HomeMy WebLinkAboutMIN 11.24.2009 CC-RMinutes of the Meeting of the Governing Body
of the City of Georgetown, Texas Tuesday,
November 24, 2009
The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
George Garver presiding.
Council Present: Council Absent:
Keith Brainard, Gabe Sansing, Dale Ross, Ben All Council Present.
Oliver, Pat Berryman, Bill Sattler, Patty Eason
Staff Present:
Paul E. Brandenburg, City Manager; Mark Sokolow, City Attorney; Jessica Hamilton, City Secretary; Jim
Briggs, Assistant City Manager for Utility Operations; Micki Rundell, Chief Financial Officer; Elizabeth
Cook, Director of Community Development; Thomas R. Benz, Systems Engineering Director; Glenn
Dishong, Water Services Director; Marsha Iwers, Purchasing Manager; Laurie Brewer, Assistant
Finance Director; Travis McLain, Airport Manager; Terry Jones, Support Services Manager; Edward G.
Polasek, Principal Planner; Jordan J. Maddox, Planner III; Mark Miller, Transportation Services
Manager; Kevin Russell, Director of Human Resources and Civil Service
Minutes
Regular Session - To begin no earlier than 06:17 PM
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request of
the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551.)
A Call to Order
Mayor called the meeting to order at 6:17 p.m.
Pledge of Allegiance
Comments from the Mayor
- Welcome and Meeting Procedures
- Mayor greeted the boy scouts in the audience and presented them with City of Georgetown pins
City Manager Comments
- Thanksgiving Holidays and Trash Pickup
- Lighting of the Square
- Christmas Stroll
- Boards and Commissions Applications
- Parks and Recreation Award
Action from Executive Session
Motion by Sattler, second by Sansing to authorize the execution of a confirmation letter with the City of San
Antonio, Texas, acting through the CPS Energy Board of San Antonio, Texas for non-nuclear energy related to
our needs related to energy above the Cap Load for calendar year2010. Approved 7-0
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Motion by Sattler, second by Berryman to reject proposals as to the Albertson's building and to authorize the City
staff to go out for new Request for Proposals for the ability of the company to provide various alternatives and
staff to do financial analysis and due diligence on such offers. Approved 7-0
Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table
at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak
and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward
to speak when the Council considers that item.
On a subiect not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the
subject matter of the topic they would like to address and their name. The City Secretary can be reached at
512/930-3651.
B - As of the deadline, there were no persons who requested to address the Council on items other than what was
already posted on this Agenda.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
C Consideration and possible action to approve the minutes of the Special Council meeting on Monday, November
2, 2009 and the City Council Workshop and Regular Meeting on Tuesday, November 10, 2009 -- Rachel Saucier,
Assistant City Secretary and Jessica Hamilton,' City Secretary
D Consideration and possible action to approve a Resolution finding public convenience and necessity and
authorizing eminent domain proceedings, if necessary, for the acquisition of real property from Emma L.
Lawhon Family Land Partnership, to effectuate certain public infrastructure improvements in connection with
the Southeast Arterial One roadway project -- Thomas R. Benz, P.E., Systems Engineering Director and Jim
Briggs, Assistant City Manager for Utility Operations
E Discussion and possible action to approve the Fourth Amendment to the Offsite Utility Construction and
Cost Reimbursement Agreement between the City of Georgetown and Laredo Wo, Ltd concerning the Water
Oak Subdivision -- Glenn Dishong, Water Services Director and Micki Rundell, Director of Finance and
Administration and Jim Briggs, Assistant City Manager for Utility Operations
F Consideration and possible action to approve the extension of the Master Services Agreement with Klotz
Associates, Inc., of Austin, Texas, for professional engineering services -- Thomas R. Benz, P.E., Systems
Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations.
G Consideration and possible action to approve the extension of the Master Services Agreement with Kasberg,
Patrick & Associates, LP, of Georgetown, Texas, for professional engineering services -- Thomas R. Benz,
P.E., Systems Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations
H Consideration and possible action to approve the extension of the Master Services Agreement with McCord
Engineering, Inc., of College Station, Texas for professional engineering services -- Thomas R. Benz, P.E.,
Systems Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations
I Consideration and possible action to approve the extension of the Master Services Agreement with Terracon
Consultants, Inc. of Austin, Texas for professional engineering services -- Thomas R. Benz, P.E., Systems
Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations
J Consideration and possible action to declare the obsolete and scrap water meters as surplus and
authorization for staff to sell to Fluid Meter Service Corporation of Austin, Texas -- Marsha Iwers, Purchasing
Manager and Micki Rundell, Chief Financial Officer
K Consideration and possible action to accept the City's Quarterly Financial Report, which includes the
Investment Reports for the City of Georgetown, Georgetown Transportation Enhancement Corporation (GTEC),
and the Georgetown Economic Development Corporation (GEDCO) for the quarter ended September 30, 2009 --
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Micki Rundell, Chief Financial Officer; Laurie Brewer, Assistant Finance Director and Lorie Lankford, Accounting
Manager
L Consideration and possible action to grant a "First Right of Refusal" to RA General Services, LLC to lease
the unimproved airport property located at 101 & 201 S. Hangar Drive for a period of 24 calendar months. In
consideration for this right, RA General Services, LLC will pay the total sum of $5,000.00 to the Airport Fund --
Travis McLain, Airport Manager and Paul E. Brandenburg, City Manager
M Consideration and possible action to grant the request from RA General Services, LLC to terminate their
Airport Land Lease for unimproved airport property at 101 and 201 S. Hangar Drive effective November 30,
2009. -- Travis McLain, Airport Manager and Paul Brandenburg, City Manager
Sansing had questions about items L and M. McLain explained why these two documents are being brought to
the City Council.
N Consideration and possible action to approve a contract with National Service Research for $19,500 to conduct
the City of Georgetown 2010 Quality of Life Survey -- Micki Rundell, Chief Financial Officer
O Consideration and possible action to appoint Judy Lester to the Main Street Advisory Board to fill a vacancy
left by a recent resignation -- Mayor George Garver
P Consideration and possible action to appoint Rachel Saucier as Deputy City Secretary -- Jessica Hamilton, City
Secretary
Motion by Sansing, second by Oliver to approve the Consent agenda in its entirety. Approved 7-0
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items:
Q Discussion and possible direction to staff regarding Public Safety Needs Assessment and related impacts to
the City's Facility Plan -- Paul Brandenburg, City Manager; Micki Rundell, Chief Financial Officer and Terry
Jones, Support Services Manager
Mayor asked and Brandenburg explained the item and said it is concerning the space needs within the City. He
said the City Council had a Workshop at 4p.m. in which they were given information about different facility
options as well as police, fire and other stations. He said the Council heard a presentation at that time and said
the Mayor Pro Tem made a motion out of executive session with a related item. Eason asked and Brandenburg
said an additional motion regarding the Albertson's building is not necessary at this time.
R Public Hearing for the voluntary annexation into the City for 18.81 acres, more or less, in the I. J. Dyches
Survey, Abstract 180, for the Pierce Tract, located at 1000 F.M. 1460, east of Madison Oaks Avenue and west
of High Tech Drive -- Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Director of Community
Development
Polasek described the item and said, under the annexation process, two public hearings are required. He said
there is a concurrent application that went to the planning and zoning commission. He said there will be an item
on the December 8th agenda about a possible rezoning of the area.
Public Hearing was opened -- 6:31 p.m.
Speaker, Tracy Lafave, said she is here to discuss the annexation. She noted her understanding is that it has to
be both an annexation, zoning and Comprehensive Plan approval. She said there are several concerns that the
Pleasant Valley neighborhood has related to the annexation of this property. She listed the several issues that
will arise if the City decides to annex the property. She noted the citizens want to maintain Pleasant Valley
subdivision as a residential subdivision. She asked and every citizen in the Pleasant Valley subdivision who was
at the meeting raised their hand. She spoke about the property and asked that Council not annex the property.
She noted they want to stay zoned as mult4esidential and not commercial. She provided a handout from the
residents of the area to the City Council.
Speaker, Quint Schneider, said when this annexation was going to be voted on, he thought the residents would
have more input. He added he is concerned that the current drainage issue was brought to Council seven years
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ago and nothing has been done since then. He said he has no problem with the land being annexed, but added
he is concerned about how the City is going to use it
Public Hearing was closed -- 6:37 p.m.
S Public Hearing and First Reading of an Ordinance on a Rezoning from AG, Agriculture District to C-1, Local
Commercial District for San Gabriel Estates, Block 1, Lot 6, located at 3600 Williams Drive -- Valerie Kreger,
Principal Planner and Elizabeth Cook, Director of Community Development
Maddox described the item and noted this Ordinance will rezone the location from Agriculture (AG) to Local
Commercial District (C-1). He said this was formally a home that is now vacant He read only the caption of the
Ordinance on first reading after having satisfied the requirements of the City Charter.
Public Hearing was opened -- 6:39 p.m.
No persons were present to speak.
Public Hearing was closed -- 6:39 p.m.
Motion by Berryman, second by Sansing to approve the Ordinance on first reading. Approved 7-0
T Public Hearing and First Reading of an Ordinance for a Comprehensive Plan Amendment changing the
Future Land Use Plan from High Density Residential to Employment Center and Mixed -Use Neighborhood
Center for 28.27 acres in the Flores Survey, to be known as Gateway Crossing, located at NE Inner Loop and
County Road 151 -- Jordan J. Maddox, AICP, Planner III and Elizabeth Cook, Director of Community
Development
Maddox described the item and said the next two items are related to the Gateway Crossing development He
described the current land use of the site and noted the owner is requesting to change it from High Density
Residential to Employment Center and Mixed Use Neighborhood Center. He read only the caption of the
Ordinance on first reading after having satisfied the requirements of the City Charter.
Public Hearing was opened -- 6:41 p.m.
No persons were present to speak.
Public Hearing was closed -- 6:41 p.m.
Motion by Berryman, second by Sansing to approve the Ordinance on first reading. Approved 7-0
U Public Hearing and First Reading of an Ordinance on a Rezoning from AG, Agriculture District to C-3, General
Commercial, C-1, Local Commercial, and IN, Industrial Districts for 28.27 acres in the Flores Survey, to be known
as Gateway Crossing, located at NE Inner Loop and County Road 151 -- Jordan J. Maddox, AICP, Planner III
and Elizabeth Cook, Director of Community Development
Maddox described the item and the area that is involved in the rezoning. He spoke about particular conditions of
the rezoning and he read only the caption of the Ordinance on first reading after having satisfied the
requirements of the City Charter.
Public Hearing was opened -- 6:44 p.m.
No persons were present to speak.
Public Hearing was closed -- 6:44 p.m.
Motion by Berryman, second by Sansing to approve the Ordinance on first reading. Approved 7-0
V Consideration and possible action to approve a Resolution adopting a water conservation plan — Glenn
Dishong, Water Services Director and Jim Briggs, Assistant City Manager for Utility Operations
Dishong read the caption of the Resolution. He described the proposed water conservation plan and listed the
goals of the plan. Motion by Oliver, second by Sansing to approve the Resolution. Approved 7-0
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W First Reading of an Ordinance amending Section 13.04.120 "Rates and Charges -Water Schedule" --Jim
Briggs, Assistant City Manager Utilities and Micki Rundell, Chief Financial Officer
Briggs described the item and highlighted the content of the Ordinance and what it contains. He read only the
caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. He said this
item has been to Council, the GUS Board, and the General Government and Finance Committee. He said there
will be no change to the normal volumetric rates on water. He said, over a 2 year period, the base charge for 3/4
inch meters will be an increase to $18.50 per month from what is currently at $16.50. He noted the 5/8 meters
used mostly for low income housing will remain at $16.50. He also spoke briefly about potable and non -potable
water rates. He mentioned and described the revenue stabilization funds as indicated in the proposed Ordinance.
Sattler asked and Briggs said he does not have the exact percentage of the different sized meters in the City.
Dishong said there are forty two 5/8 inch meters and 16,000 3/4 inch meters. Sattler asked and Dishong said
almost all households will have a dollar increase over the next year or two. Sattler asked and Dishong said the
money earned from this increase will be used to fund debt service on Capital Improvement Projects Brainard
asked and Briggs said the rate has not changed since 1985. Brainard asked and Briggs noted there is no
volumetric change. Sansing asked and Dishong said there were changes to the conservation rate tiers and he
listed those tiers. There were many questions. Motion by Sansing, second by Oliver to approve the Ordinance
on First Reading. Approved 7-0
X First Reading of an Ordinance repealing the existing Chapter 13.16 of the City of Georgetown Code of
Ordinances, and adopting a new Chapter 13.16 relating to the drought contingency plan; establishing criteria
for the initiation and termination of drought response stages; establishing restrictions on certain water uses;
establishing penalties for the violation of and provisions for enforcement of these restrictions; establishing
procedures for granting variances; providing a severability clause and establishing an effective date -- Glenn
Dishong, Water Services Director, Jim Briggs, Assistant City Manager for Utility Operations
Dishong read only the caption of the Ordinance on first reading after having satisfied the requirements of the City
Charter. He said this is similar to the previous item and noted staff has taken the opportunity to put what was
learned from the drought this past summer into place in a new drought contingency plan. He noted the most
significant change in the Ordinance is that it establishes a mandatory three day a week irrigation schedule once
usage gets to a certain level.
Sansing said he believes citizens have the duty to save all of our natural resources, especially water. He said he
is hopeful that the City will come up with ways to encourage its citizens to come up with other ideas and ways to
conserve. He said he still thinks three days a week is not an effective conservation schedule. He noted he thinks
a two day schedule would be more fitting. Mayor asked and Dishong said the City starts with a three day
schedule but can also ratchet it down to a two day or one day schedule, if necessary. Dishong said the three day
schedule is just a maximum watering schedule. He said the water conservation pilot that was done in the
summer of 2008 was the basis of the information that told the City that conservation can be achieved on a three
day schedule. He added it showed that there was a 10% reduction in water usage on the three day schedule. He
noted this also has a lot to do with watering times as well. Sansing noted he still thinks a two day schedule would
be a good starting point because the health of the lawn depends on the moisture level at the roots. Berryman
agreed with Sansing regarding water conservation but added that most people on the West side of the highway
must do quick watering three times a week in order to keep the grass alive. Brandenburg spoke about the
possibility of having a minimum top soil amount He listed other ways in which the City can further incorporate
water conservation, including a Conservation Advisory Board. Ross asked and Dishong said the first phase of
the plan is three days, the second phase is two days and the third phase is one day and so on. Oliver agreed with
Sansing's sentiment but noted he liked the option of having the flexibility to move from a three to a two or one day
schedule.
Sattler said he had the opportunity to follow someone who was cited because they did not know that they had two
cycles on their water system. He noted they were cited by a fellow resident who saw them watering off of their
schedule. He said, if the City is going to give people the authority to cite people for this type of violation, then the
City needs to give it the best shot that it can that everyone understands what is going on. Sattler said, regarding
Section 13.16.02, the City has to have a resource or a person that will go to residents' homes and added the
citizens need to know that that resource is available. He said, regarding Section 13.16.070, the City does not
address the construction companies that use fire hydrants and waste water. He noted the City needs to control
that usage in other ways. He asked how the City would respond if a person is in compliance at a response level,
and then they go out of town and the schedule is changed when they are gone He noted, in Section 13.16.120, a
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person can file a variance. He asked if this is a way that a person can avoid getting fined. He said, regarding
enforcement in Section 13.16.110, there is a $2,000 fine for the first offense. He said charging $2,000 for a first
offense is steep and, instead, the City should have a first offense be free and then that person must go to the
court and work with the City's resources to straighten out their watering methods. He suggested the fine
structure for the second, third and fourth offenses. He said the City has to find a way to stop retaliation from a
neighbor turning in another person. He noted it would be more fair to have both the person citing the neighbor
and the neighbor show up to court together. He noted, if the City is going to serve a citation, it needs to be done
via registered mail with a return receipt. Sattler said the City has to have water conservation but it needs to be
fair about how it is enforced.
Eason said this is a first reading of the Ordinance and noted some of Sattlers concerns can be address. Eason
noted one of the benefits of this Ordinance is to establish a particular time frame that people become
accustomed to. She said this system can be set up so that the City does not continue to have these ongoing
water problems. She noted one of the reasons fines are higher with water issues than with parking is because
water is an essential resource that the City really needs to take into account She noted the strict fine will show
how important this water issue is to the City. She noted it seems that before anyone is given a citation, his or her
usage can be verified in the records of the City. Dishong said that much of what Sattler spoke about is what is
already in the existing Ordinance and not in this new Ordinance being presented to the City Council He said the
other thing he would like to point out is that the fines associated with this are also in the existing Ordinance. He
said the City enters into these watering phases because it is a health and safety issue. He noted the City needs
conservation to happen for firefighting water as well as water for domestic use. Berryman said there is a
difference between one acre lots and small conservation subdivision lots. She noted this difference will not show
up in water usage. She said the City should not make blanket statements about water usage because of the
many variances in the City's soil. Berryman said it would seem that Sattlers request for another tiered look at the
way the City fines people and offering people a warning would be a good way to inform the public Berryman
said the City had a failure to communicate with the public about water conservation this past summer. She said it
wasn't that the citizens were trying to break the law, but those people did not know the conservation watering
schedule. She said there needs to be a way to work with the public
Mayor said Sun City represents over 50% of the irrigation going on in the City. He spoke about the efforts made
to spread the message about the watering schedule and restrictions throughout the City. Mayor also spoke about
the water ambassadors and how they delivered the message throughout Sun City. Mayor asked and
Brandenburg said there were about 40 to 45 citations pending at one time. He noted he is unsure how it was
handled in Court. Berryman said, other than Sun City, community neighborhoods did not get notifications.
Dishong said a lot of what Mayor described is what happened during the voluntary restriction period Dishong
spoke about mailers sent out notifying people of the restrictions. Sattler said he is suggesting that staff look at
these sections and take responsibility to educate people as much as they can and be a little clearer whenever
this happens. Ross said this is a public safety issue and it can be serious in the summertime. He suggested that
Council approve this Ordinance as presented and then get with staff about any possible changes they would like
to suggest.
Motion by Sansing, second by Eason to approve the Ordinance with the following amendments in Section
13.16.070 C.2 -A, change the mandatory watering schedule from three days to two days in Section 13.60.080
C.S. Phase 2 Water Restrictions, change the schedule from two days a week to every five days; in Section
13.60.90.C.4 Phase 3, change the schedule from one day a week to every seven days; and in Section 13.60.110,
have the fines be a warning on first offense and up to $2,000 for all subsequent offenses.
Berryman said she cannot support this motion because of the top soil variance. Brainard said he appreciates
what Sansing is trying to do but he noted he does not agree with the two day watering schedule He said a lot of
the Councilmembers have constituents that sit on rock. Ross agreed and said he likes the motion except for the
two day schedule. Failed 2-5 (Berryman, Oliver, Sattler, Brainard, Ross opposed)
Motion by Berryman, second by Oliver to approve the Ordinance as proposed on first reading. Oliver made a
friendly amendment with the caveat that Council talk to staff about concerns and then staff will bring those back
to Council at the next meeting. Berryman amended her motion to have the first offense be a warning and all
further offenses be up to $2,000. Vote on the motion as amended: Approved 6-1 (Sattler opposed)
Y Consideration and possible action on a proposal to revise the Budget and Fiscal Policy to permit the use of
surplus monies in the operating budget for purposes other than "non-recurring expenditures" only; and clarifying
the City's budget policy -- Keith Brainard, Councilmember District 3
Brainard reviewed the item and described the change he is proposing to the policy. He said this would eliminate
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the requirement to use one time surplus money on one-time expenses. He said this will result in a more
conservative and fiscally prudent budget policy and practice.
Brainard reviewed his intended motion to approve the revised language to the City's fiscal and budgetary policy.
Eason said she needs more information about the change. She suggested that Brainard take this to the General
Government and Finance Subcommittee. She said she would like to hear about why he is going with this
approach. Brainard said this is about the City's long term budget policy. He noted, if future Councilmembers
would like to use surplus or unexpended monies to help their districts or use for one time projects, there is
nothing that would preclude them from doing so. He noted this change would only give the Council the flexibility
to consider surplus monies as part of the ongoing budget.
Motion by Brainard, second by Ross to revise Section 2.0 of the City's current fiscal and budgetary policy as
presented.
Sansing said he would also like to see this item go to the General Government and Finance Subcommittee. He
noted, if this would be put in the budget, it would be on a year to year basis. Brainard said this would give the
Council and City Manager the flexibility to consider this option in future years. Sansing asked and Brainard said
this is saying that the City is allowed to consider excess and surplus monies when drafting the next yeats budget.
Sansing said he wants to make sure this change won't affect the City's bond rating. Oliver said he is opposed to
this because sustainable funding is a very difficult concept and there are other legislative bodies which use that
language to drive a truck through. He said he is concerned about the potential of what could happen once
Council is given this type of flexibility. Brainard said the language he is proposing is no different in kind than what
the City already has. He addressed the issue of having a loop hole and noted the current policy states the City
has to match current revenues with current expenses. Brainard said the City does not know what the current
revenues are going to be and it tries to take its best guess. He said he is asking that the City continue that policy
but remove the restriction from using surplus monies in the next fiscal years budget. Berryman said she sees
there will be more transparency after this is approved. She noted the money being set aside will not be used in
an effort to help plug in gaps in the budget for things like trucks and equipment Mayor asked and Brainard said,
when he talks about surplus, he is speaking about leftover dollars from the previous budget.
Eason said, since this is so directly affecting the finance department, she would like to hear from the Finance
Director on this issue. Rundell said she understands where Brainard is going, but noted her concern is the theory
that there not be excess that will be spent one year and then it can't pay for that same expense the following
year. Rundell said having excess funds has helped the City, but she noted sustainability is just another word for
ongoing expenses. She said the guiding principle for the budgetary policy is that the City is living within its
means. She said her concern is to ensure that the City never overextends its expenditures by assuming that
there will always be excess funds. Ross asked and Rundell said the City did not have excess funds this year but
it does have excess funds over the projections. Ross said and Rundell agreed, at the end of the day, $398,000 is
going to be rolled forward into this year's budget. He asked and Rundell said the excess funds vary from year to
year from about $100,000 to $500,000. Ross asked and Brandenburg said the City has always had the money.
Brainard asked and Rundell said the excess funds are traditionally used for one time projects that would normally
be paid for by issuing debt. Brainard said, by restricting the use of these monies to one time expenditures, the
money is more likely to be spent and the City is more likely to seek to raise revenue by raising taxes Rundell
said using excess funds as an operating revenue stream goes against the GFOA. Eason said she disagrees with
Brainard and said it is a bad idea to start putting these excess funds into operating costs. Eason said she is
concerned with any idea that would use this type of money to create a false tax rate. She said she thinks the
best way use this kind of money is to use it for one time expenditures.
Brandenburg said there has always been excess revenues at the end of the year. He said, since he has been
reading the policy, he sees that some flexibility has been there. He noted this is a policy decision that the City
Council needs to make. Ross said the current policy guarantees any dollar that Council ever approves will
eventually get spent. Berryman said this is a question of semantics and added she does not see anyone on
Council or staff misuse this ability. Oliver noted Rundell said, if the City does this, it will not conform to the
accounting standards of this industry. Rundell clarified and said that the GFOA has recommended policies and
noted the standard is one to one spending. There was much discussion. Vote on the motion: Approved 4-3
(Oliver, Eason and Sansing opposed)
Z Consideration and possible action to approve a Resolution revising the City's investment policy -- Laurie
Brewer, Assistant Director of Finance and Micki Rundell, Chief Financial Officer
With a PowerPoint Presentation, Brewer reviewed the City's investment policy and the proposed revisions and
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noted this is required under through the Public Funds Investment Act. She said the current policy is certified
through the Government Treasurers of Texas. She reviewed the changes proposed to the City's investment
policy including the addition of "public trust" as an objective before yield, minor changes for clarification and
broker/dealer update. Motion by Ross, second by Brainard to approve the Resolution. Berryman recused
herself from the item.
Brainard asked and Brewer said these changes are brought to Council at the recommendation of the investment
advisor. Approved 6-0 (Berryman off the dais)
AA Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to award a contract for the 2009 Curb and Sidewalk Project to Smith
Contracting of Austin, Texas in the amount of $796,418.40 -- Mark Miller, Transportation Services Manager and
Jim Briggs, Assistant City Manager for Utility Operations
Miller reviewed the item. He described the sidewalks and curb improvements and the location of those
improvements. Motion by Brainard, second by Berryman to approve the award of contract Approved 7-0
BB Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to appoint a Road Impact Fee Review Committee for the review of the City's
Proposed Road Impact Fee Study, Final Draft Report -- Thomas R. Benz, Systems Engineering Director and Jim
Briggs, Assistant City Manager for Utility Operations
Benz reviewed the item and said it is being recommended from the Georgetown Transportation Advisory Board
He listed the names of the people being recommended for the committee. Sansing said the Transportation
Advisory Board vetted this list in great detail and added he is confident with the proposed members. Motion by
Sansing, second by Ross to appoint the committee members. Approved 7-0
CC Second Reading of an Ordinance to change the Cost of Living (COLA) adjustments and the Supplemental
Retirement of the Texas Municipal Retirement System (TMRS) plan -- Kevin Russell, Director of Human
Resources and Civil Service
Russell reviewed the item and said this would reduce the Cost of Living Adjustment (COLA) on the Supplement
Retirement as well as include the addition of a death benefit He read only the caption of the Ordinance on
second reading. Motion by Sansing, second by Berryman to approve Ordinance 2009-58. Approved 7-0
Motion by Sansing, second by Berryman to adjourn -- 8:17 p.m.
Adjournment
The meeting was adjourned at 08:17 PM.
Approved:
Mayor George Garver
City Council Meeting Minutes/November 24, 2009
Page 8 of 8 Pages
Attest:
City Secretary Jessica Hamilton
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS AUTHORIZING THE MAYOR TO SIGN THE
ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF
TRANSPORTATION RELATED TO THE NORTH AND SOUTH AUSTIN
BRIDGES PROJECT.
WHEREAS, the Texas Transportation Commission passed Minute Order Number 114335,
authorizing the State to undertake and complete a highway improvement generally described
as reconstruct the North and South Austin Avenue bridges from 2nd Street to Morrow Street,
Georgetown, Texas called the "Project"; and,
WHEREAS, for the Project the term reconstruct includes replacement, rehabilitation,
preservation, protection, and/or anti-icing/deicing for bridges and tunnels on a public road; and
WHEREAS, as part of the administration of the Project, the Capital Area Metropolitan Planning
Organization, by resolution number 2014-11-4, awarded the City of Georgetown a total of
$1,299,174 in Surface Transportation Program Metropolitan Mobility (STP -MM) for the Project;
and
WHEREAS, in order to determine which alternative best serves the interests of the citizens of
Georgetown, the City supports a study of alternatives including the following (1) do nothing,
(2) alternative alignment, (3) maintenance, (4) rehabilitation/preservation and/or (5)
replacement through a public involvement process which is also a requirement of the National
Environmentally Policy Act (NEPA); and
WHEREAS, the STP -MM award by CAMPO, using the term reconstruct, may require the City
of Georgetown to submit to CAMPO a Transportation Improvement Project (TIP) amendment
in the Spring of 2017 based on the decision resulting from the range of alternatives undertaken
by the City of Georgetown; and
WHEREAS, TxDOT works with the Federal Highway Administration (FHWA) and other
federal agencies to comply with the National Environmental Policy Act (NEPA) and uses the
TxDOT environmental compliance process for state and local projects, where TxDOT is the state
approval authority;
WHEREAS, the Advance Funding Agreement between TxDOT and the City allocate funds
including a City contribution of $142,000 for the environmental review and is required for
TxDOT approval.
Resolution No. ban a 1 to - L Page 1 of 2
Date Approved 3 a a
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN TEXAS:
SECTION ONE. The facts and recitations contained in the preamble of this resolution are
hereby found and declared to be true and correct, and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim.
SECTION TWO. The City Council of the City of Georgetown finds it to be in the best interest of
the citizens of Georgetown to enter in the Advance Funding Agreement with the Texas
Department of Transportation related to the North and South Austin Avenue Bridges Project.
SECTION THREE. The Mayor is hereby authorized to sign this Resolution and the Advance
Funding Agreement and the City Secretary to attest thereto, on behalf of the City.
SECTION FOUR. This Resolution shall become effective on the c� aday of no -r 2016.
PASSED AND APPROVED on the as day of MW 6N , 2016.
ATTEST: CITY OF GEORGETOWN, TEXAS
S By: dA �
Shelley N lin City Secre Dale Ross, Mayor
APPROVED AS TO FORM:
,:�5�i -.
7- -
Charlie McNabb, City Attorney
Resolution No. Page 2 of 2
Date Approved 3�2;�aotLp