker
1
1
1
1
1
Part Time
Park Maintenance Worker I (Seasonal)
1.5
1.5
1.5
1.5
1.5
'Estimaled January hire date
Total Parks (FTI PT)
14.5 11.5
15 /1.5
15 11.5
16.5 11.5
17 /1.5
RECREATION
Full Time
Athletic Coordinator
1
1
1
1
1
Tennis Center Superintendent
1
1
1
1
1
Recreation Superintendent
1
1
1
1
1
Secretary/Receptionist
1
1
1
1
1
Recreation Supervisor
2
2
2
2
2
CHALLENGE COURSE COORDINATOR - NEW IN 99/00
0
0
0
1
1
TENNIS INSTRUCTOR - NEW IN 99/00
0
0
0
1
1
Recreation Coordinator'
0
0
0
1
1
Part Time
Pool Staff, Seasonal (31)
7.75
7.75
7.75
7.75
7.75
Camp Staff, Seasonal (12)
3
3
3
3.25
3.25
Recreation Assistant (6)'
3
4.75
4.75
3.75
3.75
*Combined 2 part-time positions in 1999/00
Total Recreation (FT / PT)
6 113.75
6 /15.5
6 115.5
9 114.75
9 /14.75 _
TOTAL PARKS & REC SVCS (FT/P7) 20.5 / 15.25 21 / 17 21 / 17 25.5 / 16.25 26 / 16.25
REFERENCE
276 ANNUAL OPERATING PLAN ELEMENT 1999/00
PERSONNEL(CONCLUDED)
9719898199 98199 99100 00101
Actual t8udget Actual Adopted Prolected
POLICE SERVICES
ADMINISTRATION
1
Staff Assistant
1
Records Teamleader
1
Full Time
1
Communication Supervisor
0.75
Communications Operator
13
Director
1
1
1
1
1
Administrative Lieutenant'
0
0
1
1
1
Administrative Assistant
1
1
1
1
1
Public Information Officer
0
1
1
1
1
•Moved one Sergeantposition from Patol and reclassiled to LL in
199&99
1
1
1
1
Total Administration (FT / PT)
2 /0
3 /0
4 /0
4 /0
4 /0
SPECIAL OPERATIONS
27.5 /0
31 /0
30 /0
30 /0
30 /0
Full Time
Police Lieutenant
1
1
1
1
1
Police Officer - Detective
8
7
7
7
7
Evidence Technician
1
1
1
1
1
Sergeant (Youth Svc./Ed. Team)
1
1
1
1
1
Sergeant
1
1
1
1
1
Victim's Services Coordinator (contingent on grant funding)
0
0
0
1
1
Great Officer (Youth Svc./Ed. Team)
1.75
2
2
2
2
Staff Assistant (Youth Svc./Ed. Team)'
0.75
1
1
0
0
Staff Assistant (Special Operations)'
1
1
1
0
0
'Moved to Management Services in 1999100
"Pos6on moved to and to be shared by Community Services AdaVnistration and Municipal Court in 1999100
Total Special Operations (FT / PT)
15.5 /0
15 /0
15 /0
14 /0
14 10
INFORMATION MANAGEMENT
Full Time
Information Management Director
1
Staff Assistant
1
Records Teamleader
1
Records Specialist
1
Communication Supervisor
0.75
Communications Operator
13
Total Information Management (FT / PT) 17.75 /0 17 /0 17 /0 17 10 17 /0
PATROL
Full Time
Police Lieutenant
1
1
1
1
1
Police Sergeant
3.5
4
3
3
3
Police Corporal
3
3
3
3
3
Police Officer
20
22
22
22
22
Staff Assistant
0
1
1
1
1
'Transferred 1 position to Adn6nistratbn in 199899
Total Patrol (FTI PT)
27.5 /0
31 /0
30 /0
30 /0
30 /0
PROFESSIONAL STANDARDS
Full Time
Police Lieutenant
1
1
1
1
1
Police Sergeant'
0.25
1
1
1
1
Services Coordinator (Prof. Stand. Asst.)
1
1
1
1
1
'Moved from Pabol in 1997/98
Total Professional Standards (FT / PT)
2.25 /0
3 /0
3 /0
3 /0
3 10
TOTAL POLICE SERVICES(FT/P7)
65 /0
6910
69 /0
68 /0
68 I0
TOTAL EMPLOYEES (FT/PT) 266 /32.5 289.25 /34.5 184.75 /35.5 299.75 /33.50 302.25 133.5
- REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 277
This page intentionally left blank.
REFERENCE
278 ANNUAL OPERATING PLAN ELEMENT 1999/00
Following the City Council advance in June, division staff prepare budget requests based upon Council priorities,
service demands and on-going projects. Base budgets are prepared and carefully reviewed against priorities. New
programs, projects, personnel and equipment needed to carryout each division's Means are requested and considered
separately. The following is a list of those requests. The requests included in the 1999/00Annual Operating Plan have
been added to that department's 1999/00 budget listed earlier in this document. Many items not included in 1999/00
due to funding limitations will be considered again in the 2000/01 budget process.
Not
Fund Dept. Description Included Included
Community Owned Utilities
---_----_---._.._.._.._._.._.._.._.._.._._.._..__.-.._.-_.___.._.._-._.._._...._._........................_._.._....___._.._._..____._____.._....... __.._.._._..__.._._......... -___........... .................... .... __......
Administration
570 Windows NT Server for Workorder System 5,627
540 102 STAFF ASSISTANT
32,833
540 102 JSafie Place Program Expansion
25,000
540 102 PROJECT CLERK
25,161
660 105 One Call UtilityLocate Service
35,000
540 102 Conversion of Paper Files to Microfilm
540 Microfilm Reader/Printer 1
12,555
3,500
Total Administration
35,000
104 676
Energy Services
610 1 105 Don't Hurt an ERT Advertising Campaign
5,000 1
5,000
520 1 439 JR.furbish Bucket Truck
5 000 1
12,000
Total Energy Services
10,0001
17,000
Transportation Services
Street Department
203 103 TRANSPORTATION SERVICES MANAGER
87,150
203 134 6 Month APWA Self Assessment (Staff time)
0
203 134 IStand-by Overtime for WM/W Coverage
4,536
0
Stormwater Drainage Department
640 114 Overtime to supervise CSR workers
5,424
640 114 Stomnvater Permit - Phase II
10,000
0
640 1 114 ILIGHT EQUIPMENT OPERATOR
1 29,949
Total Transportation Services
14,5361
122,523
Systems Engineering
540 135
540 135
520 405
520 405
570 905
540 135
540 135
CHIEF CIP CONSTRUCTION FIELD REP
Insurance
Vehicle 1/2 ton pick-up truck w/ radio
Radio
Computer and Printer
Office Furniture
Training
19,713
1,438
1,500
3,000
500
26,887
1,962
16,000
0
0
1,500
1,500
660 1 105
IlLandsicor City Wide Color Aerial Maps
10,225
0
540 1 135
JPa,ement Management System Development
1 0
Total S stems Engineering
36,3761
47,849
Water Services
660 1 108 Fire Hydrant Maintenance
20,000
0
660 110 Mobile Restroom Facilities & Annual Maintenance
44,500
660 105 Irrigation Utility Rate Evaluation
5,000
0
Total Water Services
25 000
44,500
Total Community Owned Utilities Division 120,912 336,548
_l Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
J
-) REFERENCE
J ANNUAL OPERATING PLAN ELEMENT 1999/00 279
.J
��J
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.)
Not
Fund Det Description Included Included
Community Services
-------------- .._._.._.._.._..-.---.._.._.._..__._.._...---..-_---.._--..---..----.._..__....__._._._._.._.._.._.._.._..___.._.._.._.
Grants
250 1 000 HOME Rehabilitation Grant Match 46,875
Total Grants
0
46,875
Administration
100 202 FT SECRETARY/RECEPTIONIST (Tfr from Police Svcs)
0
26,213
100 Insurance
0
3,400
100 Less savings in base budget
(1,660)
160
905 Computer
3,300
0
L570
100 202 1 PART TIME INTERN
8,631
IVV LVL JrC�.IAL rRVJCI.IJ �.VVRDIIVAIVR
J2,J2J
100 202 HOUSING PLAN
19,000
0
100 Printing
5,000
0
100 202 ISocial Svcs Policy Development
25,000
Total Administration
25,6401
115,929
General
Government
Contracts
100
205
SOCIAL SERVICES CONTRACT:
100
205
Williamson County Health District
35,000
100
205
Stonehaven
12,000
100
205
Literacy Council
2,500
100
205
WBCO Crisis Center
10,000
100
205
WBCO Nutrition Program
5,000
100
205
CARTS
7,500
100
205
GIVE
10,000
100
205
Hispanic Parents In Action
1,000
660
1 105
1 Georgetown Project
70,000
Total General Governmental Contracts
153,000
0
Airport Operations
600 1 204 Asbestos Survey of terminal bldg
3,000
0
600 204 Temporary Terminal Lease
5,000
0
600 204 Terminal Bldg Furniture
10,000
0
600 204 ADD'L FUEL ATTENDANT HOURS
17,261
0
600 204 Wholesale AVGAS Dispenser
20,000
0
600 204 Relocate Electrical Service
5,000
0
600 1 204 1 New Terminal Parking Lot
7,500
0
600 1 204 jAirport Wastewater Line
100,000
0
600 204 Airport Water Line
30,000
0
600 204 Southwest Airport Development Site:
0
600 Road, Water, i£ Electricity
500,000
0
600 204 New Airport Terminal Bldg
400,000
0
600 GRANT MATCH
200,000
0
600 204 Southwest Airport Development Site:
0
600 GRANT MATCH
50,000
0
Total Ai ort Operations
947 761
0
Animal Services
100 266 UPGRADE Animal Svcs Shelter Attn. to FULL TIME
15,744
0
100 LESS: Current position
(9,969)
0
100 Insurance
3,400
0
100 Work Station/Desk
500
100 000 Increase Pet License Fee
7,500
0
100 1 000 Non-residential USAGE FEE
(3,OOOY
0
Total Animal Services
(1.325)
Soo
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
280 ANNUAL OPERATING PLAN ELEMENT 1999/00
1'
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.)
Not
Fund Det Description Included Included
Convention
201
201
201
201
201
206
& Visitors Bureau
UPGRADE Staff Assistant
UPGRADE Staff Assistant (Part-time)
Less: Current Position
Less: Base budget reduction
Insurance
10,590
(5,533)
(5,057
27,950
0
0
0
3,400
Total Convention & Visitors Bureau
0
31,360
Libra
100 976 Staffing - ADDITIONAL HOURS
100 Public Svcs
100 Technical Svcs
12,050
9,129
100 976 CD-ROM Tower Texas History Room
7,000
100 976 jBook Processing Supplies
3,000
0
100 976 lCataloging Software
1,695
100 976 ICOMPUTER TECHNICIAN
37,953
100 976 Collection Development
100 25% annual increase
19,820
5,000
0
100 976 Children's Programming
3,570
100 976 1 Library Furniture & Equipment
7,700
570 905 1 Public Internet Station
1,800
100 976 Laptop Computer
3,400
100 976 Move Circulation Desk
1,000
100 976 jOnline Catalog Computers (5)
7,000
10D 976 REFERENCE LIBRARIAN
43,583
100 976 CATALOGER
41,835
100 976 Public Access Computer
1,800
100 976 Laminating materials
1,500
100 976 SELF CHECK-OUT SYSTEM
100 1 System for Children's Room only w/ supplies
41,735
100 976 IBM 4232 Line Printer for Dynix
3,000
100 976 1 Ma netized magazine covers
1,450
100 976 lVideotape Cleaner
2,300
Total Library
22,820
234,500
Total Community Services Division 1,147,896 429164
--- - - - -- Development Services..-_ .... ..........._...._.._.._...------- - ----- --.._..-._.._._.._.._..-..---.._..__..._....
Development Process Team
100 341 File System Reorganization 16,156
100
341
PUBLIC SAFETY PLAN REVIEWER
46,448
610
100
100
105
341
341
Electric System Planning Contract
ELECTRIC SYSTEM PLANNER - delete position
Insurance savings
7,200
(47,765)
3,400
0
0
0
660
660
660
105
Engineering Needs Assessment of Texas Natural
Resources Conservation Commission Water
Pollution Abatement Plan delegation
25,000
0
100
1 341
1 Detail Development Plan Storage
1,950
0
Total Development Process Team
(17,0151
62,soa
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 281
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.)
Fund Dept. Description
Included
Not
Included
Development Support
100 340 CURRENT PLANNER upgrade
100 340 Insurance
100 340 LESS: Current PT position
40,775
3,400
19,563
0
0
0
100 340 Centu Plan Update Planning
0
100 340 Smart Growth and Sustainability Training & Supplies
10,000
Total Development Support
24,612
10,000
Inspection Services
100 346 CODE ENFORCEMENT OFFICER
38,764
630 205 Dangerous Structures Removal
10,000
0
100 346 Cross -Connection Control Program for Water Quality
0
100 346 Certified Builders Program (staff time)
0
100 346 Building Permit File System
1,900
610 105 Energy Conservation Rebate Program
10,000
0
100 346 CODE ENFORCEMENT OFFICER #2
57,784
Total Inspection Services
20,0001
98,448
Total Development Services Division
27,597
171,052
Finance & Administration
........ - ......... ... _.._.. ---._..----__.-.-..--.--_................. .............-._.._ _._.._.._..____
Accounting
540 422 Check Printing System
540 Secure Check w/maintenance & setup
540 Check Stock and Toner Cartridges
540 Less Savings from Current System
3,965
1,965
(1,965)
0
0
0
0
600
600
204
STAFF UPGRADE FROM PT TO 3/4 TIME for Airport
Insurance
3,029
2,200
0
1,200
540
100
422
Investment Software - EVARE
Interest Revenue
4,800
10,000
500
0
540
422
Financial System Upgrade - INCODE
95,000
Total Accounting Department
3,994
96,700
Administration
540 402 Citizen Education Initiative (staff time)
540 Printing brochures & presentation material
0
0
540 402 Expand Ends Achievement System (staff time)
0
540 402 Competitive Fee Analysis
5,000
Total Administration
0
5,000
Facility Maintenance Internal Service Fund
500 1 405 CONSTRUCTION PROJECT MANAGER
63,000
500 405 Lease Office Space for EOS
66,000
500 405 1 Lease offices ace for Animal Svcs trailer
10,0 0
3,000
Total Facilities Maintenance
10,000
132,000
Vehicle Service Center
520 439 MECHANIC- OPTION A
520 Insurance & Equipment
520 OPTION C - Outsource Preventative Maintenance
520 OPTION C - Base savings
141110
(14,110)
31,805
51550
0
0
Total Vehicle Service Center
0
37,355
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
282 ANNUAL OPERATING PLAN ELEMENT 1999/00
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.)
Not
Fund Dept. Description Included Included
Fleet Internal
Service Fund
520
405
Parks Dept Top Dresser
15,000
0
520
Youth Services Sergeant Car (Option 1)
20,340
0
520
Special Operation Rental (two cars) (Option 1)
17,500
100
861
Vehicle allowances conversion - (Option 2)
11,185
0
520
Parks Dept. Utility Trailer
9,000
0
520
Parks Dept. - upgrade mower
14,800
0
520
Electric Dept. Trailer 18,000 Ib.
7,200
520
Electric Dept. Wire Trailer
7,000
0
520
Parks Dept hold back Sand Pro
1,040
520
Parks Dept Upgrade 1/2 ton pickup to 1 ton crewcab
5,000
3,250
520
Recreation Dept. Bus - 30 passenger
50,000
520
Recreation Dept. Bus -15 passenger
24,500
520
Recreation Dept. Canoe Trailer
4,000
520
Water Dept. Replacement for dump bed
5,000
520
Water Dept. Trencher
70,000
520
Water Dept. Track Hoe & Trailer
150,000
520
Streets Dept. Track Loader & Trailer -24,000 Ib
72,000
520
Parks Dept. Verticutter for ball fields
8,900
520
Parks Dept. 20' Spray Rig
6,500
520
Special Operations - Two Tauruses
40,600
520
Library Mini Van
18,500
520
Fire Dept Engine
280,000
Total Fleet Internal Service Fund
I 82,325
758,990
Municipal Court
100 478 PT DEPUTY MUNICIPAL COURT CLERK (Tfr from Police Svc)
12,722
100 Insurance and supplies
3,700
100 Less temporary help in current budget
(3,500)
0
570 905 Computer
3,3001
0
100 478 IFT MUNICIPAL COURT JUDGE
1 0
Total Municipal Court
200
16,422
Purchasing
540 426
WAREHOUSE CLERK
24,815
0
540
Insurance
3,400
0
610 106
Less: PT Electric Dept Helper
(5,754)
0
540 426
Less: PT Warehouse Helper
(9,781)
0
540
Office Supplies & Uniforms
615
0
540 1 426
JASSET MANAGEMENT PROGRAM
11,083
Total Purchasing
I 13,295
11,083
Utility Office
540 427 1 MARKETING MANAGER/KEY ACCOUNTS
58,982
540 427
Customer Service Survey
8,900
540 427
Bad Debt Collection Program (Internet based)
650
0
540 405
Increase in Collections
900
0
540 427
Customer Information System CIS
455,250
Total
Utility Office
250
523,132
Total Finance & Administration Division 109,164 1,580,682
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 283
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.)
Not
Fund Dept. Description Included Included
Fire Services _
-.........--.._.._............ ......................... _.._.__.._..........--....................... _.._..... -..... ...... ....... _.......... -._.-.._.._-- --..._....._............... .._._._.._.._........... .......... -- ------........ ._..........
Administration
120 502 Communication Equipment for Fire Station 4 0
120 502 Norstar Telephone System 2,000 11,000
120
405
Network Cable for Fire Station 4
33,000
0
600
204
Network Cable to Airport
33,000
0
100
502
Cellular Phones for Fire Prevention
455
Total Fire Administration
68,0001
11,455
Fire Operations
100 1 550 TRAINING FURNITURE - STATION 4
6,100
0
100
550
FURNITURE & EQUIPMENT- ST4
15,260
10,130
120
800 MgHz Base radio
5,200
800
100
550
STATION 4 OPERATIONAL INCREASES
6,575
4,575
100
550
Promotions for Station #4 (6 months)
100
3 Lieutenants
5,954
0
100
3 Apparatus Operators
2,555
0
100
Uniforms & Portable Radios
11,475
100
550
FIREFIGHTERS - STATION 4 (3)
51,700
51,700
100
Insurance
5,100
5,100
100
Equipment and Uniforms
7,280
7,280
100
550
UNCERTIFIED FF STATION 4 (6)
54,989
100
ACC Fire Academy - Training
9,000
100
550
FIREFIGHTER REPLACEMENT
31,595
2,982
100
Insurance
3,400
0
100
Equipment and Uniforms
2,452
100
FIRE CAPTAIN -eliminated position
(54,170
100
Insurance
3,400
0
550
AUXILIARY PROGRAM INCREASE
9,000
37,553
550
H drantTestin and Paimin
3,000
150
r
550
EMS CE trainin Internet based
3,300
550
Annual FF h sicals
14,400
550
MEDICAL EQUIPMENT INCREASE
1 ,000
200
100
1 550
ISCBA Maintenance
2,000
3,000
100
1 550
Portable Radio Batteries - 6
1 960
100
1 551
ITRAINING INCREASE
2,4001
0
Total Fire Operations
100,5491
220,046
Total Fire Services Division 168,549 231,501
Information Resources
-_..- ------ -__-._..____._._._.._..._.._.._.____.------._.._.__..-._..............-._.._..___-_.._-_._._.._.._-_._._._..___..------.._.._..._.._..___.-.._._._._.._.._..___._._.._..._.._._____...._.._.._.._.._..-._..__._.
Information Resources Management
570 902 PUBLIC SAFETY SYSTEM ADMIN 49,460 4,130
570 Insurance 3,100 300
570 Contract System Support ($100/hr x 8 hr/wk) 41,600
570 Training and Equipment 20,000 5,500
570 902 PT CLERK 15,569
570 902 Desktop Support Contract 4,224
570 1 902 RECORDS MANAGER 56,670
Total IR Mana ement 76J84 123,766
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
284 ANNUAL OPERATING PLAN ELEMENT 1999/00
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.)
Not
Fund Dept. Description Included Included
Information Resources Capital Replacement
570 905 Network Management
7,500
570 Fluke Meter Hardware
5,000
0
570
905
Integrated Computer System
300,000
570
'Financials (GL, A/P, PO, FIR)
570
'Human Resources
570
'Customer Information System (utility billing)
570
System Costs
350,000
570
Training/Implementation
250,OOD
570
LESS: Rollover Human Resource System
(83,500
660
105
LESS: CIS Rollover
(354,350
570
905
ASSET MANAGEMENT BAR CODE SYSTEM
3,282
570
TopGun PERTG-128 Bar code Reader, 2
3,500
0
570
905
Multimedia Projector w/rolling carry case
0
570
Dell Latitude Laptop
0
570
905
lNetwork Fax Server
720
570
905
ISecond Fault Tolerant Novell Serverw/Support
1,700
570
905
City Wide CD-ROM Server
17,000
570
905
Server for Lotus Notes, Licenses & Training
24,950
570
905
Network Tape Storage System
13,776
0
570
905
Networked Color Printers (8)
27,200
570
1 905
JOS Support for Novell and NT
5,624
570
905
GIS - PH 1 Research & Preparation
570
Equipment, Evaluation Software & Consulting
32,500
221
Travel & Training
5,000
17,000
570
905
Network Development and Upgrade:
570
Novell/NT/IP Network- Consultant
5,000
10,000
570
905
Fault Tolerance for Public Safety Software
8,000
570
905
1 MS Office Conversion
5,000
20,000
570
905
Network Infrastructure Upgrades
11,500
570
Animal Services connection to network
3,500
0
570
905
Multiple Server Desk Storage System
9,136
Total IR Capital Replacement
345,7761
358,262
Total Information Resources Division 417,560 482,031
Management_ Services
..... -•-...... ............ _--.._.._.._..-....... ..-------- -------------------
City Council
660 1 105 Geor etown Industrial Foundation 160,000 0
Total City Council
160,000
0
City Manager's
Office
100
602
Public Information Access
100
Cable Broadcasting of Council Meetings
5,000
5,500
100
Neighborhood Forums/Meetings
1,600
0
100
Government "101" education course (4 session)
2,400
100
Agendas posted in Wms. County Sun
5,760
100
602 1
Contract Elections with County
20,535
100
602
CIN HALL RECEPTIONIST/STAFF ASST (Tfrfrom Police Svcs)
22,135
100
Insurance
3,400
570
Computer & Furniture
4,500
100
Savings in current base budget
3,200
0
100
602
PUBLIC INFORMATION OFFICER - Upgrade
19,769
100
602
PUBLIC INFORMATION OFFICER (additional)
68,810
100 1
602
NEWSLETTER from 4 to 6 Issues
27,900
Total City Manager's Office
-3,4001
180,709
Total City Council & City Manager's Office 163,400 180,7091
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 285
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.)
Not
Fund Dept. Description Included Included
Legal Services
540 606 CENSUS 2000 REDISTRICTING
15,000
540
606
File Room - Fire Safe Door
2,625
540
606
City Attorney Records Data Base
0
540
606
City -Owned Property Data Base
2,000
540
606
City Attorney Records Cataloging
5,533
540
606
Internal Codification of Ordinances/Database
3,320
100 1
602
LESS: Saving in CMO budget
(3,000
540
606
ADDITIONAL LEGAL STAFF:
540
Assistant City Attorney - PT
30,539
540
Paralegal - PT
18,257
540
LESS: Special Svcs & Legal
(15,000
540
Equipment, Trainin and Supplies
9,568
Total Legal Services
0
68,842
Employee & Organizational Services 630
540 630 SECRETARY/RECEPTIONISTw/Temp Help
42,020
540 1 630 1
City Wide Organizational Books/Manuals
1.018
Total Employee and Organizational Services
0
43,038
City Wide HR Svcs 638
540 1 638 Y2K -Covera a
8,000
54,809
540
638
EMPLOYEE COMPENSATION SYSTEM:
540
5% merit increase - Regular salaries
396,076
0
540
Overtime Increases due to Merits
16,280
0
540
5% merit increase - Part Time salaries
23,039
(o
540
638
MERIT BONUS PROGRAM
55,000
9,920
540
638
CITY WIDE TRAINING:
0
540
Leadership Development Training 2 @ 3500
7,000
0
540
Principle Centered Leadership 1 @ 3200
3,200
0
540
Effective Communications Training 5 @ 3000
15,000
0
540
Leadership in Organizations
10,000
0
540
Supervisory Training
5,000
10,000
540
Teamwork Training COU
5,000
10,000
540
Teamwork training Development Svcs Team
5,000
2,000
540
What Matters Most 2 @ 3000
6,000
0
540
Project Management 1 @ 5000
5,000
0
540
Facilitator Training 1 @ 3000
3,000
0
540
Customer Service Training 9 @ 1000
1,400
7,600
540
Writing Advantage 1 @ 5000
5,000
0
540
Sexual Harassment Training
10,000
0
540
1 Diversity Training
5,000
0
540
638
TMRS UPGRADE:
540
Supplemental Death to include retirees (.20%)
19,822
540
20 yr Any Age Retirement Eligibility (.22%)
21,804
540
Military Service Credit (.5) estimate
49,555
540
Restricted Prior Service Credit (.75%)
74,332
540
Employee Contribution to 7% (2.05%)
206,176
540
Updated Service Credits for Transfers .09)
8,920
540
638
Tuition Reimbursement for Employees
5,400
0
540
638
Leave Payout Contingency
20,000
540
638
Market Adjustments
100,000
0
540
Clerical temp to assist with project
5,000
0
540
Less: Costs to be rolled over from 98/99
105,000
0
540
638
Salary Ad'ustments
20.000
0
Total City Wide HR Svcs
I 609.3951
494,938
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
286 ANNUAL OPERATING PLAN ELEMENT 1999/00
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.)
Not
Fund Dept. Description Included Included
Human Resources 639
540 1 639 HR GENERALIST -BENEFITS/RECORDS 38,840
540 1 639 1 Educational Supplies -surves 17101 0
Total Human Resources 1,1 70 38,840
Safety Services 613
540 1 613 1 Flu Shots -increase program to include all employees 1,760
Total Safety Services 0 1,760
Total Em to ee & Organizational Services 611,105 578,576
TOTAL MANAGEMENT SERVICES DIVISION 774,505 828,127
Parks & Recreation
Parks
100
100
100
100
100
736
PARKS MAINTENANCE WORKERS
2 Crewmen I @ $19,500
Seasonal help
Insurance
Equipment and Supplies
34,950
5,100
1,750
0
55,920
5,525
8,500
1,750
100
100
100
736
Tree Pruning Contract (increase)
Pruning Contract (in base budget)
Retain bucket truck for pruning by staff
10,000
(6,000
0
130
701
Blue Hole Cemetery fencing
12,700
12,300
100
736
Safe Place Program - PARKS
5,000
223
736
MOWING CONTRACT
46,200
13,800
100
736
Irrigation System - Sm Soccer Fields
15,000
100
736
Airless Paint Striper
5,000
100
100
GRANT MATCH - TPW Trail renovation
Pickett Trail ($100K grant funds 80/20)
20,000
0
100
100
736
TEA -21 GRANT MATCH
S. San Gabriel River ($2M grant 80/20)
400,000
0
100
736
Athletic Field Lighting
200,000
224
224
224
736
Joint School Playgrounds
Pat Cooper Elementary
Annie Pud Elementary
20,000
10,000
0
5,000
100
736
1 Central TX Treatment Center Fence
20,000
100
736
Si na a for Parks and Pools
8,500
223
223
736
REPLACE Playground equipment
REPAIR unsafe playground equipment
5,000
10,000
15,000
100
100
736
Increase ballfield maintenance budget
REVENUES
45,000
I5,000
Total
Parks
135,700
1 U5,295
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 287
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.)
Not
Fund Dept. Description Included Included
Recre
tion
202
738
WILLIAMS DRIVE POOL REPAIRS
13,700
202
738
BERRY CREEK POOL REPAIRS
16,300
202
738
Additional Hours: BC Pool Lifeguards
6,420
202
Water Aerobics Instructors (contract)
2,200
202
REVENUE - Water Aerobics
(3,000
100
738
PT Tennis /SR Program Coordinator
9,959
100
Start up funds for programs
500
100
737
SPECIAL EVENTS COORDINATOR
37,185
202
Add'] PT hours for events
4,425
0
100
Support Funds - Weekend youth program
2,500
100
737
Ropes Course Equipment Shed
2,000
100
737
Startsmart & other new programs
1,000
100
737
Water Scape - consultant
2,000
100
737
Treadmill
6,000
100
737
Therapeutic Rec Program - Add'I Hours & Expenses
5,762
520
405 ICanoe
Trailer
3,000
202
737
CHALLANGE COURSE/OUTDOOR COORDINATOR
22,980
8,465
202
Insurance
2,550
850
202
Contract Payroll for program
6,000
202
Equipment, Training and Supplies
6,900
202
Program REVENUE
16,230
(9,315
100
737
Suspended Wood Floor - Aerobics Room
12,000
100
737
AQUATIC SUPERVISOR (3/4 TIME)
34,787
202
737
VILLAGE POOL
202
Lifeguards - Staffing
17,261
13,721
202
Water Aerobic Instructors (contract)
7,800
202
REVENUE - Water Aerobics
(10,800
202
Pool revenues
(3,000)
0
202
Operating Costs
18,000
6,700
202
Lifeguard stands (2)
4,500
0
100
737
RIVER RIDGE POOL REPAIRS
3,400
570
905
Computer for REC Center Supervisor
3,100
100
737
6 Spinning Bikes for Aerobics Class
6,705
570
905
Computer for Tennis Center Supervisor
3,100
202
738
TENNIS CAMP
202
Camp Staff w/benefits
11,065
0
202
6 weeks operating camp funds
5,000
0
202
PROGRAM REVENUE
16,065
0
100
737
Increase in base Aerobics Payroll
4,000
100
737
KID CITY CAMP COORDINATOR PT
9,959
202
738
TENNIS INSTRUCTOR
13,978
0
202
Insurance
3,400
0
202
REVENUE LEAGUES & LESSONS
(21 ,478)
700
202
Equipment and Supplies
4,100
(3,100
202
737
RECREATION SPECIALIST
25,980
0
202
Insurance
3,400
0
202
737
COST SAVINGS UPGRADE 2 PT
(18,385)
0
100
Training
300
0
100
737
linstall Security Cameras & monitors
7,200
100
737
lAdditional Canoes and Kayaks
10,000
Total
Pecreation
61,781,
227,698
Total Parks & Recreation Division 197,481 1,072,993
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
288 ANNUAL OPERATING PLAN ELEMENT 1999/00
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONCLUDED)
Not
Fund Dept. Description Included Included
Police Services
_..__.._..__.._..-.._.._.._.._._.._.._.._....._.._.._.._..-....... -.._..-................ _............ .._.._................. ---.._.._..._.._.._.._.__.._.._.._.._.._.._.._.._.._....._ .._..--- ---.._.._...._.._..--
Organization & Administration
225 861 VICTIM SVCS COORDINATOR (Grant) 16,170 0
225 861 Insurance 2,550 850
225 Grant revenue (13,705) 0
100 861 Vehicle, Equipment. Trainin and Supplies 37,609
Total Organization & Administration
5,015
38,459
Special Operations
100 863 SCHOOL RESOURCE OFFICERS (2)
14,685
100 863 Insurance (GRANT FUNDED)
6,800
100
863
SCHOOL RESOURCE OFFICER - Use existing position
0
38,933
100
863
Vehicle, Equipment, Trainin and Su Ties
46,940
Total Special Operations
0
107,358
Information Management
100 1 865 Computers (3)
10,230
100
865
Fax Server
4,720
100
865
RECORD CLERK (GRANT POSITION)
27,865
100
865
Less: Grant revenue for position
(15,000
100
865
Equipment, Trainin and Supplies
15,984
Total Information Management
0
43,799
Patrol Services
100 1 864 ADMINISTRATIVE SERGEANT
97,455
100
864
Tactical Response Team
18,995
100
864
PATROL OFFICERS - 5 COPS GRANT
67,303
100
864
Vehicle, Equipment, Trainin and Supplies
224,000
Total Patrol Services
0
407,753
Professional Standards
100 1 862 ITRAINING INCREASE
11,100
0
Total Professional Standards
11,100
0
Total Police Services Division 16,115 597,369
GRAND TOTAL 2,979,779 5,729,467
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 289
01
This page intentionally left blank.
REFERENCE
290 ANNUAL OPERATING PLAN ELEMENT 1999/00
T
R
A
N
s
F
E
R
F
R
0
M
Transfers Between Funds
TRANSFER TO
Interfund transfers include:
=> Dividend to General Fund:
Utility operations have traditionally transferred to the General Fund six percent
of its gross billings for utility services and is viewed as a payment of the profits
of the fund or a return on investment. The total return on investment transfer tc
the General Fund is $2,041,025 in 1999/00.
=> Other Transfers:
Transfers to finance various funds for certain operating costs, infrastructure
development, grant matching and start-up costs.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 291
General Fund
GCP
SRF
ISF
wastewater
Total Out:
General Fund
159,835
159,835
SRF
671,000
671,000
ISF
52,400
440,000
492,400
Electric
3,292,430
87,8001
65,000
3,445,230
Water
1,364,570
1,409,050
2,773,620
Wastewater
270,725
270,725
Stormwater
Drainage
39,960
39,960
Sanitation
123,340
123,340
Total In:
5,143,425
671,000
247,635
505,000
1 1,409,050
7,976,110
Interfund transfers include:
=> Dividend to General Fund:
Utility operations have traditionally transferred to the General Fund six percent
of its gross billings for utility services and is viewed as a payment of the profits
of the fund or a return on investment. The total return on investment transfer tc
the General Fund is $2,041,025 in 1999/00.
=> Other Transfers:
Transfers to finance various funds for certain operating costs, infrastructure
development, grant matching and start-up costs.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 291
Internal service Premiums
Facilities Information
Department Maintenance Fleet Services Joint Services General
General Fund
General Government
8,664
1,101,207
City Council
City Manager's Office
21,263
17,634
Municipal Court
17,227
Development Support
24,194
3,564
18,040
Development Process Team
26,610
Inspection Services
32,793
29,334
Community Svcs Admin
5,856
5,983
Animal Services
16,822
5,140
Parks
14,749
83,026
12,356
Recreation
107,127
8,068
41,185
Library
52,574
81,258
Fire Services Administration
50,279
16,111
Fire Prevention
15,030
12,711
Fire Suppression
177,257
58,871
Police Administration
44,440
14,666
8,794
Professional Standards
9,217
7,600
Special Operations
52,480
50,517
Patrol Services
254,686
69,518
Information Management
56,490
Convention and Visitors Bureau SRF
Convention & Visitors Bureau
14,497
3,424
9,252
Parks SRF
Parks
29,000
Streets SRF
Streets
151,807
11,083 182,890
Cemetery SRF
Cemetery
Fleet Management Fund
Vehicle Service Center
7,643
8,072
Joint Services Fund
COU Administration
30,408
3,442
13,565
Systems Engineering
10,123
4,137
Pump Maintenance
46,599
7,187
Finance Administration
9,378
Accounting
22,148
Purchasing
33,716
7,807
15,411
Utility Office
9,877
49,296
Employee & Organizational Svcs
10,574
20,460
EOS City Wide Services
10,064
Safety Service
3,544
5,583
Legal Services
13,229
21,770
Facilities Maintenance Fund
Facilities Maintenance Services
3,535
7,789
REFERENCE
292 ANNUAL OPERATING PLAN ELEMENT 1999/00
Total
491,438 1,257,696 789,701 3,555,327 821,549
Internal Service Fund premiums include:
* Facilities Maintenance
Contracts and repairs for buildings and grounds are charged to departments based on actual
usage and charges.
* Fleet
Vehicle lease fees are charged to departments based on actual replacement costs. Maintenance
fees are charged based on each department's prior year actual usage.
* Information Resources
Computer and software lease fees are charged to departments based on replacement costs and
estimated usage.
* Joint Services & General (nondepartment)
Fees are charged to funds receiving administrative services from another fund based on a
reasonable, rational basis. The following factors are used as applicable.
* relative revenues
* relative personnel
* number of utility accounts
* number of work orders
* number of requisitions
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 293
Facilities
Information
Department
Maintenance
Fleet
Services
Joint Services
General
Information Services Fund
Information Resources
19,298
7,246
41,813
Electric Fund
Electric Operations
114,559
7,332
Electric Contracts
703,940
409,296
Water Fund
Water Distribution
65,678
6,205
Plant Management
13,166
Water Contracts
601,162
157,889
Wastewater Fund
Wastewater Collection
55,275
Plant Management
13,166
Wastewater Contracts
675,869
103,838
Sanitation Fund
Collection Station
13,007
Sanitation Contracts
106,117
58,153
Stormwater Drainage Fund
Stormwater Drainage
41,743
155,819
38,188
Airport Fund
Airport Operations
1,506
18,446
1,630
28,323
46,396
Total
491,438 1,257,696 789,701 3,555,327 821,549
Internal Service Fund premiums include:
* Facilities Maintenance
Contracts and repairs for buildings and grounds are charged to departments based on actual
usage and charges.
* Fleet
Vehicle lease fees are charged to departments based on actual replacement costs. Maintenance
fees are charged based on each department's prior year actual usage.
* Information Resources
Computer and software lease fees are charged to departments based on replacement costs and
estimated usage.
* Joint Services & General (nondepartment)
Fees are charged to funds receiving administrative services from another fund based on a
reasonable, rational basis. The following factors are used as applicable.
* relative revenues
* relative personnel
* number of utility accounts
* number of work orders
* number of requisitions
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 293
ORDINANCE NUMBER 99",7
AN ORDINANCE LEVYING A TAX RATE FOR THE CITY OF
GEORGETOWN FOR THE TAX YEAR 1999; PROVIDING A
SEVERABILITY CLAUSE; AND SETTING AN EFFECTIVE DATE.
WHEREAS, the City of Georgetown, Texas is an incorporated Home Rule city
dependent upon taxes to provide its citizens with services; and
WHEREAS, the City of Georgetown, Texas published required notices on August 15,
1999; August 22, 1999 and September 12, 1999 and conducted public hearings on August 24,
1999 and September 8, 1999; and
WHEREAS, the City Council finds it necessary to levy taxes for the 1999/00 fiscal year
for the City of Georgetown, Texas; and
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance are
hereby found and declared to be true and correct, and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this
ordinance implements the following policy of the Century Plan - Policy Plan Element:
1. Finance Policy End 5.0, which states: "All municipal operations are conducted
in an efficient business -like manner and sufficient financial resources for both current and
future needs are provided",
and further finds that the enactment of this ordinance is not inconsistent or in conflict with any
other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the
Policy Plan.
SECTION 2. The City Council of the City of Georgetown (the "City Council") hereby
finds that all of the prerequisites to the levying of a tax rate for this City for the year 1999,
(including, without limitation, certifications, notices, submittals, and public hearings) as required
by law have been complied with.
Levy Tax Rate 1999/00 Ordinance No. 99• �.J
Page 1 of 2
P: UGENDA1991BUDGEnBUD•TAX. WPD
"-1
'-1
W,
0
0
0
0
0
0
0
0
0
0
0
0
0
0
o.
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Li
J
SECTION 3. The City Council does hereby levy and adopt the tax rate on $100
valuation for the tax year 1999 as follows:
$.20736 for the purpose of maintenance and operation
13264 for the principal and interest on debt of this city
34000 total tax rate
SECTION 4. If any section, paragraph, clause, phrase, or provision of this Ordinance
shall be adjudged invalid or held unconstitutional, the same shall not affect the validity of this
Ordinance as a whole or any part or provision thereof other than the part so declared to be
invalid or unconstitutional.
SECTION 5. This Ordinance shall become effective upon adoption of its second and
final reading by the City Council of the City of Georgetown, Texas.
PASSED AND APPROVED on First Reading on the 14th day of September, 1999.
PASSED AND APPROVED on Second Reading on the 28th day of September, 1999.
ATTEST:
Sandra Lee
City Secretary
APPROVED AS TO FORM:
Marianne Landers
City Attorney G
Levy Tax Rare 1999/00 Ordinance No.
Page 2 of 2
A U GENDA 1991 B UDGEnB UD -TAX. WPD
THE CITY OF GEORGETOWN:
I Abt�aw X�1-5,74
By: MaryEllen Kersch
Mayor
ORDINANCE NO. ! ?- 5�
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, ADOPTING THE CENTURY PLAN - ANNUAL
OPERATING PLAN ELEMENT FOR THE ENSUING FISCAL YEAR
BEGINNING OCTOBER 1, 1999, AND ENDING SEPTEMBER 30, 2000, IN
ACCORDANCE WITH CHAPTER 102, LOCAL GOVERNMENT CODE;
APPROPRIATING THE VARIOUS AMOUNTS THEREOF; ADOPTING
THE ANNUAL AMENDMENT TO THE CENTURY PLAN; ADOPTING
COUNCIL AMENDMENTS; REPEALING CONFLICTING ORDINANCES
AND RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City Charter of the City of Georgetown, Texas, was amended by vote of
the people in April, 1986 such that comprehensive planning was established as a continuous and
ongoing governmental function; and
WHEREAS, the City Council did, on March 8, 1988, adopt by Ordinance Number 880097
the Georgetown Century Plan - Policy Plan as the Comprehensive Plan for the City pursuant to
Section 1.08 of the City Charter; and ,
WHEREAS, Chapter 4 -Administration of the Policy Plan establishes the means of
implementing, revising, and amending adopted elements of the Century Pian; and
WHEREAS, the City Manager of the City of Georgetown has submitted to the City
Council a proposed Annual Operating Plan element ("Plan") of the Century Plan of the revenues
of said City and expenses of conducting the affairs thereof and providing a complete financial plan
for the ensuing fiscal year, beginning October 1, 1999, and ending September 30, 2000, and which
said Proposed Plan has been compiled from detailed information obtained from the several
departments and offices of the City; and
WHEREAS, the City Council has received said City Manager's Proposed Plan and a copy
of such Proposed Plan and all supporting schedules have been filed with the City Secretary of the
City of Georgetown; and
WHEREAS, in accordance with Section 102.006 of the Texas Local Government Code,
a public hearing was held on August 24, 1999 and September 8, 1999, concerning such Proposed
Plan; and such hearing was held giving all interested taxpayers an opportunity to be heard for or
against any item or amount therein; and
1999/00 Annual Operating Plan Ordinance No. < L —.5A
Page 1 of 4
P:\AGENDA\99\BUDGErI BUD-ADOP.WPD
WHEREAS, the City Council of the City of Georgetown is of the opinion that the
Proposed Plan should be approved and adopted as the City's Annual Operating Plan element as
amended for the ensuing fiscal year; and
WHEREAS, the City Council has reviewed all adopted ends, means, and Functional Plans
to .develop the Proposed Plan and adoption of the Annual Operating Plan shall constitute an Annual
Amendment to those elements;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance are
hereby found and declared to be true and correct, and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this
ordinance implements the following policy of the Century Plan - Policy Plan Element:
1. Finance Policy End 5.0, which states: "All municipal operations are
conducted in an efficient business -like manner and sufficient financial resources for
both current and future needs are provided",
and further finds that the enactment of this Ordinance is not inconsistent or in conflict with any
other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the
Policy Plan.
SECTION 2. The Proposed Plan of the revenues of the City of Georgetown and expenses
of conducting the affairs thereof, providing a financial plan for the ensuing fiscal year beginning
` October. 1, 1999, and ending September 30, 2000, as submitted to the City Council by the City
Manager of said City, and the same is in all things adopted and approved as amended per Exhibit
"B" as the Annual Operating Plan of the current revenues and expenses as well as fixed charges
against said City for the fiscal year beginning October 1, 1999, and ending September 30, 2000.
Exhibit "A" is the Plan distributed to Council members August 13, 1999, incorporated by
reference herein.
1999/00 Annual Operating Plan Ordinance No.
Page 2 of 4
P:\AGENDA\99\BUDGETIBUD-ADOP.WPD
SECTION 3. The amounts indicated for the following funds are hereby appropriated for
payments of expenditures and payments of the individual funds:
Fund Appropriations
Airport Fund
$ 2,043 579
General Debt Service
1,861,551
Electric Funds
22,265,930
Facilities Maintenance Fund
515,692
Fleet Management Fund
1,364,064
General Capital Projects
4,509,600
General Fund
12,333,564
Information Services Fund
988,991
Joint Services Fund
4,318,048
Sanitation Fund
2,057,412
Special Revenue Funds
5,032,895
Stormwater Drainage Funds
1,532,867
Wastewater Funds
9,793,403
Water Funds
10.717.735
Total for 1999/00 $79.335.331
SECTION 4. Adoption of this ordinance authorizes the City Manager to transfer monies
set aside for salary adjustments and employee merit increases in the Employee & Organizational
Services department to other departments as needed for these purposes.
SECTION 5. Adoption of this Ordinance shall constitute the Annual Amendment to the
following adopted functional plan elements and shall establish a new effective date for these
elements:
Airport Master Plan
Land Intensity Plan
Parks and Recreation Plan
Economic Development Strategic Plan
Facilities and Services Plan
Urban Design Plan
Transportation and Utilities Plan
SECTION 6. All ordinances and resolutions, or parts of ordinances and resolutions, in
conflict with this Ordinance are hereby repealed, and are no longer of any force and effect.
1999/00 Annual Operating Plan Ordinance No.
Page 3 of 4
P:\AGENDA\99\BUDGET\BUD-ADOP. WPD
SECTION 7. If any provision of this Ordinance or application thereof to any person or
circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or
application thereof, of this Ordinance which can be given effect without the invalid provision or
application, and to this end the provisions of this Ordinance are hereby declared to be severable.
SECTION 8. The Mayor is hereby authorized to sign this Ordinance and the City
Secretary to attest. This Ordinance shall become effective upon adoption of its second and final
reading by the City Council of the City of Georgetown, Texas.
PASSED AND APPROVED on First Reading on the 14th day of September, 1999.
PASSED AND APPROVED on Second Reading on the 28th day of September, 1999.
ATTEST:
Sandra Lee
City Secretary
APPROVED AS TO FORM:
Marianne Landers Banks
City Attorney
1999/00 Annual Operating Plan Ordinance No.
Page 4 of 4
P:\AGENDAX99\BUDGEnBUD-ADOP.WPD
THE CITY OF GEORGETOWN:
y: MaryEllen Kersch
Mayor
1999/00 Annual Operating Plan Ordinance
City Council Amendments
Exhibit "B"
1. Delete $2,400 from the City Manager's budget designated for the Government "101" class. The
project will move to Council budget only, and will be done without any funds.
2. Apply $2,400 cost savings cut from City Manager's budget (#1 above), along with $7,600 from
Council Contingency to fund an additional $10,000 (for a total of $20,000) for playground
equipment at Pat Cooper School.
3. Council will establish a charitable contributions policy for funding social services delivery
through non-profit organizations during 1999/00, with future years funding contingent on
meeting newly adopted policy criteria.
42,q,q. qq- .sa
Exhih; f
ORDINANCE NUMBER 77 - 53
AN ORDINANCE AMENDING CITY OF GEORGETOWN, CODE OF
ORDINANCES § 2.08.010 ADMINISTRATIVE DIVISIONS AND
DEPARTMENTS; PROVIDING A SEVERABILITY CLAUSE; AND
SETTING AN EFFECTIVE DATE.
WHEREAS, the City Council has reviewed the proposed 1999/00 Annual Operating Plan
Element of the Georgetown Century Plan and the Administrative Division and Department revisions
contained therein; and
WHEREAS, the City Council of the City of Georgetown, Texas deems it necessary to amend
§ 2.08.010 of the City of Georgetown Code of Ordinances entitled "Administration",
"Administrative Divisions and Departments".
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby
found and declared to be true and correct, and are incorporated by reference herein and expressly
made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance
implements the following policy of the Century Plan - Policy Pian Element:
1. Finance Policy End 5.0, which states: "All municipal operations are
conducted in an efficient business -like manner and sufficient financial resources for
both current and future needs are provided",
and further finds that the enactment of this ordinance is not inconsistent or in conflict with any other
Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan.
SECTION 2. The City of Georgetown Code of Ordinances, Chapter 2, Administration,
§ 2.08.010, Administrative Divisions and Departments, is hereby amended to read as follows:
§ 2.08.010. Administrative Divisions and Departments.
There are hereby established the following administrative divisions and departments of the
City:
Amend Divisions/Deparane= 1999/00 Ordinance No. — ✓ ✓
Page I of 3
P:\AGENDA\99\BUDGE nBUD-DEPT. WPD
Community Owned Utilities Division:
Administration
Energy Services (Electric)
Pump Maintenance
Systems Engineering
Transportation Services (Stormwater Drainage & Streets)
Water Services (Wastewater & Water)
Community Services Division:
Administration
General Government Contracts
Airport
Animal Services
Convention & Visitors Bureau
Public Library
Sanitation
Development Services Division:
Development Process Team
Development Support
Inspection Services
Finance and Administration Division:
Accounting
Administration
Facilities Maintenance (including Internal Service Fund)
Fleet Management (including Internal Service Fund)
Municipal Court
Purchasing & Properties
Utility Office
Fire Services Division:
Administration
Operations
Prevention & Community Analysis
Information Resources Division:
Information Resources Operations (including Internal Service Fund)
Amend Divisions/Departments 1999/00 Ordinance No.
Page 2 of 3
P:\AGENDA%99kBUDGETBUD-DEPT.W PD
Management Services Division:
City Council
City Manager's Office
Legal Services
Employee & Organizational Services
Safety Services
Parks and Recreation Services:
Parks (Cemetery)
Public Library
Recreation
Police Services Division:
Organizational & Administrative Services
Information Management
Patrol Services
Professional Standards
Special Operations
SECTION 3. In the event any section, paragraph, subdivision, clause, phrase, provision
sentence or part of this ordinance or the application of same to any person or circumstance shall for
any reason be adjudged invalid or held uncopstitutional, by a court of competent jurisdiction, it shall
not affect, impair, or invalidate the remainder of this ordinance which shall be given full force and
effect.
SECTION 4. This ordinance shall become effective October 1, 1999 upon adoption by the
City Council of the City of Georgetown, Texas.
PASSED AND APPROVED on First Reading on the 14th day of September, 1999.
PASSED AND APPROVED on Second Reading on the 28th day of September, 1999.
ATTEST:
Sandra D. Lee
City Secretary
t
anne Landers
Attorney i
Amend Divisions/Departments 1999/00 Ordinance No. ?F -A3
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PAAGENDA199%BUDGMBUD-DEPT. WPD
THE CITY OF GEORGETOWN:
y: MaryEllen Kersch
Mayor
Gam\
St
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REFERENCE
304 ANNUAL OPERATING PLAN ELEMENT 1999/00
\D
EXECUTIVE SUMMARY
Budget and financial policies are an important part of a city's budget process and implementation. These policies
provide guidance for staff (executive limitations) and state the Council's intent on how the City's finances will be
managed (Ends). The following policies represent conservative and sound financial management of the City while
providing staff with appropriate flexibility to accomplish our Means.
SIGNIFICANT CHANGES:
Section 1.8 Contingency Account. The budget includes $150,000 for the Contingency Account. The account for
1998/99 was $175,000.
Section 2.7 Cash Management & Investments - Authorized Investments. This section summarizes the City
Investment Policy. The last revision to that policy, adopted by Council in November 1998, had only minor changes.
No updates are required.
Section 3.1.3 Street Maintenance & Repair. This policy states the Council's commitment to increase funding for
Street CIP. 1998/99 represented the fifth year and attainment of the $.05 per $100 valuation of property taxes goal.
The scheduled of targeted increased has been deleted.
Section 4.2 Contingency Reserves. (1) In 1998/99, the total reserve balance of $7.34 million was within the 11
required minimum. In 1999/00, the reserve balance will increase to $8.50 million. (2) As a result of the June 1998 o
Utility Revenue Bond Refunding, separate reserves are no longer required for utility fund debt payments. These H
payments are now included in the overall reserve requirement calculations. The section explaining calculation of
reserves has been clarified to note that only tax -supported debt payments are excluded. (3) As the Airport and Street
Funds have become more fully self-supporting, a portion of the citywide reserve can now be allocated to those funds.
The language has been updated to reflect this change. n
Section 4.3 Investment of Reserves. The section explaining currently authorized other investments has been edited'
to reflect the assumption of the Tessco loan by C3 Communications in August 1998. Also, the narrative explaining
the land purchase and subsequent sale related to the PowerComputing agreement has been deleted since all funds have E�—
been received and the transaction completed.
Section 5.3 Debt Coverage Ratio. The City has a commitment to maintain coverage ratios by fund. This budget
meets the 1.5 times coverage goal. The projected coverage 1999/00 is 5.06 times debt service.
Section 5.4 Bond Elections. A new section has been added to formally state the understood guidelines used by staff
when recommending Certificates of Obligation (non -voted debt) versus General Obligation (voter approved) debt for
projects. In general those projects that are within the normal bounds of City business; including roads, parks, utility
infrastructure and facilities; and whose debt payments will not have a significant impact on the tax rate are funded
through Certificates of Obligation.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 305
BUDGET & FINANCIAL POLICIES
TABLE OF CONTENTS
Section 1:
BUDGET
1.1
Budget Adoption
1.2
Budget Basis of Accounting
1.3
Budget Transfers, Amendments, Emergency Appropriations
1.4
Budget Expenditure Categories
1.5
Budget Expenditure Authorization & Responsibility
1.6
Fiscal Deficit
1.7
Compliance of Budget with the Century Plan
1.8
Council Contingency
Section 2:
CASH MANAGEMENT & INVESTMENTS
2.1
General
2.2
Statement of Cash Management Philosophy
2.3
Objectives
2.4
Safekeeping and Custody
2.5
Standard of Care and Reporting
2.6
Investment Strategies
2.7
Authorized Investments
Section 3: CAPITAL
3.1 Capital Asset/Infrastructure Purchases and Replacement
3.2 Capital Improvement Policy
Section 4:
CONTINGENCY RESERVES
4.1
Purpose
4.2
Minimum Reserves
4.3
Investment of Reserves
Section 5:
DEBT
5.1
Debt Policy
5.2
Debt Reserves
5.3
Debt Coverage Ratio
5.4
Bond Elections
Section 6: FINANCE AND ACCOUNTING
6.1
Generally Accepted Accounting Principles (GAAP)
6.2
Organization of Funds
6.3
Audit of Accounts
6.4
Capitalization Policy
6.5
Pensions
6.6
Performance Pay Plan
Section 7: INTERFUND TRANSFERS
7.1 Interfund Charges
7.2 Joint Indirect Revenues
7.3 Transfers
Section 8: REVENUE
REFERENCE
306 ANNUAL OPERATING PLAN ELEMENT 1999/00
BUDGET & FINANCIAL POLICIES
The City Council of the City of Georgetown is committed to sound financial planning and direction relating to the
1999/00 Annual Operating Plan Element of the City of Georgetown Century Plan. As part of that commitment, the
City will adopt Budget and Financial Policies as part of the Annual Operating Plan. These policies will be reviewed
and updated annually as part of the budget preparation process.
SECTION 1: BUDGET
1.1 BUDGET ADOPTION
The City of Georgetown Charter provides for a council-manager form of government. Article V, § 5.02 outlines the
powers and duties of the City Manager and grants to him the responsibility for "...the proper administration of all the
affairs of the City ... To perform such other duties as may be prescribed by this Charter or required by the Council,
not inconsistent with the provisions of this Charter".
Article VI, § 6.02 further provides: "At least thirty (30) days prior to the end of each fiscal year the City Manager shall
submit to the Council a proposed budget presenting a complete financial plan for the ensuing fiscal year. The budget
shall be finally adopted not later than the twenty-seventh day of the last month of the fiscal year. Should the Council
take no final action on or prior to such day the budget, as submitted, shall be deemed to have been finally adopted by
the Council. No budget shall be adopted or appropriations made unless the total of estimated revenues, income and
funds available shall be equal to or in excess of such budget or appropriations, except as otherwise provided in this
Article."
The City Manager will present a mid -year performance and financial status report to the City Council within 60 days
following the end second fiscal quarter.
1.2 BUDGET BASIS OF ACCOUNTING
The Charter provides that "the several amounts stated (in the budget) shall be and become appropriated to the several
objects and purposes named therein ... At the close of each fiscal year, any unencumbered balance of an appropriation
shall revert to the fund from which appropriated and become available for reappropriation for the next fiscal year."
In practice, the Article is interpreted to mean that encumbered amounts at year-end are reappropriated in the
subsequent fiscal year if not fulfilled. To be eligible for carry forward and reappropriation to a subsequent year, the
goods or services must be or have been both ordered in good faith and appropriated in the year encumbered.
The Charter also has been interpreted to require that budgeted ending fund or working capital balances be equivalent
to those calculated using GAAP in the City's annual audit. This means that for some expenditures, a cash basis -like
method of accounting is applied for proprietary fund types (utility, airport and internal service funds). For instance,
capital outlay and debt principle reduction are budgeted, even though excluded in the determination of net income,
on the basis of generally accepted accounting principles (GAAP). On the other hand, bad debt expense is budgeted
in the utility funds even though it is not a cash basis expense.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 307
1.3 BUDGET TRANSFERS, AMENDMENTS, EMERGENCY APPROPRIATIONS
After the effective date of the budget, unencumbered appropriations may be transferred to other expenditure accounts.
Article VI, § 6.03 of the Charter provides: "The Council may transfer any unencumbered appropriation balance or
portion thereof from one division, office, department, or agency to another at any time. The City Manager shall have
authority, without Council approval, to transfer appropriation balances from one expenditure account to another within
a single division, office, department or agency of the City."
The Charter, in Article VI, § 6.04 provides a mechanism for budget amendments and emergency appropriations. It
states: "The Council may authorize, a vote by a majority plus one, an emergency expenditure as an amendment to
the original budget only in a case of grave public necessity to meet an unusual and unforeseen condition that could
not have been included in the original budget through the use of reasonable diligent thought and attention. Such
amendments shall be made by the Council after giving legal notice as specified in Texas State law. If the Council
amends the original budget to meet an emergency, the Council shall file a copy of its order or resolution amending
the budget with the City Secretary and the Secretary shall attach the copy to the original budget. After the adoption
of the budget or a budget amendment, the budget officer shall provide for the filing of a true copy of the approved
budget or amendment in the office of the County Clerk of Williamson County."
1.4 BUDGET EXPENDITURE CATEGORIES
In recent years, the City Council of the City of Georgetown has considered and approved three total categories of
expenditures for each departmental budget rather than "line by line" expenditure budgets. The three expenditure
categories are personnel services, operations and capital.
"Personnel services" include all personnel costs of the department, including salaries, overtime, longevity, workers
compensation and employee taxes and benefits. "Operations" cover the daily costs of operating the department - office
and other supplies, maintenance, utilities, outside contractor or professional services, transfers out, vehicle lease costs,
etc. "Capital" expenditures typically include expenditures for tangible assets costing over $500 with a life exceeding
one year. Excluded from such departmental "capital" budgets are expenditures of the general and utility capital
projects funds that are budgeted on a project basis. These latter expenditures usually relate to infrastructure
improvements. Internal expenditure reporting is prepared and monitored on a detailed, line by line basis within each
expenditure category.
1.5 BUDGET EXPENDITURE AUTHORIZATION & RESPONSIBILITY
Each Division Director, appointed by the City Manager, will be responsible for the administration of his/her
departmental budget. This includes accomplishing the Means adopted as part of the Annual Operating Plan and
monitoring each department budget for compliance with spending limitations. Division Directors may transfer funds
within departments within budget expenditure categories (personnel services, operations, capital) without approval
of the City Manager or Council. All other transfers or amendments require Council or City Manager approval as
outlined in section 1.3.
1.6 FISCAL DEFICIT
The Charter provides "that should the unappropriated and unencumbered revenues, income and available funds of
the City for such fiscal year not be sufficient to meet the expenditures under the appropriations authorized by the
Charter, thereby creating a deficit, it shall be the duty of the Council to include the amount of such deficit in its budget
for the following fiscal year, and said deficit shall be paid off and discharged during the said following fiscal year."
REFERENCE
308 ANNUAL OPERATING PLAN ELEMENT 1999/00
In practice, deficit has been interpreted to mean City funds as a whole. Council may choose from time to time to allow
individual funds to have a deficit balance as long as Contingency Reserve requirements for the city as a whole are
maintained.
1.7 COMPLIANCE OF BUDGET WITH THE CENTURY PLAN
The Charter provides that "the City Council establish comprehensive planning as a continuous and ongoing
governmental function in order to promote and strengthen the existing role, processes and powers of the City of
Georgetown through... the process of comprehensive planning and the preparation, adoption and implementation of
a comprehensive plan, the City intends to preserve, promote, protect and improve the public health, safety, comfort,
- order, appearance, convenience and general welfare; prevent the overcrowding of land and avoid undue concentration
or diffusion of population or land uses; facilitate the adequate and efficient provision of transportation, water,
wastewater, schools, parks, recreational facilities, housing and other facilities and services; and conserve, develop,
utilize and protect natural resources."
The "Century Plan" is the result of the Charter required comprehensive plan. Written by a broad based group of
citizens, the Century Plan is the City's master and general plan. To date, the Policy Plan and seven functional elements
have been adopted.
The "Ends" identified in this operating budget are all taken from adopted Century Plan documents.
The Century Plan provides that "The Century Plan shall be utilized as a primary and integral tool in preparing a three
part Annual Budget for the city with five-, two-, and one-year time horizons. Identification, selection, prioritization,
approval and funding of City programs, projects and work activities shall be based upon the adopted policies, goals,
objectives and functional plan elements which comprise the Century Plan. The City staff and elected and appointed
officials involved in the preparation of the Annual Budget shall rely upon the Century Plan to provide direction and
guidance for their recommending and authorizing the expenditure of City controlled funds. In no instance shall City
controlled funds, equipment, staff or efforts be used in a manner which is inconsistent or in conflict with, or contrary
to the Century Plan.
"The preparation of budgets with multiple time horizons shall be used to ensure that the activities, programs, and
projects required by the policies, goals, objectives, and functional plan elements of the Century Plan are included
within both the short and long range work programs of the appropriate City Division. The five-year portion of the
budget shall identify and prioritize the activities which must be conducted within a five-year time frame to fulfill the
requirements of the Century Plan. It shall also estimate the costs and identify funding sources of these activities. The
two-year budget shall be prepared to further detail and clarify the proper sequencing and scope of activities in the five-
year budget. This budget will refine the costs and funding estimates as appropriate for the shorter time frame. The
one-year budget will be prepared within the context of the five- and two- year budgets in order to ensure that annual
progress is made to accomplish the Century Plan programs, projects and work activities in the proper sequence, to the
appropriate extent, and commensurate with available resources. It will identify specific projects, and their costs and
funding sources to be carried out within the following year by the appropriate City Division.
"The City shall maintain and annually update each of these budgets pursuant to this Chapter in order to program the
various fiscal requirements of the Century Plan."
1.8 CONTINGENCY ACCOUNT
The budget may include contingency appropriations. During the budget year, actual expenditures from these
appropriated amounts shall be specifically approved by the City Council. Council approval is on an item -by -item basis
- REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 309
for proposed expenditures which, at the time of budget approval, were not expected or anticipated. The Contingency
Account for 1999/00 is Sf75,060 $150,000 and is included in the Water Fund.
SECTION 2: CASH MANAGEMENT & INVESTMENTS
2.1 General. The City Council has formally approved a separate Investment Policy ("the Policy") for the City of
Georgetown that meets the requirements of the Public Funds Investment Act, Section 2256 of the Texas Local
Government Code. The Policy, which is reviewed annually by the City Council and applies to all financial assets held
by the City, is summarized below.
2.2 Statement of Cash Management Philosophy. The City of Georgetown shall maintain a comprehensive cash
management program to include the effective collection of all accounts receivable, the prompt deposit of receipts to
the City's bank accounts, the payment of obligations so as to comply with state law and in accord with vendor
invoices, and the prudent investment of idle funds in accord with this policy.
2.3 Objectives. The City's investment program shall be conducted so as to accomplish the following objectives listed
in priority order:
1. Safety of the Principal invested;
2. Availability (liquidity) of sufficient cash to pay obligations of the City when they are due; and
Investment of idle cash at the highest possible rate of return (yield), consistent with state and
local laws and the objectives of safety and availability (yield) listed above.
2.4 Safekeeping and Custody. Investments may only be purchased through brokers/dealers who meet the criteria
detailed in the Policy. Internal controls, authorized financial institutions, safekeeping, and collateralization are also
addressed in detail in the Policy.
2.5 Standard of Care and Reporting. Investments will be made with judgment and care that persons of prudence,
discretion, and intelligence exercise in the management of their own affairs in similar circumstances, considering the
safety of their capital and probable income to be derived. Those persons involved in the investment process will
refrain from personal business activity that could be considered a conflict of interest. The Director of Finance and
Administration is responsible for the overall management of the City's investment program and ensures all
investments are made consistent with the Policy, maintains current information on investments and presents a quarterly
investment report to City Council. The expectations of the contents of the quarterly reports are detailed in the Policy.
2.6 Investment Strategies. The Policy provides specific direction for investing the different types of City funds:
Operating Funds, Contingency Reserves, Debt Reserves, Interest and Sinking Funds, and Bond Proceeds (Capital
Improvement Funds). The strategies for each type of fund address the funds' cash flow needs, legal requirements and
diversity guidelines for investing.
2.7 Authorized Investments: City of Georgetown funds may be invested in the following investments:
Certificates of Deposit issued by the City's Depository/Depositories. All certificates of deposit
in excess of the FDIC insured amount must be collateralized, with collateral being held by a
third party.
2. U.S. Treasuries and Agencies defined as obligations of the United States of America, its
agencies and instrumentalities.
REFERENCE
310 ANNUAL OPERATING PLAN ELEMENT 1999/00
3. Investment Pools that meet the following criteria:
a. Provide an offering circular or other similar disclosure instruments and provide monthly and
transaction reporting.
b. Investment in a new pool requires the approval of the City Council.
c. A public funds investment pool created to function as a money market mutual fund that (1) marks
its portfolio to market daily, (2) includes in its investment objectives the maintenance of a stable
net asset value of $1 for each share and (3) be continuously rated no lower than AAA or at an
- equivalent rating by a nationally recognized rating service.
4. Money Market Mutual Funds. No-load money market mutual funds if the fund:
a. Is regulated by the Securities and Exchange Commission;
b. Marks its portfolio to market daily;
c. Includes in its investment objectives the maintenance of a stable net asset value of $1 for each
share;
d. Has a dollar -weighted average stated maturity of 90 days or fewer;
e. Is continuously rated no lower than AAA or at an equivalent rating by a nationally recognized
rating service.
5. Other investments as approved by the City Council and not prohibited by law.
SECTION 3: CAPITAL
3.1 CAPITAL ASSET/INFRASTRUCTURE PURCHASES AND REPLACEMENT
3.1.1 General. In order to ensure long-term financial stability for the City and maintain its infrastructure, the City
continues to pursue a "pay as you go" policy for capital asset purchases. The City of Georgetown has traditionally
funded capital asset purchases and replacement from current revenues or reserves where possible. Capital projects
are funded from bond issuance when: (1) the Debt Policy criteria are met, (2) deferment of the project is not in the
best interest of the infrastructure system or the community, and (3) current revenues and reserves are not available.
3.1.2 Internal Service Funds. All rolling stock, facility maintenance and computer purchases are made by Internal
Service Funds. Assessments are made to the using funds for the use of equipment currently in use and to be purchased
during the year. The Internal Service Funds purchase replacement assets from lease revenues received from other
funds. In this way, suitable funds are available for the purchase of rolling stock, computers and building maintenance
and repair without the issuance of debt. The purpose of the funds are to maintain and replace existing assets.
Additional equipment is proposed with all other funding requests considered during the budget process.
3.1.3 Street Maintenance and Repair. In order to maintain the street and bridge structure within the City, the City
will contribute $.05 per $100 valuation of property tax rates to the Streets Capital Improvement Projects Fund each
year. This funding is in addition to operations costs of the Street Department.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 311
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The schedule will be reviewed each year for appropriateness of funding amounts and variations in property valuations
and tax rates.
Most of the City's main thoroughfares are part of the State of Texas' highway system and are maintained by the State.
Most improvements to these highways are paid for by the State with the City contributing 10% - 50% of the
construction costs and purchasing right-of-way when necessary. It is the policy of the City to provide matching funds
for these projects in addition to the dedicated property tax outlined above.
3.1.4 Utility Infrastructure. Each utility fund (electric, stormwater drainage, wastewater, water) uses amounts
available from within its fund to finance the repair, enhancement and expansion of each system's infrastructure. The
financing may include unreserved, unencumbered fund balances, current revenues or debt proceeds. The City will
maintain the infrastructure of each system in order to provide for excellent services to customers, growth of the system
and compliance with state and federal regulations.
3.1.5 Municipal Airport. The Airport Fund uses amounts available in its fund balance to fund capital improvements
to the Georgetown Airport. The Federal Aviation Agency typically pays 90% of such costs with 10% paid by the
Airport Fund.
3.2 CAPITAL IMPROVEMENT POLICY
The City of Georgetown annually updates and adopts a five year Capital Improvements Project (CIP) Schedule as part
of the operating budget adoption process. The Capital Improvements Projects generally consist of infrastructure and
related construction and do not include small capital items such as furniture, equipment and vehicles. The schedules
consolidate the capital spending priorities for all operating activities of the City. This includes general government
activities, such as street and bridge construction, park development, police, fire and recreation facilities; and enterprise
activities, such as electric transmission and distribution facilities, water treatment plants, towers, distribution and
transmission facilities, wastewater interception, collection systems, and treatment facilities, stormwater drainage
improvements, and other requirements to provide services to the citizens.
The CIP Schedules are included as one part of the annual operating budget. The first year of the list becomes the
capital budget for the approved budget year. The City intends to develop and implement a program for soliciting
citizen involvement and participation to formulate capital improvements planned through involvement from citizens
advisory boards.
The development of a capital improvement program should be segregated into two components: (1) those staff
recommended projects for which specific funding sources have already been identified and (2) those staff
recommended projects for which funding sources have not been identified. The City of Georgetown will operate
under the following capital improvement policy.
REFERENCE
312 ANNUAL OPERATING PLAN ELEMENT 1999/00
A. The City will make all capital improvements in accordance with the adopted capital
improvement program.
B. The City will identify the estimated cost and funding sources for each capital project
requested before it is submitted to the City Council.
C. The City will use inter -governmental assistance to finance only those capital improvements
that are consistent with the capital improvement plan and City priorities and whose operating
and maintenance costs have been included in the operating budget.
D. The City will require developer contributions where ever possible for system expansions.
SECTION 4: CONTINGENCY RESERVES
4.1 PURPOSE
The City of Georgetown will maintain budgeted minimum contingency reserves in the ending working capital/fund
balances in order to provide:
1. A secure, healthy financial base for the City in case of natural disaster or other
emergencies.
2. Flexibility and stability for rates, should actual revenues fall short of budgeted
revenues.
3. Available resources to implement budgeted expenditures without regard to the
actual revenue stream (cash flow) of the fund.
For reserve calculation purposes, working capital is defined as the balance of current unrestricted assets less current
unrestricted liabilities.
4.2 MINIMUM RESERVES
The City will maintain contingency reserves at a minimum of 75 days (20.83%) of net budgeted operating
expenditures. (See reserve calculation for 1999/00 on the last page of this section). Net budgeted operating
expenditures is defined as total budgeted expenditures less interfund transfers and charges, payments for tax -supported
debt proceeds and payments from third party grant monies.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 313
The reserves will be maintained by fund as follows:
General Fund
Wastewater Fund
Water Fund
Stormwater Drainage Fund
Streets Special Revenue Fund
Airport Fund
Electric Fund
Convention & Visitors Bureau Fund
60 days or 16.67%
90 days or 25.00%
90 days or 25.00%
50,000
As funds are available, up to 60 days or 16.67%
As funds are available, up to 90 days or 25.00%
As needed to meet 75 -day City-wide requirement
75 days or 20.83%
For all other non -enterprise funds, the fund balance is an indication of the balance of each particular fund at a specific
time. The ultimate goal of each such fund is to have expended the fund balance at the conclusion of the activity for
which each fund was established.
The contingency reserve requirements will be calculated as part of the annual budgeting process and any additional
funds required will be included in the appropriations for the proposed budget year. Funds in excess of the minimum
reserves may be expended for city purposes at the will of the Council after a finding of fact that the use of the excess
reserves will not endanger reserve requirements of future years.
4.3 INVESTMENT OF RESERVES
The contingency capital reserve may be invested as provided for in the City's investment policy which includes certain
City projects. Each investment must be approved by the City Council. In 1991/92, a thirteen year economic
development loan to Tessco, Inc. was made from these funds. In August 1998, this loan was transferred to C3
Communications when that company assumed the lease on the building. Beginning in 1993/94, a $600,000 special
assessment for the IH -35 Frontage Road construction was included as an investment of this fund balance. In 1995/96,
a $135,000 economic development loan to Reedholm Instruments was made. fit f 996,97 the 6ity parchased 43 acres
to faeffitate tile relocation of powereompating, fne. to Georgetown. The fand was purchased fbi $2 nfiffion..Sm
All three four investments
earn higher rates of return than is currently available through conventional investing, and all provide the City with
internally financed economic development projects. Use of fund balance in this manner is consistent with the City's
commitment to "pay as you go" for major projects and limit the general obligation and revenue debt incurred by the
City. The total of the investment balances and fund balances/working capital reserves for 1999/00 provides the
minimum required working capital for the City.
SECTION 5: DEBT
5.1 DEBT POLICY
City staff recommend the use of debt financing when appropriate. It will be judged appropriate when the following
conditions exist: (1) non -continuous capital improvements are desired, and (2) future citizens will receive a benefit
from the improvement.
When the City of Georgetown utilizes long-term financing, it will ensure that the debt is soundly financed by: (1)
conservatively projecting the revenue sources that will be utilized to pay the debt, (2) financing the improvement over
a period not greater than the useful life of the improvement, and (3) determining that the cost benefit of the
improvement including interest costs is positive.
REFERENCE
314 ANNUAL OPERATING PLAN ELEMENT 1999/00
5.2 DEBT RESERVES
Debt reserves are established to protect bond holders from payment default. Adequate bond reserves are essential in
maintaining good bond ratings and the marketability of bonds. Debt reserves are established by bond ordinance.
Revenue bond ordinances require that a reserve equal to the average annual debt service be established. The required
reserve for bonds outstanding as of September 30, 1999 is fully funded.
5.3 DEBT COVERAGE RATIO
The City will maintain debt service coverage ratios of 1.5 for the utilities as a whole. As a general guideline, each
utility fund with debt service requirements should also maintain a coverage ratio of 1.5. The debt coverage ratio will
be calculated and reviewed as part of the annual budget process. Debt coverage for 1999/00 is budget at 5.06 times.
5.4 BOND ELECTIONS
The guidelines to be used by staff when recommending the use of Certificates of Obligations (CO's) versus voter
approved general obligation debt relate to the impact on the property tax rate and the type of projects to be debt
funded.
CO's When the proposed debt will have no significant impact on future property tax rates, less than
10% tax rate increase, and the projects are within the normal bounds of the City does including
roads, parks, utility infrastructure, airport improvements and City facilities.
Bond Election When the proposed debt will have a significant impact on the property tax rate, may be
controversial even though it is routine in nature, or falls outside the normal bounds of projects
the City has typically done. Many of the projects in the latter category will require a bond
election by law.
SECTION 6: FINANCE AND ACCOUNTING
6.1 GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP)
The accounting and budgeting methods and procedures adopted by the City of Georgetown shall conform to generally
accepted accounting principles as applied to governmental entities.
6.2 ORGANIZATION OF FUNDS
6.2.1 General. The accounts of the City shall be organized on the basis of funds and account groups, each of which
is considered a separate accounting entity. The operations of each fund are accounted for using a separate set of self -
balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures or expenses, as
appropriate. Governmental resources are allocated to and accounted for in individual funds based upon the purposes
for which they are to be spent and the means by which spending activities are controlled.
The City of Georgetown uses seven fund groups:
General Capital Projects Fund
General Debt Service Fund
General Fund
Enterprise Funds
Internal Service Funds
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 315
Special Revenue Funds
Account Groups
To assist in the actual day-to-day administration of the City and to determine the true cost of providing each service,
the major functions of the City are divided into departments. Salaries and other personnel costs, office and other types
of supplies, maintenance and repair costs, as well as the unique expenditures of the department are accounted for by
department to provide control of costs. Each department is unique to one fund. Departments are organizationally
grouped into divisions. The organizational chart shows the city administration and the organization of departments.
6.2.2 Enterprise Funds. The City currently has six enterprise funds which are supported through user charges. The
following funds are enterprise funds of the City:
Airport Fund (operating, capital projects and debt service)
Electric Fund (operating, capital projects and debt service)
Sanitation Fund
Stormwater Drainage Fund (operating, capital projects and debt service)
Wastewater Fund (operating, capital projects and debt service)
Water Fund (operating, capital projects and debt service)
6.2.3 Internal Service Funds. The City currently has four internal service funds which are supported through
internal user charges. The following funds are internal service funds of the City:
Facilities Maintenance Internal Service Fund
Fleet Management Internal Service Fund
Joint Services Internal Service Fund
Information Services Internal Service Fund
6.2.4 Account Groups. Account Groups are accounting entities used to establish control over and accountability
for the government's general fixed assets and the unmatured principal of its general long-term debt, including special
assessment debt for which the government is obligated in some manner. The City uses two such account groups; the
General Fixed Assets Account Group (GFAAG) and the General Long -Term Debt Account Group (GLTDAG). The
long-term portions of claims, judgments, compensated absences and unfunded pension contributions not reported in
proprietary or trust funds are also usually reported in the GLTDAG.
Account Groups are dissimilar to funds in that they are not budgeted and are not used to account for sources, uses and
balances of expendable available financial resources.
6.3 AUDIT OF ACCOUNTS
In accordance with the City Charter, an independent audit of city accounts will be performed every fiscal year.
Annual Financial Statements that comply with GFOA Certificate of Achievement standards will be prepared and
submitted annually.
6.4 CAPITALIZATION POLICY
6.4.1 General. For purposes of budgeting and accounting classification, the following criteria must be met for an
expenditure to be considered as capital outlay:
A. The expenditure must be made for an asset which the City will own.
REFERENCE
316 ANNUAL OPERATING PLAN ELEMENT 1999/00
B. The expenditure must purchase an asset with an expected useful life of longer than
one year; or extend the life of an asset beyond its original life.
C. The asset in question must have a unit cost of $800 or more.
D. The asset acquired must be of a tangible nature.
E. The expenditure must not be for a maintenance or repair item.
6.4.2 New Purchases. For new purchases, all costs associated with bringing the asset into working order will be
capitalized as part of the asset cost. This shall include freight, installation, start up costs, as well as costs needed to
prepare the site to receive the new asset (dirt work, demolition, condemnation costs). Any engineering or consultant
type fees may be capitalized as part of the asset cost once the decision or commitment to purchase the asset is made.
Feasibility studies needed to help make the decision whether to purchase an asset shall not be capitalized.
6.4.3 Improvements and Replacements. Improvements shall be capitalized when they extend the original life of
an asset or when they make the asset more valuable or more productive than it was originally. In the General Fund,
the useful life of an asset, except for the modification or rebuilding of major infrastructure assets such as streets,
bridges and storm sewers, is considered to be expired when the asset is replaced. The replacement of an asset's
components will normally be expensed unless they are of a significant nature and meet all the tests outlined earlier
in the general conditions of this policy.
In the case of major infrastructure assets in all funds, it will be necessary to add the current book value of the asset
which is being rebuilt or modified to the cost of its modification or rebuilding in order to obtain the total current value
(cost) of the asset. This method of establishing the cost of major infrastructure assets is based on the theory that the
cost of rebuilding or modifying an asset which is not fully depreciated does not reflect the total cost of that asset
because it does not take into account the cost of site preparation.
In proprietary and internal service funds, the aggregate remaining book value of assets sold at auction will be
subtracted from each fund's auction proceeds to account for gains and losses on the sale of assets.
6.5 PENSIONS
The City of Georgetown is a member of the Texas Municipal Retirement System. Administration of the system is
governed by a Board of Directors for the retirement system. The rate of contribution for the City of Georgetown is
based upon an annual actuarial analysis for the normal cost and unfunded liability of the number of employees
participating in the plan.
6.6 PERFORMANCE PAY PLAN
The City's goal as an employer is to attract and keep quality employees. To help accomplish this goal, the City has
established for five general objectives: (1) to attract quality employees, (2) to retain quality employees, (3) to operate
the City with fewer employees than comparable jurisdictions, (4) to provide an incentive and reward for productivity,
and (5) to recognize cost savings generated by productive employees.
The City activates the performance pay plan when resources permit. The performance pay plan is fully funded in
1999/00.
SECTION 7: INTERFUND TRANSFERS
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 317
7.1 INTERFUND CHARGES
In accordance with the Century Plan, services provided by a fund are charged to each using fund.
Electric, sanitation, stormwater drainage, wastewater and water usage is billed on an actual basis. Charges for services
provided have been allocated on a realistic, rational basis. The Joint Services Internal Service Fund charges are paid
by using Funds as charges for services. Administrative services provided by the General Fund are likewise billed to
using funds as administrative charges. Allocation methods for departmental costs provided outside of managing funds
are shown below.
Allocations shall be reviewed for reasonableness as part of the budget preparation process and as part of the mid -year
financial and performance report to Council noted in Section 1.1.
7.1.1 General Fund Departments
City Council 50% allocated to General[Utilities/Airport, based on relative revenues
50% allocated to General/Utilities/Airport, based on relative personnel
Community Services
Administration Allocated to General/Sanitation/Airport, based on relative full time equivalent personnel
City Manager's Office 50% allocated to GeneraWtilities, based on relative revenues
50% allocated to General/Utilities, based on relative personnel
Development Services Allocated to General/Utilities, based on relative personnel
Utilities: Electric, Sanitation, Stormwater Drainage, Wastewater and Water.
7.1.2 Joint Services Fund Departments
Accounting 50% allocated to General/Utilities/Airport, based on relative revenues
50% allocated to GeneraWtilities/Airport, based on relative personnel
COU Administration Allocated to Street Special Revenue Fund/Utilities (excluding Sanitation), based on relative personnel
Bad Debts (Utility Office) Allocated to Utilities, based on relative revenue
Customer Service Allocated to Water/Electric, based on relative number of accounts
Finance Admin. 50% allocated to General/Utilities/Airport, based on relative revenues
50% allocated to General/Utilities/Airport, based on relative personnel
Employee & Org. Allocated to General/Utilities/Airport/ Streets Special Revenue Fund, based on relative personnel
Services
Legal Services Allocated 25% each to General/Utilities, except Sanitation
Liability Insurance
(EOS) Allocated to General/Utilities/Airport, based on relative revenue
Pump Maintenance Allocated to Water/Wastewater Operating, based three year rolling average of work orders
Purchasing & Properties Allocated to General/Utilities/Airport/Streets Special Revenue Fund, based on three year rolling average of
relative number of requisitions
REFERENCE
318 ANNUAL OPERATING PLAN ELEMENT 1999/00
Systems Engineering Allocated 20% each to Streets Special Revenue Fund/Utilities, except Sanitation
Utility Office Allocated to Utilities, based on relative number of accounts
Utilities: Electric, Sanitation, Stormwater Drainage, Wastewater and Water.
7.1.3 Facilities Maintenance Internal Service Fund
Facilities Maintenance Allocated to departments by facility, based on actual square footage occupied
Services Contracts
(including repairs) Allocated by building and department, based on actual charges
7.1.4 Fleet Management Internal Service Fund
Vehicle Service Center Allocated to departments, based on prior year actual usage
Capital Replacement
& Insurance Allocated to departments, based on calculated lease charges
7.1.5 Information Services Internal Service Fund
Information Resources
Operations Allocated to departments, based on estimated usage
Capital Replacement Allocated to departments, based on calculated lease charges
7.2 JOINT INDIRECT REVENUES
Joint indirect revenues received for electric, sanitation, stormwater drainage, wastewater and water services are
allocated on the basis of relative direct billings of the operating funds. Joint indirect revenues allocated in this manner
include:
Connect Fees
Discounts Earned
Other Income
Penalty Fees
Service Fees
7.3 TRANSFERS
The Council may transfer monies from one fund to another as deemed necessary to accomplish the mission of the City.
These transfers include, but are not limited to, capital projects funding, debt service requirements, interfund allocations
and charges, and balancing requirements. In no event shall the Council transfers for "what it takes to balance" exceed
20% of the revenue sources (total revenues plus unreserved prior year fund balance) of the transferring fund.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 319
SECTION 8: REVENUE
City staff will review estimated revenue and fee schedules as a part of the budget process. Revenue estimates will be
projected to be as accurate as possible using historical and projected data and trends. Any proposed rate increase is
based upon fee policies applicable to the fund or activity, the related cost of the service provided, the impact of
inflation in the provision of services, and the equitability of comparable fees.
REFERENCE
320 ANNUAL OPERATING PLAN ELEMENT 1999/00
Contingency Reserve Requirements Worksheet
Ger Section 4.2 of Budaet & Financial Policies)
BY FUND
CITY WIDE General Electric Water Wastewater
Total budgeted expenditures 79,335,331 12,333,564 22,265,930 10,717,735 9,793,403
Less:
Minimum
Days
Required
Minimum
Amount
Required
Amount
Included
Electric Fund
Capital Improvements - Electric, WW, Water
(13,588,860)
(3,709,535)
(3,326,000)
(6,553,325)
Capital Improvements - Other Enterprise Funds
(2,014,200)
1,987,581
2,890,841 786,253
441,918
Capital Improvements - GCP, Streets & SRF
(4,509,600)
2,385,097
3,469,010 943,504
530,301
Capital Improvements - Special Revenue Funds
(1,817,550)
530,301
550,000
Water Fund
Debt Service - General
(1,861,551)
2,025,000
Airport Fund
N/A
Interfund Transfers
(7,976,110)
(159,835) (3,445,230)
(2,773,620)
(270,725)
Interfund Charges
(6,915,711)
(2,633,341) (1,235,127)
(844,100)
(848,148)
Budgeted operating expenditures
N/A
n/a
50,000
All other City Funds expenditures
40,651,749
9,540,388 13,876,038
3,774,015
2,121,205
Percentage reserve requirements:
Minimum
Days
Required
Minimum
Amount
Required
Amount
Included
Electric Fund
60 days - 16.67%
6,775,292
1,590,065
2,312,673 629,003
353,534
75 days -20.83%
8,469,114
1,987,581
2,890,841 786,253
441,918
90 days - 25%
10,162,937
2,385,097
3,469,010 943,504
530,301
09/30/00 RESERVE BALANCES:
Fund
Minimum
Days
Required
Minimum
Amount
Required
Amount
Included
Electric Fund
N/A
2,890,841
3,400,000
General Fund
60 days
1,590,065
2,000,000
Sanitation Fund
N/A
n/a
50,000
Stormwater Drainage Fund
N/A
50,000
65,000
Wastewater Fund
90 days
530,301
550,000
Water Fund
90 days
943,504
2,025,000
Airport Fund
N/A
n/a
150,000
Streets Special Revenue Fund
N/A
n/a
153,000
Convention & Visitors Bureau SRF
75 days
56,830
57,000
Recreation Programs SRF
N/A
n/a
50,000
All other City Funds expenditures
N/A*
2,407,573
n/a
Totals for all expenditures
75 days 8,469,114 8,500,000
' Note: The city-wide contingency reserve requirement is 75 days of operating expenses. Only the General, Stormwater Drainage, Wastewater,
Water, and Convention and Visitors Bureau SRF have a specific minimum fund reserve requirement. All excess reserves for City
expenditures in funds that do not have a specific fund requirement are held in other operating funds.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 321
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322 ANNUAL OPERATING PLAN ELEMENT 1999/00
UTILITY RATE SCHEDULE
PROPOSED FOR 10/1/99
ELECTRIC RATES (last increase 10/1/91)
All Customers
Purchased Power Cost Adjustment
Built into Energy Charge
Residential Sales Tax
Inside City Limits: 1% of total electric charges
Outside City Limits: None
Commercial Sales Tax
Inside City Limits: 7.25% of total electric charges
Outside City Limits: 6.25% of total electric charges
Seasons
Summer: May through October billings
Winter: November through April billings
Residential Service
Customer Charge:
$6.00 per month
Energy Charge:
Summer: $0.0678 per kWh
Winter: $0.0678 per kWh for first 1,000 kWh per month
$0.0475 per kWh for additional kWh
Small General Service
�•
Customer Charge:
$12.00 per month
Energy Charge:
Summer: $0.0654 per kWh
Winter: $0.0654 per kWh for the first 5,000 kWh per month
$0.0554 per kWh for additional kWh
School Service
Customer Charge:
$12.00 per month
Energy Charge:
Summer: $0.0760 per kWh
11
1 -
Winter: $0.0760 per kWh for the first 5,000 kWh per month
$0.0660 per kWh for additional kWh
mm
lV
Water & Wastewater Pumping Service
. Customer Charge:
$12.00 per month
Energy Charge:
Summer: $0.0650 per kWh
Winter: $0.0550 per kWh
Large General Service
Customer Charge:
$20.00 per month
Demand Charge:
Summer: $7.70 per kW, but not less than $385.00
Winter: $6.90 per kW, but not less than $345.00
` REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00
323
UTILITY RATE SCHEDULE (CONT.)
Energy Charge: Summer: $0.0380 per kWh
Winter: $0.0290 per kWh
Load Factor Credit: $0.008 per kWh for all kWh in excess of 400 kWh per kW
Curtailable Power Credit
Available to customers with demand exceeding 50 kW; contact the Energy Services Manager for details
Guard Light Service
Customer Charge:
$7.50 per lamp
Experimental Interruptible Power Service
Contact the Energy Services Manager for Details
3/4 inch meter
1 inch meter
1'/z inch meter
2 inch meter
3 inch meter
4 inch meter
6 inch meter
Cost per 1,000 gallons:
0 Thru 24,000 Gallons
25,000 Thru 39,000 Gallons
40,000 Thru 59,000 Gallons
60,000 And Up
Customer Charge:
Cost per 1,000 gallons:
324
WATER RATES (last base rate increase 10/1/91)
Customer Charge
Inside City Outside City
$16.50 per month
$17.85 per month
$21.80 per month
$26.00 per month
$43.00 per month
$63.00 per month
$111.00 per month
$1.95
$21.80 per month
$23.40 per month
$28.00 per month
$32.00 per month
$54.00 per month
$74.00 per month
$133.00 per month
$2.27
CONSERVATION WATER RATES (effective 6/1/97)
Residential Only
Effective on Billings June 1 - September 30
Inside City
Per 1.000 Gallons
$1.95
2.50
3.50
4.50
Outside City
Per 1.000 Gallons
WASTEWATER RATES (last increase 4/1/92)
(based upon average winter water use)
$11.75 per month
$2.70
$2.27
2.90
4.10
5.25
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00
UTILITY RATE SCHEDULE (CONT.)
GARBAGE RATES (last increase 10/1/98)
All customers inside City limits must pay garbage. All customers outside City limits who receive City utilities and
live on a City garbage route may select City garbage pickup.
Sales Tax on Garbage Service:
Residential Rate:
Non -Residential Rate:
Residential and Commercial
Inside City Limits: 7.25%
Outside City Limits: 6.25%
Inside City Limits - $10.85 (includes recycling)
Outside City Limits - $13.25
Varies - Rates will be set by type, amount and
frequency of service.
STORMWATER DRAINAGE FEES (last increase 10/1/98)
All residential water customers within the city limits must pay a monthly charge of $2.25. Non-residential water
customers within the city limits must pay $2.25 per unit (2,088 square feet) which is calculated on the total square
footage of impervious cover on the property.
DEPOSIT REQUIREMENTS AND SERVICE CHARGES
Residential Deposit - None with qualifying letter of credit or $100 (Cash, Check, or Credit Card)
Non -Residential Deposit - 1/6 Estimated Annual Bill (Cash, Check, Credit Card or Letter of Credit from a bank)
Late Payment - 10%
Insufficient Check Charge - $15.00
Disconnect Service Charge for Delinquent Bill or Insufficient Check - $20.00
Meter Reread Charge at Customer's Request - $10.00
Temporary Service (5 days) - $35.00
New or Transfer Account Charge - $25.00 plus $25.00 during non -business hours or same day connections
Meter Test - At Cost
Credit Cards: Discover, VISA and MasterCard accepted
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 325
IL
In addition to the permanent advisory boards and commissions listed, the Council also appoints temporary advisory
committees from time to time to address specific, short term issues. The 1998 Membership of Advisory Boards &
Commissions include:
Airport Advisory Board. Studies and makes recommendations to the City Council regarding operations and facility
improvements of the municipal airport. Ensures that the municipal airport is efficiently and adequately meeting the
needs of the City and the air transportation industry.
Donald C. Cole Rex Cloud Harvey Sandal
Albert Fittipaldi Randy Smedley
Board of Adjustment. Hears and decides appeals that allege that there was an error in any order, requirement,
decision, or determination made by a City administrative officer, department, or board. Also acts on applications that
are submitted for a variance or a special exception to City zoning regulations.
Rhonda Faught
Robert Brannon
Gerald Carson
Sheila Johnson
William Nahay
Charles Parker
Patricia Hershey
Claude Proctor
Patrick Walsh
Building Standards Commission. Hears appeals and renders decisions on rulings by City building inspectors or
officials in regard to code interpretation, enforcement, and substandard housing or structures within the City.
Ul
Stanley Bland
Robert Jacobson Wallis Grabowsky
Michael Barnes
Roger Stuth Stuart Smith
John Gavurnik
Gabe Sansing Lloyd Potts
(�
Jim Schiller
Farrell Prewitt
OGeorgetown
Convention & Visitors Board. Develops and advises the City Council on plans to promote convention
business and tourism in Georgetown.
Jan Nowlin
Lisa Fisher
Maureen Dooley
Randy Eliassen
Jo Ella Broussard
Nancy Knight
Nancy White
Richard Lowder
Cynthia Behling
Lawrence Simpson
Rusty Winkstern
Historic Preservation Commission. Adopts regulations and restrictions for the preservation of historical places and
areas of historical significance. Also establishes criteria for granting or denying requests for alterations to buildings
in established historical districts.
Miriam Baker
Scherry Chapman
B.Jeane Clarke
Robert Seamans
John Treuhardt
Jerome Vacek
David Voelter
Sarah Milburn
David Hays
Housing Authority Board. Approves policies which will enable the Housing Authority staff to provide safe,
sanitary and comfortable housing to low-income people in the Georgetown area.
Becky Hamilton Edward Konetchy Velta Simmons
Peggy Kendall Diane Sansom
REFERENCE
326 ANNUAL OPERATING PLAN ELEMENT 1999/00
Library Advisory Board. Makes recommendations regarding the development of the book collection, programming,
and other services provided by the Georgetown Public Library.
Thomas D. Barry Nell Dickson Joe Case
Nelda Burson Jean Ehnebuske Rachel Logue
Lisa Hopkins Dorothy Hagen Sharon Sanders
Parks and Recreation Board. Recommends, to the City Council, uses of parkland and parks/recreational facilities
and improvements in programs, activities, and facilities to meet community recreation needs and interests.
Don Brent Thurman Holt Joan Sukup
Jim Atencio Wesley Kidd John Philpott
Rochelle L. Hall Brenna Nedbalek Ben White
Planning & Zoning Commission. Studies and reviews plans and recommends to City Council action to be taken
in regard to City growth and development and comprehensive community planning. Also, makes recommendations
and acts as a hearing board on zoning requests. Drafts new development regulations and conducts periodic review
of plans and regulations.
Robert Brannon Charles Parker Patrick Walsh
Leon Douglas Claude Proctor Cal Wilkerson
Sarah Milburn
Williamson County & Cities Health District. Advises state, county and local elected officials on the status of
public health matters in Williamson County.
Lettie Lee, Georgetown
(remaining members appointed by County Commissioners Court)
Margaret Fink, Round Rock Vernon O'Rourke, Commissioners Court
Katherine Galloway, Cedar Park Mary Faith Sterk, Commissioners Court
Scholley Bubenik, Taylor Karen Wilson, Director of Health District
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1999/00 327
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328 ANNUAL OPERATING PLAN ELEMENT 1999/00