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Home My WebLink About12 - Parks, LIbrary and Recreation ServicesNal $ w , 1, A /• 3 PARKS, LIBRARY & RECREATION SERVICES The Parks, Library & Recreation Services Division plans, organizes, supervises, and coordinates comprehensive leisure and educational activities for the citizens of Georgetown. The Division provides safe, well-maintained facilities in which to enjoy these activities. The Parks, Library & Recreation Services Division maintains over 250 acres of parkland, one library, thirteen parks, three swimming pools, downtown pocket parks, various City facilities, and three cemeteries. The Division programs the Recreation Center, softball, adult basketball, swim lessons, spring break camp, summer camp, teen camp, youth basketball, youth soccer, outdoor education and many other special events and programs. The Division maintains and handles the sale of cemetery plots in the I.O.O.F. Cemetery, the rental of the Community Center, and park areas at San Gabriel Park. The Library provides reading programs for youth of all ages. The Division also provides staff support to the City's nine member Parks and Recreation Board and Library Advisory Board. DIVISION FINANTCIAL SUWMARY: Employees - Full Time Equivalents 16.25 Public Library LJ AC13000 PARKS, LIBRARY & RECREATION SERVICES ANNUAL OPERATING PLAN ELEMENT 1998/99 54.25 Total Employees 189 97/98 96/97 97/98 Projected 98/99 99/00 Actual Budget Actual Adopted Projected Base Parks 716,708 770,326 770,326 808,597 800,097 Parks Restricted Fund 7,465 178,500 157,155 113,763 91,188 Public Library 592,204 672,816 672,816 723,993 733,106 Library Donation Fund 9,677 60;313 60,313 15,600 10,000 River Corridors Grant 147,269 0 0 1,250,000 0 Recreation 318,474 378,548 377,102 391,686 391,486 Recreation Programs SRF 293,388 464,526 357,890 428,492 437,754 TOTAL 2,085,185 2,525.029 2 395 602 3,732,131 2,463,631 Employees - Full Time Equivalents 16.25 Public Library LJ AC13000 PARKS, LIBRARY & RECREATION SERVICES ANNUAL OPERATING PLAN ELEMENT 1998/99 54.25 Total Employees 189 Ends & Means Education Policy End 2.0 Diverse and comprehensive educational opportunities are available through public and private cooperative efforts. Means (96-99) Complete upgrade to the Public Library's computer system, including a kid friendly children's catalog. (Public Library) Means (96-99) Implement Internet access for staff and reference use. (Public Library) Means (96-00) Increase book budget by 25% to reach national per capita average. _(Public Library) Means (96-01) Purchase encyclopedia, consumer, business, reference, and other CD -Rom based information products for public use. (Public Library) Environmental and Resource Conservation Policy End 3.0. The physical qualities that make Georgetown attractive are protected. Means (98-99) Utilize Urban Forester to educate and train staff and citizens on Oak Wilt, pruning, and tree care. Coordinate tree inventory, Arbor Day Event and special elementary school programs. (Parks) Means (98-99) Coordinate non -potable water distribution system for athletic complex, Hike and Bike Trail and to Georgetown Country Club in exchange for access through Country Club to Spring Valley Road. (Parks and Community Owned Utilities) Facilities and Services Policy End 4.0. The City provides for the safety of its citizens and supports the responsive delivery of coordinated services by the City and other public agencies. Means (97-01) Continue to provide home bound book delivery service to meet needs of non-ambulatory patrons. (Public Library) Means (98-99) Increase staffing in children's area to ensure safety compliance, meet escalating service demands, and improve service delivery to internal and external patrons. (Public Library) Focus End 4.3 Georgetown Public Library's information and collections are accessible to all citizens. Means (96-01) Provide services to special needs populations and to residents unable to visit the Public Library building. (Public Library) Means (98-02) Investigate with Library Foundation a site for new library construction. (Public Library) PARKS, LIBRARY & RECREATION SERVICES 190 ANNUAL OPERATING PLAN ELEMENT 1998/99 Focus End 4.5 The Georgetown Public Library's resources are expanded through partnerships with a variety of organizations, including non-profit, corporations, governments, schools and community groups. Means (96-01) Coordinate between Georgetown Independent School District Libraries and the Georgetown Public Library for joint use of library resources. (Public Library) Means (96-01) Assist in providing career awareness opportunities for Georgetown youth through continued participation in the Georgetown Independent School District Business Link Program. (Public Library) Finance Policy End 5.0. All municipal operations are conducted in an efficient business -like manner and sufficient financial resources for both current and future needs are provided Means (98-99) Implement priority system for in -city residents using City facilities such as parks, softball fields, and community center. (Recreation) Focus End 5.6. The City pursues all federal and state grant programs which would benefit the City. Means (98-99) Pursue grant opportunities for tree planting. (Parks) Growth and Physical Development Policy End 7.0 Georgetown's land uses support economic, cultural and social activities for all residents, businesses and organizations, and the City's development process encourages new and infill development. Focus End 7.1 The City's regulations implement the Policy Ends and provide the opportunity to seek change with reasonable effort and expense. Means (98-99) Incorporate the Parks and Recreation Functional Plan Element Policy ends into the Century Plan focus ends. (Parks and Recreation) Health and Human Services Policy End 8.0 Comprehensive, affordable health and human services are available through public andprivate organizations. Means (96-01) Coordinate with and actively participate in partnerships with the Police Services and the Georgetown Project to further develop the idea of "A Greater Georgetown through Neighborhood Wellness." (Public Library, Parks, Recreation) Recreation and Cultural Affairs Policy End 11.0. All citizens activelyparticipate in community -wide social, cultural, and recreational activities. Means (97-02) Provide exhibit space for art by members of the Williamson County Art Guild. (Public Library) PARKS, LIBRARY & RECREATION SERVICES ANNUAL OPERATING PLAN ELEMENT 1998/99 191 Means (98-99) Raise fees for non-resident use of the Community Center. (Parks and Recreation) Means (98-99) Identify locations for possible Nike®/Tiger Woods 3 -hole Golf Course and grant possibilities. (Parks and Recreation) Focus End 11.1 The City maintains and upgrades existing parks and constructs new parks through a diversified funding and acquisition program. Means (97-99) Build a park in Reata Trails on 11 acres. (Parks) Means (98-99) Purchase Berry Creek Racquet Club and Pool and hire three part-time employees to operate the facility. (Recreation) Means (98-99) Identify possible park sites for future development in Parkland Dedication Zone 4 and secondary zones 5, 6, & 7. (Parks) Means (98-99) Restore Georgetown Cemetery (Blue Hole) contingent on receiving matching funds from Heritage Society. (Parks) Focus End 11.2 The City's park facilities and recreational programs meet the leisure needs of citizens. Means (97-99) Apply for Texas Parks and Wildlife grant for special outdoor programming for youth at risk and coordinate with Georgetown Project. (Recreation) Means (97-02) Coordinate with the Public Library to develop recreation related programs for youth at library. (Recreation and Public Library) Means (98-99) Create abroad range of supervised after-school and summer activities to involve a greater number of young people and adults through the Recreation Center. (Recreation) Means (98-99) Increase athletic opportunities for all citizens through City programs, including the City - managed softball, basketball programs, and swimming programs and lessons. (Recreation) Means (98-99) Recruit college students working towards a degree in parks and recreation administration as camp counselors. (Recreation) Means (98-99) Work with developers and Georgetown Independent School District on an indoor aquatic facility. (Parks and Recreation) Means (98-99) Provide increased staff at recreation center to respond to changing needs and increased programing. (Recreation) Focus End 11.3. Georgetown has an attractive and coordinated system of hike and bike trails. Means (98-00) Construct Phase III of the River Corridor Park along the North San Gabriel River. (Parks) Focus End 11.5. The City has an ongoing process for recreational needs assessment and program evaluation. Means (98-99) Review recreation program fee structure for residents and non-residents. (Recreation) PARKS, LIBRARY & RECREATION SERVICES 192 ANNUAL OPERATING PLAN ELEMENT 1998/99 Focus End 11.7. The City encourages the U.S. Army Corps of Engineers to continue to make Lake Georgetown water and land resources available to the community and to be responsive to the community's expanding and changing needs. Means (98-00) Work with U.S. Army Corps of Engineers for future parkland. (Parks and Recreation) Focus End 11.9. The City has joint venture development and use agreements with other recreational providers for existing facilities and/or for future development. Means (98-03) Seek to establish a joint use park agreement with the Georgetown Independent School District to build joint school/City parks. (Parks & Recreation) Means (98-03) Maintain facility and programming partnerships with community organizations such as Georgetown Independent School District, Pony/Colt Leagues, Georgetown Soccer Association, Pop Warner Football, and Aquadillos. (Recreation) For an explanation of the Ends & Means, see pages one and two in the City Summary section. PARKS, LIBRARY & RECREATION SERVICES ANNUAL OPERATING PLAN ELEMENT 1998/99 193 WHAT WE DO: The Parks Department improves the quality of life for Georgetown citizens by maintaining thirteen parks on 250 acres, 3 mile Hike/Bike Trail, three cemeteries, athletic complex, three swimming pools, downtown pocket parks, and other City facilities. The Department maintains and schedules the use of the Community Center and special park areas. The Parks Department also helps with special events, such as Valentine's Day 5K Run/Walk, Haunted Hayride at Halloween, 4th of July Celebration, Juneteenth, Cinco De Mayo, Christmas Stroll, May Fair, Project Graduation, Williamson County Sheriffs Posse Rodeo, DARE and GREAT Graduation swim parties. The Director of the division is located in this department and also oversees the Recreation and Public Library departments. WHAT WE ACCOMPLISHED IN 1997/98: • Won Texas Recreation and Parks Society State Gold Medal for excellence in Parks and Recreation. • Awarded Texas Parks and Wildlife Grant for $500,000 to construct Phase III of San Gabriel River Park. Lower Colorado River Authority also donated $200,000 to the project. • Built parking lot for Hike/Bike Trail and Blue Hole Park. • Developed turf on two new soccer fields at Sports Complex. • Constructed joint Georgetown Independent School District/City playground at McCoy Elementary and Carver Elementary. • Installed playground equipment at San Gabriel Park and Tippit Middle School. • Completed new restrooms at San Gabriel and Blue Hole Parks. • Hired Urban Forester through Texas Forest Service (50/50 matching grant.) 194 WHAT WE PLAN TO ACCOMPLISH IN 1998/99: • Acquire tennis center and swimming pool on the west side of IH 35. • Begin construction of softball complex and Phase III of Hike/Bike Trail. • Develop 11 acre park in Reata Trails. • Develop joint use school/parks with Georgetown Independent School District • Develop performance measures for the division. • Restore Georgetown Cemetery (Blue Hole) contingent on receiving matching funds from Heritage Society. • Remove unsafe trees in the parks to prevent accidents. • Work with U.S. Army Corps of Engineers for future parkland. • Utilize Urban Forester to educate and train staff and citizens on Oak Wilt, pruning, and tree care. Coordinate tree inventory, Arbor Day Event and special elementary school programs. PARKS, LIBRARY & RECREATION SERVICES ANNUAL OPERATING PLAN ELEMENT 1998/99 ACTIVITY INDICATORS 1) Days Community Center is rented 2) Staff hours for litter pick-up 3) Staff hours for special events 4) Volunteer hours in parks CITIZEN SURVEY 5) Percentage of citizens satisfied or better with quality of parks ACTUAL BUDGETED PROJECTED PROPOSED FY 96/97 FY 97/98 FY 97/98 FY 98/99 275 300 300 300 2,080 2,300 2,500 2,500 180 200 200 200 10,000 11,184 11,500 12,000 N/A N/A 98% 95% 1998/99 ADOPTED BUDGET AND 1999/00 PROJECTED BUDGET: 97/98 96/97 97/98 Projected Actual Budget Actual 14/1.5 14.5/1.5 14.5/1.5 # Employees 419,965 460,352 460,352 Personnel 286,708 306,974 306,974 Operations 10,035 3,000 3,000 Capital 716,708 770,326 770,326 Employees: full time / part time FTE's * Percent change of 98/99 Adopted from 97/98 Projected Actual ** Percent change of 99/00 Projected Base from 98/99 Adopted SIGNIFICANT CHANGES: 98/99 99/00 Adopted Projected Base (% Change *) (% Change **) 15/1.5 15/1.5 478,441 (3.9%) 478,441 (0.0%) 327,656 (6.7%) 321,656 (-1.8%) 2,500 (-16.7%) 0 (-100.0%) 808,597 (5.0%) 800,097 0.1%) The $1.2 million Hike & Bike Trail (Phase III of the River Corridor Park) will begin construction in the 1998/99 budget year. Partial funding will come from a $500,000 Texas Parks and Wildlife Grant received in January 1998, and through a $200,000 donation by the Lower Colorado River Authority. The new tennis center and pool (see Recreation Department Significant Changes) will provide another park on the west side of IH 35 where there is currently a deficit. The pool is an added plus since it will also add a baby pool on the west side of the City. The pool will also relieve some of the demand on Williams Drive Pool for more swim team practices and swimming lessons. PARKS, LIBRARY & RECREATION SERVICES ANNUAL OPERATING PLAN ELEMENT 1998/99 195 PARKS AND RESTRICTED PARKS Donations & Dedicated Fees: The fund receives and holds revenue earned from the Sheriffs Posse Rodeo Association activities held on City park land, rental of land to the Georgetown Health Care System, and money paid into the City's park land dedication fees program. Funds are to be used for improvements to City parks or for park facilities and equipment. Forest Service Grant: The Texas Forest Grant will partially fund an Urban Forester to help with tree maintenance and planting, educational programs, and help Georgetown maintain its natural resources. The grant will provide $15,000 with a $15,000 match by the City bringing the total 1998 Texas Forest Service Urban Forestry Public Outreach Grant to $30,000. Funds from this grant are projected to be spent from October 1, 1998, to September 30, 1999. Beginning Fund Balance REVENUES: Dedication Fees Park Fees Interest Grants Transfers In Total Revenues 97198 98199 99100 96/97 97198 Projected Adopted Projected Actual Budget Actual Budget Budget 55,277 105,015 101,531 26,556 5,681 89,546 74,063 75,625 62,813 62,813 4,500 3,500 4,500 4,500 4,500 4,673 2,900 4,900 2,700 2,700 0 18,000 8,578 15,000 15,000 0 18,000 8,577 22,875 22,875 98,719 116,463 102,180 107,888 107,888 EXPENSES: Parks, Library & Recreation 7,465 178,500 157,155 113,763 91,188 Transfers Out 45,000 0 20,000 15,000 15,000 Total Expenses 52,465 178,500 Ending Fund Balance 101,531 42,978 196 177,155 128,763 106,188 26,556 5,681 7,381 PARKS, LIBRARY & RECREATION SERVICES ANNUAL OPERATING PLAN ELEMENT 1998/99 RNER CORRIDORS GRANT In January 1998, the Texas Parks and Wildlife Department awarded the City of Georgetown Parks and Recreation Department a $500,000 grant from the Texas Parks and Wildlife Department. The project will include a softball complex and one additional mile of Hike & Bike Trail along the North San Gabriel River from San Gabriel Park to the Rivery Area on the front 35.8 acres of donated parkland where a disc golf course, ropes course, nature trail, and mountain bike trail will be developed. 97/98 98199 99/00 96197 97/98 Projected Adopted Projected Actual Budget Actual Budget Budget Beginning Fund Balance 98,225 0 0 0 0 REVENUES: Grants 49,044 0 0 500,000 0 Donations 0 0 0 200,000 0 Interest & Other 0 0 50,000 Transfers In 0 0 0 500,000 0 Total Revenues 49,044 0 0 1,250,000 0 EXPENSES: Parks, Library & Recreation 147,269 0 0 1,250,000 0 Total Expenses 147,269 0 0 1,250,000 0 Ending Fund Balance 0 0 0 0 0 PARKS, LIBRARY & RECREATION SERVICES ANNUAL OPERATING PLAN ELEMENT 1998/99 197 WHAT WE DO: The Georgetown Public Library houses and administers a collection of over 70,000 items including popular fiction and non-fiction, classics, large -print, reference, books -on -cassette, videos, literacy, Spanish-language, newspapers, magazines, CD-ROM programs, and youth and children's materials to meet the life-long learning and reading interests of Library users. Story hours, a Summer reading program; and reference services are among many library services provided by staff without cost, including librarian -mediated searches on the Internet. Under a reciprocal borrowing agreement, library users who hold current library cards can check out materials from the Round Rock Library, or select from an Interlibrary Loan Catalog listing of materials which can be ordered from other Texas libraries for a small cost. Meeting room space is available for Literacy Council tutoring sessions and for organizations with educational aims. The Georgetown Public Library works in conjunction with other community organizations, (i.e. the Georgetown Project) in an _ effort to provide solutions within our programming, to social and educational concerns. WHAT WE ACCOMPLISHED IN 1997/98: • Started the Homebound Program with funds 1 from a United Way grant. The program supports J the reading needs of non-ambulatory patrons. • Implemented a Georgetown Independent School District Kids Card program that gave students, regardless of residency, check out privileges during the school year. This program received honorable mention from the Texas Library Association (TLA) and was highlighted in the July, 1998, TLA Journal. • Installed a new phone system and a book security system to help reduce loss of library materials. • Received a grant to update career center materials. The grant was a collaborative effort with Georgetown Independent School District. 198 • Held first library gala with the Library Foundation. Cactus Pryor spoke at the event, attended by over 300 guests, and netted $6,000 which was used to purchase reading interactive software for the children's library. • Applied for and received a computer and printer from IBM to use in the children's library, and a Telecommunications Infrastructure Fund (TIF) grant to provide Internet connections for the public. WHAT WE PLAN TO ACCOMPLISH IN 1998/99: • Increase turnaround time for new books to be available for circulation and set up a Best Seller Club. • Provide Internet training for the public. • Increase Texas History/Genealogy Collection to include electronic and microfilm holdings. • Continue collaborative efforts with Georgetown Independent School District by offering a reserve room service for mandatory reading materials for language arts honors students. • Continue to support Georgetown Project by director's participation as an advisory board member and incorporating the Project's philosophy within children's programs and services. • Set up large print circuit rider program to circulate materials to assisted living centers. • Orientate City departments to library programs and services that will assist them in their job performance. • Add a CD -Rom Network and continue to update cd-rom programs for public use. • Hire a children's services assistant to help in children's area. PARKS, LIBRARY & RECREATION SERVICES ANNUAL OPERATING PLAN ELEMENT 1998/99 1998/99 ADOPTED BUDGET AND 1999/00 PROJECTED BUDGET: 97/98 ACTUAL BUDGETED PROJECTED PROPOSED ACTIVITY INDICATORS FY 7 FY 97/98 FY 97/98 FY 98/99 1) Circulation 206,505 200,000 225,000 245,000 2) Registrations, new patron 2,494 5,000** 2,600 3,000 3) Books added per year 6,294 8,000 5,800* 7,145 4) Children's program attendance 13,913 10,000 16,500 19,000 CITIZEN SURVEY ** Percent change of 99/00 Projected Base from 98/99 Adopted 5) Percentage of citizens satisfied or better with library resources and programs. N/A N/A 95% 95% * Cataloging position vacant for five months during FY 97/98. * * Anticipating kids card demand - 8, 000 applications issued. 1998/99 ADOPTED BUDGET AND 1999/00 PROJECTED BUDGET: 97/98 98/99 99/00 96/97 97/98 Projected Adopted Projected Base Actual Budget Actual (% Change *) (% Change **) 9/4 9/4.5 9/6 # Employees 10/6.25 10/6.25 336,093 402,639 402,639 Personnel 430,970 (7.09/6) 4309970 (o.00/o) 180,631 200,927 200,927 Operations 209,296 (4.296) 211,096 (o.9%) 75,480 69,250 69,250 Capital 83,727 (20.99/6) 913040 (8.7%) 592,204 672,816 672,816 723,993 (7.69/6) 733,106 (1.3%) Employees: full time / part time FTE's * Percent change of 98/99 Adopted from 97/98 Projected Actual ** Percent change of 99/00 Projected Base from 98/99 Adopted SIGNIFICANT CHANGES: The Public Library receives materials and services funded through the Central Texas Library System, one of ten cooperative library systems in Texas that distributes state funds to public libraries. The amount of materials received is based in part on the population of the City of Georgetown and on the amount of local funds spent on the Public Library. The book budget will increase by 25% for year three of a four-year plan to get the annual materials purchases up to the national median. Public Internet access is a service response to patron demands and is expected to be a heavy use program. PARKS, LIBRARY & RECREATION SERVICES ANNUAL OPERATING PLAN ELEMENT 1998/99 199 LIBRARY -- RESTRICTED DONATIONS This fund receives and holds grants and donations received from library patrons, the Library Board, and from other sources. Funds are used to purchase materials specified by the donor or recommended by the Library Advisory Board, a group of citizens appointed by Council to advise them on Library services. In 1998/99, the Public Library plans to complete furnishings and equipment purchases for the Texas History room, acquire a copier for customer use, and purchase additional access computers for the children's area from this fund. 97/98 98/99 99/00 96197 97/98 Projected Adopted Projected Actual Budget Actual Budget Budget 12,247 7,447 8,247 Beginning Fund Balance 11,532 11,216 17,442 12,247 7,447 REVENUES: Donations 14,954 8,000 8,000 10,000 10,000 Interest & Other 633 600 800 800 800 Grants 0 46,318 46,318 0 0 Total Revenues 15,587 54,918 55,118 10,800 10,800 EXPENSES: Parks, Library & Recreation 9,677 60,313 60,313 15,600 10,000 Total Expenses 9,677 60,313 60,313 15,600 10,000 Ending Fund Balance 17,442 5,821 12,247 7,447 8,247 -C . PARKS, LIBRARY & RECREATION SERVICES 200 ANNUAL OPERATING PLAN ELEMENT 1998/99 This page intentionally left blank. PARKS, LIBRARY & RECREATION SERVICES ANNUAL OPERATING PLAN ELEMENT 1998/99 201 9ii, W I•. The Recreation Department provides a wide variety of leisure and educational opportunities. In addition to these opportunities, the Recreation Department staffs and manages the Recreation Center, three swimming pools, summer camp, spring break camp, teen camp, and leagues like soccer, softball, in-line hockey, basketball, girls fast pitch softball, and t -ball. The department also programs special activities at the Georgetown Recreation Center, such as aerobics, country and ballroom dancing, martial arts, cartooning, tumbling, CPR and many other classes. In addition, unique education opportunities for outdoor recreation are offered numerous times during the year for youth and adults as well as in a camp environment. The department programs special events such as a Valentine's Day 5K Run/Walk, Haunted Hay Ride and Carnival at Halloween, Racquetball Tournament, and Youth Pool Parties. Residents of Georgetown receive first priority for athletics, aquatics, and camp registration. In addition, most all recreation programs have a fee differentiation so that residents pay slightly less than those individuals not residing within the city limits. The City's 18,000 square foot Recreation Center features a full-size gymnasium equipped for basketball and two volleyball courts The Recreation Center also has two racquetball courts, a game room, a children's activity room, a large activity room, a weight room, showers and lockers, a conference room, and Parks and Recreation Administrative Offices. The Recreation Department works closely with the Georgetown Project and Police Services to identify needs as well as coordinate programming and outreach efforts. WHAT WE ACCOMPLISHED IN 1997/98: • Completed repairs to San Gabriel and Williams Drive Pools. • Developed first full-color calender of events that was sent to all residents of Georgetown. 202 • Initiated stages of acquiring tennis center at Berry Creek Racquet Club by reorganizing staff and initiating a tennis program to begin establishing new tennis players and interests. • Developed new recreation programs such as Dive - In Theater, In -Line Hockey, and morning water aerobics. • Won Texas Recreation and Parks Society State Gold Medal for excellence in Parks and Recreation. • Expanded programs to include Outdoor Education. (Ropes Course, Caving, Rock Climbing, Kayaking, and Backpacking). • Received United States Tennis Association Grant for $7,000. The grant helped with publicity of a beginner tennis program for youth and adults as well as aid in the purchase of tennis racquets and tennis balls. • Assumed programming of Girls Fast Pitch softball league. WHAT WE PLAN TO ACCOMPLISH IN 1998/99: • Program and staff new tennis center and swimming pool on the west side of IH 35. • Develop Outdoor Education Programs for citizens of Georgetown. • Apply for Texas Parks and Wildlife grant for special outdoor programming for youth at risk and coordinate with the Georgetown Project. • Work closely with Library to coordinate efforts to develop recreation/educational programs for children and youth. • Recruit college students working towards a degree in parks and recreation administration as camp counselors. • Hire additional part-time staff for the recreation center. PARKS, LIBRARY & RECREATION SERVICES ANNUAL OPERATING PLAN ELEMENT 1998/99 1998/99 ADOPTED BUDGET AND 1999/00 PROJECTED BUDGET: 97/98 . 98/99 99/00 ACTUAL BUDGETED PROJECTED PROPOSED ACTIVITY INDICATORS FY 96/27 EY 9 EY 97/98 FY 98/99 1) Swimming Pool Usage 32,000 35,000 40,000 41,000 2) Softball Registration 4,000 4,200 4,200 4,300 3) Recreation Center Usage 80,000 85,000 100,000 105,000 4) Outdoor Education and 51,073 54,173 Capital 9.099 -0- Subtotal 73,450 76,613 Challenge Course Participation N/A 0 400 600 CITIZEN SURVEY 5) Percentage of citizens satisfied or better with: a) Recreational facilities N/A N/A 94% 95% b) Recreation activities N/A N/A 94% 95% 1998/99 ADOPTED BUDGET AND 1999/00 PROJECTED BUDGET: 97/98 . 98/99 99/00 96/97 97/98 Projected Adopted Projected Base Actual Budget Actual (% Change *) (% Change **) 6/13.25 6/13.75 6/13.75 # Employees 6/15.5 6/15.75 170,750 203,354 201,908 Personnel 212,203 (5.1%) 212,203 (0.0%) 147,724 175,194 175,194 Operations 179,483 (2.4%) 179,283 (-0.1%) 318,474 378,548 377,102 391,686 (3.9%) 391,486 (-0.1%) Employees: full time / part time FTE's * Percent change of 98/99 Adopted from 97/98 Projected Actual ** Percent change of 99/00 Projected Base from 98/99 Adopted SIGNIFICANT CHANGES: The City is currently negotiating the purchase of Berry Creek Racquet Club & Pool at an expected cost of $600,000. The transfer is expected in February 1999. The facilities include a full size swimming pool and baby pool, 11 tennis courts and activity center on 7 wooded acres. The facility will be overseen by the Recreation Department and staffed by part-time recreation assistants. 1998/99 1999/00 Salaries $13,278 $ 22,440 Operations 51,073 54,173 Capital 9.099 -0- Subtotal 73,450 76,613 Revenues for facility use & programs (36,200) (36,200 Net Operating Cost$37,250$40,413 PARKS, LIBRARY & RECREATION SERVICES ANNUAL OPERATING PLAN ELEMENT 1998/99 203 RECREATION SPECIAL REVENUE FUND Revenues and expenditures from the City's recreation programs are maintained in a separate fund. The fund tracks individual programs such as softball, basketball, camps, aquatics, aerobics and outdoor education programs such as challenge course usage and participation in rock climbing, backpacking and adventure camps to ensure each is self- sustaining. Any funds remaining at the end of each year will be used for overhead costs and special projects for Parks and Recreation. 97/98 98/99 99/00 96/97 97/98 Projected Adopted Projected Actual Budget Actual Budget Budget Beginning Fund Balance 23,307 0 (42,570) (20,644) 5,064 Program Revenue 270,273 342,750 345,005 367,500 372,500 Raquet Club Revenue 0 85,365 0 36,200 36,200 Interest 362 2,000 400 500 500 Donations/Del Webb 10,000 10,000 10,000 Transfers In 11,876 24,411 24,411 50,000 25,000 Total Revenues 292,511 464,526 379,816 454,200 434,200 EXPENSES: Parks, Library & Recreation 293,388 454,526 347,890 428,492 437,754 DW Ballpark expenditures 0 10,000 10,000 0 0 Transfers Out 65,000 0 0 0 0 Total Expenses 358,388 464,526 357,890 428,492 437,754 Ending Fund Balance (42,570) 0 (20,644) 5,064 1,510 PARKS, LIBRARY & RECREATION SERVICES 204 ANNUAL OPERATING PLAN ELEMENT 1998/99 PARKS FACILITIES FIVE-YEAR PLAN In order to maintain and enhance the City's parks, a five year improvement and maintenance plan has been established. These projects will be funded through general fund appropriations, general obligation debt and dedicated parks and recreation revenues. The 1998/99 projects are included in the department's Special Revenue Funds discussed on the proceeding pages, and the General Capital Projects Fund included in the CIP section. 1998/99 1999/00 2000/01 2001/02 2002/03 Project Name / Description San Gabriel Park/Pool 25,000 VFW Park 20,000 Edwards Park 15,000 Kelly Park 30,000 Old Town Park 20,000 San Jose Park 20,000 River Ridge Pool 25,000 Reata Park / Pool 25,000 Blue Hole Park 20,000 Chautauqua Park 20,000 Cemeteries 12,500 Park Maintenance Facility 390,000 Lyndoch Park 300,000 Spring Valley Land Purchase 75,000 Reata Trails Park 15,000 Texas Parks and Wildlife Grant 1,250,000 1,000,000 Recreation Center 15,000 Racquet Club and Pool 600,000 ISTEA Grant 250,000 Total Parks Facilities 1,897,500 15,000 680,000 1,420,000 115,000 PARKS, LIBRARY & RECREATION SERVICES ANNUAL OPERATING PLAN ELEMENT 1998/99 205 This page intentionally left blank. PARKS, LIBRARY & RECREATION SERVICES 206 ANNUAL OPERATING PLAN ELEMENT 1998/99