HomeMy WebLinkAbout16 - Referencei t4 wil 10, -la-mmin"I'mom IN
REFERENCE TABLE OF CONTENTS
Personnel..................................................................... 259
Programs, Projects & Equipment ................................................... 265
Transfers Between Funds......................................................... 281
Internal Service Premiums........................................................ 283
Ordinances................... .,..........................................
Budget & Financial Policies....................................................... 293
Utility Rate Schedule............................................................ 309
Advisory Boards & Commissions .................................................. 312
The 1998/99 Operating Plan will include 11 additional full-time positions and 4 new part-time positions.
The Community Owned Utilities division will add a full-time systems operator, CIP construction coordinator and
a water services manager. Animal Services will add a full-time animal control officer. Fire Services will add five
firefighters. Information Resources will add a full-time director. Parks, Library & Recreation and four part-time
recreation assistants and one full-time children's services assistant at the Public Library.
96197 97/98 97198 98/99 99/00
Actual Budget Actual Proposed Projected
COMMUNITY OWNED UTILITIES
ADMINISTRAT70M
5 /0
5 10
5 /0
Full Time
5 10
SYSTEMS ENGINEERING
Director
1 1
1
1 1
Administrative Assistant
1 1
1 1
Staff Assistant
1 1
1
1 1
Secretary / Receptionist (COU)
1 1
1
1 1
Dispatcher (COU)
1 1
1
1 1
Total Administration (FT /PT)
5 /0
5 10
5 /0
5 /0
5 10
SYSTEMS ENGINEERING
Full Time
Field Representative
1
1
1
1
1
Engineering Technician
0.5
1
1
1
1
Systems Engineering Manager
1
1
1
1
1
Total Systems Engineering (FT / PT)
2.5 /0
3 10
3 /0 -
3 /0
3 /0
ELECTRIC
Full Time
Energy Services Manager
1
1
0.75
1
1
Superintendent Electric
1
1
1
1
1
SYSTEMS OPERATOR - NEW IN 98/99
0
0
0
1
1
Line Foreman
1
1
1
1
1
Line Worker III
2
2
2
2
2
Line WorkerII
3
3
3
3
3
Line Worker I
3
3
3
3
3
Electric Groundsperson
4
5
5
5
5
Part Time
Electric Warehouse Clerk (seasonal)
0.25
0.25
0.25
0.25
025
Total Electric (FT / PT)
15 10.25
16 10.25
15.75 10.25
17 /0.25
17 10.25
PUMP MAINTENANCE
Full Time
Pump Supervisor
1
1
1
1
1
Pump Mechanic III
1
2
2
2
2
Pump Mechanic II
2
2
2
2
2
Pump Mechanic 1
2
2
2
2
2
Part Time
Field Maintenance Wkr: Pumps (seasonal)
0.25
0.25
0.25
0.25
0.25
Total Pump Maintenance (Fr IPT)
6 /0.25
7 /0.25
7 /0.25
7 /0.25
7 10.25
STORMWATER DRAINAGE
Full Time
Street Crew Foreman
1
1
1
1
1
Light Equipment Operator
1
1
1
1
1
Street Sweeper Operator'
0
0.75
0.75
1
1
Part Time
Maintenance Operator 1
0.5
0.5
0.5
0.5
0.5
Street Sweeper Operator'
0.5
0
0
0
0
-Upgrade Partfime to Full-time in 1997198
Total Stormwater Drainage (FTI PT)
2 /1
2.75 /0.5
2.75 /0.5
3 10.5
3 10.5
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 259
PERSONNEL (CONT.
96/97 97"897198 98199 99/00
Actual Budget Actual Proposed Projected
STREETS
Full Time
Street Superintendent
1
1
1
1
1
CIP CONSTRUCTION COORDINATOR - NEW IN 98/99
0
0
0
1
1
Light Equipment Operator
6
7
7
7
7
Heavy Equipment Operator
3
2
2
2
2
Heavy Equipment Operator - Crew Leader
1
1
1
1
1
Part Time
3
3
3
3
3
Street Maintenance Worker
0.5
0.5
0.5
0.5
0.5
Street Maintenance Worker (seasonal)
025
025
0.25
0.25
0.25
Total Streets (FT /PT)
11 /0.75
11 /0.75
11 /0.75
12 /0.75
12 /0.75
WASTEWATER COLLECTION
Full Time
Water & Wastewater Supervisor
1 1
1
1
1
Wastewater Maintenance Worker III
0 1
1
1
1
Wastewater Maintenance Worker II
0 1
1
1
1
Wastewater Maintenance Worker 1
2 2
2
2
2
Part Time
2
2
2
Water / Wastewater Worker II
Field Maintenance Worker (PT)
1 1
1
1
1
Total Wastewater Collection [FT/PT)
3 /1
5 /1
5 /1
5 /1
5 /1
WATER DISTRIBUTION
Full Time Administration:
Full Time
3.25 /1
3.75 /1
4.25 /0.5
5.25 /0.5
Airport Director
Water / Wastewater Worker III
2
2
2
2
2
Water / Wastewater Worker II
1
1
1
1
3
Water / Wastewater Worker 1
3
3
3
3
3
Water Services Manager*
1
1
0
0.75
1
'Pbsihon reclassified and title changed lrcm WaterMastemter Superintendent in 199899
2
2
2
2
Total Water Distribution (FTI PT)
7 10
7 /0
6 /0
6.75 /0
9 /0
TOTAL COMMUNITY OWNED UT7LMES (FT/PT)
51.5 /3.25 56.75 12.75
55.5 /2.75
58.75 /2.75
61 /2.75
COMMUNITY SERVICES
ADMINISTRATION
Full Time
Director 0.5
Administrative Assistant' 1
Tositfon reclassified and title changed from SeaetarylRecepuonist in 1997198
Total Administration [FT/PT) 1.5 10
1
1
2/0
1
1
2 /0
1
1
2 /0
1
1
2 /0
AIRPORT
"Full time position shared with C011ecObn Station
Full Time Administration:
Total Animal Services (FT/ PT)
3.25 /1
3.75 /1
4.25 /0.5
5.25 /0.5
Airport Director
1
1
1
1
1
Fuel Attendant
0
1
1
1
1
Part Time Operations:
CVB Director
1
1
1
1
Bookkeeper (PT)
0.5
0.5
0.5
0.5
0.5
Fuel Attendants (PT)
2
2
2
2
2
Maintenance Worker (seasonal)
0.25
0.25
0.25
0.25
0.25
Airport Maintenance Worker (PT)
0.5
0.5
0.5
0.5
0.5
Total Airport (FTI PT)
1 13.25
2 /3.25
2 /3.25
2 /3.25
2 13.25
ANIMAL SERVICES
3 10.5
3 10.5
3 10.5
3 /O.5
3 10.5
Full Time
Animal Services Supervisor
0.75
1
1
1
1
Animal Control Officer -1 NEW IN 98199
2
2
2
3
3
Animal Services Clerk'
0.5
0.75
0.75
0.75
0.75
Shelter Attendant/Collection Station Attendant"
0
0
0.5
0.5
0.5
Part time
Shelter Attendant
1
1
0.5
0.5
0.5
*Upgrade to 30 hours per week in 1997N8
"Full time position shared with C011ecObn Station
Total Animal Services (FT/ PT)
3.25 /1
3.75 /1
4.25 /0.5
5.25 /0.5
5.25 10.5
CONVENTION & VISITORS BUREAU
Full Time
CVB Director
1
1
1
1
1
Visitor Center Coordinator'
1
1
1
1
1
Sales & Marketing Coordinator
1
1
1
1
1
Part"Time
Main Street Intern
0.5
0.5
0.5
0.5
0.5
. Position reclassifad and We changed fvrn Admnistrative Assistant 1997,98
Total Convention & Visitors Bureau (FT / PT)
3 10.5
3 10.5
3 10.5
3 /O.5
3 10.5
REFERENCE
260 ANNUAL OPERATING PLAN ELEMENT 1998/99
PERSONNEL (CONT.
DEVELOPMENT SERVICES
INSPECTION SERVICES
Full Time
Building Official
Building Inspector
Code Enforcement Officer
Secretary I Receptionist
Permit Technician
Utility Inspector
Total Inspection Services (FT/ PT) 9.75 /0 10 /0 10 /0 10 10 10 /0
DEVELOPMENT SUPPORT
9619797/98
97/98
98199
99/00
Full Time
Actual
Budoet
Actual
Proposed
Projected
SANITATION
1
1
1
1
1
Full Time
1
1
1
1
1
Collection Station Teamleader
1
1
1
1
1
Sheller AttendanUCollection Station Attendant*
0.75
1
0.5
0.5
0.5
Part Time
0
0
1
1
1
Collection Station Attendant
1
1
0.5
0.5
0.5
FWI time position shared with Animal Services
1
1
0
0
0
Total Sanitation (FT /PT)
1 /1
1 11
1.5 /0.5
1.5 /0.5
1.5 /0.5
TOTAL COMMUN/TYSERVICES(FT/PT)
9.75 5.75
11.75 /5.75
12.75 /4.75
13.75 /4.75
13.75 /4.75
DEVELOPMENT SERVICES
INSPECTION SERVICES
Full Time
Building Official
Building Inspector
Code Enforcement Officer
Secretary I Receptionist
Permit Technician
Utility Inspector
Total Inspection Services (FT/ PT) 9.75 /0 10 /0 10 /0 10 10 10 /0
DEVELOPMENT SUPPORT
Full Time
3.76 10
4 /0
6 10.5
6 10.5
6 10.5
Director/Facilitator
1
1
1
1
1
Chief Planner -Long Range
1
1
1
1
1
Chief Planner -Current
1
1
1
1
1
Development Accounts Specialist'
0.75
1
1
1
1
Administrative Assistant
0
0
1
1
1
Telephone Receptionist'
0
0
1
1
1
Part -Time
1
1
0
0
0
Development Planner'
0
0
0.5
0.5
0.5
-Moved from Development Recess Team
Total Development Support (FT / PT)
3.76 10
4 /0
6 10.5
6 10.5
6 10.5
DEVELOPMENT PROCESS TEAM
Full -Time
1
1
1
1
1
Planning Technician
1.5
2
2
2
2
Development Engineer
0.75
1
1
1
1
Electric System Planner
0.75
1
1
1
1
Development Technician
1
1
1
1
1
Telephone Receptionist'
1
1
0
0
0
Development Accounts Specialist'
0.75
1
0
0
0
Development Planner
2
2
2
2
2
Building Plan Reviewer
1
1
1
1
1
Part -Time
Development Technician-
0.5
0.5
0
0
0
-Moved to Developrrem Support in 199798
1
1
1
1
1
'Title changed to Development Planner and moved to Development Support
1
1
1
1
Total Development Process Team (FT / PT)
8.75 10.5
10 10.5
8 /0
8 /0
8 /0
TOTAL DEVELOPMENT SERVICES(FT/PT)
223 10.5
24 /0.5
24 /0.5
24/0.5
24_/0.5
FINANCE & ADMINISTRATION
ACCOUNTING
Full Time
Accounting Director
1
1
1
1
1
Accounting Specialist
2
2
2
2
2
Senior Accountant
1
1
1
1
1
Staff Accountant
0
1
1
1
1
Part Time
Accounting Clerk
0.5
0.5
0.5
0.5
0.5
Accounting Specialist
0.5
0.5
0.5
0.5
0.5
Total Accounting (FT /PT)
4/1
5 /1
5 /1
5 /1
5 /1
ADMINISTRATION
Full Time
Director
1
1
1
1
1
Administrative Assistant
1
1
1
1
1
Total Administration (FT/ PT)
2 10
2 /0
2 10
2 /0
2 10
FACILITIES MAINTENANCE
Full Time
Facilities Maintenance Worker
1
1
1
1
1
Total Facilities Maintenance (FT I PT)
1 /0
1 /0
1 /0
1 /0
1 10
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 261
PERSONNEL (CONT.)
Total Vehicle Service Center (FT / PT) 4 /0 4 10 4 /0 4 /0 4/0
MUNICIPAL COURT
Full Time
Municipal Court Clerk
96197
97""97198
98199
99/00
1
Actual
Budget Actual
Proposed
Projected
VEHICLE SERVICE CENTER
1
Total Municipal Court (FT / PT)
2 /0
2 /0
Full Time
2 10
2 /0
PURCHASING 6 PROPERTIES
1
Vehicle Services Supervisor
1
1 1
1
1
Mechanic Vehicle Services
3
3 3
3
3
Total Vehicle Service Center (FT / PT) 4 /0 4 10 4 /0 4 /0 4/0
MUNICIPAL COURT
Full Time
Municipal Court Clerk
1
1
1
1
1
Deputy Court Clerk
1
1
1
1
1
Total Municipal Court (FT / PT)
2 /0
2 /0
2 /0
2 10
2 /0
PURCHASING 6 PROPERTIES
1
1
1
1
1
Full Time
0
0.75
0.75
1
1
Support Services Director
1
1
1
1
1
Buyer
1
1
1
1
1
Purchasing Assistant
1
1
1
1
1
Purchasing Clerk
1
1
1
1
1
Warehouse Assistant
1
1
1
1
1
Part Time
1
1
1
1
Fire Captain
Warehouse Clerk
0
0.50
0.50
0.50
0.50
Total Purchasing & Properties (FT / PT)
5 /0
5 /0.5
5 10.5
5 10.5
5 10.5
UTILITY OFFICE
Fire Code Inspector •
Full Time
1
1
1
1
•Upgrade in 199748
Utility Office Director
1
1
1
1
1
Meter Reader Supervisor
1
1
1
1
1
Meter Reader
3
3
3
3
1
Customer Service Rep II
1
1
1
1
1
Customer Service Rep 1
3
3
3
3
3
Utilities Accounts Specialist
2
2
2
2
2
Total Utility Office (FT/PT)
11 /0
11 10
11 10
11 /0
9 /0
TOTAL FINANCE& ADMINISTRATION(FT/PT)
29 /1
30 11.5
30 11.5
30 11.5
28 /1.5
FIRE SERVICES
ADMINISTRATION
1
0
0
0.75 1
Administrative Assistant
Full Time
0
0
1 1
Network Administrator
0.75
Fire Chief
1
1
1
1
1
Office Manager'
1
1
1
1
1
Staff Assistant
0
0.75
0.75
1
1
Secretary/Receptionist
1
1
1
1
1
•Posieorr upgraded and We changed horn Adninistrah've Assistant in 199748
Total Administration (FTI PT)
3 /0
3.75 /0
3.75 /0
4 /0
4/0
PREVENTION d COMMUN17YANALYSIS
Full Time
Fire Marshall
1
1
1
1
1
Fire Captain
1
1
1
1
1
Municipal Code Inspector
1
1
1
1
1
Part Time
Fire Code Inspector •
0.75
1
1
1
1
•Upgrade in 199748
Total Prevention & Community Analysis (FT / PT)
3 10.75
3 /1
3 11
3 /1
3 11
OPERATIONS
Full Time
Captains
3
3
3
3
3
Lieutenant
6
6
6
9
9
Apparatus Operator
4
4
6
9
9
Firefighters- 11 NEW IN 199899•
9
10.5
7
12
17.75
'Six budgeted to start on 8/1497 moved stag date to 101448
Total Operations (FT /PT)
22 /0
23.5 /0
22 /0
33 /0
38.75 /0
TOTAL FIRE SERVICES (FT / PT)
28 / 0.75
30.25 / 1
28.75 / 1.00
40.00 / 1.00
45.75 /1
INFORMATION RESOURCES
INFORMATION SERVICES
Full Time
Director - RESTORED IN 9899
1
0
0
0.75 1
Administrative Assistant
1
0
0
1 1
Network Administrator
0.75
1
1
1 1
IS Director/Records Manager
1
1
1
1 1
Systems Development Manager
1
1
0.75
0 0
Technical Support Specialist
0.75
1
1.25
2 2
REFERENCE
262 ANNUAL OPERATING PLAN ELEMENT 1998/99
PERSONNEL(CONT.
MANAGEMENT SERVICES
LEGAL SERV/CES
96197
97/98
97/98
98f9900
Full Time
Actual
d
Bucet
Actual
Proposed
Projected
PartTime
1
1
1
1
1
Mail Couriers
0.5
0.5
0.5
0.5
0.5
I.S. Administrative Specialist
0.5
0.5
0
0
0
GIS Coordinator
0.5
0.5
0
0
0
TOTAL INFORMATION RESOURCES(FT/P7)
5.5 11.5
411.5
4 /0.5
5.75 10.5
6 /0.5
MANAGEMENT SERVICES
LEGAL SERV/CES
Full Time
CityAttomey
1
1
1
1
1
Assistant City Attorney
1
1
1
1
1
Legal Assistant/Paralegal'
1
1
2
2
2
Administrative Assistant
1
1
1
1
1
PartTime
1
1
1
1
1
Legal Assistant/Paralegal (2)'
0.5
1
0
0
0
-Tm part -am positions combined for one lull -time 199798
1
1
1
1
1
Total Legal Services (FTI PT)
4 /0.5
4/1
5 /0
5 /0
5 /0
Park Maintenance Worker 1
5
5
5
5
5
CITY MANAGER'S OFFICE
1
1
1
1
1
Full Time
City Manager
1
1
1
1
1
Administrative Assistant / City Secretary
1
1
1
1
1
Assistant City Manager
0
0.75
0.75
1
1
Administrative Assistant
0
1
0.75
1
1
Assistant to City Manager
1
1
1
1
1
Part Time
1
1
1
1
1
City Management Intern
0.25
0.25
0.25
0.25
0.25
Total City Manaaefs Office (FT / PT)
3 10.25
4.75 /0.25
4.5 /0.25
5 /0.25
5 10.25
Recreation Supervisor
2
2
2
2
2
EMPLOYEE & ORGANIZATIONAL SERVICES
Full Time
7.75
7.75
7.75
7.75
7.75
Director of Employee & Organizational Svcs.
1
1
1
1
1
Human Resources Director
1
1
1
1
1
Payroll Administrator
1
1
1
1
1
Human Resources Generalist
1
1
1
1
1
Administrative Assistant
1
1
1
1
1
Total Employee & Organizational Services (FT/ PT)
5 /0
5 /0
5 /0
5 /0
5 /0
SAFETY SER VICES
Full Time
Safety Manager
1
1
1
1
1
Safety Specialist
1
1
1
1
1
Total Safety Services (FT /PT)
2 /0
2 /0
2 /0
2 /0
2 /0
TOTAL MANAGEMENTSERVICES(FT/PT)
14 /0.75
15.75 /1.25
16.5 10.25
17 /0.25
17 /0.25
PARKS, LIBRARY & RECREATION SERVICES
PARKS
Full Time
Director
1
1
1
1
1
Administrative Assistant
1
1
1
1
1
Parks Superintendent
1
1
1
1
1
Project CcordinatorrTurf Manager
1
1
1
1
1
Urban Forester
0
0.5
0.5
1
1
Paris Foreman
1
1
1
1
1
Park Maintenance Worker II
3
3
3
3
3
Park Maintenance Worker 1
5
5
5
5
5
- Square Maintenance Worker
1
1
1
1
1
Part Time
Park Maintenance Worker I (Seasonal)
1.5
1.5
1.5
1.5
1.5
Total Parks (FT/PT)
14/1.5
14.5 /1.5
14.5 11.5
15 /1.5
15 /1.5
RECREATION
Full Time
- Athletic Coordinator
1
1
1
1
1
Tennis Center Superintendent
1
1
1
1
1
Recreation Superintendent
1
1
1
1
1
Secretary/Receptionist
1
1
1
1
1
Recreation Supervisor
2
2
2
2
2
-- Part Time
Pool Staff. Seasonal (31)
7.75
7.75
7.75
7.75
7.75
Camp Staff. Seasonal (12)
3
3
3
3
3
Recreation Assistant (8) - 4 NEW IN 199&99
2.5
3
3
4.75
5
Total Recreation (FT /PT)
6 /13.25
6 /13.75
6 /13.75
6 /15.5
6115.75
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 263
PERSONNEL (CONCLUDED
96197 97/98 97198 98/99 99100
Actual Budget Actual Proposed Projected
LIBRARY
1
1
Full Time
Staff Assistant
1
Library Services Director
1
1
Asst. Lib. Director/Reference Librarian
1
1
Public Services Librarian
1
1
Evening/Weekend Services Supervisor
1
1
Technical Services Librarian
1
1
Library Specialist I - Children
1
1
LIBRARY CHILDREN'S SVCS ASSIST -NEW 1998/99
0
0
Library Assistant - Public Services
1
1
Library Assistant
2
2
Part Time
1
1
Staff Assistant - Library
0.5
0.75
Library Assistant (5)
1.5
1.5
Library Page (4)
1.5
1.5
Technical Services Library Assistant
0.5
0.5
Library Technical Services Cataloger
0
0.25
0.75 0.75 0.75
2.5 2.5 2.5
2 2 2
0.5 0.5 0.5
0.25 0.5 0.5
Total Ubrary (FT /PT) 9 /4 9 14.5 9 /6 10 /6.25 10 /6.25
TOTAL PARKS LIBRARY& REC SVCS (FT/P7) 29 /18.75 29.5 119.75 29.5 /21.25 31 123.3 31 /23.5
POLICE SERVICES
ADMINISTRATION
Full Time
Director 1 1 1 1 1
Administrative Assistant 1 1 1 1 1
Public Information Officer' 0 0 0 1 1
•Moved from Special Operatfons in 9899
Total Administration (FT /PT) 2 /0 2 /0 2 /0 3 /0 3 /0
SPECIAL OPERATIONS
1
1
1
Staff Assistant
1
Full Time
1
Records Teamleader
1
1
1
Police Lieutenant
1
1
1
1
1
Police Officer - Detective'
8
8
B
7
7
Evidence Technician
1
1
1
1
1
Sergeant (Youth SvcJEd. Team)
0
1
1
1
1
Sergeant "
0
0
1
1
1
Great Officer (Youth SvcJEd. Team)
0
0.75
1.75
2
2
Staff Assistant (Youth SvcJEd. Team)
0
0.75
0.75
1
1
Staff Assistant (Special Operations)
1
1
1
1
1
'Moved 1 position to Administration in 199899
"Moved from Patrol in 97,98
Total Special Operations (FTI PT) 11 /a 13.5 /0 15.5 /0 15 /0 15 10
INFORK477ON MANAGEMENT
Full Time
Information Management Director
1
1
1
Staff Assistant
1
1
1
Records Teamleader
1
1
1
Records Specialist
1
1
1
Communication Supervisor
0
0.75
0.75
Communications Operator
13
13
13
Total Information Management (FT I PT)
17 /0
17.75 /0
17.75 /0
1710
17 /0
PATROL
Full Time
Police Lieutenant
1
1
1
1
1
Police Sergeant
3
3.75
3.5
4
4
Police Corporal
3
3
3
3
3
Police Officer
19
19
20
22
22
Staff Assistant
0
0
0
1
1
'Transfnmed 1 position to Special Operations in 9&99
Total Patrol (FTI PT)
26 /0
26.75 /0
27.5 /0
31 /0
31 /0
PROFESSIONAL STANDARDS
Full Time
Police Lieutenant
1
1
1
1
1
Police Sergeant*
0
0
0.25
1
1
Services Coordinator (Prof. Stand. Asst.)
1
1
1
1
1
Moved from Patrol in 97/98
Total Professional Standards (FTI PT)
2 /0
2 /0
2.25 /0
3 /0
3 /0
TOTAL POLICE SERVICES (FT/PT)
58 /0
62 /0
65 /0
69 /0
69 /0
TOTAL EMPLOYEES (FT / PT) 247 132.25 264134 266 /32.5 289.25 /34.5 295.5 134.75
REFERENCE
264 ANNUAL OPERATING PLAN ELEMENT 1998/99
Following the City Council advance in mid May, division staff prepare budget requests based upon Council priorities,
service demands and on-going projects. Base budgets are prepared and carefully reviewed against priorities. New
programs, projects, personnel and equipment needed to carryout each division's Means are requested and considered
separately. The following is a list of those requests. The requests included in the 1998/99 Annual Operating Plan have
been added to that department's 1998/99 budget listed earlier in this document. Many items not included in 1998/99
due to funding limitations will be considered again in the 1999/00 budget process.
Focus End/ Not
Fund Dept. Description Policy End Included Included
_. Community Owned Utilities
Administration
540 102 Staff Assistant (inc. benefits & overtime)
14.0
29,057
540 Travel & Training
250
540 Computer, furniture & fixtures
_.._...._ _--.. - - .... -._._. --- _..._... ___..
--- -
. - ---
6,500
540 102 Project Clerk (inc. benefits & overtime)
14.0
24,391
540 Furniture & Fixtures
_..-.__ . ._.-I.- .. _........-_.- .. ...... _... --- .._- .-_._------_-
250
.....__....
540 1 . ._._...._........ -- - . _ _.. __._....
_.
1,575
540 102 Building Reorganization Project - utility cart
...
14.0 ..
...
1,810
-- .--.....-I
540 102 Project File Conversion convert to Microfilm
14.0
16 055
610 105 Work Order Software System
14.0
15 000
Total Administration 1
15,0001
79,888
Customer Service (Meter Readers)
540 I 116 JSt,nd-By Pay for Meter Reader Staff - 2 hrs per week
5.0
1 000
699
Total Customer Service Meter Readers
1 1,0001
699
Energy
Services
610
105
Increase "Our Power" advertising account
_... __._. _... _.-.._
14.0
_.. .........
5,000
- . .... _ ±.-._.._.
0
611
101
Sell "A" Frame
14.0
0
611
Sell remaining "A" frame at San Gabriel Substation
- - .-..... ....__.-...... .. _.... - . --
----- - - - -
-------.... (15 -OOO
0
_._.... _...
611
. _.
101
_ ... -.._ - ..- - - _.... .. -- - -
W - - _. --
-- ..... .1-1-.1-1
.. ......... _... +..-.._..-..
_... _.._ __._.
610
106
..... _ .. . -- .
Systems Operator for CCC System
14.0
30,250
5,515
560
- -
--
Computer, furniture, travel & training
.._ -- - ---- ... -- - - - _....
_.... -._---------------------
5,500
0
611
101
Bury overhead electric lines - amend El ...... --
_
610
106
Confined Space Entry Equip. - trailer, . - -. --
.
610
106
Maintenance Utilities - maintain power factor
. _
14 1
59,000
16.,09-0
_........ 00_
610
106
-_ ._..............._.._.__
Upgrade salary for Energy Services Mgr - 12 mo
i 14.0
7,000,
0
Total
Energy Services
1
183 7501
121,515
Pump Maintenance
661 101 Replace C/A Valve Southside Booster Station
14 010
. -. .. -
000
_
661 101 Rehabilitation of Well No 8
. .............--- ..
14.0
. - --- --------------
15 000
............... _..
_... - -
661 1011Rehabilitate Booster No. 1 - Southside - - -- -
14.0
- -.I4-.. ----
- .... -._.. - .. -
8 000
--- - . . --
-....._ . - -- _ ... - -
651 101 U rade Pum Motors - C stal Knoll
14.0
0
5 000
0
Total Pump Maintenance
1 5,0001
33,000
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 265
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.)
Focus End/ Not
Fund Dept. Description Policy End Included Included
Transportation Services
Street Department
203 134 Amend CIP for Microsurfacing
12.0
0
0
203 Air compressor, trailer, pump & hoses
4,600
0
110 Change CIP funds to include microsurfacing process
153,000
0
203
134
Arterial right-of-way landscaping
3.0
0
203
Maintenance Worker 1 (2), incl. insurance
48,198
203
Water for irrigation
15,000
203
Pickup, radio, uniforms and tools
21,300
203
Chemicals, trees, shubbery, grass & irrigation system
41,000
203
Land acquisition (San Jose & Holly Street)
20,000
203134
Public Notice Board
12.0
25,019
203
134
Right -of -Way Maintenance Coordinator (inc. benefits)
12.0
43,348
203
Training, office furniture & supplies, vehicle
18,200
Stormwater
Drainage Dept.
640
... .......
114
.....
Street Sweeper Operator & uniforms (part-time)
__..... __ .._._ _. __ _. _... _._ ..._. ....___...._ ..._.._ _ .. _..------ - -_
14.0
_ _._-.__.. _._ _ _.-.-
-- - - --- __..._ _ . ._.. ..._._._-_
10,742
._..__.-..____._.
641
101
_. ._.._
2nd & Main Stormdrain & Sidewalk Engineering
12.0
0
0
641 _.....
-
Application to amend the Stormwater CIP
-- - -... - _. _
12.3
- ... _.
15,000
_.._.. --_._ _
0
_._ _ ---
640114
Mosquito Control
4.0
15,200
................
640
114
Herbicide Contract - weed & brush control
14.0
10 000
0
Total Transportation Services
197,855
242,807
Systems Engineering
203 134
CIP Construction/Customer Coordinator
12.0
50,931
0
203
Office furniture, computer, supplies & training
5,700
0
520 405
GMC S-10 truck, radio
15,800
0
Total Systems Engineering
72,431
o
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
266 ANNUAL OPERATING PLAN ELEMENT 1998/99
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.)
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 267
Focus End/
Not
Fund
Dept. Description
Policy End
Included
Included
Water
Services
Wastewater
Services
650
110
Chemicals - Serenada odor reduction
14.0
0
0
651
101
Chemical storage tank & field pumps & chemicals
_.._ . ......__...
.._..----
57 000
- ._._.. .......... ..
0
_..- -. _._..-_.
_ _._..._
611
..
101
-- --
Change order to the C3 contract
-._..._ .... . ............ . . . . - - - - - _ _.
14.0, 14.1
- -
250,0-0.0_
-.._.
0
-..-..... _ _ .._..-.._._
- -
650
..
110
Seasonal Employee -Field Maint. Worker- (PT)
14.0
3,718
650
Uniforms & supplies ... .._..- - -. .. _.
..
---
250
650
110
Mobile Restroom Facilities
_ .. _.._.._. ..... .... ..... ....._.--
14 0 .....
-............ -- -
83,070
_ .
Water Services
0
660
108
Seasonal Employee - Field Maint. Worker (PT)
14.0
3,718
660Uniforms
& supplies _.- _ _ _.._.-_...._ _ ... _ . _._ . -_....
_.... ...
...--- ... . -.-...._. _ .__
250
_.._.. _.._
660
.._._..---
108
-- - -- --11.1 . - ._.._ .._._._._._._.
Water Services Manager -start 1/1/99
14.0
49,159
18,110
660
Training
1,500
0
650
1 109
1 Delete OMI contract -effective 1/99 (savings)
81000
, 0
Total
Water Services
I
276 6591
109,116
Total Community Owned Utilities
751,640
587,025
__.-
Community Services
----- -- .__ ....... ---
Administration
100
202 Affordable Housing Plan project (intern, prof srvc, supplies)
10 0 _
-- ...----
32. 338
_.._.._. __ _. _..
.. 0
100
202 HOME Grant - City match for $200,000
_._.__ _.__.___.. _..._.._...
10 0
......_._.. ..
_
. 35,000
........ _._
610
.___._._._ .. _.... ....._.-.-- --._ .. .-.._.__
105 Georgetown Project Funding
8.0
70,000
0
100
205 Social Service Agencies
0
100
Williamson County & Cities Health District, Stonehaven
0
100
Senior Center, Literacy Council of Williamson Co.,
0
100
Williamson -Burnet County Opport., Crisis Center,
0
100
WBCO Nutrition; CARTS Transportation, Project
0
100
Graduation Georgetown Info & Volunteer Exchange
-... .._ .._ _
-
_ ..... 8O 500
0
- --- -
610
_ - -.. _. _ - --- -- - -
105 Community Access Network support -Georgetown Project
8.0
10,000,
0
Total Administration
192 838 1 3s,000
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 267
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.)
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
268 ANNUAL OPERATING PLAN ELEMENT 1998/99
Focus End/
Not
Fund
Dept. Description
Policy End
Included
Included
Airport
Operations
600
204
Replace Fence
12.0
20,000
600
Less revenue from TxDot(10,000)
---------------
601
204 __..._._.._-
Construct 36 space T -Hangars
_ _....... ... _...
12.0
-- - ._._...--
720 000
_.. - .. ......... .. ..
601
204
Rehabilitate Runway & Taxiways
12.0
601
1
2 new access taxiways & rehab aircraft parking apron
1 12.6
1 127,400
Total Airport Operations
857,400
o
Animal Services
100
266 An ........ - --- - - - ._ ......... . ..._........... --
-
...... +--------._.
_
100
_-_--
266 Feasibility Study for new shelter
J-
_._.._ ....._._._ . --.-.---_ _..____..__. - __._._.._ ._...___._..___._.___.._
4.0, 4.13
._._._.. __...-._..
_.._.....
35,000
100
266 Rewiring of Animal Services bld s
4.0
2,000
Total Animal Services
23,355
41,244
Convention & Visitors Bureau
201
206 Main Street Training & Projects
_. _ .._
1.0, 1.8
.- .
4,000
0
_ _......_
201
206 Expand Main Street Coordinator -..._.__.__.-
1.0, 1.8
-
9,000
--
0
_..._...
201
---------- ... ....-
206 1 Reprint Georgetown Visitors brochure
1.0, 1.11
12,000
0
Total Convention & Visitors Bureau
25,000
0
Total Community Services
1,098,593
76 244
-- -
---- ----
Development Services
-- - - - ...... -- - -. ........ ._ . .........................-
Development
Process Team
100
341
Development Planner, incl. insurance
7.0
41,598
100
Supplies, dues & training
950
100
--- .
--- --
Furniture, file cabinet & computer
- - --- - - _ _ . . ---- . ...._ _ ._.. - - --
4,050
100
.._.._....._..--.._._..-
341
Core Team glass/divider
_.............._.._...._.._...._.....---...._-...-.---_......_......_....._._._.._._._.._..---._......_..----...--
4.0
...........__-.- ...........
-------
2,300
100
341
Safety Reviewer, incl. insurance
7.0
39,848
100
-
Computer, furniture, training, dues & supplies
- -- - _.._ _ ...... ......... -- ----- - ---_. - ......
.. _......------ -
- -
6,350
100
341
Information Management
4.0, 7.0
0
100
_ ._.
File cabinets, create system & staff overtime
_._.... _.._._. .... _._...--------.__ ........... - --
.. _._..
._._..... 1,200
8,400
100
341
Core Team Specialist
7.0
13,555
100
-----
Computer, supplies, travel & training
-..__ ....._..-- ----..-....- _._.-.....-------------- -_--
-------------
----
2,700
100
341
Mapping - training on Autocad Map System
4.0, 4.6
1,000
100
Software, plotter & paper
6,850
Total
Development Process Team
1
1 1,2001
127,601
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
268 ANNUAL OPERATING PLAN ELEMENT 1998/99
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.)
Focus End/ Not
Fund Dept. Description Policy End Included Included
Development
Support
100
340
Dev Svs Policy & Procedures Manual _ implement
7.0
----- -
-------------.............>------
500
---
---
100
--- -
340
-------------- -- - -
Zoning Ordinance Revision - printing of revisions
_ 7.0
500
0
100
-
3 -40
Sign Ordinance. Revision meetings & printing -
7.0
- ------
500
— — -- -
500
100340
Admin Assist Back up _ Temp Service
4 _� ........
....................... ........... ...............
.... 8,750
660
105
Impact Fee Update consultant
_ _--__5.0
-- — : 5,000
20,000
100
340
Office Facade Enhancement Streets. & Parks staff
13.0
3,500
100
340
Commission/Council Training - speakers/consultants
6.0
1,000
Total
Development Support
6,000
34,250
Inspection
Services
100
346
Code Enforcement Officer, inc. insurance
4.0
32,265
100
Supplies, training & uniforms, cell phone & service
1,944
100
Vehicle
18,500
100
Furniture, phone, computer, code enforcement license
3,498
100Software
- .._..---...._.._.._._.._._..
- Word Perfect/Lotus & SBCCI Software
- ----- - -- __.._..--....---- -....__._.._._._._.._..__.._....__.._._..
---... ...
__ _
_-----...._._.._ .. .
— 2,030
100
346
Dangerous Structures - dumpster fee removal of
10.0
0
100
substandard structures - 8-10 structures
15,000
15,000
100
346
Temporary Services - for staff on maternity leave
4.0
4,800
Total
Inspection Services
15,0070
78,037
Total Development Services 22,200 239,888
Finance & Administration
Administration
540 402 Ends Achievement System 5.0 0
540 Performance Measures/Benchmarking 8,000
540 Update Citizen & Employee Surveys --_ 30,500 0
540 402 5 -Year Business Plan & Process - consultant fees 5.0 1 2,000
Total Administration
30,500
10,000
Facility
Maintenance
Internal Service Fund
500
405
City-wide facility planning— - -----..
------4.0_-.—---__--_1
0.,000
- - - _ 0
500
405
Police Department _ renovate annex bldg -
4.02,000
------_
._._...--------------- - -- -
- -- - - ---
---
500
- - -
405
-- --- - -
Recreation Center - sand/seal wood floors
11.0
4,100
0
500
405Community
.------.._____--Center_ replace freezer box
1 1 _0, 11.2
— _ _.._...___2,000
..0
130
101
COU - Phase I of masterplan to re -construct facility
5.0
519,600
120
Fire Station No. 1 - replace concrete floors in ba _
-- — -- - - -P ---------------- - -_..._-y
5.0
_.. ------ --
-_ __.—. ------
10,000
- - ---.._.._
120
Fire Station No. 2- replace apparatus bay concrete apron
5.0
6,000
500
405
Recreation Center - replace racquetball court ceiling panels
11.0
1,000
Total Facilities Maintenance
16,1001
538,600
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99
269
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.
Focus End/ Not
Fund Dept. Description Policy End Included Included
Vehicle Service Center
520 439 Truck Lift - 15,000 Ib.
........ .
- - _._ _._..._
520 439 Welder
4.0
3,000
Total Vehicle Service Center
0
18,000
Fleet Internal
Service Fund
520
405
Landscape Tractor w/box attachment - Street Dept.
4.0
40,000
0
520
405
3/4 Ton truck w/utility bed - Elec. Dept.
30,300
0
520
405
4 door sedan - special Operations
28,245
520
405
1 Ton w/utililty bed - Elec. Dept.
34,300
520
405
Upgrade mower (bagger) - Parks Dept.
600
520
405
2 -way Radio - Professional Standards
2,500
520
405
Top Dresser - Parks Dept.
10,000
520
439
10 Spray Rig - Parks Dept.
3,000
520
405
Painting 862-36, 863-35, 864-33 - Police
3,600
520
405
Upgrade 1/2 ton to 1 ton Crew Cab - Parks Dept.
8,250
520
.._.. _ _
405
._ - - -
Tommy Lift- Pump Dept.
- -.. . -- -- - - - - _... _.. ._._._.._..
-- _.__.....
.... -
1,200
520
405
2 -way radio (2) - Special Operations
5,000
520
405
Mini Van - Recreation Dept.
19,800
520
405
Upgrade 1/2 Ton to have utility bed - Parks Dept.
4,000
520
405
Bob Cat loader w/attachments - Parks Dept.
36,500
Total Fleet Internal Service Fund
70,3001
156,995
Municipal Court
100 478 Deputy Clerk (part-time)
5.0
12,256
100 PIT temp help, Utility Office & OT savings
(6,500
100 Court Clerk Certification Training & chair
-- - - - -- - .. .._.... ..__...._ . _. _ _ ._...._..
.......
_ ..._.-.....--- . - -
570
... _._ .._._.._.._
100 478 Municipal Court Judge (full-time)
1 5.0
1
0
Total
Munici al Court
01
6,326
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
270 ANNUAL OPERATING PLAN ELEMENT 1998/99
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.)
Focus End/ Not
Fund Dept. Description Policy End Included Included
Purchasing
540
426
....- - --
Warehouse - tire racks
-- - ----- _._ .._ _..._ . -- .......... ......... .... .
5.0
-.-.
- -
800
540
426
Electric Yard Warehouse Clerk - full-time, inc. insurance
5.0
25,265
540
Uniforms, phone, utilities, fax machine
3,820
- - _.
_..---..._.._
_._.. -
-
- _
540
_._.._....
1 426
.._...__ . _. __....... ---
ITwo 2 telephone trunk lines 1
5.0 1
2,650
0
Total Purchasing
2,650
20,532
Utility
Office
610
105
Customer Information System (CIS)
14.0
0
540
Site visit/ 4 people from IR & Utility Office
14.1
3,100
0
540
Utility Office/ overtime/ 6 employees & IR Temps
19,666
0
540
Utility Office/ 4 temps x 2 weeks
8,200
0
610
105
Software/billing system only
175,000
0
610
Interface between GHIP (AMR) & billing system & Incode
100,000
0
610
Additional server
40,000
0
610
- -
System & recipt printers & cash drawers (5 stations)
-
_. ..._....._.
31,350
--- - --- - -
(5,150
_ _....
610
105
Marketing Programs
14.0
0
610
Percentage Rebate to Non -Profit Organizations
0
610
Pamphlets & postage, media advertising
7,500
0
610 -
--
Cost to electric fund (2% rebate)
- -- ---_.-_'_.__'_-1 - - -....... . .._._._ . _. - -
. _ ........ _. _.
40,000
_ . __....... ...
0
-
610
105
Marketing Programs
14.0
0
610
Time of Use Rates (dependent on CIS)
0
610
Media Advertising, pamphlets & postage ----._- .
._..._... .. -
7,500
- - +.. ..
... .._._. 0
.__......
540
--
427
. ..
Standby Pay for Utility Office Staff - 2hrs per week
5.0
1,867
0
540
_.._....----.-...__-----..__
2 cell phones & service
._._._.---_.._..._.._._.._..---.._.._.__._..._.._.._.-..-..----._.._.._...._._...........
--
1 140
_._.._._.. �._.._.__._......
............ ...... 0
610
105
Monthly Letter -sized Billing
5.0
0
610
Mailing & return envelopes - 6 months first year
3,650
0
610
Leaflet/stuffer material - 6 months first year
625
0
610
National addressing program
750
0
610
CUSTOMER EDUCATION OF NEW BILL
0
610
Mailer/letter, postage/2 mailings
14,000
0
610
Lobby Material & media advertising
2,0
0
Total Utility Office
456,34-q
5,150
Total Finance & Administration 575,898 745,303
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 271
MEANS - PROGRAMS, PROJECTS & EQUIPMENrT (CONT.)
Focus End/ Not
Fund Dept. Description Policy End Included Included
Fire .........
Administration
100
502
Fire Station No. 4 - construction
4.0
600,000
0
100
Utilities, phone service & janitorial supplies
5,300
100
Landscape Maintenance
2,800
120
Engineering, Architect & Testing Fees
78,000
0
100
502
Cameo Database
4.0
0
100
Cameo Suites (incl chemical database, OLOHA, MARPLOI
4.6
375
100
ALOHA 5.2 Air Dispersion Model
215
100
MARPLOT 3.0 County Map
75
100CAMEO
& ALOHA manuals & corresp. course
-- . - -- ....__..
-
963
100
502
Emergency Power Supply _.__ . ....._ _...__. - -
4.0 _..__....
_ ._ ...._..
1,000
130
_._. ...
_.....
Land Purchase - site for south Fire Station
_. _. _ _ _........ - --............ -_1_-_-- _ ._.. __ -.. _ _. _ _ _.._..
4.0
- -
200,000
0
100 _._..
502
_-1 ............
Fire Station No. 3 Grand Opening Supplies & Materials
-- - ._. _.._.-.._..- - - ------ -
:-4.0
500
100
502
Lotu.......... ._.._-_..._..------.._..._._.__.._._..._ ._......_..--- - -
._.._.._. _.._._._.
-
100
502
Furniture Replacement- reception furniture & chairs
4.0
1,000
100
Da room chairs @ Station #1 & 2
1,800
Total
Fire Administration
878,000
16,528
Fire Prevention
& Community Analysis
100
551 Fire Code Inspector/Enforcement Officer (inc. benefits)
4.0
34,598
100
--
Uniform, training, computer, vehicle
.... - _... - . _._ _. _...__ _ _. -- - ..._.__...__.
__.._._. .... _..
28,130
100
551 Public Fire Educator, inc. benefits
4.0
43,931
100
.._._..__._
Uniforms, training, computer, vehicle
-._.. _..._. - -- .._.._..... -
28,130
100
- - ..
551 Cellular Phones - 4
-.------ .. ......... .. .....-- ...._ _.. -................._.
4.0
......_.. _ ..._..
--- - .
935
100
1 551 NFPA Code CD Rom -subscription service for 2 - 5 users
4.0
1,350
Total Prevention & Community Analysis
1
1 137,074
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
272 ANNUAL OPERATING PLAN ELEMENT 1998/99
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.)
Focus End/ Not
Fund Dept. Description Policy End Included Included
Fire Operations
100
550
Firefighters - Station #3
4.0
0
100
Add 5 additional firefighters incl. insurance
143,100
19,392
100
Promote 3 Add'I lieutenants & 3 apparatus operators
22,047
0
100
Overtime impact for 5 FF at $475
2,430
341
520
Protective equip., uniforms, radios (3) & pagers (5)
.._.... - - --- - -- -__ __ _.
..-- --.._.. _.._._.
._._.._. 18,600
_ 0
- .. .....
100
550
Engine 3 Equipment
g
4.0
47,618
14,000
100
550
Self-Contai.
................. .. ......... . ........... .. . ........-
100
550
-- -
Expand Early Warning System - 2 additional sirens
- - . - -- - -- ..- - _-- _...
4.0 .._..--
... -
. ....... 10,000
100
550
Fire Station ............ ................- - - ......_.. - ....... ....... - - --
100
550
lAutornatic defibrillator -buy 3, one at each station
4.0
27,000
Total Operations
245,6951
105,733
Total Fire Services 1,123,695 259 335
Information Resources
-- .. ...__..._.. _._._. -- _ _ _ _._._.. -
Information Resources Management
560 902 Information Resources Director, inc. benefits 4.0 73,096 0
560 Training 4,500 0
560 Furniture, computer, desktop printer 7,100
Total IR Management
77,596
1 7,100
Network
Systems
560
921
Network Telecom Technician (inc. benefits)
4.0
38,098
560Training
_._
...__.
- --..— ... _. - .. - _.... ..._.
...__.._._. ._.._..._....._.._....
..
3,800
560
921
Internet Access
4.0
0
560
Annual Maintenance Plan
4.6
2,363
0
560
250 Internet User Licenses (offset from base budgets)
7,600
(5,000
560128MB
---....._..-
SIMM for Internet Server
- - --- . _ ......---- . -- ---- - --------- ..........-- -
7550
0
560
921
Fiber Optic Cabling to Police Services (2nd)
4.0
0
560
-_._..
-......_._--._.
Equipment, fiber installation to building
_...._..__.._.__.....-----.._.--------..._.._._........_._._.. -
8,500
560
921
Remote Access Server
. ---_.. - - .._. _ _.. ._.._..__
4.0, 4.6
-.._-.-_.-.- .. -
............- - - -
3,000
- -
..._.._ _ ._
560
..---- . -
1 902
-........-..........---
IYear 2000 contingency
4.0
15,000,
0
Total
Network Systems
25,7131
48,398
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 273
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.)
Focus End/ Not
Fund Dept. Description Policy End Included Included
Development/Applications
560 924 HR Info System Software -.1 additional funding -
4.0
.... ..... _.....
25 000
- --- - --- ' - . -.
0
....... ._._..... _.._
560 924 HR software, temp staff & training
4.0
58,500
0
Total DevelopmentlApplications
83,500.
0
Information
Services
560
928
End -Tab Filing Conversion Software
4.0
0
560
Ink Cartridges, color printer
4.6
2,500
560
Multi -User Label/Software/Install/Training
---------------- ------ -------
14,400
560
928
EOS Filing Conversion
4.0
0
560
Temp Staff & supplies
4.6
11,350
560
I-
- - -
Re -model fileroom to add 1 hr fire rating
-- -- ...... _ .......--- . -- .... -
-
5,000
560
928
Technical Support Specialist, incl. benefits
4.0
42,764
560
Furniture & training
5,100
560
928
GIS Specialist inc. benefits
4.0
36,931
560
-
Office Furniture, computer, training
----- --- -- ---.._......_.--.. .. .---..... ...---
----........ - --
_-_.._.1_-_._-._-' --
7,600
560
928
Staff Technical Training
4.0
0
560
Director & Tech. Support Specialist
4.6
8,300
560Less
amount already in base budget
_....-._ _(-6,000
560
928
Desktop Application Software
4.0
0
560
End User Training
4.6
7,500
0
560
Licenses for Mircrosoft Office Software
37,584,
0
Total
Information Services
45,0841
127,945
Total Information Resources 231,893 183,443
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
274 ANNUAL OPERATING PLAN ELEMENT 1998/99
MEANTS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.)
Focus End/ Not
Fund Dept. Description Policy End Included Included
Management Services
City Council
660 1 105 1 Increase contingency - unfunded projects I 75,000 0
Total City Council
75,0001
0
City Manager's
Office
100
-_-_.__-_1
602 Reconfiguration of City Hall
.......... --- I - _ --- - ..... ..... ___.__ ........... .... ....... ............... ....................... . . ..
5.0
..... . I .... ............
------------ ..... ........ .... ........ ...
20,000
100
602 Receptionist at City Hall, inc. benefits
4.0
24,099
100
Computer, software licenses, phone & furniture
------- .. -------- - ---------------
. ... .... .. 4,266
- .
610
- ------ ---- -
105 GIF funding
140,000 1
0
Total City Manager's Office
140,0001
48,365
Total City Council & City Managger's Office 215,000 48,365
City Attorney's
Office
540
606
City Owned Property - Intern
2.0
0
540
Intern to compile data on city -owned
4.0
5,311
540
City Owned Property - Student
14.5
0
540
Student to prepare overly map in AutoCad
---------- _ . ......... ._._"_'_..._._'_._ ......... .
. .....
7,082
__- __ _.
540
...... ........ ...
_ --1 ......
606
-1
... ....... .. .... ..... - --- ----- - ------
Increase in Contracts/Leases line item
--- .. ........ ............. .. -_ ----- ...... ...... .. .......
4.0
. ........ ..
800
-------- - .... ....... .........
5,010
540
606
Prosecution Costs - increased case load
4.0, 4.88,000
....... .. . . ... ........ .
540
....... ........ .
606
.......... ... ...
Telephone line item - added 2 lines & 1 line for modem
--------- - - _ 1-1 ------------- - _ _ - . ... .. ......... ........ ....... -
4.0
.......... ..... ......
......................
970
540
606
File Room - steel door for file room, shelving & folders
5.0
5,550
540
Additional temp staff time to convert files
--- .. ........ -1 .... . ................. .- _ � . ............. ......
- _- ....
.... ... . ........... ...... ... . ... . ....... .
............... . ...... 1,600
...... ...... .
540
---
606
---- - ---------------------
Law Library Line Item - increase
- -------------------------------
4. . 0 -
50 . 0 --
--------- 1 - '00 . 0
540
... - I. .
606
� ................ .
Outside Counsel for LIfility Issues
...... ............ .. ...... ..... ............ ............ .. _ ................. ..... . . ........ .........
3.0
.... . ..... ......... I .......... .
.. . . ............... ...
50,000
... --- -------- -
540
606
Assistant City Attorney, inc. benefits
3.0
56,597
540
Special Services & Legal
7.0
(15,000
540
Software licenses, computer & chair, travel & training
.. ..... .......
---------- ......
...... ................. ....
. ......... 6,225
540
606
Legal File Maintenance/Clerical.-te!?�e.s.ta.ff.-,, .. ...... ........... ......... ....
. . ...... ...
............... 5._0 . ..
.. ..... . ........ . ..... . ........... ...... . .
............. . ... -.2.,11-8-0
540
606
Collection & cataloguing of old records
..... .......... . ............... . ...... ... ..... ...
5.0 .......
... ............ .......... .......... ..... ----------
..... .... . . 5,311
540
606
DataBase
4.0
0
540
Notes/Domino Server License, hardware (server)
3,809
540
Scanner w1special software
2,500
540
_11---- ...... .
........... ...
Notes Consultant/Developer, scanner w/hardware
- ____ - - - __ - ___ ____ __ ...... ........... ....... . .....
...... ..... .... .
3,600
540
I--
606
Travel & Training - retain 97/98 budget
4
1,000
Total CitV Attorney's Office
1
1 1,3001
150,745
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 275
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.)
Focus End/ Not
Fund Dept. Description Policy End Included Included
Employee & Organizational Services
I
Human Resources A/C# 100-630
540 1 630 1 Cellular phone for HR director $50 mo
600
Total Human Resources A/C# 900-630
01
600
Human
Resources A/C# 100-639
0
540
639
Health Insurance
4.0
635 976
BenefitsFair --- - - .._...__..-------
--------- 4:o -1,440--o
-
-540--639-
--._.._._._.-
540
----------- -------.._......
639
----- - -- - -----..__._._.._._....._..__.._._..
Customer Service Committee
- ---- _.._.. - __..._...._.._..
4.0, 4.2
- - ...----
1,500
-- - - - ---- -
0
— ---_ ..
540
----
--
638
---
---- -----.-.-....---------
Employee. Assistance Program-
-- _....._.._.. ._.._.__.._._.._.__.._.._.. -- ._....
4.0 —. _
-9,172
0
540
639
Human Resource Reference Manual - print
4.0, 4.2
762
540
639Field
Recruitment _..._.._..----
4.0
-- -- ---
--- --------- _
2,730
540
639
FLSA Review by Haynes & Boone .--
5.0 ...
_
3,000
540
-- -
639
-
Employee Applications - reformat & print
-- _._.. --- .... -- - - ---.._
4.0
_. _ ... ---
_---------- - - -
948
-- --- --
540
...... ----_...
639
................
Education. Assistance Program-
_.__.-.-----._.._.._.._.._.._.._._....._.._.._.. -- ..-.-..---- - --
------------
5 400
-- ._.._.. ---- -
0
..------.._.._.._.._._-__
540
639
Human Resource Generalist Training (Carl)
4.0, 4.2
1,145
540
639
Employee Appreciation Day
- --..__ _... ----.- —_....
4.0
- ---- -
1,135
-- - ------ -- -'-
0
540
.......
._...----------..__..._.._.._-..._...------------- -- -.._._._.._.......__..-----..._.-------
-- -- - -
-- -- - --- -
-
540
639
Employee. Handbook_ printibind -- -
4.0, 4.2
-
950
540
1 639
On-site Child Care Consultant
4.0, 4.2
15,000
Total
Human Resources A/C# 100-639
18,647,
661,461
City -Wide
Services
A/C# 100-638
540
_._.._..---.._...._..__.._..__..._._._
638
City -Wide Training
-.- -------- _..__.._. _._.-----.__-_.._--..__..-----.---_.-___..—.___...-_-__.__._..._.__
4.0
..._.._._--_-_.._.._..__+
85,600
0
---•-------_-._.__..._
5
----_-
-
20,000_.._.-.---.._..
_ -_--- -- '
-- -
.
540
638
-...._..__..-..---.._.._._...._....__.....
Merit Bonus Program -------.---._._.__....._---._._.._.._.._.._........_.
4.2
------- -
65,000
--- ----..__.....- .._.. ..__
15,508
.._...........---.._._..- ---
-- -._-
540
._..----
6
- - -- -- ........ -...._..-----.__..__.._._...
---- -- --..._..
11,118
-----
540638
......
__----._._._.-__._._._.._._.._..
Maintenance of Employee Compensation System _ _-
4.0
— _ 372,753
_- _139,998
--- - -
540 -
.-------
-- ----.
638
-...._
---- .
----- ---------- ----- --
Market Adjustments to Salary
_---.-.._.__._
_-..__..._._.__-----------.._._.._..---- - -- -- - -
-----.._.-_...--- -
--- --
4 0
- --- --- ---
377 247
.__ _.._._... ---- -
'
322,713
---- -- ---
....
- - --- --- ----- ..__.... --..__.._.. ..__
._.._.. -- -
------..-.--_...
-
540
.
638
- ..... - - - --
Quarterly EventsNalues Birthday
4.0, 4.2
6 975
1,000
Total Ci -Wide Services A/C# 100-638
938,693
508,119
Safety Services
0
540 613 Safety Incentive Award Program
4.0, 4.2
3,800
0
540 613 CPR/First Aid4.0,
..•....._•
4.2
-- -._.
1,075
_._..----.._. .._...... - ----
0
-- ... - ---
540 613 Defensive Driving Classes_
----- -- _----------- ..-_ -- -.... _.._.._..---------------
4.0, 4.2
3 000
-------.----...--- ----
- ._._.... - 0
540 613 Surveillance System
4.0, 4.2
4,564
Total Safety Services
_778775
4,564
Total Employee & Organizational Services 965,215 1,174,744
Total Management Services 1,181,515 1373 855
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
276 ANNUAL OPERATING PLAN ELEMENT 1998/99
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.)
Focus End/
Fund
uded Included
130
736
Softball Complex & N. San Gabriel River Trail
11 0
0
130
Texas Parks & Wildlife Grant Match------
.. ....... .. ..
-----
......... .. ... 51310.1.0-00 ..
...... ...
202
736
Berry Creek Tennis Center & Pool
11.0
0
202
Part -Time Recreation Assistants (3)
11.1
13,278
0
202
Lifeguards - seasonal
16,598
0
202
Utilities (annual water & electric)
10,000
0
560
928
Computer, Printer, Wedge Scanner
3,000
0
202
Pool maintenance & repair, chemicals & furniture
14,375
0
223
Pool Cash Register - Daily Admission
599
0
560
928
Class Software licenses -user increase
6,000
0
130
Purchase/Acquire Tennis Club & Pool
600,000
0
202
Office furniture, tables (5) & chairs (50), phone lines
7,600
0
202
Maintenance Supplies
2,000
0
202
Tennis expense, court maintenance
9,000
0
202
Less swim lesson revenues
(5,200)
0
202
Less reservations & pool revenue
(5,000)
0
202
Less tennis revenue & tennis lessons revenue
(18,000)
0
202
.. ...
........ .
Less tennis membership revenue
...... ............ .___...._'_._ -- ----------- _-- - I ----- ------- ------
_ _(8,00
0
...... ..... .. ........ . ........ -
100
...
736
....._..__I_-..-------- . -
Ballfield light timers
-------- -_--- .... . ........ ........ .... ..............
11.0,11.2
. . - - - -- ------------- -
- ....... I . . ..........
5,000
100
736
Lights at College St. Soccer Fields
. _-1 ......... . .........
11.0
... ............. ..... . I ------- ---
-5.0'.0-0-0
� _... .-
___. .. ..
130
...... I-- . .....
701
__.. ........ .. 1. � . ........... ... ....... ...
Renovate Georgetown Cemetery (Blue Hole)
. ........ ... ......
11.0
12,500
. ............. .
12,500
_ _ _--
100
736
Move Shotgun House90
. ...... ... .... --------- .... . ......
.
-
10,000
100
736
Creative Playscape - Build Restrooms ..... . .... -1 ...... ....
1 1.0
----------------
I*--
70,000
130
1-701
. ... ............. .....
1 Completion of Blue Hole Restrooms
11.0,11.2
I - - - -
20,000
-------- _ ... ................. ... . --1
. ..... ... .............. 0
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 277
MEA.\TS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.)
Focus End/ Not
Fund Dept. Description Policy End Included Included
100
736
Parks - Small tools
4.0
2,600
100
----
736
- --- -
Master Plan for San Gabriel Park
--- -- -- -- .._._.._ - -- -- -- - -- - - -
11.0, 11.2
------..................
- -- - - - -
15,000
100
736
Parks Maintenance Worker I, inc. benefits
4.0
25,382
100
Stihl Weedeater
500
100
736
Joint GISD/City Park, build parks & replace equipment
_ --- - - -- — - ---._.._..
11.0
------ ---------- _----
--- - - -- — -
30,000
-
100
736
Horticulturist Technician, inc. benefits
11.0
34,598
-100
Purchase plants -& hand tools
51000
100
- --
- - - -
Irrigation along _ 35 frontage, park & City entrances
- - -- - - ----
--- -- --
_._. _... _. -
5,000
100
736
-736
Katy Crossing Park- --- - - -
11.1, 11.2 _.
-11.0,
...........•-
30,000
100
- -
Light Poles for Soccer Fields (Annie Purl)
--- - - ----- - ----- - .._._.. _ --- - -
11.9
_ .._ ._. _
3,000
100
736
Signage for en to the Ci
13 ...........
_.._._.....__.._.._...... - --- - -
224
736
Reata Trails Park11.0,
_.....--
_ 11.1
....... -
--------
15,000
---
0
_ - - - --
100
_ -
736
-----------
Prune Trees in Park (Contract)
._.._._.._.._.- ---------- ----.-.._._.---------------- -- ---- -- - .._.. _-- -- -----F.7-4.0--
4.0, 13.0
----._.-..._..---
6,066
----- -
24,000
100
736
911 Call Boxes - Hike/Bike Trail
--.._._._.. -- - .._..__.._..__.._.._.:
.._..._._..---._...._..---.._.._.
_.._.. _..
-..._.._.._._.._.. , 0
17,500..._._.---
100
-
736
-- -- -- ._.._.._._......_...
Billy Goat Brush Cutter
13.0
2,500
0
Total Parks
1,202,250
360,080
Library
220
976
Signage - development for internal library
-._.._._.._.._.._.._..--.._._..-------._..._ --- --
4.0
--- -- .....--_..
4,200
_..- -..__..._-._____._._._._...._.._...
0
100
976
CD Rom Network - Info Track increase
4.0
2,066
0
100
CD Rom products &-Texas Newsfile - current
2,477
3,000
100
976
Collection Development
2.0
0
100
_
_Base Budget increase - $69,750 x 25°l° -----
------ - - -
--- -- -- 16,666
21.063
- - --
100
976
Dynix - Acquisition & Public Services
4.0
I 0
100
Supplies & Self -check for Adult section
30,000
100
_.__._._._.._._._._._
..._..._..._._._._._._._._..._._._._._._._._..._..._._._._._._._._...----------------
Self -check for children's section ............
-.-----..--....
...............................
25,000
100
976
Library Expansion_
4.0
30,000
100
976
Furniture/Equipment_-_General-_..-------_----_•----.....__-.-.-._..._._..__4_0_.._._._..
_.._________._.-._----_------..__---•-.__-_--10,615
100
976
Staffing - Current level
2.0
0
100
Public Service -1320 hrs @ $7.93
11,583
100
Technical Services -1000 hrs @ $7.93
8,775
100
Children's Services - 260 @ $8.07
2,321
100
Uniforms - 6 x $24
144
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service. `
REFERENCE
278 ANNUAL OPERATING PLAN ELEMENT 1998/99
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONT.)
Focus End/ Not
Fund Dept. Description Policy End Included Included
100
976
Staffing - Current level (Non -Reg Salaries)
2.0 ---
9,959
..._ - ............. ._
0
- ...
220
_...._
------
Furniture - Internet Computer - 4 workstations
- - .._.__.._.-
4.0 .
1 400
_ .. - _
0
_ _.._....
100
...
976
.... ..
Internet Provider - monthly cost
- - -.-._..--- - - - -.- . ...-. __.._ _..._--
2:0
2,520
-
1,89-0
100
976
Staffing
2.0
0
100
Children's Services Assistant (FT inc. benefits)
26,899
0
100
Technical Services Cataloger (FT inc. benefits)
41,178
100
Public Services Assistant (FT inc. benefits)
24,379
100
Public Services Assistant (PT)
10,091
100
Technical Services Processor (PT)
7,967
100
2 temp on call @$7.92 hr (summer)
3,505
100
Supplies - uniforms, training, dues
646
100
-
Computer, chairs (5)
. . - -.. . ---
-- - -
_ -- --
3,300
100
-
976
Furniture - Current Staff _ __
4.0
. _ __._.--
.._.
3,633
_.
100
_
976
.. - _..._...__ ....._.____. -
Library Supplies Increase (25%0) - -
4.0
-- . --
_. 11000
625
---- -
100
Travel & Training
- _.._.. - _._ ._ ... _...._ ..---.._ -._ ... ---
4.0
-.
. 4,080
_
100
.976
.__.....
976
Travel & Training - Library/Board Retreat
4.0
2,000
100
976
Vehicle
20,000
Total
Library
60,455
265,705
Recre
Pion
202
737
White Water Canoes (8-10) - - ..
11.0 11.2 _
... ._._....._--------
10,000
--
.._.._
202
202
- --
737
- -- -- -
Challenge Course - equipment, training, misc.
4.0
1,900
0
202
revenue (1/2 year)_. __.---.._.. --_.__ _
._..---_11-?_.---
-- (5 OOO
0
100
_-
737
_Projected
ComputerTraining - Class user conf. by_Escom
4.0
2,200
202
737
Youth Outreach/Outdoor Educator Coord. (inc. benefits)
--- .............--- - --11--................_
11.0
- - - --
- ...- - -
29,932
__.......
100
737
-- -
Shade structures for 2 pools
-- _ - - ---------- - ............. -- . . _ . _....._._ ._ . _ _._
11.0
- .
4,500
---- -....
202
_.
737 ....
Electrical outlet at San Gabriel Pool Bathouse
. - - ...... ............... _ _ ... _ .
4.0
. ................. -
2,000
.._.._
202
_.._..
73 .
_.. - - -
__
- - ......... --
202
737
Photo ID System _.. _
5 0
- - ._
4 099
_
. .............
202
.......-..........-.......
737
. . --- -- ------ ---
Rec. Assistant (part-time)
-.11-1-Jo
811.33
0
202
737
Outdoor Education expenses, less projected revenue
4 0
(3 OOO
0
- — - --
--- ---
100
- -.
737
_ ...-........... -_-._1._._1-
Mobile Phone for recreation programs
4.0
700
0
Total Recreation
2,7331
53,731
Total Parks Library & Recreation Division
1265 438 679,5161
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 279
MEANS - PROGRAMS, PROJECTS & EQUIPMENT (CONCLUDED)
Focus End/ Not
Fund Dept. Description Policy End Included Included
Police Services
.._ _ _ _ . . .
_
. .
Organization & Administration
[
100 861 Furnish renovated Police Building
..4.1
--- - - ---
115,543..............
100 861 COPS 98 Grant Cash Match
4.0
0
100 Records Clerk (inc. benefits)
4.6
9,117
100 Information Mgmt Technology Support (inc. benefits)
18,597
100 Imaging software module, laptops for cars ..............
197.287
- - -- ..._ .. ..__._._.__..._._. ..........
100 861 Police v .
........... - - -
...__..._...
- _.._ _ ....
4,5001
......... ......--
.. --- ._ .. _.._....
100 1 861 Police Records -File conversion -electric files stem
4.0
i
i 27,000
Total Or anization & Administration
4,500 367,544
Special Operations
100 863 Equipment for new position
4.0
0
100 Clothing allowance, supervisory training
4.6
600
500
560 928 Computer, monitor, printer, radio, mobile phone
3,700
2,800
Total Special Operations
4,3001
3,300
Information Management
100 1 865 IRecords Specialist full-time, inc. benefits
4.0, 4.6
25,424
Total Information Management
0 25,424
Patrol Services
100 1864 Seed Monitor Trailer
4.0, 4.8
10,500
Total Patrol Services
0 i 10,500
Professional Standards
100 862 Equipment for new position
4.0
0
100 Clothing allowance, office supplies
4.2
1,500 0
560 928 computer, monitor, printer, radio, mobile phone, desk/chair,
3,700 3,900
Total Professional Standards
1
1 5 2001 3,900
Total Police Services 14,000 410,668
Total 6,264,872 4,555,277
Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service.
REFERENCE
280 ANNUAL OPERATING PLAN ELEMENT 1998/99
T
R
A
N
S
F
E
R
F
R
0
M
Transfers Between Funds
TRA NC FFR Tn
Interfund transfers include:
• Dividend to General Fund:
Utility operations have traditionally transferred to the General Fund six percent
of its gross billings for utility services and is viewed as a payment of the profits
of the fund or a return on investment. The total return on investment transfer to
the General Fund is $1,902,308 in 1998/99.
• Other Transfers:
Transfers to finance various funds for certain operating costs, infrastructure
development, grant matching and start-up costs.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 281
General Fund
GCP
SRF
ISF
Wastewater
Total Out:
General Fund
17,500
100,806
118,306
SRF
593,365
54,500
647,865
ISF
280,000
280,000
Electric
2,409,127
50,000
2,459,127
Water
430,341
925,000
285,000
1,640,341
Wastewater
252,778
252,778
Stormwater
Drainage
38,235
120,000
158,235
Sanitation
106,827
106,827
General Capital
Projects
500,000
500,000
Total In:
3,237,308
610,865
650,806
1,259,500
405,000
6,163,479
Interfund transfers include:
• Dividend to General Fund:
Utility operations have traditionally transferred to the General Fund six percent
of its gross billings for utility services and is viewed as a payment of the profits
of the fund or a return on investment. The total return on investment transfer to
the General Fund is $1,902,308 in 1998/99.
• Other Transfers:
Transfers to finance various funds for certain operating costs, infrastructure
development, grant matching and start-up costs.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 281
Internal Service Premiums
Facilities Information
Department Maintenance Fleet Services Joint Services General
General Fund
General Government
8,673
957,190
City Council
City Manager's Office
20,013
17,634
Municipal Court
17,227
Development Support
24,005
3,527
18,040
Development Process Team
26,610
Inspection Services
33,946
29,334
Community Svcs Admin
5,908
5,983
Animal Services
16,357
5,140
Parks
10,789
73,311
12,356
Recreation
58,223
6,875
41,185
Library
49,253
81,258
Fire Services Administration
33,797
16,111
Fire Prevention
16,543
12,711
Fire Suppression
143,892
58,871
Police Administration
55,815
5,882
8,794
Professional Standards
8,907
7,600
Special Operations
46,811
50,517
Patrol Services
218,205
69,518
Information Management
56,490
Convention and Visitors Bureau SRF
Convention & Visitors Bureau
10,875
3,347
9,252
Streets SRF
Streets
135,744
11,083 153,779
Fleet Management Fund
Vehicle Service Center
8,072
8,072
Joint Services Fund
COU Administration
24,499
13,565
Systems Engineering
5,096
4,137
Pump Maintenance
42,373
7,187
Safety Service
3,894
5,583
Finance Administration
9,378
Accounting
22,148
Purchasing
36,047
7,986
15,411
Utility Office
13,682
49,296
Employee & Organizational Svcs
9,471
20,460
EOS City Wide Services
11,802
Legal Services
13,346
21,770
Facilities Maintenance Fund
Facilities Maintenance Services
3,616
Information Services Fund
Information Resources
20,938
6,952
41,813
REFERENCE
282 ANNUAL OPERATING PLAN ELEMENT 1998/99
Electric Fund
Electric Operations 127,468 7,332
Electric Contracts 706,585
402,581
Water Fund
Water Distribution 65,823 6,205
Plant Management 13,166
Water Contracts 596,038
156,294
Wastewater Fund
Wastewater Collection 61,842
Plant Management 13,166
Wastewater Contracts 644,879
101,376
Sanitation Fund
Collection Station 289 12,517
Sanitation. Contracts 92,691
46,215
Stormwater Drainage Fund
Stormwater Drainage 25,063 143,285
37,043
Airport Fund
Airport Operations 1,697 15,387 1,630 25,497
28,906
Total 395,440 1,139,450 789,701 3,319,944
772,415
Internal Service Fund premiums include:
* Facilities Maintenance
Contracts and repairs for buildings and grounds are charged to departments based on actual
usage and charges.
* Fleet
Vehicle lease fees are charged to departments based on actual replacement costs. Maintenance
fees are charged based on each department's prior year actual usage.
* Information Resources
Computer and software lease fees are charged to departments based on replacement costs and
estimated usage.
* Joint Services & General (administrative allocations)
Fees are charged to funds receiving administrative services from another fund based on a
reasonable, rational basis. The following factors are used as applicable.
* relative revenues
* relative personnel
* number of utility accounts
* number of work orders
* number of requisitions
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 283
ORDINANCE NUMBER �,f- 4PI
AN ORDINANCE LEVYING A TAX RATE FOR THE CITY OF
GEORGETOWN FOR THE TAX YEAR 1998; PROVIDING A
SEVERABILITY CLAUSE; AND SETTING AN EFFECTIVE DATE.
WHEREAS, the City of Georgetown, Texas is an incorporated Home Rule city
dependent upon taxes to provide its citizens with services; and
WHEREAS, the City Council finds it necessary to levy taxes for the 1998/99 fiscal year
for the City of Georgetown, Texas; and
WHEREAS, the City Council has met all of the prerequisites for the levying of taxes
within the city; and
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance are
hereby found and declared to be true and correct, and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this
ordinance implements the following policy of the Century Plan - Policy Plan Element:
1. Finance Policy End 5.0, which states: "All municipal operations are conducted
in an efficient business -like manner and sufficient financial resources for both current and
future needs are provided",
and further finds that the enactment of this ordinance is not inconsistent or in conflict with any
other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the
Policy Plan.
SECTION 2. The City Council of the City of Georgetown (the "City Council") hereby
finds that all of the prerequisites to the levying of a tax rate for this City for the year 1998,
(including, without limitation, certifications, notices, submittals, and public hearings) as required
by law have been complied with.
SECTION 3. The City Council does hereby levy and adopt the tax rate on $100
valuation for the tax year 1998 as follows:
$.20675 for the purpose of maintenance and operation
14325 for the principal and interest on debt of this city
S.35000 total tax rate
Levy Tax Rate 1998/99 Ordinance No.
Page 1 of 2
P. UGEM1DA19818UDGEnBUD-TAX.ORD
SECTION 4. If any section, paragraph, clause, phrase, or provision of this Ordinance
shall be adjudged invalid or held unconstitutional, the same shall not affect the validity of this
Ordinance as a whole or any part or provision thereof other than the part so declared to be
invalid or unconstitutional.
SECTION 5. This Ordinance shall become effective upon adoption of its second and
final reading by the City Council of the City of Georgetown, Texas.
PASSED AND APPROVED on First Reading on the 8th day of September, 1998.
PASSED AND APPROVED on Second Reading on the 22nd day of September, 1998.
ATTEST:
Sandra Lee
City Secretary
APPROVED AS TO FORM:
Marianne Landers 9 arks
City Attorney
Levy Tax Rate 1998/99 Ordinance No. 0
/— 6
Page 2 of 2
A I AGENDA 1981 B UD GE71 B UD -TAX. ORD
THE CITY OF GEORGETOWN:
By: Leo Wood
Mayor
ar
ORDINANCE NO. - (pU
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, ADOPTING THE CENTURY PLAN - ANNUAL
OPERATING PLAN ELEMENT FOR THE ENSUING FISCAL YEAR
BEGINNING OCTOBER 1, 1998, AND ENDING SEPTEMBER 30, 1999, IN
ACCORDANCE WITH CHAPTER 102, LOCAL GOVERNMENT CODE;
APPROPRIATING THE VARIOUS AMOUNTS THEREOF; ADOPTING
THE ANNUAL AMENDMENT TO THE CENTURY PLAN; REPEALING
CONFLICTING ORDINANCES AND RESOLUTIONS; INCLUDING A
SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City Charter of the City of Georgetown, Texas, was amended by vote of
the people in April, 1986 such that comprehensive planning was established as a continuous and
ongoing governmental function; and
WHEREAS, the City Council did, on March 8, 1988, adopt by Ordinance Number 880097
the Georgetown Century Plan - Policy Plan as the Comprehensive Plan for the City pursuant to
Section 1.08 of the City Charter; and
WHEREAS, Chapter 4 -Administration of the Policy Plan establishes the means of
implementing, revising, and amending adopted elements of the Century Plan; and
WHEREAS, the City Manager of the City of Georgetown has submitted to the City
Council a proposed Annual Operating Plan element ("Plan") of the Century Plan of the revenues
of said City and expenses of conducting the affairs thereof and providing a complete financial plan
for the ensuing fiscal year, beginning October 1, 1998, and ending September 30, 1999, and which
said Proposed Plan has been compiled from detailed information obtained from the several
departments and offices of the City; and
WHEREAS, the City Council has received said City Manager's Proposed Plan and a copy
of such Proposed Plan and all supporting schedules have been filed with the City Secretary of the
City of Georgetown; and
WHEREAS, in accordance with Section 102.006 of the Texas Local Government Code,
a public hearing was held on August 25, 1998, concerning such Proposed Plan; and such hearing
was held giving all interested taxpayers an opportunity to be heard for or against any item or
amount therein; and
1998/99 Annual Operating Plan Ordinance No. qU — W Q
Page 1 of 4
P:\AGENDAN98\BUDGEr\BUD-ADOP.ORD r\BUD-ADOP.ORD
WHEREAS, the City Council of the City of Georgetown is of the opinion that the
- Proposed Plan should be approved and adopted as the City's Annual Operating Plan element for
the ensuing fiscal year; and
WHEREAS, the City Council has reviewed all adopted ends, means, and Functional Plans
to develop the Proposed Plan and adoption of the Annual Operating Plan shall constitute an Annual
Amendment to those elements;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance are
hereby found and declared to be true and correct, and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this
ordinance implements the following policy of the Century Plan - Policy Plan Element:
1. Finance Policy End 5.0, which states: "All municipal operations are
conducted in an efficient business -like manner and sufficient financial resources for
both current and future needs are provided", and
2. Growth and Physical Development Policy End 7.0, which states:
"Georgetown's land uses support economic, cultural and social activities for all
residents, businesses and organizations; and the City's development process
encourages new and infill development;"
and further finds that the enactment of this Ordinance is not inconsistent or in conflict with any
other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the
Policy Plan.
SECTION 2. The Proposed Plan of the revenues of the City of Georgetown 'and expenses
of conducting the affairs thereof, providing a financial plan for the ensuing fiscal year beginning
October 1, 1998, and ending September 30, 1999, as submitted to the City Council by the City
Manager of said City, and the same is in all things adopted and approved as the Annual Operating
Plan of the current revenues and expenses as well as fixed charges against said City for the fiscal
year beginning October 1, 1998, and ending September 30, 1999. Exhibit "A" is the Plan
distributed to Council members August 14, 1998, incorporated by reference herein.
1998/99 Annual Operating Plan Ordinance No. �� 1y
Page 2 of 4
P: \AGENDA198\BUDG=UD-ADOP.ORD
SECTION 3. The amounts indicated for the following funds are hereby appropriated for
payments of expenditures and payments of the individual funds:
Fund Appropriations
Airport Fund
$ 1,495,223
General Debt Service
1,766,562
Electric Funds
20,344,887
Facilities Maintenance Fund
399,334
Fleet Management Fund
1,358,374
General Capital Projects
4,452,500
General Fund
11,177,608
Information Services Fund
940,950
Joint Services Fund
4,346,582
Sanitation Fund
1,908,146
Special Revenue Funds
8,513,255
Stormwater Drainage Funds
1,954,580
Wastewater Funds
5,318,183
Water Funds
9,295,029
Total for 1998/99 $73.271,213
SECTION 4. Adoption of this ordinance authorizes the City Manager to transfer monies
set aside for salary adjustments and employee merit increases in the Employee & Organizational
Services department to other departments as needed.
SECTION 5. Adoption of this Ordinance shall constitute the Annual Amendment to the
following adopted functional plan elements and shall establish a new effective date for these
elements:
Airport Master Plan
Development Plan
Parks and Recreation Plan
Economic Development Strategic Plan
Facilities and Services Plan
Urban Design Plan
SECTION 6. All ordinances and resolutions, or parts of ordinances and resolutions, in
conflict with this Ordinance are hereby repealed, and are no longer of any force and effect.
1998/99 Annual Operating Plan Ordinance No.
Page 3 of 4
P:\AGENDA\98\13UDGET\BUD-ADOP.ORD
SECTION 7. If any provision of this Ordinance or application thereof to any person or
circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or
application thereof, of this Ordinance which can be given effect without the invalid provision or
application, and to this end the provisions of this Ordinance are hereby declared to be severable.
SECTION 8. The Mayor is hereby authorized to sign this Ordinance and the City
Secretary to attest. This Ordinance shall become effective upon adoption of its second and final
reading by the City Council of the City of Georgetown, Texas.
PASSED AND APPROVED on First Reading on the 8th day of September, 1998
PASSED AND APPROVED on Second Reading on the 22nd day of September, 1998
ATTEST:
Sandra Lee
City Secretary
APPROVED AS TO FORM:
Marianne Landers Banks
City Attorney
1998/99 Annual Operating Plan Ordinance No. f �" 10
Page 4 of 4
P:IAGENDA\981BUDGET'\BUD-ADOP.ORD
THE CITY OF GEORGETOWN:
By: Leo Wood
Mayor
ORDINANCE NUMBER Z(' [Pz
AN ORDINANCE AMENDING CITY OF GEORGETOWN, CODE OF
ORDINANCES § 2.08.010 ADMINISTRATIVE DIVISIONS AND
DEPARTMENTS; PROVIDING A SEVERABILITY CLAUSE; AND
SETTING AN EFFECTIVE DATE.
WHEREAS, the City Council has reviewed the proposed 1998/99 Annual Operating Plan
Element of the Georgetown Century Plan and the Administrative Division and Department revisions
contained therein; and
WHEREAS, the City Council of the City of Georgetown, Texas deems it necessary to amend
§ 2.08.010 of the City of Georgetown Code of Ordinances entitled "Administration",
"Administrative Divisions and Departments".
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby
found and declared to be true and correct, and are incorporated by reference herein and expressly
made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance
implements the following policy of the Century Plan - Policy Plan Element:
1. Finance Policy End 5.0, which states: "All municipal operations are
conducted in an efficient business -like manner and sufficient financial resources for
both current and future needs are provided",
and further finds that the enactment of this ordinance is not inconsistent or in conflict with any other
Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan.
SECTION 2. The City of Georgetown Code of Ordinances, Chapter 2, Administration,
§ 2.08.010, Administrative Divisions and Departments, is hereby amended to read as follows:
§ 2.08.010. Administrative Divisions and Departments.
There are hereby established the following administrative divisions and departments of the
City:
Amend Divisions/Departments 1998/99 Ordinance No.
Page 1 of 3
P:\AGENDA\98\BUDGET\BUD-DEPT. W PD
Community Owned Utilities Division:
Administration
Energy Services (Electric)
Pump Maintenance
Systems Engineering
Transportation Services (Stormwater Drainage & Streets)
Water Services (Wastewater & Water)
Community Services Division:
Administration
General Government Contracts
Airport
Animal Services
Convention & Visitors Bureau
Sanitation
Development Services Division:
Development Process Team
Development Support
Inspection Services
Finance and Administration Division:
Accounting
Administration
Facilities Maintenance (including Internal Service Fund)
Fleet Management (including Internal Service Fund)
Municipal Court
Purchasing & Properties
Utility Office (including Customer Service [Meter Readers])
_ Fire Services Division:
Administration
Operations
Prevention & Community Analysis
Information Resources Division:
Information Resources Operations (including Internal Service Fund)
Management Services Division:
City Council
City Manager's Office
Legal Services
- Employee & Organizational Services
Safety Services
Amend Divisions/Departments 1998/99 Ordinance No. l0
Page 2 of 3
P:�AGENDA\98\8UDGMBUD-DEPT. W PD
Parks, Library and Recreation Services:
Parks (Cemetery)
Public Library
Recreation
Police Services Division:
Organizational & Administrative Services
Information Management
Patrol Services
Professional Standards
Special Operations
SECTION 3. In the event any section, paragraph, subdivision, clause, phrase, provision
sentence or part of this ordinance or the application of same to any person or circumstance shall for
any reason be adjudged invalid or held unconstitutional, by a court of competent jurisdiction, it shall
not affect, impair, or invalidate the remainder of this ordinance which shall be given full force and
effect.
SECTION 4. This ordinance shall become effective October 1, 1998 upon adoption by the
City Council of the City of Georgetown, Texas.
PASSED AND APPROVED on First Reading on the 8th day of September, 1998.
PASSED AND APPROVED on Second Reading on the 22nd day of September, 1998.
ATTEST:
Sandra D. Lee
City Secretary
APPROVED AS TO FORM:
Marianne Landers Banks
City Attorney
Amend Divisions/Departments 1998/99 Ordinance No.
Page 3 of 3
P:\AGEN DA598%BUDGE RBUD-DEPT. W PD
THE CITY OF GEORGETOWN:
By: L o Wood
Mayor
EXECUTIVE SUMMARY
Budget and financial policies are an important part of a city's budget process and implementation. These policies
provide guidance for staff (executive limitations) and state the Council's intent on how the City's finances will be
managed (Ends). The following policies represent conservative and sound financial management of the City while
providing staff with appropriate flexibility to accomplish our Means.
SIGNIFICANT CHANGES:
Section 1.8 Contingency Account. The budget includes $175,000 for the Contingency Account. The account for
0-
1997/98 was $100,000.
Section 2.7 Cash Management & Investments - Authorized Investments. This section has been updated for the
revised Investment Policy adopted by Council in November 1997.
Section 3.1.3 Street Maintenance & Repair. This policy states the Council's commitment to increase funding for
Street CIP. The policy outlines a transition plan to get the City to $.05 per $100 valuation of property taxes committed
to streets. The City is in year five of the five year plan which requires 5.0 cents of the tax rate.
Section 4.2 Contingency Reserves. In 1997/98, the total reserve balance of $7.02 million was within required
u
minimums. In 1998/99, the reserve balance will increase to $7.34 million which will meet the minimum requirements.
�ljl
Section 5.3 Debt Coverage Ratio. The City has a commitment to maintain coverage ratios by fund. This budget
meets the 1.5 times coverage goal. The projected coverage 1998/99 is 6.56 times.
0
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 293
BUDGET & FINANCIAL POLICIES
TABLE OF CONTENTS
Section 1:
BUDGET
1.1
Budget Adoption
1.2
Budget Basis of Accounting
1.3
Budget Transfers, Amendments, Emergency Appropriations
1.4
Budget Expenditure Categories
1.5
Budget Expenditure Authorization & Responsibility
1.6
Fiscal Deficit
1.7
Compliance of Budget with the Century Plan
1.8
Council Contingency
Section 2:
CASH MANAGEMENT & INVESTMENTS
2.1
General
2.2
Statement of Cash Management Philosophy
2.3
Objectives
2.4
Safekeeping and Custody
2.5
Standard of Care and Reporting
2.6
Investment Strategies
2.7
Authorized Investments
Section 3: CAPITAL
3.1 Capital Asset/Infrastructure Purchases and Replacement
3.2 Capital Improvement Policy
Section 4:
CONTINGENCY RESERVES
4.1
Purpose
4.2
Minimum Reserves
4.3
Investment of Reserves
Section 5:
DEBT
5.1
Debt Policy
5.2
Debt Reserves
5.3
Debt Coverage Ratio
Section 6: FINANCE AND ACCOUNTING
6.1
Generally Accepted Accounting Principles (GAAP)
6.2
Organization of Funds
6.3
Audit of Accounts
6.4
Capitalization Policy
6.5
Pensions
6.6
Performance Pay Plan
Section 7: INTERFUND TRANSFERS
7.1 Interfund Charges
7.2 Joint Indirect Revenues
7.3 Transfers
Section 8: REVENUE
REFERENCE
294 ANNUAL OPERATING PLAN ELEMENT 1998/99
BUDGET & FINANCIAL POLICIES
The City Council of the City of Georgetown is committed to sound financial planning and direction relating to the
1998/99 Annual Operating Plan Element of the City of Georgetown Century Plan. As part of that commitment, the
City will adopt Budget and Financial Policies as part of the Annual Operating Plan. These policies will be reviewed
and updated annually as part of the budget preparation process.
SECTION 1: BUDGET
1.1 BUDGET ADOPTION
The City of Georgetown Charter provides for a council-manager form of government. Article V, § 5.02 outlines the
powers and duties of the City Manager and grants to him the responsibility for "...the proper administration of all the
affairs of the City ... To perform such other duties as may be prescribed by this Charter or required by the Council,
not inconsistent with the provisions of this Charter".
Article VI, § 6.02 further provides: "At least thirty (30) days prior to the end of each fiscal year the City Manager shall
submit to the Council a proposed budget presenting a complete financial plan for the ensuing fiscal year. The budget
shall be finally adopted not later than the twenty-seventh day of the last month of the fiscal year. Should the Council
take no final action on or prior to such day the budget, as submitted, shall be deemed to have been finally adopted by
the Council. No budget shall be adopted or appropriations made unless the total of estimated revenues, income and
funds available shall be equal to or in excess of such budget or appropriations, except as otherwise provided in this
Article."
The City Manager will present a mid -year performance and financial status report to the City Council within 60 days
following the end second fiscal quarter.
1.2 BUDGET BASIS OF ACCOUNTING
The Charter provides that "the several amounts stated (in the budget) shall be and become appropriated to the several
objects and purposes named therein ... At the close of each fiscal year, any unencumbered balance of an appropriation
shall revert to the fund from which appropriated and become available for reappropriation for the next fiscal year."
In practice, the Article is interpreted to mean that encumbered amounts at year-end are reappropriated in the
subsequent fiscal year if not fulfilled. To be eligible for carry forward and reappropriation to a subsequent year, the
goods or services must be or have been both ordered in good faith and appropriated in the year encumbered.
The Charter also has been interpreted to require that budgeted ending fund or working capital balances be equivalent
to those calculated using GAAP in the City's annual audit. This means that for some expenditures, a cash basis -like
method of accounting is applied for proprietary fund types (utility, airport and internal service funds). For instance,
capital outlay and debt principle reduction are budgeted, even though excluded in the determination of net income,
on the basis of generally accepted accounting principles (GAAP). On the other hand, bad debt expense is budgeted
in the utility funds even though it is not a cash basis expense.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 295
1.3 BUDGET TRANSFERS, AMENDMENTS, EMERGENCY APPROPRIATIONS
After the effective date of the budget, unencumbered appropriations may be transferred to other expenditure accounts.
Article VI, § 6.03 of the Charter provides: "The Council may transfer any unencumbered appropriation balance or
portion thereof from one division, office, department, or agency to another at any time. The City Manager shall have
authority, without Council approval, to transfer appropriation balances from one expenditure account to another within
a single division, office, department or agency of the City."
The Charter, in Article VI, § 6.04 provides a mechanism for budget amendments and emergency appropriations. It
states: "The Council may authorize, a vote by a majority plus one, an emergency expenditure as an amendment to
the original budget only in a case of grave public necessity to meet an unusual and unforeseen condition that could
not have been included in the original budget through the use of reasonable diligent thought and attention. Such
amendments shall be made by the Council after giving legal notice as specified in Texas State law. If the Council
amends the original budget to meet an emergency, the Council shall file a copy of its order or resolution amending
the budget with the City Secretary and the Secretary shall attach the copy to the original budget. After the adoption
of the budget or a budget amendment, the budget officer shall provide for the filing of a true copy of the approved
budget or amendment in the office of the County Clerk of Williamson County."
1.4 BUDGET EXPENDITURE CATEGORIES
In recent years, the City Council of the City of Georgetown has considered and approved three total categories of
expenditures for each departmental budget rather than "line by line" expenditure budgets. The three expenditure
categories are personnel services, operations and capital.
"Personnel services" include all personnel costs of the department, including salaries, overtime, longevity, workers
compensation and employee taxes and benefits. "Operations" cover the daily costs of operating the department - office
and other supplies, maintenance, utilities, outside contractor or professional services, transfers out, vehicle lease costs,
etc. "Capital' expenditures typically include expenditures for tangible assets costing over $500 with a life exceeding
one year. Excluded from such departmental "capital' budgets are expenditures of the general and utility capital
projects funds that are budgeted on a project basis. These latter expenditures usually relate to infrastructure
improvements. Internal expenditure reporting is prepared and monitored on a detailed, line by line basis within each
expenditure category.
1.5 BUDGET EXPENDITURE AUTHORIZATION & RESPONSIBILITY
Each Division Director, appointed by the. City Manager, will be responsible for the administration of his/her
departmental budget. This includes accomplishing the Means adopted as part of the Annual Operating Plan and
monitoring each department budget for compliance with spending limitations. Division Directors may transfer funds
within departments within budget expenditure categories (personnel services, operations, capital) without approval
of the City Manager or Council. All other transfers or amendments require Council or City Manager approval as
outlined in section 1.3.
1.6 FISCAL DEFICIT
The Charter provides "that should the unappropriated and unencumbered revenues, income and available funds of
the City for such fiscal year not be sufficient to meet the expenditures under the appropriations authorized by the
Charter, thereby creating a deficit, it shall be the duty of the Council to include the amount of such deficit in its budget
for the following fiscal year, and said deficit shall be paid off and discharged during the said following fiscal year."
REFERENCE
296 ANNUAL OPERATING PLAN ELEMENT 1998199
In practice, deficit has been interpreted to mean City funds as a whole. Council may choose from time to time to allow
individual funds to have a deficit balance as long as Contingency Reserve requirements for the city as a whole are
maintained.
1.7 COMPLIANCE OF BUDGET WITH THE CENTURY PLAN
The Charter provides that "the City Council establish comprehensive planning as a continuous and ongoing
governmental function in order to promote and strengthen the existing role, processes and powers of the City of
Georgetown through... the process of comprehensive planning and the preparation, adoption and implementation of
a comprehensive plan, the City intends to preserve, promote, protect and improve the public health, safety, comfort,
order, appearance, convenience and general welfare; prevent the overcrowding of land and avoid undue concentration
or diffusion of population or land uses; facilitate the adequate and efficient provision of transportation, water,
wastewater, schools, parks, recreational facilities, housing and other facilities and services; and conserve, develop,
utilize and protect natural resources."
The "Century Plan" is the result of the Charter required comprehensive plan. Written by a broad based group of
citizens, the Century Plan is the City's master and general plan. To date, the Policy Plan and four functional elements
have been adopted.
The "Ends" identified in this operating budget are all taken from adopted Century Plan documents.
The Century Plan provides that "The Century Plan shall be utilized as a primary and integral tool in preparing a three
part Annual Budget for the city with five-, two-, and one-year time horizons. Identification, selection, prioritization,
approval and funding of City programs, projects and work activities shall be based upon the adopted policies, goals,
objectives and functional plan elements which comprise the Century Plan. The City staff and elected and appointed
officials involved in the preparation of the Annual Budget shall rely upon the Century Plan to provide direction and
guidance for their recommending and authorizing the expenditure of City controlled funds. In no instance shall City
controlled funds, equipment, staff or efforts be used in a manner which is inconsistent or in conflict with, or contrary
to the Century Plan.
"The preparation of budgets with multiple time horizons shall be used to ensure that the activities, programs, and
projects required by the policies, goals, objectives, and functional plan elements of the Century Plan are included
within both the short and long range work programs of the appropriate City Division. The five-year portion of the
budget shall identify and prioritize the activities which must be conducted within a five-year time frame to fulfill the
requirements of the Century Plan. It shall also estimate the costs and identify funding sources of these activities. The
two-year budget shall be prepared to further detail and clarify the proper sequencing and scope of activities in the five-
year budget. This budget will refine the costs and funding estimates as appropriate for the shorter time frame. The
one-year budget will be prepared within the context of the five- and two- year budgets in order to ensure that annual
progress is made to accomplish the Century Plan programs, projects and work activities in the proper sequence, to the
appropriate extent, and commensurate with available resources. It will identify specific projects, and their costs and
funding sources to be carried out within the following year by the appropriate City Division.
"The City shall maintain and annually update each of these budgets pursuant to this Chapter in order to program the
various fiscal requirements of the Century Plan."
1.8 CONTINGENCY ACCOUNT
The budget may include contingency appropriations. During the budget year, actual expenditures from these
appropriated amounts shall be specifically approved by the City Council. Council approval is on an item -by -item basis
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 297
for proposed expenditures which, at the time of budget approval, were not expected or anticipated. The Contingency
Account for 1998/99 is $175,000 and is included in the Water Fund.
SECTION 2: CASH MANAGEMENT & INVESTMENTS
2.1 General. The City Council has formally approved a separate Investment Policy ("the Policy") for the City of
Georgetown that meets the requirements of the Public Funds Investment Act, Section 2256 of the Texas Local
Government Code. The Policy, which is reviewed annually by the City Council and applies to all financial assets held
by the City, is summarized below.
2.2 Statement of Cash Management Philosophy. The City of Georgetown shall maintain a comprehensive cash
management program to include the effective collection of all accounts receivable, the prompt deposit of receipts to
the City's bank accounts, the payment of obligations so as to comply with state law and in accord with vendor
invoices, and the prudent investment of idle funds in accord with this policy.
2.3 Objectives. The City's investment program shall be conducted so as to accomplish the following objectives listed
in priority order:
Safety of the Principal invested;
2. Availability (liquidity) of sufficient cash to pay obligations of the City when they are due; and
Investment of idle cash at the highest possible rate of return (yield), consistent with state and
local laws and the objectives of safety and availability (yield) listed above.
2.4 Safekeeping and Custody. Investments may only be purchased through brokers/dealers who meet the criteria
detailed in the Policy. Internal controls, authorized financial institutions, safekeeping, and collateralization are also
addressed in detail in the Policy.
2.5 Standard of Care and Reporting. Investments will be made with judgment and care that persons of prudence,
discretion, and intelligence exercise in the management of their own affairs in similar circumstances, considering the
safety of their capital and probable income to be derived. Those persons involved in the investment process will
refrain from personal business activity that could be considered a conflict of interest. The Director of Finance and
Administration is responsible for the overall management of the City's investment program and ensures all
investments are made consistent with the Policy, maintains current information on investments and presents a quarterly
investment report to City Council. The expectations of the contents of the quarterly reports are detailed in the Policy.
2.6 Investment Strategies. The Policy provides specific direction for investing the different types of City funds:
Operating Funds, Contingency Reserves, Debt Reserves, Interest and Sinking Funds, and Bond Proceeds (Capital
Improvement Funds). The strategies for each type of fund address the funds' cash flow needs, legal requirements and
diversity guidelines for investing.
2.7 Authorized Investments: City of Georgetown funds may be invested in the following investments:
Certificates of Deposit issued by the City's Depository/Depositories. All certificates of deposit
in excess of the FDIC insured amount must be collateralized, with collateral being held by a
third party.
2. U.S. Treasuries and Agencies defined as obligations of the United States of America, its
agencies and instrumentalities.
REFERENCE
298 ANNUAL OPERATING PLAN ELEMENT 1998/99
3. Investment Pools that meet the following criteria:
a. Provide an offering circular or other similar disclosure instruments and provide monthly and
transaction reporting.
b. Investment in a new pool requires the approval of the City Council.
c. A public funds investment pool created to function as a money market mutual fund that (1) marks
its portfolio to market daily, (2) includes in its investment objectives the maintenance of a stable
net asset value of $1 for each share and (3) be continuously rated no lower than AAA or at an
equivalent rating by a nationally recognized rating service.
4. Money Market Mutual Funds. No-load money market mutual funds if the fund:
a. Is regulated by the Securities and Exchange Commission;
b. Marks its portfolio to market daily;
c. Includes in its investment objectives the maintenance of a stable net asset value of $1 for each
share;
d. Has a dollar -weighted average stated maturity of 90 days or fewer;
e. Is continuously rated no lower than AAA or at an equivalent rating by a nationally recognized
rating service.
Other investments as approved by the City Council and not prohibited by law.
SECTION 3: CAPITAL
3.1 CAPITAL ASSETAMRASTRUCTURE PURCHASES AND REPLACEMENT
3.1.1 General. In order to ensure long-term financial stability for the City and maintain its infrastructure, the City
continues to pursue a "pay as you go" policy for capital asset purchases. The City of Georgetown has traditionally
funded capital asset purchases and replacement from current revenues or reserves where possible. Capital projects
are funded from bond issuance when: (1) the Debt Policy criteria are met, (2) deferment of the project is not in the
best interest of the infrastructure system or the community, and (3) current revenues and reserves are not available.
3.1.2 Internal Service Funds. All rolling stock, facility maintenance and computer purchases are made by Internal
Service Funds. Assessments are made to the using funds for the use of equipment currently in use and to be purchased
during the year. The Internal Service Funds purchase replacement assets from lease revenues received from other
funds. In this way, suitable funds are available for the purchase of rolling stock, computers and building maintenance
and repair without the issuance of debt. The purpose of the funds are to maintain and replace existing assets.
Additional equipment is proposed with all other funding requests considered during the budget process.
3.1.3 Street Maintenance and Repair. In order to maintain the street and bridge structure within the City, the City
will contribute $.05 per $100 valuation of property tax rates to the Streets Capital Improvement Projects Fund each
--- year. This funding is in addition to operations costs of the Street Department.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 299
Prior to adopting this policy, the funding level had been $.015, or $75,000 per annum. In order to transition to this
new policy, the following five year schedule will be implemented.
Year
Property Tax Dedicated
Funding Provided
1994/95
$0.030
$146,000
1995/96
0.033
170,000
1996/97
0.040
253,000
1997/98
0.045
444,000
1998/99
0.050
594,000
The schedule will be reviewed each year for appropriateness of funding amounts and variations in property valuations
and tax rates.
Most of the City's main thoroughfares are part of the State of Texas' highway system and are maintained by the State.
Most improvements to these highways are paid for by the State with the City contributing 10% - 50% of the
construction costs and purchasing right-of-way when necessary. It is the policy of the City to provide matching funds
for these projects in addition to the dedicated property tax outlined above.
3.1.4 Utility Infrastructure. Each utility fund (electric, stormwater drainage, wastewater, water) uses amounts
available from within its fund to finance the repair, enhancement and expansion of each system's infrastructure. The
financing may include unreserved, unencumbered fund balances, current revenues or debt proceeds. The City will
maintain the infrastructure of each system in order to provide for excellent services to customers, growth of the system
and compliance with state and federal regulations.
3.1.5 Municipal Airport. The Airport Fund uses amounts available in its fund balance to fund capital improvements
to the Georgetown Airport. The Federal Aviation Agency typically pays 90% of such costs with 10% paid by the
Airport Fund.
3.2 CAPITAL IMPROVEMENT POLICY
The City of Georgetown annually updates and adopts a five year Capital Improvements Project (CIP) Schedule as part
of the operating budget adoption process. The Capital Improvements Projects generally consist of infrastructure and
related construction and do not include small capital items such as furniture, equipment and vehicles. The schedules
consolidate the capital spending priorities for all operating activities of the city. This includes general government
activities, such as street and bridge construction, park development, police, fire and recreation facilities; and enterprise
activities, such as electric transmission and distribution facilities, water treatment plants, towers, distribution and
transmission facilities, wastewater interception, collection systems, and treatment facilities, stormwater drainage
improvements, and other requirements to provide services to the citizens.
The CIP Schedules are included as one part of the annual operating budget. The first year of the list becomes the
capital budget for the approved budget year. The City intends to develop and implement a program for soliciting
citizen involvement and participation to formulate capital improvements planned through involvement from citizens
advisory boards.
The development of a capital improvement program should be segregated into two components: (1) those staff
recommended projects for which specific funding sources have already been identified and (2) those staff
recommended projects for which funding sources have not been identified. The City of Georgetown will operate
under the following capital improvement policy.
REFERENCE
300 ANNUAL OPERATING PLAN ELEMENT 1998/99
A. The City will make all capital improvements in accordance with the adopted capital
improvement program.
B. The City will identify the estimated cost and funding sources for each capital project
requested before it is submitted to the City Council.
C. The City will use inter -governmental assistance to finance only those capital improvements
that are consistent with the capital improvement plan and City priorities and whose operating
and maintenance costs have been included in the operating budget.
D. The City will require developer contributions where ever possible for system expansions.
SECTION 4: CONTINGENCY RESERVES
4.1 PURPOSE
The City of Georgetown will maintain budgeted minimum contingency reserves in the ending working capital/fund
balances in order to provide:
1. A secure, healthy financial base for the City.
2. Flexibility, should actual revenues fall short of budgeted revenues.
3. Available resources to implement budgeted expenditures without regard to the
actual revenue stream (cash flow) of the fund.
For reserve calculation purposes, working capital is defined as the balance of current unrestricted assets less current
unrestricted liabilities.
4.2 MINIMUM RESERVES
The City will maintain contingency reserves at a minimum of 75 days (20.83%) of net budgeted operating
expenditures. (See reserve calculation for 1998/99 on the last page of this section). Net budgeted operating
expenditures is defined as total budgeted expenditures less interfund transfers and charges, payments from debt
proceeds and payments from third party grant monies.
The reserves will be maintained by fund as follows:
General Fund 60 days or 16.67%
Wastewater Fund 90 days or 25.00%
Water Fund 90 days or 25.00%
Stormwater Drainage Fund 50,000
Electric Fund As needed to meet 75 -day City-wide requirement
Convention & Visitors Bureau Fund 75 days or 20.83%
For all other non -enterprise funds, the fund balance is an indication of the balance of each particular fund at a specific
time. The ultimate goal of each such fund is to have expended the fund balance at the conclusion of the activity for
_. which each fund was established.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 301
The contingency reserve requirements will be calculated as part of the annual budgeting process and any additional
funds required will be included in the appropriations for the proposed budget year. Funds in excess of the minimum
reserves may be expended for city purposes at the will of the Council after a finding of fact that the use of the excess
reserves will not endanger reserve requirements of future years.
4.3 INVESTMENT OF RESERVES
The contingency capital reserve may be invested as provided for in the City's investment policy which includes certain
City projects. Each investment must be approved by the City Council. In 1991/92, a seven year economic
development loan to Tessco, Inc. was made from these funds. Beginning in 1993/94, a $600,000 special assessment
for the IH -35 Frontage Road construction was included as an investment of this fund balance. In 1995/96, a $135,000
economic development loan to Reedholm Instruments was made. In 1996/97 the City purchased 43 acres to facilitate
the relocation of PowerComputing, Inc. to Georgetown. The land was purchased for $2 million using contingency
reserves and was treated as a special investment under the City Investment Policy. The land was sold in May 1998
with the principle investment and additional proceeds returned to the City. All four investments earn higher rates of
return than is currently available through conventional investing, and all provide the City with internally financed
economic development projects. Use of fund balance in this manner is consistent with the City's commitment to "pay
as you go" for major projects and limit the general obligation and revenue debt incurred by the City. The total of the
investment balances and fund balances/working capital reserves for 1998/99 provides the minimum required working
capital for the City.
SECTION 5: DEBT
5.1 DEBT POLICY
City staff recommend the use of debt financing when appropriate. It will be judged appropriate when the following
conditions exist: (1) non -continuous capital improvements are desired, and (2) future citizens will receive a benefit
from the improvement.
When the City of Georgetown utilizes long-term financing, it will ensure that the debt is soundly financed by: (1)
conservatively projecting the revenue sources that will be utilized to pay the debt, (2) financing the improvement over
a period not greater than the useful life of the improvement, and (3) determining that the cost benefit of the
improvement including interest costs is positive.
5.2 DEBT RESERVES
Debt reserves are established to protect bond holders from payment default. Adequate bond reserves are essential in
maintaining good bond ratings and the marketability of bonds. Debt reserves are established by bond ordinance.
Revenue bond ordinances require that a reserve equal to the average annual debt service be established. The required
reserve for bonds outstanding as of September 30, 1998 is fully funded.
5.3 DEBT COVERAGE RATIO
The City will maintain debt service coverage ratios of 1.5 for the utilities as a whole. As a general guideline, each
utility fund with debt service requirements should also maintain a coverage ratio of 1.5. The debt coverage ratio will
be calculated and reviewed as part of the annual budget process. Debt coverage for 1998/99 will be 6.56 times.
REFERENCE
302 ANNUAL OPERATING PLAN ELEMENT 1998/99
SECTION 6: FINANCE AND ACCOUNTING
6.1 GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP)
The accounting and budgeting methods and procedures adopted by the City of Georgetown shall conform to generally
accepted accounting principles as applied to governmental entities.
6.2 ORGANIZATION OF FUNDS
6.2.1 General. The accounts of the City shall be organized on the basis of funds and account groups, each of which
is considered a separate accounting entity. The operations of each fund are accounted for using a separate set of self -
balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures or expenses, as
appropriate. Governmental resources are allocated to and accounted for in individual funds based upon the purposes
for which they are to be spent and the means by which spending activities are controlled.
The City of Georgetown uses seven fund groups:
General Capital Projects Fund
General Debt Service Fund
General Fund
Enterprise Funds
Internal Service Funds
Special Revenue Funds
Account Groups
To assist in the actual day-to-day administration of the City and to determine the true cost of providing each service,
the major functions of the City are divided into departments. Salaries and other personnel costs, office and other types
of supplies, maintenance and repair costs, as well as the unique expenditures of the department are accounted for by
department to provide control of costs. Each department is unique to one fund. Departments are organizationally
grouped into divisions. The organizational chart shows the city administration and the organization of departments.
6.2.2 Enterprise Funds. The City currently has six enterprise funds which are supported through user charges. The
following funds are enterprise funds of the City:
Airport Fund (operating, capital projects and debt service)
Electric Fund (operating, capital projects and debt service)
Sanitation Fund
Stormwater Drainage Fund (operating, capital projects and debt service)
Wastewater Fund (operating, capital projects and debt service)
Water Fund (operating, capital projects and debt service)
6.2.3 Internal Service Funds. The City currently has four internal service funds which are supported through
internal user charges. The following funds are internal service funds of the City:
Facilities Maintenance Internal Service Fund
Fleet Management Internal Service Fund
Joint Services Internal Service Fund
Information Systems Internal Service Fund
6.2.4 Account Groups. Account Groups are accounting entities used to establish control over and accountability
for the government's general fixed assets and the unmatured principal of its general long-term debt, including special
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 303
assessment debt for which the government is obligated in some manner. The City uses two such account groups; the
General Fixed Assets Account Group (GFAAG) and the General Long -Term Debt Account Group (GLTDAG). The
long-term portions of claims, judgments, compensated absences and unfunded pension contributions not reported in
proprietary or trust funds are also usually reported in the GLTDAG.
Account Groups are dissimilar to funds in that they are not budgeted and are not used to account for sources, uses and
balances of expendable available financial resources.
6.3 AUDIT OF ACCOUNTS
In accordance with the City Charter, an independent audit of city accounts will be performed every fiscal year.
Annual Financial Statements that comply with GFOA Certificate of Achievement standards will be prepared and
submitted annually.
6.4 CAPITALIZATION POLICY
6.4.1 General. For purposes of budgeting and accounting classification, the following criteria must be met for an
expenditure to be considered as capital outlay:
A. The expenditure must be made for an asset which the City will own.
B. The expenditure must purchase an asset with an expected useful life of longer than
one year; or extend the life of an asset beyond its original life.
C. The asset in question must have a unit cost of $800 or more.
D. The asset acquired must be of a tangible nature.
E. The expenditure must not be for a maintenance or repair item.
6.4.2 New Purchases. For new purchases, all costs associated with bringing the asset into working order will be
capitalized as part of the asset cost. This shall include freight, installation, start up costs, as well as costs needed to
prepare the site to receive the new asset (dirt work, demolition, condemnation costs). Any engineering or consultant
type fees may be capitalized as part of the asset cost once the decision or commitment to purchase the asset is made.
Feasibility studies needed to help make the decision whether to purchase an asset shall not be capitalized.
6.4.3 Improvements and Replacements. Improvements shall be capitalized when they extend the original life of
an asset or when they make the asset more valuable or more productive than it was originally. In the General Fund,
the useful life of an asset, except for the modification or rebuilding of major infrastructure assets such as streets,
bridges and storm sewers, is considered to be expired when the asset is replaced. The replacement of an asset's
components will normally be expensed unless they are of a significant nature and meet all the tests outlined earlier
in the general conditions of this policy.
In the case of major infrastructure assets in all funds, it will be necessary to add the current book value of the asset
which is being rebuilt or modified to the cost of its modification or rebuilding in order to obtain the total current value
(cost) of the asset. This method of establishing the cost of major infrastructure assets is based on the theory that the
cost of rebuilding or modifying an asset which is not fully depreciated does not reflect the total cost of that asset
because it does not take into account the cost of site preparation.
REFERENCE
304 ANNUAL OPERATING PLAN ELEMENT 1998/99
In proprietary and internal service funds, the aggregate remaining book value of assets sold at auction will be
subtracted from each fund's auction proceeds to account for gains and losses on the sale of assets.
6.5 PENSIONS
The City of Georgetown is a member of the Texas Municipal Retirement System. Administration of the system is
governed by a Board of Directors for the retirement system. The rate of contribution for the City of Georgetown is
based upon an annual actuarial analysis for the normal cost and unfunded liability of the number of employees
participating in the plan.
6.6 PERFORMANCE PAY PLAN
The City's goal as an employer is to attract and keep quality employees. To help accomplish this goal, the City has
established for five general objectives: (1) to attract quality employees, (2) to retain quality employees, (3) to operate
the City with fewer employees than comparable jurisdictions, (4) to provide an incentive and reward for productivity,
and (5) to recognize cost savings generated by productive employees.
The City activates the performance pay plan when resources permit. The performance pay plan is fully funded in
1998/99.
SECTION 7: INTERFUND TRANSFERS
7.1 INTERFUND CHARGES
In accordance with the Century Plan, services provided by a fund are charged to each using fund.
Electric, sanitation, stormwater drainage, wastewater and water usage is billed on an actual basis. Charges for services
provided have been allocated on a realistic, rational basis. The Joint Services Internal Service Fund charges are paid
by using Funds as charges for services. Administrative services provided by the General Fund are likewise billed to
using funds as administrative charges. Allocation methods for departmental costs provided outside of managing funds
are shown below.
Allocations shall be reviewed for reasonableness as part of the budget preparation process and as part of the mid -year
financial and performance report to Council noted in Section 1.1.
7.1.1 General Fund Departments
City Council 50% allocated to General/Utilities/Airport, based on relative revenues
50% allocated to General/Utilities/Airport, based on relative personnel
Community Services
Administration Allocated to General/Sanitation/Airport, based on relative personnel
City Manager's Office 50% allocated to General/Utilities, based on relative revenues
50% allocated to General/Utilities, based on relative personnel
Development Services Allocated to General/Utilities, based on relative personnel
Utilities: Electric, Sanitation, Stormwater Drainage, Wastewater and Water.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 305
7.1.2 Joint Services Fund Departments
Accounting 50% allocated to General/Utilities/Airport, based on relative revenues
50% allocated to General/Utilities/Airport, based on relative personnel
COU Administration Allocated to Street Special Revenue Fund/Utilities (excluding Sanitation), based on relative personnel
Bad Debts (Utility Office) Allocated to Utilities, based on relative revenue
Customer Service Allocated to Water/Electric, based on relative number of accounts
Finance Admin. 50% allocated to GeneraVUtilities/Airport, based on relative revenues
50% allocated to General/Utilities/Airport, based on relative personnel
Employee & Org. Allocated to General/Utilities/Airport/ Streets Special Revenue Fund, based on relative personnel
Services
Legal Services Allocated 25% each to General/Utilities, except Sanitation
Liability Insurance
(EOS) Allocated to General/Utilities/Airport, based on relative revenue
Pump Maintenance Allocated to Water/Wastewater Operating, based three year rolling average of work orders
Purchasing & Properties Allocated to General/Utilities/Airport/Streets Special Revenue Fund, based on three year rolling average of
relative number of requisitions
Systems Engineering Allocated 20% each to Streets Special Revenue Fund/Utilities, except Sanitation
Utility Office Allocated to Utilities, based on relative number of accounts
Utilities: Electric, Sanitation, Stormwater Drainage, Wastewater and Water.
7.1.3 Facilities Maintenance Internal Service Fund
Facilities Maintenance Allocated to departments by facility, based on actual square footage occupied
Services Contracts
(including repairs) Allocated by building and department, based on actual charges
7.1.4 Fleet Management Internal Service Fund
Vehicle Service Center Allocated to departments, based on prior year actual usage
Capital Replacement
& Insurance Allocated to departments, based on calculated lease charges
7.1.5 Information Services Internal Service Fund
Information Resources
Operations Allocated to departments, based on estimated usage
Capital Replacement Allocated to departments, based on calculated lease charges
REFERENCE
306 ANNUAL OPERATING PLAN ELEMENT 1998/99
-e
7.2 JOINT INDIRECT REVENUES
Joint indirect revenues received for electric, sanitation, stormwater drainage, wastewater and water services are
allocated on the basis of relative direct billings of the operating funds. Joint indirect revenues allocated in this manner
include:
Connect Fees
Discounts Earned
Other Income
Penalty Fees
Service Fees
7.3 TRANSFERS
The Council may transfer monies from one fund to another as deemed necessary to accomplish the mission of the City.
These transfers include, but are not limited to, capital projects funding, debt service requirements, interfund allocations
and charges, and balancing requirements. In no event shall the Council transfers for "what it takes to balance" exceed
20% of the revenue sources (total revenues plus unreserved prior year fund balance) of the transferring fund.
SECTION 8: REVENUE
City staff will review estimated revenue and fee schedules as a part of the budget process. Revenue estimates will be
projected to be as accurate as possible using historical and projected data and trends. Any proposed rate increase is
based upon fee policies applicable to the fund or activity, the related cost of the service provided, the impact of
inflation in the provision of services, and the equitability of comparable fees.
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 307
Contingency Reserve Requirements Worksheet
(der Section 4.2 .{Budget & Financial Policies) _
BY FUND
CITY WIDE General Electric Water Wastewater
Total budgeted expenditures
73,271, 213 11,177, 608
Less:
Capital Improvements - Electric, WW, Water (9,817,840)
Capital Improvements - Other Enterprise Funds (2,145,384)
Capital Improvements - GCP, Streets & SRF (5,202,500)
Debt Service - General (1,766,562)
Debt Service - Other Enterprise Funds (221,793)
Debt Service - Electric, WW, Water (1,750,477)
Interfund Transfers
Interfund Charges
Grants (funds not rec'd, fund not exp)
Economic Development
Other Capital Projects/Purchases
Landscape Tractor - Fleet Fund
Electric Utility Truck
Improvements at Blue Hole Park
Other Park Improvements
Budgeted operating expenditures
Percentage reserve requirements:
60 days - 16.67%
75 days - 20.83%
90 days - 25%
(6,163,479)
(6,416,950)
(4,464,448)
(40,000)
(30,300)
(32,500)
(15,000)
20,344,887 9,295,029 5,318,183
(3,245,490) (4,183,350) (2,389,000)
(495,415)
(586,409)
(118,306) (2,459,127)
(1,640,341)
(2,333,298) (1,243,966)
(837,526)
(668,653)
(252,778)
(821,263)
35,203,980 8,726,004 12,900,889 2,047,403 1,186,489
5,867,330 1,454,334 2,150,148 341,234 197,748
7,334,163 1,817,918 2,687,685 426,542 247,185
8,800,995 2,181,501 3,225,222 F 5111,851il F 296,622
09/30/98 RESERVE BALANCES:
Minimum Minimum
Days Amount Amount
Fund Required Required Included
Electric Fund
NIA
2,687,685
3,035,000
General Fund
60 days
1,454,334
2,000,000
Stormwater Drainage Fund
NIA
25,000
50,000
Wastewater Fund
90 days
296,622
525,000
Water Fund
90 days
511,851
1,665,000
Convention & Visitors Bureau SRF
75 days
57,282
61,500
All other City Funds expenditures
NIA'
2,301,389
n/a 'reserves are included in funds listed above
Totals for all expenditures
75 days
7,334,163
7,336,500
Note: The city-wide contingency reserve requirement is 75 days of operating expenses. Only the General, Stormwater Drainage, Wastewater,
Water, and Convention and Visitors Bureau SRF have a specific minimum fund reserve requirement. All excess reserves for City
expenditures in funds that do not have a specific fund requirement are held in the Electric, Water and Wastewater Funds.
REFERENCE
308 ANNUAL OPERATING PLAN ELEMENT 1998/99
UTILITY RATE SCHEDULE
ADOPTED FOR 10/1/98
ELECTRIC RATES (last increase 10/1/91)
All Customers
Purchased Power Cost Adjustment
Built into Energy Charge
Residential Sales Tax
Inside City Limits: 1% of total electric charges
Outside City Limits: None
Commercial Sales Tax
Inside City Limits: 7.25% of total electric charges
Outside City Limits: 6.25% of total electric charges
FI �
Seasons
Summer: May through October billings
Winter: November through April billings
Residential Service
Customer Charge:
$6.00 per month
Energy Charge:
Summer: $0.0678 per kWh
Winter: $0.0678 per kWh for first 1,000 kWh per month
$0.0475 per kWh for additional kWh
Small General Service.
Customer Charge:
$12.00 per month
Energy Charge:
Summer: $0.0654 per kWh
Winter: $0.0654 per kWh for the first 5,000 kWh per month
$0.0554 per kWh for additional kWh
�n
School Service
v
Customer Charge:
$12.00 per month
n
Energy Charge:
Summer: $0.0760 per kWh
Winter: $0.0760 per kWh for the first 5,000 kWh per month
11
$0.0660 per kWh for additional kWh
Water & Wastewater Pumping Service
Customer Charge:
$12.00 per month
Energy Charge:
Summer: $0.0650 per kWh
Winter: $0.0550 per kWh
Large General Service
Customer Charge:
$20.00 per month
_. Demand Charge:
Summer: $7.70 per kW, but not less than $385.00
Winter: $6.90 per kW, but not less than $345.00
_. REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99
309
UTILITY RATE SCHEDULE (CONT.)
Energy Charge: Summer: $0.0380 per kWh
Winter: $0.0290 per kWh
Load Factor Credit: $0.008 per kWh for all kWh in excess of 400 kWh per kW
Curtailable Power Credit
Available to customers with demand exceeding 50 kW; contact the Energy Services Manager for details
Guard Light Service
Customer Charge:
$7.50 per lamp
Experimental Interruptible Power Service
Contact the Energy Services Manager for Details
3/4 inch meter
1 inch meter
1'/i inch meter
2 inch meter
3 inch meter
4 inch meter
6 inch meter
Cost per 1,000 gallons:
WATER RATES (last base rate increase 10/1/91)
Customer Charze
Inside City Outside City
$16.50 per month
$17.85 per month
$21.80 per month
$26.00 per month
$43.00 per month
$63.00 per month
$111.00 per month
$1.95
$21.80 per month
$23.40 per month
$28.00 per month
$32.00 per month
$54.00 per month
$74.00 per month
$133.00 per month
$2.27
CONSERVATION WATER RATES (effective 6/1/97)
Residential Only
Effective on Billings June 1 - September 30
0 Thru 24,000 Gallons
25,000 Thru 39,000 Gallons
40,000 Thru 59,000 Gallons
60,000 And Up
Customer Charge:
Cost per 1,000 gallons:
310
Inside City
Per 1.000 Gallons
$1.95
2.50
3.50
4.50
Outside City
Per 1.000 Gallons
WASTEWATER RATES (last increase 4/1/92)
(based upon average winter water use)
$11.75 per month
$2.70
$2.27
2.90
4.10
5.25
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99
UTILITY RATE SCHEDULE (CONT.)
GARBAGE RATES (proposed increase 10/1/98)
All customers inside City limits must pay garbage. All customers outside City limits who receive City utilities and
live on a City garbage route may select City garbage pickup.
Sales Tax on Garbage Service: Residential and Commercial
Inside City Limits: 7.25%
Outside City Limits: 6.25%
Residential Rate: Inside City Limits - $10.3510.85(includes recycling)
Outside City Limits - $13.25
Non -Residential Rate: Varies - Rates will be set by type, amount and
frequency of service, rates to increase 7.5% on 10/1/98
STORMWATER DRAINAGE FEES (proposed increase 10/1/98)
All residential water customers within the city limits must pay a monthly charge of $+.-75 $2.25. Non-residential
water customers within the city limits must pay X75 $2.25 per unit (2,088 square feet) which is calculated on the
total square footage of impervious cover on the property.
DEPOSIT REQUIREMENTS AND SERVICE CHARGES
Residential Deposit - None with qualifying letter of credit or $100 (Cash, Check, or Credit Card)
Non -Residential Deposit - 1/6 Estimated Annual Bill (Cash, Check, Credit Card or Letter of Credit from a bank)
Late Payment - 10%
Insufficient Check Charge - $15.00
Disconnect Service Charge for Delinquent Bill or Insufficient Check - $20.00
Meter Reread Charge at Customer's Request - $10.00
Temporary Service (5 days) - $35.00
New or Transfer Account Charge - $25.00 plus $25.00 during non -business hours or same day connections
Meter Test - At Cost
Credit Cards: Discover, VISA and MasterCard accepted
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 311
In addition to the permanent advisory boards and commissions listed, the Council also appoints temporary advisory
committees from time to time to address specific, short term issues. The 1998 Membership of Advisory Boards &
Commissions include:
Airport Advisory Board. Studies and makes recommendations to the City Council regarding operations and facility
improvements of the municipal airport. Ensures that the municipal airport is efficiently and adequately meeting the
needs of the City and the air transportation industry.
R Donald C. Cole Ronald Parker Dick Sowash
U� Albert Fittipaldi Randy Smedley
fh-
Board of Adjustment. Hears and decides appeals that allege that there was an error in any order, requirement,
decision, or determination made by a City administrative officer, department, or board. Also acts on applications that
are submitted for a variance or a special exception to City zoning regulations.
O Courtney Adair Sheila Johnson Rex Peebles
Robert Brannon Joe Ogden Claude Proctor
Gerald Carson Charles Parker Patrick Walsh
Building Standards Commission. Hears appeals and renders decisions on rulings by City building inspectors or
officials in regard to code interpretation, enforcement, and substandard housing or structures within the City.
�WE
11)
Stanley Bland
Steve Brittain
John Gavumik
Robert Jacobson
Roger Stuth
John Treuhardt
V. W. Sponseller
Stuart Smith
Lloyd Potts
Board of Electrical Examiners. Examines and determines, through documentation and testing, the fitness and
qualifications of persons applying for a City electrician's license. Reviews electrical ordinance and makes appropriate
recommendations to the City Council. Appeals are heard by Building Trades Board of Appeals.
Stanley Bland Neal Russell Billy Strickland
Steven Glenn Jim Schiller David Voelter
Georgetown Convention & Visitors Board. Develops and advises the City Council on plans to promote convention
business and tourism in Georgetown.
Jerry Anderson
Lisa Anderson
Maureen Dooley
312
Randy Eliassen
Jo Ella Broussard
April Hampton Perez
Nancy Knight
Richard Lowder
Carolyn Martin
Harold Steadman
Rusty Winkstern
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99
Historic Preservation Commission. Adopts regulations and restrictions for the preservation of historical places and
areas of historical significance. Also establishes criteria for granting or denying requests for alterations to buildings
in established historical districts.
Judy Ballard
Scherry Chapman
Morton Gold
Eugenia Harrell
David Hays
John Hoyt
Claude Proctor
David Voelter
Housing Authority Board. Approves policies which will enable the Housing Authority staff to provide safe,
sanitary and comfortable housing to low-income people in the Georgetown area.
Jackie Manning Diane Sansom Velta Simmons
Ed Evans Glenn Saterfield
Library Advisory Board. Makes recommendations regarding the development of the book collection, programming,
and other services provided by the Georgetown Public Library.
Thomas D. Barry Nell Dickson Joe Case
Nelda Burson Jean Ehnebuske Rachel Logue
Michelle Crider Dorothy Haggen Sharon Sanders
Parks and Recreation Board. Recommends, to the City Council, uses of parkland and parks/recreational facilities
and improvements in programs, activities, and facilities to meet community recreation needs and interests.
Don Brent Thurman Holt Joan Sukup
Joyce Gadison Wesley Kidd Tom Swift
Rochelle L. Hall Debbie McGarry Ben White
Planning & Zoning Commission. Studies and reviews plans and recommends to City Council action to be taken
in regard to City growth and development and comprehensive community planning. Also, makes recommendations
and acts as a hearing board on zoning requests. Drafts new development regulations and conducts periodic review
of plans and regulations.
Robert Brannon Charles Parker Patrick Walsh
Leon Douglas Claude Proctor Cal Wilkerson
Sarah Milburn
Williamson County & Cities Health District. Advises state, county and local elected officials on the status of
public health matters in Williamson County.
Darlene Lacy, Georgetown
(remaining members appointed by County Commissioners Court)
Harold Bredthauer, Round Rock
Rosemary Denny, Cedar Park
Scholley Bubenik, Taylor
Vernon O'Rourke, Commissioners Court
Mary Faith Sterk, Commissioners Court
Karen Wilson, Director of Health District
REFERENCE
ANNUAL OPERATING PLAN ELEMENT 1998/99 313
This page intentionally left blank.
REFERENCE
314 ANNUAL OPERATING PLAN ELEMENT 1998/99