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17 - Referencedeference r- REFERENCE TABLE OF CONTENTS Personnel................................................................................................................................................... 299 CriticalNeeds............................................................................................................................................ 306 TransfersBetween Funds.......................................................................................................................... 311 InternalService Premiums......................................................................................................I.................. 312 Ordinances................................................................................................................................................. 314 Budget& Financial Policies...................................................................................................................... 323 UtilityRate Schedule................................................................................................................................. 341 AdvisoryBoards & Commissions............................................................................................................. 344 The 2000/01 Operating Plan will include 10 additional full-time positions and 2 upgraded positions. • Fire Services will add six new Firefighters and add a full-time 911 Addressing Coordinator; • Management Services will add two full-time positions in the Legal Department; • Employee & Organizational Services will upgrade the Administrative Assistant to HR Generalist; • Employee & Organizational Services and Information Resources will share duties of an Administrative Assistant; • Information Resources will add a full-time Webmaster position; • Community Services will upgrade a Shelter Attendant position to full-time. 98199 99100 99100 00/01 01102 Actual Budget Actual Adopted Projected COMMUNITY OWNED UTILITIES ADMINISTRATION Full Time Division Director 1 1 1 1 1 Administrative Manager - COU+ 1 1 1 1 1 Administrative Assistant 1 1 1 1 1 Secretary / Receptionist (COU) 1 1 1 1 1 Dispatcher (COU) 1 1 1 1 1 Total Administration (FT / PT) 5/ 0 5/ 0 5/ 0 5/ 0 5/ 0 SYSTEMS ENGINEERING Full Time Feld Representative 1 1 1 1 1 Chief Field Representative 0 0.5 0.5 1 1 Engineering Technician 1 1 1 1 1 Systems Engineering Manager 1 1 1 1 1 Total Systems Engineering (FT/ PT) 3 10 3.5 10 3.5 /0 4 10 4 10 ELECTRIC Full Time Energy Services Manager 1 1 1 1 1 Operations Team Leader+ 1 1 1 1 1 Systems Operator 0 1 1 1 1 Electric Inspector+ 2 2 2 2 2 Crew Leader+ 3 3 3 3 3 First Class Line Technician+ 2 2 2 2 2 Line Technician+ 2 2 2 2 2 Apprentice Line Technician+ 5 5 5 5 5 Part Time Electric Warehouse Clerk (seasonal) 025 0 0 0 0 Total Electric (FTI PT) 16 / 025 17 10 17 10 17 10 17 10 PUMP MAINTENANCE Full Time Pump Supervisor1 1 1 1 1 Pump Mechanic III 2 2 2 2 2 Pump Mechanic II 2 2 2 2 2 Pump Mechanic 1 2 2 2 2 2 Part Time Field Maintenance Wkr.-Pumps (seasonal) 0.25 025 0.25 0.25 025 Total Pump Maintenance (FT / PT) 7 1025 7 / 0.25 7 1 025 7 / 025 7 / 025 STORMWATER DRAINAGE Full Time Drainage Foreman+ 1 1 1 1 1 Light Equipment Operator 1 1 1 1 1 Street Sweeper Operator 1 1 1 1 1 Part Time Maintenance Operator 1 0.5 0.5 0.5 0.5 0.5 Total Stormwater Drainage (FTI PT) 3 / 0.5 3 / 0.5 3 / 0.5 3 / 0.5 3 /0.5 +Various positions are renamed beginning 2000/01 to provide continuity of positions across divisions. REFERENCE ANNUAL OPERATING PLAN ELEMENT 2000/01 299 PERSONNEL (CONT.) COMMUNITY SERVICES ADMINISTRATION Full Time Division Director 1 1 1 1 1 Administrative Assistant 1 1 1 1 1 Part Time Staff Assistant 0 0.5 0.5 0.5 0.5 Total Administration (FT 1 PT) 98199 99/00 99100 00101 01/02 AIRPORT Actual Budget Actual Adopted Projected STREETS Full Time 1 1 1 1 1 Transportation Services Manager+ 1 1 1 1 1 CIP Construction Coordinator 025 1 1 1 1 Streets Foreman+ 1 1 1 1 1 Light Equipment Operator 7 7 7 7 7 Heavy Equipment Operator 2 2 2 2 2 Part Time 0.5 0.5 0.5 0.5 0.5 Street Maintenance Worker 0.5 0.5 0.5 0.5 0.5 Street Maintenance Worker (seasonal) 0.25 0.25 0.25 0.25 025 Total Streets (FTI PT) 1125 / 0.75 12 / 0.75 12 / 0.75 12 / 0.75 12 / 0.75 WASTEWATER COLLECTION 1 1 1 1 1 Full Time 3 3 3 3 3 Water & Wastewater Supervisor 1 1 1 1 1 Wastewater Maintenance Worker III 1 1 1 1 1 Wastewater Maintenance Worker II 1 1 1 1 1 Wastewater Maintenance Worker 1 3 3 3 3 3 Part Time 525 / 0.5 6 / 0 6 / 0 6.5 / 0 6.5 / 0 Field Maintenance Worker (PT) 1 1 1 1 1 Total Wastewater Collection (FT /PT) 6 /1 6/ 1 6 /1 6/ 1 6 /1 WATER DISTRIBUTION 1 1 1 1 1 Full Time 0.5 0.5 0.5 0 0 Water / Wastewater Worker III 2 2 2 2 2 Water/ Wastewater Worker II 1 1 1 1 1 Water /Wastewater Worker 1 4 4 4 4 4 Water Services Manager 0.5 1 1 1 1 Total Water Distribution (FT / PT) 7.5 10 8 / 0 8 / 0 8 / 0 8 / 0 TOTAL COMMUNITY OWNED UTILITIES(FT/PT) 58.75 12.75 61.5 / 2.5 61.5 / 2.5 62 /2.5 62 /2.5 COMMUNITY SERVICES ADMINISTRATION Full Time Division Director 1 1 1 1 1 Administrative Assistant 1 1 1 1 1 Part Time Staff Assistant 0 0.5 0.5 0.5 0.5 Total Administration (FT 1 PT) 2 / 0 2 / 0.5 2 / 0.5 2 / 0.5 2 / 0.5 AIRPORT Full Time Administration: Airport Director 1 1 1 1 1 Airport Maintenance Worker 1 1 1 1 1 Part Time Operations: Bookkeeper (PT) 0.5 0.5 0.5 0.5 0.5 Fuel Attendants (PT) 2 3 3 3 3 Fuel Attendant (seasonal) 025 0.25 0.25 0.25 0.25 Airport Maintenance Worker (PT) 0.5 0.5 0.5 0.5 0.5 Total Airport (FT 1 PT) 2 / 325 2 / 425 2 /4.25 2 / 425 2 / 425 ANIMAL SERVICES Full Time Animal Services Director+ 1 1 1 1 1 Animal Control Officer 3 3 3 3 3 Animal Services Clerk 0.75 0.75 0.75 0.75 0.75 Shelter Attendant' 0.5 0.5 0.5 1 1 Shelter Attendant 0.5 0.75 0.75 0.75 0.75 'Upgraded to Full Time position 2006VD7 Total Animal Services (FT / PT) 525 / 0.5 6 / 0 6 / 0 6.5 / 0 6.5 / 0 SANITATION Full Time Collection Station Teamleader 1 1 1 1 1 Collection Station Attendant' 0.5 0.5 0.5 0 0 PartTime Collection Station Attendant 0.5 0.5 0.5 1 1 Previously a shared Full Tm1e position with Arun! Services Total Sanitation (FT / PT) 1.5 / 0.5 1.5 / 0.5 1.5 / 0.5 1 1 1 1 1 1 +Various positions are renamed beginning 2000101 to provide continuity of positions across divisions. REFERENCE 300 ANNUAL OPERATING PLAN ELEMENT 2000101 PERSONNEL (CONT. DEVELOPMENT SERVICES INSPECTION SERVICES 98/99 Actual 99/00 Budget 99100 Actual 00101 Adopted 01/02 Projected LIBRARY Full Time 1 1 1 1 1 Library Services Director 1 1 1 1 1 Asst Lib. Director/Reference Librarian 1 1 1 1 1 Assistant Library Director+ 1 1 1 1 1 Evening/Weekend Services Supervisor 1 1 1 1 1 Technical Services Librarian 1 1 1 1 1 Library Specialist I- Children 1 1 1 1 1 - Library Children's Svcs Assistant 1 1 1 1 1 Library Assistant- Public Services 1 1 1 1 1 - Library Assistant 2 2 2 2 2 Staff Assistant - Library' 0.75 0.75 1 1 1 PartTime 1 1 1 1 1 Library Assistant (5) 2.5 2.5 2.5 2.5 2.5 Library Page (4) 2 2 2 2 2 Technical Services Library Assistant 0.5 0.5 0.5 0.5 0.5 Library Technical Services Cataloger' 0.5 0.5 0 0 0 - 'Combined part-time staffassistant 8 cataloger to make lull -time position 1999/00 1 1 1 1 Total Library (FT / PT) 10 / 6.25 10 / 6.25 11 IS 11 /5 11 / 5 TOTAL COMMUNITY SERVICES (FT /P7) 20.75 / 10.5 21.5 / 11.5 22.5 / 10.25 22.5 / 10.75 22.5 110.75 DEVELOPMENT SERVICES INSPECTION SERVICES Full Time Building Official 1 1 1 1 1 Combination Building Inspector+ 5 5 5 5 5 Code Enforcement Officer 1 1 1 1 1 Staff Assistant+ 1 1 1 1 1 Utility Inspector 1 1 1 1 1 PartTime Permit Technician" 1 1 1 1 1 Total Inspection Services (FT / PT) 9/ 1 9/ 1 9 1 1 9/ 1 9/ 1 DEVELOPMENT SUPPORT Full Time - Division Director 1 1 1 1 1 Chief Planner -Long Range 1 1 1 1 1 Development Planner- Long Range 0 1 1 1 1 Chief Planner -Current 1 1 1 1 1 Development Accounts Specialist 1 1 1 1 1 Administrative Assistant 1 1 1 1 1 Telephone Receptionist 1 1 1 1 1 PartTime Development Planner' 0.5 0 0 0 0 'Upgraded to Poll -time in 1999/00 Total Development Support (FT / PT) 6 / 0.5 7 / 0 7 / 0 7 / 0 7 / 0 -- DEVELOPMENTPROCESS TEAM Full Time Planning Technician 2 2 2 2 2 Development Engineer 1 1 1 1 1 Electric System Planner 0.25 0 0 0 0 Development Techmaan 1 1 1 1 1 Development Planner 2 2 2 2 2 Building Plan Reviewer 1 1 1 1 1 - Total Development Process Team (FT / PT) 7.25 / 0 7 / 0 7 / 0 7 10 7 / 0 _ TOTAL DEVELOPMENT SERVICES (FT/P7) 22.25 / 1.5 23 / 1 23 / 1 23 / 1 23 / 1 +Various positions are renamed beginning 2000/01 to provide continuity ofpositions across divisions. J REFERENCE ANNUAL OPERATING PLAN ELEMENT 2000/01 301 PERSONNEL (CONT.) 96199 99100 99100 Mill 01102 Actual Budget Actual Adopted Projected ECONOMIC DEVELOPMENT & TOURISM` 'New divisor separated from Community Services ADMINISTRATION Full Time 1 1 1 1 1 Division Director 1 1 1 1 1 Administrative Assistant - 1 FTE NEW IN 2000/01 0 0 0 1 1 Total Administration (FT I PT) 1/ 0 1 1 0 1 1 0 2/ 0 2/ 0 CONVENTION & VISITORS BUREAU 3 / 0.5 3 / 0.5 3 10.5 4 / 0.5 4 / 0.5 Full Time 1 1 2 2 2 CVB Manager+ 1 1 1 1 1 Total Convention & Visitors Bureau (FTI PT) 1/ 0 1/ 0 1 1 0 1 1 0 1/ 0 Main Street Full Time Main Street Manager/Visitor Center Coordinator 1 1 1 1 1 Part Time 2 2.75 2.75 2.75 2.75 Secretary/Receptionist 0.5 0.5 0.5 0.5 0.5 Total Main Street (FT I PT) 1 / 0.5 1 / 0.5 1 1 0.5 1 / 0.5 1 / 0.5 - TOTAL ECONOMIC DEVELOPMENT & TOURISM (FT/P7) 3 / 0.5 3 / 0.5 3 10.5 4 / 0.5 4 / 0.5 FINANCE 8& ADMINISTRATION ACCOUN77NG Full Time Accounting Clerk' 0.5 0.5 0.5 0.5 0.5 Accounting Specialist -314 Time 2 2.75 2.75 2.75 2.75 Controller 1 1 1 1 1 Payroll Specialist+- 0 0 0 1 1 Senior Accountant- 1 1 0 0 0 Stan Accountant 1 1 2 2 2 PartTime Accounting Specialist 0.5 0 0 0 0 -Rdlfimo position shared wifh Munidpaf Court "Mowed posifon hpn EOS -ReUassifad to Stall Accountant 1999100 Total Accounting (FT / PT) 5.5 1 0.5 6.25 10 6.25 10 725 10 7.25 / 0 ADMINISTRATION Full Time Division Director 1 1 1 1 1 Administrative Assistant 1 1 1 1 1 _ Total Administration (FT / PT) 2/ 0 2/ 0 2/ 0 2 10 2/ 0 FACILITIES MAINTENANCE Full Time Facilities Maintenance Worker 1 1 1 1 1 Total Facilities Maintenance (FTI PT) 1 10 1/ 0 1/ o 1 10 1/ 0 VEHICLE SERVICE CENTER Full Time Vehicle Services Supervisor 1 1 1 1 1 Mechanic Vehicle Services 3 3 3 3 3 Total Vehicle Service Center (FT / PT) 4 10 4 10 4/ 0 4/ 0 4/ 0 MUNICIPAL COURT Full Time Municipal Court Clerk 1 1 1 1 1 Deputy Court Clerk/StafAssistant' 0 0.5 0.5 0.5 0.5 Deputy Court Clerk 1 1 1 1 1 'Fdk- w poslfon shared with Accounting Total Municipal Court (FTI PT) 2 10 2.5 10 2.5 10 2.5 10 2.5 to PURCHASING d PROPERTIES Full Time Support Services Director 1 1 1 1 1 Purchasing Agent 1 1 1 1 1 Purchasing Buyer' 1 1 1 1 1 Purchasing Specialist+ 1 1 1 1 1 Warehouse Supervisor+ _ 1 1 1 1 1 Electric Warehouse Clerk 0.5 1 1 1 1 ' Posilion reofassified and foe changed Lwn Assistant Total Purchasing & Properties (FTI PT) 5/ 0.5 6/ 0 6 10 6/ 0 6/ 0 +Various positions are renamed beginning 2000/01 to provide continuity ofposifions across divisions. REFERENCE 302 ANNUAL OPERATING PLAN ELEMENT 2000/01 PERSONNEL (CONT.) ADMINISTRATION 98199 99/00 99/00 00/01 01/02 Actual Budget Actual Adopted Projected UTILITY OFFICE Fire Chief 1 1 - Full Time 1 1 Administrative Manager - Fire+ 1 Utility Office Director 1 1 1 1 1 Meter Reader Supervisor 1 0 0 0 0 Meter Readers 1 2 2 2 2 Customer Service Supervisor 1 1 1 1 1 Customer Service Rep 1 3 3 3 3 3 Utilities Accounts Specialist 2 2 2 2 2 Total Utility Office (FT/PT) 9/ 0 9/ 0 9/ 0 9/ 0 9/ 0 TOTAL FINANCE & ADMINISTRATION (FT/P7) 28.5 / 1 30.75 / 0 30.75 / 0 31.75 1 0 31.75 /0 Fire Captain FIRE SERVICES 0 0 0 ADMINISTRATION Full Time Fire Chief 1 1 1 1 1 Administrative Manager - Fire+ 1 1 1 1 1 Administrative Assistant+ 1 2 2 2 2 Secretary/Receptionist 1 0 0 0 0 Total Administration (FT / PT) 4/ 0 4/ 0 4/ 0 4 1 0 4/ 0 PREVENTION & COMMUNITY ANALYSIS 0 0 0 1 1 Full Time 2 2 2 2 2 Fire Marshall 1 1 1 1 1 Fire Captain 1 0 0 0 0 Municipal Code Inspector 1 2 2 2 2 PartTime Fire Code Inspector 1 1 1 1 1 Total Prevention & Community Analysis (FT / PT) 3/ 1 3 1 1 3/ 1 3/ 1 3/ 1 OPERATIONS Full Time Asst. Operations Chief/911 Addressing -1 FTE NEWIN 00/01 0 0 0 1 1 Captains 3 3 3 3 3 Lieutenant 9 10.5 10.5 10.5 10.5 Apparatus Operator 9 10.5 10.5 10.5 10.5 Firefighters - 6 FTE NEW IN 00/01 12 10.5 10.5 18 18 '6 new for 00/01 & 1.5 increase from 99/00 new hires Total Operations (FT / PT) 33 10 34.5 / 0 34.5 / 0 43 /0 43 / 0 TOTAL FIRE SERVICES (FT / PT) 40 / 1 41.5 / 1 41.5 / 1 50 / 1 50 / 1 INFORMATION RESOURCES INFORMATION RESOURCES Full Time Division Director 0.75 1 1 1 1 Administrative Assistant 1 1 1 1 1 Network Administrator 1 1 1 1 1 Project Manager/Training Coordinator+ 1 1 1 1 1 Public Safety Administrator 0 1 1 1 1 Webmaster -1 FTE NEW IN 2000/01 0 0 0 1 1 Technical Support Specialist 2 2 2 2 2 Part Time Mail Couriers 0.5 0 0 0 0 TOTAL INFORMATION RESOURCES (FT/P7) 5.75 1 0.5 7 1 0 7/ 0 8/ 0 8/ 0 +Various positions are renamed beginning 2000/01 to provide continuity ofpositfons across divisions. REFERENCE ANNUAL OPERATING PLAN ELEMENT 2000/01 303 PERSONNEL (CONT.) 98/99 99/00 99/00 00/01 01/02 Actual Budget Actual Adopted Projected MANAGEMENT SERVICES LEGAL SERVICES Full Time City Attorney 1 1 1 1 1 Assistant City Attorney - 1 FTE NEW IN 2000/01 1 1 1 2 2 Legal Assistant/Paralegal - 1 FTE NEW IN 2000(01 2 2 2 3 3 Administrative Assistant 1 1 1 1 1 Total Legal Services IFT / PT) 5/ 0 5/ 0 5/ 0 7 1 0 7/ 0 C/7YMANAGER'S OFFICE Full Time City Manager 1 1 1 1 1 City Secretary' 1 1 1 1 1 Assistant City Manager 1 1 1 1 1 Administrative Assistant 1 1 1 1 1 Assistant to City Manager 1 1 1 1 1 Staff Assistant 0 1 1 1 1 PartTime 1 1 1 1 1 City Management Intern 0.25 0.25 0.25 0.25 0.25 Mail Couriers 0 0.5 0.5 0.5 0.5 *Transferred to City Council budget 1999/00 1 1 1 1 1 Total City Manager's Office (FT I PT) 5 10.25 6 10.75 6 / 0.75 6 10.75 6 / 0.75 EMPLOYEE & ORGANIZATIONAL SERVICES Full Time Director of Employee & Organizational Svcs. 0.25 1 1 1 1 Human Resources Director 1 1 1 1 1 Payroll Specialist+' 1 1 1 0 0 Human Resources Generalist' 1 1 1 2 2 Administrative Assistant' 1 1 1 0 0 •Moved to Accounting 2000/01 1 1 1 1 1 "Upgraded to HR Generalist 2000x01 1 1 1 1 1 Total Employee & Organizational Services (FT / PT) 425 /0 5 10 5 to 4 / 0 4 /0 SAFETY SERVICES 5 6.5 6.5 7 7 Full Time Safety Manager 1 1 1 1 1 Safety Specialist 1 1 1 1 1 Total Safety Services (FT / PT) 2/ 0 2/ 0 2/ 0 2/ 0 2/ 0 TOTAL MANAGEMENT SERVICES (FT/P7) 1625 /0.25 18 10.75 18 10.75 19 10.75 19 /0.75 PARKS & RECREATION SERVICES PARKS Full Time Division Director 1 1 1 1 1 Administrative Manager- P& R+ 1 1 1 1 1 Parks Superintendent 1 1 1 1 1 Project Coordinator/Turf Manager 1 1 1 1 1 Secretary/Receptionist 0 0 0 1 1 Urban Forester 1 1 1 1 1 Park Foreman 1 1 1 1 1 Park Maintenance Worker II 3 3 3 3 3 Park Maintenance Worker 1 5 6.5 6.5 7 7 Square Maintenance Worker 1 1 1 1 1 Part Time Park Maintenance Worker I (Seasonal) 1.5 1.5 1.5 1.5 1.5 •Redassed from Recreation Total Parks (FT / PT) 15 /1.5 16.5 /1.5 16.5 / 1.5 18 / 1.5 18 /1.5 +Various positions are renamed beginning 2000/01 to provide continuity of positions across divisions. REFERENCE 304 ANNUAL OPERATING PLAN ELEMENT 2000/01 PERSONNEL(CONCLUDED) TOTAL PARKS E REC SVCS (FT/P7) 22 / 17 26.5 1 1625 2725 1 15.75 28 1 15.75 28 / 15.75 POLICE SERVICES ADMINISTRATION 9111199 Actual 991M Budget 99150 Actual 00101/ Adopted Projected RECREATION 1 1 1 1 1 Full Time 1 1 1 t 1 Athletic Coordinator 1 1 1 1 1 Children's Coordinator' 0 0 0.75 1 1 Tennis Center Superintendent 1 1 1 1 1 Recreation Superintendent 1 1 1 1 1 Secretary/Receptionist" 1 1 1 0 0 Recreation Supervisor 2 2 2 2 2 Challenge Course Coordinator 0 1 1 1 1 Tennis Instructor 0 1 1 1 1 Recreation Coordinator 0 1 1 1 1 Youth Adventure Coordinator- 1 1 1 1 1 Part Time 1 1 0 0 0 Pool Staff, Seasonal (31) 7.75 7.75 7.75 7.75 7.75 Camp Staff, Seasonal (12) 3 3.25 2.75 2.75 2.75 Recreation Assistant (6) 4.75 3.75 3.75 3.75 3.75 'Upgraded Camp a}ectorPw1im to Full Tim 1 0 0 0 0 "Roclassod to Parks Adrru'nisi a6w --Pnw grant funded posi0'm 15 10 14 /0 13 / 0 13 10 13 10 Total Recreation (FT I PT) 7 115.5 10 / 14.75 10.75 114.25 10 1 1425 10 114.25 TOTAL PARKS E REC SVCS (FT/P7) 22 / 17 26.5 1 1625 2725 1 15.75 28 1 15.75 28 / 15.75 POLICE SERVICES ADMINISTRATION 17 10 17 /0 17 / 0 17 / 0 17 10 Full Time 1 1 1 1 1 Division Director 1 1 1 t 1 Administrative Lieutenant 1 1 1 t 1 Administrative Assistant 1 1 1 1 1 Public Information Officer 1 1 1 1 1 Total Administration (FT /PT) 4/ 0 4/ 0 4 1 0 4/ 0 4 1 0 SPECIAL OPERATIONS 1 1 1 1 1 Full Time Police Lieutenant 1 1 1 1 1 Police Officer -Detective 7 7 7 7 7 Evidence Technician 1 1 1 1 1 Sergeant (Youth Svc/Ed. Team) 1 1 1 1 1 Sergeant' 1 1 0 0 0 Victim's Services Coordinator 0 1 1 1 1 Great Officer (Youth Svc./Ed. Team) 2 2 2 2 2 Staff Assistant (Youth Svc./Ed. Team) 1 0 0 0 0 Staff Assistant (Special Operations) 1 0 0 0 0 'Transrem3d b Patrd 1999/00 Total Special Operations (FT I PT) 15 10 14 /0 13 / 0 13 10 13 10 INFORMATION MANAGEMENT Full Time Information Management Director 1 1 1 1 1 Records Teamleader 1 1 1 1 1 Records Specialist 1 1 1 1 1 Communication Supervisor 1 1 1 1 1 Communications Operator 13 13 13 13 13 Total Information Management (FT /PT) 17 10 17 /0 17 / 0 17 / 0 17 10 PATROL 1 1 1 1 1 Full Time 1 1 1 1 1 Police Lieutenant 1 1 1 1 1 Police Sergeant 3 3 3 3 3 Police Corporal' 3 3 5 5 5 Police Officer" 22 22 23 23 23 Staff Assistant 1 1 1 1 1 411a slened Poke Officer and Sergeant pocfim to be Corporals 1999/00 '-Hired t . timPdice Officers due to require nls of grant 1999x00 Total Patrol (FT I PT) 30 / 0 30 / 0 33 1 0 33 10 33 10 PROFESSIONAL STANDARDS - Full Time Police Lieutenant 1 1 1 1 1 Police Sergeant 1 1 1 1 1 Services Coordinator (Prof. Stand. Asst.) 1 1 1 1 1 Total Professional Standards (FT / PT) 3 10 3/ 0 3/ 0 3 1 0 3 1 0 TOTAL POLICE SERVICES (FT/P7) 69 / 0 68 / 0 70 10 70 1 0 70 /0 TOTAL EMPLOYEES (FT / PT) 286.25 135 300.75 / 33.5 304.5 / 31.75 318.25 / 32.25 318.25 / 3225 +Various positions are renamed beginning 2000/01 to provide continuity of positions across divisions. REFERENCE ` ANNUAL OPERATING PLAN ELEMENT 2000/01 305 Critical Needs are categorized as legal mandates, safety issues, or the need for funding to continue the same level of service that is expected by citizens (as identified at the Town Hall meeting) and Council (priorities defined in the 2000/01 budget process). 306 Not Fund Dept. Description Included Included Community Owned Utilities Administration Joint Svc COU Admin Performance Audit- Festival Joint Svc COU Admin Neighborhood Link 15,000 Joint Svc COU Admin San Gabriel River Salamander Study 20,000 Water ops Performance Audit - OMI 15,000 Water ops Obtain 10,000 acre feet of Water from LCRA Total Administration 0 50,000 Energy Services Electric I ops Electric Deregulation Total Energy Services 0 0 Transportation Services Streets -SRF streets Transportation Consultant 50,000 0 Streets -SRF streets Transportation Engineer 0 67,307 Streets -SRF streets Savings on Transportation Engineer (13,131) Streets -SRF streets Office Supplies 0 200 Streets -SRF streets Training 0 2,000 Streets -SRF streets Cellular Phone 0 700 Streets -SRF streets Dues 0 400 Streets -SRF streets Computer 0 2,500 Streets -SRF streets Sidewalk Master Plan 50,000 Streets -SRF I streets ISpeed Limit Evaluation 0 Total Transportation Services 50,000 109,976 Total Community Owned Utilities 50,000 159,976 Not Fund Dept. Description Included Included Community Services Administration Gfund I comm svc Full time Secretary 0 16,596 Total Administration 0 16,596 General Government Contracts Gfund Contracts Social Service Contracts 5,000 Gfund Comm Svc Affordable Housing 30,000 Gfund Contracts Health District 42,750 Gfund Contracts Health District included in base (42,750) Gfund Contracts Stonehaven 12,000 1,200 Gfund Contracts WBCO 10,000 Gfund Contracts Literacy Council 2,500 2,500 Gfund Contracts CARTS 10,000 12,500 Gfund Contracts Georgetown Project 10,000 60,000 Gfund Contracts Art Guild 24,000 Gfund Contracts GIVE 6,500 13,500 Gfund Contracts WBCO - Nutrition Program 5,000 0 Gfund Contracts WBCO - Headstart Program 7,200 Gfund Contracts Project Graduation 500 Gfund Contracts I Crisis Center 1 10,000 51000 Total General Governmental Contracts 1 91,000 136,400 REFERENCE ANNUAL OPERATING PLAN ELEMENT 2000/01 CRITICAL NEEDS (CONT.) Not Fund Dept. Description Included Included Airport Operations Airport I admin I Noise Study 25,000 Total Airport Operations 25,000 0 Animal Services Gfund Animal Svc Full time shelter Attendant 12,342 Gfund Animal Svc Animal Shelter Facility 713,000 Total Animal Services 12,342 713,000 Library Gfund Library Upgrade PT to FT 0 16,720 Gfund Library Office Furniture 0 3,300 Gfund Library FT assistant in Children's Room 0 26,140 Gfund Library Office Furniture 0 3,300 Gfund Library Needs Assesment-Facility 34,500 Gfund Library Hot Water for Library 3,500 Gfund Library Hot Water ongoing cost 300 Gfund Library Interim Facility Reconfiguration 3,000 Gfund I Library jAdditional Shelving 1 01 10,000 Total Library 0 1 100,760 Total Community Services 128,342 966,756 Not Fund Dept. Description Included Included Economic Development Economic Develoment CVB Admin I Industrial Recruitment 0 160,000 Total Economic Development 0 160,000 Convention & Visitors Bureau CVB Cve Staff Assistant 0 32,360 CVB CVB Cost Savings I (10,660) Total Covention & Visitors Bureau 0 21,700 Main Street Program CVB I Main St lContracted Services 0 20,000 Total Main Street Program 0 20,000 Total Economic Development 0 201,700 Not Fund Dept Description Included Included Development Services _ _._ ... ....._._......_..____.....____.......... ......... _.._.......... __.......... ..... .... Development Process Team Gfund Dev Process Century Plan Review 300,000 Gfund Dev Process Code Enforcement Officer 36,437 Gfund Dev Process Office supplies 400 Gfund Dev Process Training 700 Gfund Dev Process Uniforms 400 Gfund Dev Process Cellular Phone 180 Gfund Dev Process Cellular Service 400 Gfund Dev Process Gas, Oil, & Tires 750 Gfund Dev Process Vehicle 18,730 Gfund Dev Process Furniture 830 Gfund Dev Process Phone Line 75 Gfund Dev Process Computer 2,500 Gfund Dev Process I Software 530 Total Development Process Team 0 361,932 Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service. REFERENCE ANNUAL OPERATING PLAN ELEMENT 2000/01 307 CRITICAL NEEDS (CONT. Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service. REFERENCE 308 ANNUAL OPERATING PLAN ELEMENT 2000/01 Not Fund Dept. Description Included Included Development Support Gfund Dev support 911 Addressing Coordinator 0 Gfund Dev support Office supplies 0 Gfund Dev Support Training 0 Total Development Support 0 0 Inspection Services Gfund inspection Water Quality Public Presentations Electric Contracts I Energy Conservation Rebates 42,000 Total Inspection Services 0 42,000 Total Development Services 0 403,932 Not Fund DepL Description Included Included Finance & Administration Finance Joint Svc I Finance lCompetitive Fee Analysis 50,000 Total Finance 50,000 0 Fleet Maintenance Internal Service Fund Fleet Service PT vocational student from GHS 8,000 Fleet service Outsourced PM (8,000) Fleet service Mechanic 37,572 Fleet Service Clothing Allowance 550 Fleet service Safety Boots 100 Fleet Service Small Tools 2,000 Total Facilities Maintenance 0 1 40,222 Total Finance & Administration 50,000 40,222 Not Fund Dept. Description Included Included Fire Services Total Fire Administration 0 0 Fire Operations Gfund Fire Admin Operations Chief 41,097 Gfund Fire Admin Office supplies 400 Gfund Fire Admin Training 2,000 Gfund Fire ops Organizational & Leadership Changes 71,760 Gfund Fire Ops Protective Clothing 3,038 Gfund Fire ops Uniforms 3,350 Gfund Fire ops Pager 120 Gfund Fire ops Promotion to Asst Chief of Ops 10,000 Gfund Fire ops Promotion to Asst. Chief in Training 10,000 Gfund Fire ops Computer 2,500 Gfund Fire Ops Vehicle 4,000 Gfund Fire ops Firefighters Station #4 (6) 215,280 Gfund Fire ops Savings on Firefighters (14,518) Gfund Fire ops Protective Equipment (6) 9,114 Gfund Fire ops Uniforms (6) 6,349 Gfund Fire Admin Pagers (6) 360 Gfund Fire ops Pumper Station #4 280,000 Gfund Fire ops I Equipment carried on Pumper 70,000 Total Fire Operations 260,082 1 454,768 Total Fire Services 260,082 454,768 Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service. REFERENCE 308 ANNUAL OPERATING PLAN ELEMENT 2000/01 CRITICAL NEEDS (CONT.) Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service. REFERENCE ANNUAL OPERATING PLAN ELEMENT 2000/01 309 Not Fund Dept. Description Included Included Information Resources Information Resources Management IR Admin Webmaster/Developer/Administrator 50,183 IR admin Training 3,500 IR Admin Office Supplies 500 IR Admin Telephone 1,000 IR Admin Furniture 1,000 IR Replace Computer 2,500 IR Admin Technical Support -Library 38,766 IR Admin Savings on Technical Support (3,003) IR Admin Office Supplies 500 IR Admin Training 1,500 IR Admin Telephone 750 IR Admin Network Connection 300 IR Admin Computer 3,500 IR Admin Furniture 1,000 Gfund Council Records Management 12,500 Gfund I Council Supplies/Materials for assessment 1,500 Total IR Management 72,683 43,313 Information Resources Capital Replacement Total IR Capital Replacement 0 0 Total Information Resources 72,683 43,313 Not Fund Dept. Description Included Included Management Services _.........._..__........_. _.......__....... __......... .._._......... _._._... _...... __......... .._....._.........- --........_..__........ _ ...._ City Council Total City Council 0 0 City Manager's Office Gfund City Mgr Public Information Officer 50,998 Gfund CityMgr Subscriptions & Dues 750 Gfund City Mgr Travel & Training 1,000 Gfund City Mgr Printing 10,000 Gfund City Mgr Software 1,000 Gfund City Mgr Desk & Office Supplies 1,500 Gfund I City Mgr I Computer 2,500 Total City Managers Office 0 67,748 Total City Council & City Manager's Office 0 67,748 Legal Services Joint Svc Legal Assistant City Attomey 63,230 Joint Svc Legal Legal Assistant 41,679 Joint Svc Legal Savings on Legal Assistant (6,724) Joint Svc Legal Travel & Training 2,500 Joint Svc Legal Dues 500 Joint Svc Legal Savings - Special Services & Legal (15,000) Joint Svc Legal Savings - Municipal Court (32,000) IR Replace Computer Workstations (2) 5,000 Joint Svc Legal Desk & Credenza 996 Joint Svc Legal Desk Chair & Guest Chairs 561 Joint Svc Legal Changing Office Configuration IR Replace Software Licenses 1,100 Joint Svc Legal Phone service 1,000 Census 2000/Redistricting Joint Svc Legal Staff Support Joint Svc Legal Evaluation of census data 8,000 Joint Svc Legal Copy & Food Costs 500 Joint Svc Legal Technical Assistance 10,000 Total Legal Services 72,842 8,500 Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service. REFERENCE ANNUAL OPERATING PLAN ELEMENT 2000/01 309 CRITICAL NEEDS (CONT. Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service. REFERENCE 310 ANNUAL OPERATING PLAN ELEMENT 2000/01 Not Fund Dept. Description Included Included City Wide HR Svcs Joint Svc city Wide Benefits 200,000 Joint Svc HRAdmin Human Resources Generalist 5,000 44,833 Joint Svc HRAdmin Training 2,000 Joint Svc HRAdmin Computer 2,500 Joint Svc HRAdmin Furniture 700 Joint Svc HRAdmin Adequate Space Joint Svc I HRAdmin I Personnel Records 3,000 Total City wide HR Svcs 205,000 53,033 Total Employee & Organizational Services 205,000 53,033 TOTAL MANAGEMENT SERVICES 277,842 129,281 Not Fund Dept. Description Included Included Parks 8 Recreation Recreation Rec-SRF Recreation Incentive Pay -Lifeguards 3,000 Rec-SRF Recreation Increase pay - Lifeguards 33,200 Total Recreation 36,200 0 Parks 0 Total Parks 0 0 Total Parks & Recreation Division 36,200 0 Not Fund Dept. Description Included Included Police Services Professional Standards GCP Police Improv County -wide Facility 80,000 Gfund I Police Admin Annual Facility Operations Cost 7,000 Total Professional Standards 87,000 0 0 0 0 Total Police Services 87,000 0 F- Grand Total 962,149 2,399,948 Note: Costs for personnel include all benefits, supplies, training and capital to place the position in service. REFERENCE 310 ANNUAL OPERATING PLAN ELEMENT 2000/01 T R A N S F E R F R 0 M Transfers Between Funds TRANSFER TO Interfund transfers include: => Dividend to General Fund: Utility operations have traditionally transferred to the General Fund six percent of its gross billings for utility services and is viewed as a payment of the profits of the fund or a return on investment. The total return on investment transfer to the General Fund is $2,041,025 in 2000/01. => Other Transfers: Transfers to finance various funds for certain operating costs, infrastructure development, grant matching and start-up costs. REFERENCE ANNUAL OPERATING PLAN ELEMENT 2000/01 311 General Fund GCP SRF ISF Wastewater Total Out: General Fund 38,026 38,026 SRF 715,000 715,000 ISF 180,000 140,000 320,000_ Electric 2,815,800 2,815,800 Water 833,400 80,000 54,000 621,000 825,450 2,413,850 Wastewater 286,300 286,300 Stormwater Drainage 43,550 55,000 98,550 Sanitation 142,450 142,450 Total In: 4,121,500 795,000 272,026 816,000 825,450 6,829,976 Interfund transfers include: => Dividend to General Fund: Utility operations have traditionally transferred to the General Fund six percent of its gross billings for utility services and is viewed as a payment of the profits of the fund or a return on investment. The total return on investment transfer to the General Fund is $2,041,025 in 2000/01. => Other Transfers: Transfers to finance various funds for certain operating costs, infrastructure development, grant matching and start-up costs. REFERENCE ANNUAL OPERATING PLAN ELEMENT 2000/01 311 Internal Service Premiums Joint Facilities Information Department Maintenance Fleet Services Services General General Fund General Government 5,363 1,124,389 City Council 3,516 City Manager's Office 28,519 3,170 17,581 Municipal Court 15,598 Development Support 24,739 3,571 19,810 Development Process Team 34,120 26,414 Inspection Services 33,017 Community Svcs Admin 6,634 11,795 Animal Services 700 16,019 27,521 Parks 31,340 76,545 18,761 Recreation 71,495 8,045 25,014 Library 50,416 82,562 Fire Services Administration 61,704 11,616 Fire Prevention 17,580 14,520 Fire Suppression 193,813 104,546 Police Administration 57,329 9,283 13,924 Professional Standards 5,347 10,443 Special Operations 56,462 27,847 Patrol Services 287,970 125,312 Information Management 55,694 Ecomonic Development & Tourism SRF Economic Development Admin 3,532 2,621 Main Street 3,532 2,621 Convention & Visitors Bureau 3,532 4,603 2,621 Parks SRF Parks 42,053 4,707 25,014 Streets SRF 153,657 13,652 207,268 Streets PID SRF 29,500 Parks Fleet Management Fund Vehicle Service Center 562 13,447 3,900 Joint Services Fund COU Administration 30,658 3,067 17,065 Systems Engineering 7,833 6,826 Pump Maintenance 43,915 23,891 Finance Administration 7,799 Accounting 19,498 Purchasing 40,571 7,781 23,398 Utility Office 10,307 27,297 Employee & Organizational Svcs 6,894 .18,232 EOS City Wide Services 10,578 Safety Service 3,636 7,293 Legal Services 14,986 17,804 Facilities Maintenance Fund Facilities Maintenance Services 3,431 REFERENCE 312 ANNUAL OPERATING PLAN ELEMENT 2000/01 Total 543,813 1,339,166 940,710 3,741,476 929,714 Internal Service Fund premiums include: * Facilities Maintenance Contracts and repairs for buildings and grounds are charged to departments based on actual usage and charges. * Fleet Vehicle lease fees are charged to departments based on actual replacement costs. Maintenance fees are charged based on each department's prior year actual usage. * Information Resources Computer and software lease fees are charged to departments based on replacement costs and estimated usage. * Joint Services & General (nondepartment) Fees are charged to funds receiving administrative services from another fund based on a reasonable, rational basis. The following factors are used as applicable. * relative revenues * relative personnel * number of utility accounts * number of work orders * number of requisitions REFERENCE ANNUAL OPERATING PLAN ELEMENT 2000/01 313 Facilities Information Joint Department Maintenance Fleet Services Services General Information Services Fund Information Resources 16,238 3,428 30,799 Electric Fund Electric Operations 127,166 17,065 Electric Contracts 733,812 459,299 Water Fund Water Distribution 72,810 6,826 Plant Management 12,520 Water Contracts 789,684 179,146 Wastewater Fund Wastewater Collection 57,155 10,239 Plant Management 12,520 Wastewater Contracts 574,412 118,873 Sanitation Fund Collection Station 10,681 Sanitation Contracts 108,738 66,865 Stormwater Drainage Fund Stormwater Drainage 58,484 6,826 172,539 40,879 Airport Fund Airport Operations 2,938 16,093 3,932 30,634 64,652 Total 543,813 1,339,166 940,710 3,741,476 929,714 Internal Service Fund premiums include: * Facilities Maintenance Contracts and repairs for buildings and grounds are charged to departments based on actual usage and charges. * Fleet Vehicle lease fees are charged to departments based on actual replacement costs. Maintenance fees are charged based on each department's prior year actual usage. * Information Resources Computer and software lease fees are charged to departments based on replacement costs and estimated usage. * Joint Services & General (nondepartment) Fees are charged to funds receiving administrative services from another fund based on a reasonable, rational basis. The following factors are used as applicable. * relative revenues * relative personnel * number of utility accounts * number of work orders * number of requisitions REFERENCE ANNUAL OPERATING PLAN ELEMENT 2000/01 313 ORDINANCE NO. - Z/Y AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, ADOPTING THE CENTURY PLAN - ANNUAL OPERATING PLAN ELEMENT FOR THE ENSUING FISCAL YEAR BEGINNING OCTOBER 1, 2000, AND ENDING SEPTEMBER 30, 2001, IN ACCORDANCE WITH CHAPTER 102, LOCAL GOVERNMENT CODE; APPROPRIATING THE VARIOUS AMOUNTS THEREOF; ADOPTING THE ANNUAL AMENDMENT TO THE CENTURY PLAN; ADOPTING COUNCIL AMENDMENTS; REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Charter of the City of Georgetown, Texas, was amended by vote of the people in April, 1986 such that comprehensive planning was established as a continuous and ongoing governmental function; and WHEREAS, the City Council did, on March 8, 1988, adopt by Ordinance Number 880097 the Georgetown Century Plan - Policy Plan as the Comprehensive Plan for the City pursuant to Section 1.08 of the City Charter; and WHEREAS, Chapter 4 -Administration of the Policy Plan establishes the means of implementing, revising, and amending adopted elements of the Century Pfan; and WHEREAS, the City Manager of the City of Georgetown has submitted to the City Council a proposed Annual Operating Plan element ("Plan") of the Century Plan of the revenues of said City and expenses of conducting the affairs thereof and providing a complete financial plan for the ensuing fiscal year, beginning October 1, 2000, and ending September 30, 2001, and which said Proposed Plan has been compiled from detailed information obtained from the several departments and offices of the City; and WHEREAS, the City Council has received said City Manager's Proposed Plan and a copy of such Proposed Plan and all supporting schedules have been filed with the City Secretary of the City of Georgetown; and WHEREAS, in accordance with Section 102.006 of the Texas Local Government Code, a public hearing was held on August 22, 2000 concerning such Proposed Plan; and such hearing was held giving all interested taxpayers an opportunity to be heard for or against any item or amount therein; and 2000/01 Annual Operating Plan Ordinance No. aDDO— T Page 1 of 4 P:IAGENDA\2 OMUDGEI1Budget Adoption Ordinance.doc WHEREAS, the City Council of the City of Georgetown is of the opinion that the Proposed Plan should be approved and adopted as the City's Annual Operating Plan element as amended for the ensuing fiscal year; and WHEREAS, the City Council has reviewed all adopted ends, means, and Functional Plans - to develop the Proposed Plan and adoption of the Annual Operating Plan shall constitute an Annual Amendment to those elements; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements the following policy of the Century Plan - Policy Plan Element: 1. Finance Policy End 14.0, which states: "All municipal operations are conducted in an efficient business -like manner and sufficient financial resources for both current and future needs are provided", and further finds that the enactment of this Ordinance is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. The Proposed Plan of the revenues of the City of Georgetown and expenses of conducting the affairs thereof, providing a fmancial plan for the ensuing fiscal year beginning October 1, 2000, and ending September 30, 2001, as submitted to the City Council by the City Manager of said City, and the same is in all things adopted and approved as amended per Exhibit "B" as the Annual Operating Plan of the current revenues and expenses as well as fixed charges against said City for the fiscal year beginning October 1, 2000, and ending September 30, 2001. Exhibit "A" is the Plan distributed to Council members August 17, 2000, incorporated by reference herein. 2000/01 Annual Operating Plan Ordinance No. C?000 Page 2 of 4 P:\AGENDA\2000\13UDGET\13udget Adoption Ordinance.doc SECTION 3. The amounts indicated for the following funds are hereby appropriated for payments of expenditures and payments of the individual funds: Fund Appropriations Airport Fund $ 1,538,732 General Debt Service 1,887,462 Electric Funds 22,822,497 Facilities Maintenance Fund 608,953 Fleet Management Fund 1,430,101 General Capital Projects 7,384,193 General Fund 13,623,547 Information Services Fund 1,122,959 Joint Services Fund 4,708,029 Sanitation Fund 2,581,329 Special Revenue Funds 4,562,950 Stormwater Drainage Funds 1,308,978 Wastewater Funds 11,488,792 Water Funds 10,334,049 Total for 2000/01 $85,402,571 SECTION 4. Adoption of this ordinance authorizes the City Manager to transfer monies set aside for salary adjustments and employee merit increases in the Emploryee & Organizational Services department to other departments as needed for these purposes. SECTION 5. Adoption of this Ordinance shall constitute the Annual Amendment to the following adopted functional plan elements and shall establish a new effective date for these elements: Airport Master Plan Land Intensity Plan Parks and Recreation Plan Economic Development Strategic Plan Facilities and Services Plan Urban Design Plan Transportation and Utilities Plan SECTION 6. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. 2000/01 Annual Operating Plan Ordinance No. 0?00 TT Page 3 of 4 PAAGENDAMOMBUDGET\Budget Adoption Ordinance.doc SECTION 7. If any provision of this Ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are hereby declared to be severable. SECTION 8. The Mayor is hereby authorized to sign this Ordinance and the City Secretary to attest. This Ordinance shall become effective upon adoption of its second and final reading by the City Council of the City of Georgetown, Texas. PASSED AND APPROVED on First Reading on the 12th day of September, 2000. PASSED AND APPROVED on Second Reading on the 26th day of September, 2000 ATTEST: THE CITY OF GEORGETOWN: Sandra Lee City Secretary APPROVED AS TO FORM: Marianne Landers Banks City Attorney 2000/01 Annual Operating Plan Ordinance No. 07000 — a Page 4 of 4 P:\AGENDA\2000\BUDGET\Budget Adoption Ordinance.doc By: MaryEllen Kersch Mayor ORDINANCE NUMBER 4000 — 415 AN ORDINANCE AMENDING CITY OF GEORGETOWN, CODE OF ORDINANCES § 2.08.010 ADMINISTRATIVE DIVISIONS AND DEPARTMENTS; PROVIDING A SEVERABILITY CLAUSE; AND SETTING AN EFFECTIVE DATE. WHEREAS, the City Council has reviewed the proposed 2000/01 Annual Operating Plan Element of the Georgetown Century Plan and the Administrative Division and Department revisions contained therein; and WHEREAS, the City Council of the City of Georgetown, Texas deems it necessary to amend § 2.08.010 of the City of Georgetown Code of Ordinances entitled "Administration", "Administrative Divisions and Departments". NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements the following policy of the Century Plan - Policy Plan Element: 1. Finance Policy End 14.0, which states: "All municipal operations are conducted in an efficient business -like manner and sufficient financial resources for both current and future needs are provided", and further finds that the enactment of this ordinance is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. The City of Georgetown Code of Ordinances, Chapter 2, Administration, § 2.08.010, Administrative Divisions and Departments, is hereby amended to read as follows: § 2.08.010. Administrative Divisions and Departments. There are hereby established the following administrative divisions and departments of the City: Amend Divisions/Departments 2000/01 Ordinance No. a00D TS Page 1 of 3 P:\AGENDAk2000\BUDGET'\Budgct-Admin Div-Dcpt.doc Community Owned Utilities Division: Administration Energy Services (Electric) Pump Maintenance Systems Engineering Transportation Services (Stormwater Drainage & Streets) Water Services (Wastewater & Water) Community Services Division: Administration General Government Contracts Airport Animal Services Public Library Sanitation Development Services Division: Development Process Team Development Support Inspection Services Economic Development Division: Administration Convention & Visitors Bureau Main Street Finance and Administration Division: Accounting Administration Facilities Maintenance (including Internal Service Fund) Fleet Management (including Internal Service Fund) Municipal Court Purchasing & Properties Utility Office Fire Services Division: Administration Operations Prevention & Community Analysis Information Resources Division: Information Resources Operations (including Internal Service Fund) Amend Divisions/Departments 2000/01 Ordinance No. 0200o — vs - Page 2 of 3 s- Page2of3 P:tAGENDAk2IX10�BUDGE'RBudget-Admin Div-Dept.doe Management Services Division: City Council City Manager's Office Legal Services Employee & Organizational Services Safety Services Parks and Recreation Services: Parks (Cemetery) Recreation Police Services Division: Organizational & Administrative Services Information Management Patrol Services Professional Standards Special Operations SECTION 3. In the event any section, paragraph, subdivision, clause, phrase, provision sentence or part of this ordinance or the application of same to any person or circumstance shall for any reason be adjudged invalid or held unconstitutional, by a court of competent jurisdiction, it shall not affect, impair, or invalidate the remainder of this ordinance which shall be given full force and effect. SECTION 4. This ordinance shall become effective October 1, 2004 upon adoption by the City Council of the City of Georgetown, Texas. PASSED AND APPROVED on First Reading on the 12th day of September, 2000. PASSED AND APPROVED on Second Reading on the 26th day of September, 2000. ATTEST: Sandra D. Lee City Secretary APPROVED AS TO FORM: X� L% Marianne Landers Banks City Attorney THE CITY OF GEORGETOWN: v By: aryEllen Kersch Mayor Amend Divisions/Departments 2000/01 Ordinance No. "?000 — 5/5 Page 3 of 3 P'\AGENDA0000\BUDGETBudget-Admin Div-Dcpt.do ORDINANCE NUMBER 4000 — 4 AN ORDINANCE LEVYING A TAX RATE FOR THE CITY OF GEORGETOWN FOR THE TAX YEAR 2000; PROVIDING A SEVERABILITY CLAUSE; AND SETTING AN EFFECTIVE DATE. WHEREAS, the City of Georgetown, Texas is an incorporated Home Rule city dependent upon taxes to provide its citizens with services; and WHEREAS, the City of Georgetown, Texas published the required notice on August 13, 2000; and WHEREAS, the City Council finds it necessary to levy taxes for the 2000/01 fiscal year for the City of Georgetown, Texas; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements the following policy of the Century Plan - Policy Plan Element: 1. Finance Policy End 14.0, which states: "All municipal operations are conducted in an efficient business -like manner and sufficient financial resources for both current and future needs are provided", and further finds that the enactment of this ordinance is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. The City Council of the City of Georgetown (the "City Council") hereby finds that all of the prerequisites to the levying of a tax rate for this City for the year 2000, (including, without limitation, certifications, notices, submittals, and public hearings) as required by law have been complied with. Levy Tax Rate 2000/01 Ordinance No. 0( 000 — �{O Page 1 of 2 P. UGENDd 1200018UDGMBudget Tai Lny.ORD.dop• SECTION 3. The City Council does hereby levy and adopt the tax rate on $100 valuation for the tax year 2000 as follows: $.19847 for the purpose of maintenance and operation $.11562 for the principal and interest on debt of this city $.31409 total tax rate SECTION 4. If any section, paragraph, clause, phrase, or provision of this Ordinance shall be adjudged invalid or held unconstitutional, the same shall not affect the validity of this Ordinance as a whole or any part or provision thereof other than the part so declared to be invalid or unconstitutional. SECTION 5. This Ordinance shall become effective upon adoption of its second and final reading by the City Council of the City of Georgetown, Texas. PASSED AND APPROVED on First Reading on the 12th day of September, 2000. PASSED AND APPROVED on Second Reading on the 26th day of September, 2000. ATTEST: Sandra Lee City Secretary APPROVED AS TO FORM: Marianne Landers Banks City Attorney Levy Tax Rate 2000/01 Ordinance No. 0200 V4P Page 2 of 2 P.•1AGENDA120001BUDGEnAudgei Ta Ley.ORD.doq THE CITY OF GEORGETOWN: By: �MaryEllen Kersch Mayor ExECUrNE SUMMARY Budget and financial policies are an important part of a city's budget process and implementation. These policies provide guidance for staff (executive limitations) and state the Council's intent on how the City's finances will be managed (Ends). The following policies represent conservative and sound financial management of the City while providing staff with appropriate flexibility to accomplish our Means. SIGNIFICANT CHANGES: Section 1.1 Budget Adoption. Quarterly financial update reports will now be provided to Council. Section 1.8 Contingency Account. The budget includes $150,000 for the Contingency Account within the General Fund and an additional $86,000 set aside in the Streets SFR Fund. Section 2.7 Cash Management & Investments - Authorized Investments. This section summarizes the City Investment Policy. The last revision to that policy, adopted by Council in March 2000, added Flex Repo as an e�y authorized investment. FT Section 4.2 Contingency Reserves. (1) For 2000/01, direct costs for purchased power for the City's electric utility customers have been eliminated from the Contingency calculation because the power is only purchased when demanded by customers and its high collection rate on its utility accounts (over 99.5%). The City believes it can justify reducing these costs from total operating expenses which must be covered by contingency reserves. The reserve balance will remain $8.5 million for 2000/01. Section 5.3 Debt Coverage Ratio. The City has a commitment to maintain coverage ratios by fund. This budget meets the 1.5 times coverage goal. The projected coverage 2000/01 is 3.36 times debt service. Section 6.4.1 Capitalization Policy. For 2000/01, the capitalization point is increased from $800 to $1,000. REFERENCE ANNUAL OPERATING PLAN ELEMENT 2000/01 323 BUDGET & FINANCIAL POLICIES TABLE OF CONTENTS Section 1: BUDGET 1.1 Budget Adoption 1.2 Budget Basis of Accounting 1.3 Budget Transfers, Amendments, Emergency Appropriations 1.4 Budget Expenditure Categories 1.5 Budget Expenditure Authorization & Responsibility 1.6 Fiscal Deficit 1.7 Compliance of Budget with the Century Plan 1.8 Council Contingency Section 2: CASH MANAGEMENT &INVESTMENTS 2.1 General 2.2 Statement of Cash Management Philosophy 2.3 Objectives 2.4 Safekeeping and Custody 2.5 Standard of Care and Reporting 2.6 Investment Strategies 2.7 Authorized Investments Section 3: CAPITAL 3.1 Capital Asset/Infrastructure Purchases and Replacement 3.2 Capital Improvement Policy Section 4: CONTINGENCY RESERVES 4.1 Purpose 4.2 Minimum Reserves 4.3 Investment of Reserves Section 5: DEBT 5.1 Debt Policy 5.2 Debt Reserves 5.3 Debt Coverage Ratio 5.4 Bond Elections Section 6: FINANCE AND ACCOUNTING 6.1 Generally Accepted Accounting Principles (GAAP) 6.2 Organization of Funds 6.3 Audit of Accounts 6.4 Capitalization Policy 6.5 Pensions 6.6 Performance Pay Plan Section 7: INTERFUND TRANSFERS 7.1 Interfund Charges 7.2 Joint Indirect Revenues 7.3 Transfers Section 8: REVENUE REFERENCE 324 ANNUAL OPERATING PLAN ELEMENT 2000/01 BUDGET & FINANCIAL POLICIES The City Council of the City of Georgetown is committed to sound financial planning and direction relating to the 2000/01 Annual Operating Plan Element of the City of Georgetown Century Plan. As part of that commitment, the City will adopt Budget and Financial Policies as part of the Annual Operating Plan. These policies will be reviewed and updated annually as part of the budget preparation process. SECTION 1: BUDGET 1.1 BUDGET ADOPTION The City of Georgetown Charter provides for a council-manager form of government. Article V, § 5.02 outlines the powers and duties of the City Manager and grants to him the responsibility for "...the proper administration of all the affairs of the City ... To perform such other duties as may be prescribed by this Charter or required by the Council, not inconsistent with the provisions of this Charter". Article VI, § 6.02 further provides: "At least thirty (30) days prior to the end of each fiscal year the City Manager shall submit to the Council a proposed budget presenting a complete financial plan for the ensuing fiscal year. The budget shall be finally adopted not later than the twenty-seventh day of the last month of the fiscal year. Should the Council take no final action on or prior to such day the budget, as submitted, shall be deemed to have been finally adopted by the Council. No budget shall be adopted or appropriations made unless the total of estimated revenues, income and funds available shall be equal to or in excess of such budget or appropriations, except as otherwise provided in this Article." The City Manager will present a mid -year performance and financial status report to the City Council within 60 days following the end second fiscal quarter. Quarterly update reports will also be provided within 30 days of the end of the fiscal quarter. 1.2 BUDGET BASIS OF ACCOUNTING The Charter provides that "the several amounts stated (in the budget) shall be and become appropriated to the several objects and purposes named therein ... At the close of each fiscal year, any unencumbered balance of an appropriation shall revert to the fund from which appropriated and become available forreappropriation for the next fiscal year." In practice, the Article is interpreted to mean that encumbered amounts at year-end are reappropriated in the subsequent fiscal year if not fulfilled. To be eligible for carry forward andreappropriation to a subsequent year, the goods or services must be or have been both ordered in good faith and appropriated in the year encumbered. The Charter also has been interpreted to require that budgeted ending fund or working capital balances be equivalent to those calculated using GAAP in the City's annual audit. This means that for some expenditures, a cash basis -like method of accounting is applied for proprietary fund types (utility, airport and internal service funds). For instance, capital outlay and debt principle reduction are budgeted, even though excluded in the determination of net income, on the basis of generally accepted accounting principles (GAAP). On the other hand, bad debt expense is budgeted in the utility funds even though it is not a cash basis expense. REFERENCE __. ANNUAL OPERATING PLAN ELEMENT 2000/01 325 1.3 BUDGET TRANSFERS, AMENDMENTS, EMERGENCY APPROPRIATIONS After the effective date of the budget, unencumbered appropriations may be transferred to other expenditure accounts. Article VI, § 6.03 of the Charter provides: "The Council may transfer any unencumbered appropriation balance or portion thereof from one division, office, department, or agency to another at any time. The City Manager shall have authority, without Council approval, to transfer appropriation balances from one expenditure account to another within a single division, office, department or agency of the City." The Charter, in Article VI, § 6.04 provides a mechanism for budget amendments and emergency appropriations. It states: "The Council may authorize, a vote by a majority plus one, an emergency expenditure as an amendment to the original budget only in a case of grave public necessity to meet an unusual and unforeseen condition that could not have been included in the original budget through the use of reasonable diligent thought and attention. Such amendments shall be made by the Council after giving legal notice as specified in Texas State law. If the Council amends the original budget to meet an emergency, the Council shall file a copy of its order or resolution amending the budget with the City Secretary and the Secretary shall attach the copy to the original budget. After the adoption of the budget or a budget amendment, the budget officer shall provide for the filing of a true copy of the approved budget or amendment in the office of the County Clerk of Williamson County." 1.4 BUDGET EXPENDITURE CATEGORIES In recent years, the City Council of the City of Georgetown has considered and approved three total categories of expenditures for each departmental budget rather than "line by line" expenditure budgets. The three expenditure categories are personnel services, operations and capital. "Personnel services" include all personnel costs of the department, including salaries, overtime, longevity, workers compensation and employee taxes and benefits. "Operations" cover the daily costs of operating the department - office and other supplies, maintenance, utilities, outside contractor or professional services, transfers out, vehicle lease costs, etc. "Capital" expenditures typically include expenditures for tangible assets costing over $500 with a life exceeding one year. Excluded from such departmental "capital" budgets are expenditures of the general and utility capital projects funds that are budgeted on a project basis. These latter expenditures usually relate to infrastructure improvements. Internal expenditure reporting is prepared and monitored on a detailed, line by line basis within each expenditure category. 1.5 BUDGET EXPENDITURE AUTHORIZATION & RESPONSIBILITY Each Division Director, appointed by the City Manager, will be responsible for the administration of his/her departmental budget. This includes accomplishing the Means adopted as part of the Annual Operating Plan and monitoring each department budget for compliance with spending limitations. Division Directors may transfer funds within departments within budget expenditure categories (personnel services, operations, capital) without approval of the City Manager or Council. All other transfers or amendments require Council or City Manager approval as outlined in section 1.3. 1.6 FISCAL DEFICIT The Charter provides "that should the unappropriated and unencumbered revenues, income and available funds of the City for such fiscal year not be sufficient to meet the expenditures under the appropriations authorized by the Charter, thereby creating a deficit, it shall be the duty of the Council to include the amount of such deficit in its budget for the following fiscal year, and said deficit shall be paid off and discharged during the said following fiscal year." REFERENCE 326 ANNUAL OPERATING PLAN ELEMENT 2000/01 In practice, deficit has been interpreted to mean City funds as a whole. Council may choose from time to time to allow individual funds to have a deficit balance as long as Contingency Reserve requirements for the city as a whole are maintained. 1.7 COMPLIANCE OF BUDGET WITH THE CENTURY PLAN The Charter provides that "the City Council establish comprehensive planning as a continuous and ongoing governmental function in order to promote and strengthen the existing role, processes and powers of the City of Georgetown through... the process of comprehensive planning and the preparation, adoption and implementation of a comprehensive plan, the City intends to preserve, promote, protect and improve the public health, safety, comfort, order, appearance, convenience and general welfare; prevent the overcrowding of land and avoid undue concentration or diffusion of population or land uses; facilitate the adequate and efficient provision of transportation, water, wastewater, schools, parks, recreational facilities, housing and other facilities and services; and conserve, develop, utilize and protect natural resources." The "Century Plan" is the result of the Charter required comprehensive plan. Written by a broad based group of citizens, the Century Plan is the City's master and general plan. To date, the Policy Plan and seven functional elements have been adopted. The "Ends" identified in this operating budget are all taken from adopted Century Plan documents. The Century Plan provides that "The Century Plan shall be utilized as a primary and integral tool in preparing a three part Annual Budget for the city with five-, two-, and one-year time horizons. Identification, selection, prioritization, approval and funding of City programs, projects and work activities shall be based upon the adopted policies, goals, objectives and functional plan elements which comprise the Century Plan. The City staff and elected and appointed officials involved in the preparation of the Annual Budget shall rely upon the Century Plan to provide direction and guidance for their recommending and authorizing the expenditure of City controlled funds. In no instance shall City controlled funds, equipment, staff or efforts be used in a manner which is inconsistent or in conflict with, or contrary to the Century Plan. "The preparation of budgets with multiple time horizons shall be used to ensure that the activities, programs, and projects required by the policies, goals, objectives, and functional plan elements of the Century Plan are included within both the short and long range work programs of the appropriate City Division. The five-year portion of the budget shall identify and prioritize the activities which must be conducted within a five-year time frame to fulfill the requirements of the Century Plan. It shall also estimate the costs and identify funding sources of these activities. The two-year budget shall be prepared to further detail and clarify the proper sequencing and scope of activities in the five-year budget. This budget will refine the costs and funding estimates as appropriate for the shorter time frame. The one-year budget will be prepared within the context of the five- and two- year budgets in order to ensure that annual progress is made to accomplish the Century Plan programs, projects and work activities in the proper sequence, to the appropriate extent, and commensurate with available resources. It will identify specific projects, and their costs and funding sources to be carried out within the following year by the appropriate City Division. "The City shall maintain and annually update each of these budgets pursuant to this Chapter in order to program the various fiscal requirements of the Century Plan." REFERENCE ANNUAL OPERATING PLAN ELEMENT 2000/01 327 1.8 CONTINGENCY ACCOUNT The budget may include contingency appropriations. During the budget year, actual expenditures from these appropriated amounts shall be specifically approved by the City Council. Council approval is on an item -by -item basis for proposed expenditures which, at the time of budget approval, were not expected or anticipated. The Contingency Account for 2000/01 is $150,000 included in theWatay General Fund and $86,000 in the Streets SRF Fund. SECTION 2: CASH MANAGEMENT & INVESTMENTS 2.1 General. The City Council has formally approved a separate Investment Policy ("thePolicy") for the City of Georgetown that meets the requirements of the Public Funds Investment Act, Section 2256 of the Texas Local Government Code. The Policy, which is reviewed annually by the City Council and applies to all financial assets held by the City, is summarized below. 2.2 Statement of Cash Management Philosophy. The City of Georgetown shall maintain a comprehensive cash management program to include the effective collection of all accounts receivable, the prompt deposit of receipts to the City's bank accounts, the payment of obligations so as to comply with state law and in accord with vendor invoices, and the prudent investment of idle funds in accord with this policy. 2.3 Objectives. The City's investment program shall be conducted so as to accomplish the following objectives listed in priority order: Safety of the Principal invested; 2. Availability (liquidity) of sufficient cash to pay obligations of the City when they are due; and Investment of idle cash at the highest possible rate of return (yield), consistent with state and local laws and the objectives of safety and availability (yield) listed above. 2.4 Safekeeping and Custody. Investments may only be purchased through brokers/dealers who meet the criteria detailed in the Policy. Internal controls, authorized financial institutions, safekeeping and collateralization are also addressed in detail in the Policy. 2.5 Standard of Care and Reporting. Investments will be made with judgment and care that persons of prudence, discretion, and intelligence exercise in the management of their own affairs in similar circumstances, considering the safety of their capital and probable income to be derived. Those persons involved in the investment process will refrain from personal business activity that could be considered a conflict of interest. The Director of Finance and Administration is responsible for the overall management of the City's investment program and ensures all investments are made consistent with the Policy, maintains current information on investments and presents a quarterly investment report to City Council. The expectations of the contents of the quarterly reports are detailed in the Policy. 2.6 Investment Strategies. The Policy provides specific direction for investing the different types of City funds: Operating Funds, Contingency Reserves, Debt Reserves, Interest and Sinking Funds, and Bond Proceeds (Capital Improvement Funds). The strategies for each type of fund address the funds' cash flow needs, legal requirements and diversity guidelines for investing. REFERENCE 328 ANNUAL OPERATING PLAN ELEMENT 2000/01 2.7 Authorized Investments: City of Georgetown funds may be invested in the following investments: 1. Certificates of Deposit issued by the City's Depository/Depositories. All certificates of deposit - in excess of the FDIC insured amount must be collateralized, with collateral being held by a third party. 2. U.S. Treasuries and Agencies defined as obligations of the United States of America, its agencies and instrumentalities. 3. Investment Pools that meet the following criteria: a. Provide an offering circular or other similar disclosure instruments and provide monthly and transaction reporting. b. Investment in a new pool requires the approval of the City Council. c. A public funds investment pool created to function as a money market mutual fund that (1) marks its portfolio to market daily, (2) includes in its investment objectives the maintenance of a stable net asset value of $1 for each share and (3) be continuously rated no lower than AAA or at an equivalent rating by a nationally recognized rating service. 4. Money Market Mutual Funds. No-load money market mutual funds if the fund: a. Is regulated by the Securities and Exchange Commission; b. Marks its portfolio to market daily; c. Includes in its investment objectives the maintenance of a stable net asset value of $1 for each share; d. Has a dollar -weighted average stated maturity of 90 days or fewer; e. Is continuously rated no lower than AAA or at an equivalent rating by a nationally recognize rating service. 5. Repurchase Agreements. Fully collateralized repurchase agreements that: a. Have a defined termination date; b. Are secured by obligations as allowed by the PFIA and this policy; c. Require third party safekeeping of all securities prior to the release of any funds; d. Are placed through a primary dealer or financial institution doing business in this state; and e. Do not create a reverse repurchase agreement by the City. f. Construction, capital improvement and bond proceed funds may utilize a flexible repurchase —" agreement that allows expenditure -related withdrawal of funds, without penalty, with an average - life and termination date limitation based on the anticipated draw schedule. REFERENCE ANNUAL OPERATING PLAN ELEMENT 2000/01 329 6. Other investments as approved by the City Council and not prohibited by law. SECTION 3: CAPITAL 3.1 CAPITAL ASSEVINFRASTRUCTURE PURCHASES AND REPLACEMENT 3.1.1 General. In order to ensure long-term financial stability for the City and maintain its infrastructure, the City continues to pursue a "pay as you go" policy for capital asset purchases. The City of Georgetown has traditionally funded capital asset purchases and replacement from current revenues or reserves where possible. Capital projects are funded from bond issuance when: (1) the Debt Policy criteria are met, (2) deferment of the project is not in the best interest of the infrastructure system or the community, and (3) current revenues and reserves are not available. 3.1.2 Internal Service Funds. All rolling stock, facility maintenance and computer purchases are made by Internal Service Funds. Assessments are made to the using funds for the use of equipment currently in use and to be purchased during the year. The Internal Service Funds purchase replacement assets from lease revenues received from other funds. In this way, suitable funds are available for the purchase of rolling stock, computers and building maintenance and repair without the issuance of debt. The purpose of the funds are to maintain and replace existing assets. Additional equipment is proposed with all other funding requests considered during the budget process. 3.13 Street Maintenance and Repair. In order to maintain the street and bridge structure within the City, the City will contribute $.05 per $100 valuation of property tax rates to the Streets Capital Improvement Projects Fund each year. This funding is in addition to operations costs of the Street Department. The schedule will be reviewed each year for appropriateness of funding amounts and variations in property valuations and tax rates. Most of the City's main thoroughfares are part of the State of Texas' highway system and are maintained by the State. Most improvements to these highways are paid for by the State with the City contributing 10% - 50% of the construction costs and purchasing right-of-way when necessary. It is the policy of the City to provide matching funds for these projects in addition to the dedicated property tax outlined above. 3.1.4 Utility Infrastructure. Each utility fund (electric, stormwater drainage, wastewater, water) uses amounts available from within its fund to finance the repair, enhancement and expansion of each system's infrastructure. The financing may include unreserved, unencumbered fund balances, current revenues or debt proceeds. The City will maintain the infrastructure of each system in order to provide for excellent services to customers, growth of the system and compliance with state and federal regulations. 3.1.5 Municipal Airport. The Airport Fund uses amounts available in its fund balance to fund capital improvements to the Georgetown Airport. The Federal Aviation Agency typically pays 90% of such costs with 10% paid by the Airport Fund. REFERENCE 330 ANNUAL OPERATING PLAN ELEMENT 2000/01 3.2 CAPITAL IMPROVEMENT POLICY The City of Georgetown annually updates and adopts a five year Capital Improvements Project (CIP) Schedule as part of the operating budget adoption process. The Capital Improvements Projects generally consist of infrastructure and related construction and do not include small capital items such as furniture, equipment and vehicles. The schedules consolidate the capital spending priorities for all operating activities of the City. This includes general government activities, such as street and bridge construction, park development, police, fire and recreation facilities; and enterprise activities, such as electric transmission and distribution facilities, water treatment plants, towers, distribution and transmission facilities, wastewater interception, collection systems, and treatment facilities, stormwater drainage improvements, and other requirements to provide services to the citizens. The CIP Schedules are included as one part of the annual operating budget. The first year of the list becomes the capital budget for the approved budget year. The City intends to develop and implement a program for soliciting citizen involvement and participation to formulate capital improvements planned through involvement fromcitizens advisory boards. The development of a capital improvement program should be segregated into two components: (1) those staff recommended projects for which specific funding sources have already been identified and (2) those staff recommended projects for which funding sources have not been identified. The City of Georgetown will operate under the following capital improvement policy. A. The City will make all capital improvements in accordance with the adopted capital improvement program. B. The City will identify the estimated cost and funding sources for each capital project requested before it is submitted to the City Council. C. The City will use inter -governmental assistance to finance only those capital improvements that are consistent with the capital improvement plan and City priorities and whose operating and maintenance costs have been included in the operating budget. D. The City will require developer contributions where ever possible for system expansions. SECTION 4: CONTINGENCY RESERVES L•�i�ll�'� Z�Z.9� The City of Georgetown will maintain budgeted minimum contingency reserves in the ending working capital/fund balances in order to provide: 1. A secure, healthy financial base for the City in case of natural disaster or other emergencies. 2. Flexibility and stability for rates, should actual revenues fall short of budgeted revenues. 3. Available resources to implement budgeted expenditures without regard to the actual revenue stream (cash flow) of the fund. REFERENCE _ _ ANNUAL OPERATING PLAN ELEMENT 2000/01 331 For reserve calculation purposes, working capital is defined as the balance of current unrestricted assets less current unrestricted liabilities. 4.2 NE NIMUM RESERVES The City will maintain contingency reserves at a minimum of 75 days (20.83%) of net budgeted operating expenditures. (See reserve calculation for 2000/01 last page of this section). Net budgeted operating expenditure is defined as total budgeted expenditures less interfund transfers and charges, payments for tax -supported debt proceeds, direct cost for purchased power, and payments from third party grant monies. Previously, purchased power was included in the contingency calculation. Since purchased power is sold as soon as it is received, the City has elected, after consultation with financial advisors and bond rating consultants, to eliminate these costs within this calculation. The City has chosen not to reduce previously existing contingency balances for 2000/01. The reserves will be maintained by fund as follows: General Fund Wastewater Fund Water Fund Stormwater Drainage Fund Streets Special Revenue Fund Airport Fund Electric Fund Convention & Visitors Bureau Fund 60 days or 16.67% 90 days or 25.00% 90 days or 25.00% 50,000 As funds are available, up to 60 days or 16.67% As funds are available, up to 90 days or 25.00% As needed to meet 75 -day City-wide requirement 75 days or 20.83% For all other non -enterprise funds, the fund balance is an indication of the balance of each particular fund at a specific time. The ultimate goal of each such fund is to have expended the fund balance at the conclusion of the activity for which each fund was established. Thecontingency reserve requirements will be calculated as part of the annual budgeting process and any additional funds required will be included in the appropriations for the proposed budget year. Funds in excess of the minimum reserves may be expended for city purposes at the will of the Council after a finding of fact that the use of the excess reserves will not endanger reserve requirements of future years. 4.3 INVESTMENT OF RESERVES The contingency capital reserve may be invested as provided for in the City's investmentpolicy which includes certain City projects. Each investment must be approved by the City Council. In 1991/92, a thirteen year economic development loan to Tessco, Inc. was made from these funds. In August 1998, this loan was transferred to C3 Communications when that company assumed the lease on the building. Beginning in 1993/94, a $600,000 special assessment for the IH -35 Frontage Road construction was included as an investment of this fund balance. In 1995/96, a $135,000 economic development loan to Reedholm Instruments was made. All three investments earn higher rates of return than is currently available through conventional investing, and all provide the City with internally financed economic development projects. Use of fund balance in this manner is consistent with the City's commitment to "pay as you go" for major projects and limit the general obligation and revenue debt incurred by the City. The total of the investment balances and fund balances/working capital reserves for 2000/01 provides the minimum required working capital for the City. REFERENCE 332 ANNUAL OPERATING PLAN ELEMENT 2000/01 SECTION 5: DEBT 5.1 DEBT POLICY City staff recommend the use of debt financing when appropriate. It will be judged appropriate when the following conditions exist: (1) non -continuous capital improvements are desired, and (2) future citizens will receive a benefit from the improvement. When the City of Georgetown utilizes long-term financing, it will ensure that the debt is soundly financed by: (1) conservatively projecting the revenue sources that will be utilized to pay the debt, (2) financing the improvement over a period not greater than the useful life of the improvement, and (3) determining that the cost benefit of the improvement including interest costs is positive. 5.2 DEBT RESERVES Debt reserves are established to protect bond holders from payment default. Adequate bond reserves are essential in maintaining good bond ratings and the marketability of bonds. Debt reserves are established by bond ordinance. Revenue bond ordinances require that a reserve equal to the average annual debt service be established. The required reserve for bonds outstanding as of September 30, 2000 is fully funded. 5.3 DEBT COVERAGE RATIO The City will maintain debt service coverage ratios of 1.5 for the utilities as a whole. As a general guideline, each utility fund with debt service requirements should also maintain a coverage ratio of 1.5. The debt coverage ratio will be calculated and reviewed as part of the annual budget process. Debt coverage for 2000/01 is budget at 3.36 times. 5.4 BOND ELECTIONS The guidelines to be used by staff when recommending the use of Certificates of Obligations (CO's) versus voter approved general obligation debt relate to the impact on the property tax rate and the type of projects to be debt funded. CO's When the proposed debt will have no significant impact on future property tax rates, less than 10% tax rate increase, and the projects are within the normal bounds of the City does including roads, parks, utility infrastructure, airport improvements and City facilities. Bond Election When the proposed debt will have a significant impact on the property tax rate, may be controversial even though it is routine in nature, or falls outside the normal bounds of projects the City has typically done. Many of the projects in the latter category will require a bond election by law. SECTION 6: FINANCE AND ACCOUNTING 6.1 GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP) The accounting and budgeting methods and procedures adopted by the City of Georgetown shall conform to generally accepted accounting principles as applied to governmental entities. REFERENCE ANNUAL OPERATING PLAN ELEMENT 2000/01 333 6.2 ORGANIZATION OF FUNDS 6.2.1 General. The accounts of the City shall be organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for using a separate set of self - balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures or expenses, as appropriate. Governmental resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The City of Georgetown uses seven fund groups: General Capital Projects Fund General Debt Service Fund General Fund Enterprise Funds Internal Service Funds Special Revenue Funds Account Groups To assist in the actual day-to-day administration of the City and to determine the true cost of providing each service, the major functions of the City are divided into departments. Salaries and other personnel costs, office and other types of supplies, maintenance and repair costs, as well as the unique expenditures of the department are accounted for by department to provide control of costs. Each department is unique to one fund. Departments are organizationally grouped into divisions. The organizational chart shows the city administration and the organization of departments. 6.2.2 Enterprise Funds. The City currently has six enterprise funds which are supported through user charges. The following funds are enterprise funds of the City: Airport Fund (operating, capital projects and debt service) Electric Fund (operating, capital projects and debt service) Sanitation Fund Stormwater Drainage Fund (operating, capital projects and debt service) Wastewater Fund (operating, capital projects and debt service) Water Fund (operating, capital projects and debt service) 6.2.3 Internal Service Funds. The City currently has four internal service funds which are supported through internal user charges. The following funds are internal service funds of the City: Facilities Maintenance Internal Service Fund Fleet Management Internal Service Fund Joint Services Internal Service Fund Information Services Internal Service Fund 6.2.4 Account Groups. Account Groups are accounting entities used to establish control over and accountability for the government's general fixed assets and the unmatured principal of its general long-term debt, including special assessment debt for which the government is obligated in some manner. The City uses two such account group4 the General Fixed Assets Account Group (GFAAG) and the General Long -Term Debt Account Group (GLTDAG). The long-term portions of claims, judgments, compensated absences and unfunded pension contributions not reported in proprietary or trust funds are also usually reported in the GLTDAG. REFERENCE 334 ANNUAL OPERATING PLAN ELEMENT 2000/01 Account Groups are dissimilar to funds in that they are not budgeted and are not used to account forsources, uses and balances of expendable available financial resources. 6.3 AUDIT OF ACCOUNTS In accordance with the City Charter, an independent audit of city accounts will be performed every fiscal year. Annual Financial Statements that comply with GFOA Certificate of Achievement standards will be prepared and submitted annually. 6.4 CAPITALIZATION POLICY 6.4.1 General. For purposes of budgeting and accounting classification, the following criteria must be met for an expenditure to be considered as capital outlay: A. The expenditure must be made for an asset which the City will own. B. The expenditure must purchase an asset with an expected useful life of longer than one year; or extend the life of an asset beyond its original life. C. The asset in question must have a unit cost of34W $1,000 or more. D. The asset acquired must be of a tangible nature. E. The expenditure must not be for a maintenance or repair item. 6.4.2 New Purchases. For new purchases, all costs associated with bringing the asset into working order will be capitalized as part of the asset cost. This shall include freight, installation, start up costs, as well as costs needed to prepare the site to receive the new asset (dirt work, demolition, condemnation costs). Any engineering or consultant type fees may be capitalized as part of the asset cost once the decision or commitment to purchase the asset is made. Feasibility studies needed to help make the decision whether to purchase an asset shall not be capitalized. 6.4.3 Improvements and Replacements. Improvements shall be capitalized when they extend the original life of an asset or when they make the asset more valuable or more productive than it was originally. In the General Fund, the useful life of an asset, except for the modification or rebuilding of major infrastructure assets such as streets, bridges and storm sewers, is considered to be expired when the asset is replaced. The replacement of an asset's components will normally be expensed unless they are of a significant nature and meet all the tests outlined earlier in the general conditions of this policy. Iri the case of major infrastructure assets in all funds, it will be necessary to add the current book value of the asset which is being rebuilt or modified to the cost of its modification or rebuilding in order to obtain the total current value (cost) of the asset. This method of establishing the cost of major infrastructure assets is based on the theory that the cost of rebuilding or modifying an asset which is not fully depreciated does not reflect the total cost of that asset because it does not take into account the cost of site preparation. In proprietary and internal service funds, the aggregate remaining book value of assets sold at auction will be subtracted from each fund's auction proceeds to account for gains and losses on the sale of assets. REFERENCE ANNUAL OPERATING PLAN ELEMENT 2000/01 335 6.5 PENSIONS The City of Georgetown is a member of the Texas Municipal Retirement System. Administration of the system is governed by a Board of Directors for the retirement system. The rate of contribution for the City of Georgetown is based upon an annual actuarial analysis for the normal cost and unfunded liability of the number of employees participating in the plan. 6.6 PERFORMANCE PAY PLAN The City's goal as an employer is to attract and keep quality employees. To help accomplish this goal, the City has established for five general objectives: (1) to attract quality employees, (2) to retain quality employees, (3) to operate the City with fewer employees than comparable jurisdictions, (4) to provide an incentive and reward for productivity, and (5) to recognize cost savings generated by productive employees. The City activates the performance pay plan when resources permit. The performance pay plan is fully funded in 2000/01. SECTION 7: INTERFUND TRANSFERS 7.1 INTERFUND CHARGES In accordance with the Century Plan, services provided by a fund are charged to each using fund. Electric, sanitation, stormwater drainage, wastewater and water usage is billed on an actual basis. Charges for services provided have been allocated on a realistic, rational basis. The Joint Services Internal Service Fund charges are paid by using Funds as charges for services. Administrative services provided by the General Fund are likewise billed to using funds as administrative charges. Allocation methods for departmental costsprovided outside of managing funds are shown below. Allocations shall be reviewed for reasonableness as part of the budget preparation process and as part of the mid -year financial and performance report to Council noted in Section 1.1. 7.1.1 General Fund Departments City Council 50% allocated to General/Utilities/Airport, based on relative revenues 50% allocated to General/Utilities/Airport, based on relative personnel Community Services Administration Allocated to General/Sanitation/Airport, based on relative full time equivalent personnel City Manager's Office 50% allocated to General/Utilities, based on relative revenues 50% allocated to GeneraWtilities, based on relative personnel Development Services Allocated to General/Utilities, based on relative personnel Utilities: Electric, Sanitation, Stormwater Drainage, Wastewater and Water. 7.1.2 Joint Services Fund Departments Accounting 50% allocated to General/Utilities/Airport, based on relative revenues 50% allocated to General/Utilities/Airport, based on relative personnel REFERENCE 336 ANNUAL OPERATING PLAN ELEMENT 2000/01 COU Administration Allocated to Street Special Revenue Fund/Utilities (excluding Sanitation), based on relative personnel Bad Debts (Utility Office) Allocated to Utilities, based on relative revenue Customer Service Allocated to Water/Electric, based on relative number of accounts Finance Admin. 50% allocated to General/Utilities/Airport, based on relative revenues 50% allocated to General/Utilities/Airport, based on relative personnel Employee & Org. Allocated to General/Utilities/Airport/ Streets Special Revenue Fund, based on relative personnel Services Legal Services Allocated 25% each to General/Utilities, except Sanitation Liability Insurance (EOS) Allocated to General/Utilities/Airport, based on relative revenue Pump Maintenance Allocated to Water/Wastewater Operating, based three year rolling average of work orders Purchasing & Properties Allocated to General/Utilities/Airport/Streets Special Revenue Fund, based on three year rolling average of relative number of requisitions Systems Engineering Allocated 20% each to Streets Special Revenue Fund/Utilities, except Sanitation Utility Office Allocated to Utilities, based on relative number of accounts Utilities: Electric, Sanitation, Stormwater Drainage, Wastewater and Water. 7.1.3 Facilities Maintenance Internal Service Fund Facilities Maintenance Allocated to departments by facility, based on actual square footage occupied Services Contracts (including repairs) Allocated by building and department, based on actual charges 7.1.4 Fleet Management Internal Service Fund Vehicle Service Center Allocated to departments, based on prior year actual usage Capital Replacement & Insurance Allocated to departments, based on calculated lease charges 7.1.5 Information Services Internal Service Fund Information Resources _ Operations Capital Replacement Allocated to departments, based on estimated usage Allocated to departments, based on calculated lease charges REFERENCE ANNUAL OPERATING PLAN ELEMENT 2000/01 337 7.2 JOINT INDIRECT REVENUES Joint indirect revenues received for electric, sanitation, stormwater drainage, wastewater and water services are allocated on the basis of relative direct billings of the operating funds. Joint indirect revenues allocated in this manner include: Connect Fees Discounts Earned Other Income Penalty Fees Service Fees 73 TRANSFERS The Council may transfer monies from one fund to another as deemed necessary to accomplish the mission of the City. These transfers include, but are not limited to, capital projects funding, debt service requirements,interfund allocations and charges, and balancing requirements. In no event shall the Council transfers for "what it takes to balance" exceed 20% of the revenue sources (total revenues plus unreserved prior year fund balance) of the transferring fund. SECTION 8: REVENUE City staff will review estimated revenue and fee schedules as a part of the budget process. Revenue estimates will be projected to be as accurate as possible using historical and projected data and trends. Any proposed rate increase is based upon fee policies applicable to the fund or activity, the related cost of the serviceprovided, the impact of inflation in the provision of services, and the equitability of comparable fees. REFERENCE 338 ANNUAL OPERATING PLAN ELEMENT 2000/01 Contingency Reserve Requirements Worksheet (Per Section 4.2 of Budget & Financial Policies BY FUND CITY WIDE General Electric Water Wastewater Total budgeted expenditures 85,402,571 13,623,547 22,822,497 10,334,049 11,488,792 Less: Minimum Minimum Purchased Power- Electric (12,542,100) (12,542,100) Capital Improvements - Electric, WW, Water (13,594,880) (3,349,150) (2,315,730) (7,930,000) Capital Improvements - Other Enterprise Funds (788,212) Included Capital Improvements - GCP, Streets & SRF (7,384,193) Capital Improvements -Special Revenue Funds (650,000) NIA Debt Service - General (1,887,462) General Fund Interfund Transfers (6,829,976) (38,026) (2,815,800) (2,413,850) (286,300) Interfund Charges (7,494,879) (2,826,089) (878,043) (869,320) (641,806) Budgeted operating expenditures 34,230,869 10,759,432 3,237,404 4,735,149 2,630,686 Percentage reserve requirements: 60 days - 16.67% 5,705,145 1,793 239 539,567 789,192 438,448 75 days - 20.83% 7,131,431 1 2,241,548 674,459 986,489 548,060 90 days - 25% 8,557,717 2,689,858 809,351 F 1,183,7871 F 657,672 09/30/00 RESERVE BALANCES: Totals for all expenditures 75 days 7,131,431 8,500,000 ' Note: The city-wide contingency reserve requirement is 75 days of operating expenses. Only the General, Stormwater Drainage, Wastewater, Water, and Convention and Visitors Bureau SRF have a specific minimum fund reserve requirement. All excess reserves for City expenditures in funds that do not have a speck fund requirement are held in other operating funds. REFERENCE ANNUAL OPERATING PLAN ELEMENT 2000/01 339 Minimum Minimum Days Amount Amount Fund Required Required Included Electric Fund NIA 674,459 3,400,000 General Fund 60 days 1,793,239 2,000,000 Sanitation Fund NIA Na 50,000 Stormwater Drainage Fund NIA 50,000 65,000 Wastewater Fund 90 days 657,672 875,000 Water Fund 90 days 1,183,787 1,700,000 Airport Fund NIA n/a 150,000 Streets Special Revenue Fund NIA n/a 153,000 Convention & Visitors Bureau SRF 75 days 56,830 57,000 Recreation Programs SRF N/A nfa 50,000 All other City Funds expenditures NIA' 2,715,444 Na Totals for all expenditures 75 days 7,131,431 8,500,000 ' Note: The city-wide contingency reserve requirement is 75 days of operating expenses. Only the General, Stormwater Drainage, Wastewater, Water, and Convention and Visitors Bureau SRF have a specific minimum fund reserve requirement. All excess reserves for City expenditures in funds that do not have a speck fund requirement are held in other operating funds. REFERENCE ANNUAL OPERATING PLAN ELEMENT 2000/01 339 This page intentionally left blank. REFERENCE 340 ANNUAL OPERATING PLAN ELEMENT 2000/01 UTILITY RATE SCHEDULE PROPOSED FOR 10/1/00 ELECTRIC RATES (last increase 10/1/91) All Customers Purchased Power Cost Adjustment Built into Energy Charge Residential Sales Tax Inside City Limits: 1 % of total electric charges Outside City None Limits: Commercial Sales Tax Inside City Limits: 7.25% of total electric charges Outside City Limits: 6.25% of total electric charges Seasons Summer: May through October billings Winter: November through April billings Residential Service Customer Charge: $6.00 per month Energy Charge: Summer: $0.0678 per kWh Winter: $0.0678 per kWh for first 1,000 kWh per month $0.0475 per kWh for additional kWh y Small General Service Customer Charge: $12.00 per month Energy Charge: Summer: $0.0654 per kWh Winter: $0.0654 per kWh for the first 5,000 kWh per month $0.0554 per kWh for additional kWh School Service Customer Charge: $12.00 per month Energy Charge: Summer: $0.0760 per kWh Winter: $0.0760 per kWh for the first 5,000 kWh per month $0.0660 per kWh for additional kWh Water & Wastewater Pumping Service Customer Charge: $12.00 per month Energy Charge: Summer: $0.0650 per kWh Winter: $0.0550 per kWh Large General Service Customer Charge: $20.00 per month Demand Charge: Summer: $7.70 per kW, but not less than $385.00 Winter: $6.90 per kW, but not less than $345.00 REFERENCE __ ANNUAL OPERATING PLAN ELEMENT 2000/01 341 UTILITY RATE SCHEDULE (CONT.) Energy Charge: Summer: $0.0380 per kWh Winter: $0.0290 per kWh Load Factor Credit: $0.008 per kWh for all kWh in excess of 400 kWh per kW Curtailable Power Credit Available to customers with demand exceeding 50 kW; contact the Energy Services Manager for details Guard Light Service Customer Charge: $7.50 per lamp Experimental Interruptible Power Service Contact the Energy Services Manager for Details 3/4 inch meter 1 inch meter 11/2 inch meter 2 inch meter 3 inch meter 4 inch meter 6 inch meter Cost per 1,000 gallons: 0 Thru 24,000 Gallons 25,000 Thru 39,000 Gallons 40,000 Thru. 59,000 Gallons 60,000 And Up Customer Charge: Cost per 1,000 gallons: 342 WATER RATES (last base rate increase 10/1/91) Customer Charge Inside Ci Outside City $16.50 per month $17.85 per month $21.80 per month $26.00 per month $43.00 per month $63.00 per month $111.00 per month $1.95 $21.80 per month $23.40 per month $28.00 per month $32.00 per month $54.00 per month $74.00 per month $133.00 per month $2.27 CONSERVATION WATER RATES (effective 6/1/97) Residential Only Effective on Billings June 1 - September 30 Inside City Per 1,000 Gallons $1.95 2.50 3.50 4.50 Outside City Per 1,000 Gallons WASTEWATER RATES (last increase 4/1/92) (based upon average winter water use) $11.75 per month $2.70 $2.27 2.90 4.10 5.25 REFERENCE ANNUAL OPERATING PLAN ELEMENT 2000/01 UTILITY RATE SCHEDULE (CONT.) GARBAGE RATES (last increase 10/1/98) All customers inside City limits must pay garbage. All customers outside City limits who receive City utilities and live on a City garbage route may select City garbage pickup. Sales Tax on Garbage Service: Residential Rate: Non -Residential Rate: Residential and Commercial Inside City Limits: 7.25% Outside City Limits: 6.25% Inside City Limits - $10.85 (includes recycling) Outside City Limits - $13.25 Varies - Rates will be set by type, amount and frequency of service. STORMWATER DRAINAGE FEES (last increase 10/1/98) All residential water customers within the city limits must pay a monthly charge of $2.25. Non-residential water customers within the city limits must pay $2.25 per unit (2,088 square feet) which is calculated on the total square footage of impervious cover on the property. DEPOSIT REQUIREMENTS AND SERVICE CHARGES Residential Deposit - None with qualifying letter of credit or $100 (Cash, Check, or Credit Card) Non -Residential Deposit - 1/6 Estimated Annual Bill (Cash, Check, Credit Cardor Letter of Credit from a bank) Late Payment - 10% Insufficient Check Charge - $15.00 Disconnect Service Charge for Delinquent Bill or Insufficient Check - $20.00 Meter Reread Charge at Customer's Request - $10.00 Temporary Service (5 days) - $35.00 New or Transfer Account Charge - $25.00 plus $25.00 during non -business hours or same day connections Meter Test - At Cost Credit Cards: Discover, VISA and MasterCard accepted REFERENCE __. ANNUAL OPERATING PLAN ELEMENT 2000/01 343 p� t� 1� tq 0 In addition to the permanent advisory boards and commissions listed, the Council also appoints temporary advisory committees from time to time to address specific, short term issues. The 2000 Membership of Advisory Boards & Commissions include: Airport Advisory Board. Studies and makes recommendations to the City Council regarding operations and facility improvements of the municipal airport. Ensures that the municipal airport is efficiently and adequately meeting the needs of the City and the air transportation industry. Penny Burt Rex Cloud Dave Guggemos Steve Johnston John Olson Harvey Sandal Glenn Watkins Board of Adjustment. Hears and decides appeals that allege that there was an error in any order, requirement, decision, or determination made by a City administrative officer, department, or board. Also acts on applications that are submitted for a variance or a special exception to City zoning regulations. Rhonda Faught William Nahay Patrick Walsh Patricia Hershey Joseph Pondrum Sarah Milburn Sheila Johnson Charles Parker Gabe Sansing Building Standards Commission Hears appeals and renders decisions on rulings by City building inspectors or officials in regard to code interpretation, enforcement, and substandard housing or structures within the City. Michael Barnes John Gavurnik Wallis Grabowsky Jim Schiller Robert Jacobson Neal Russell Roger Stuth Farrell Prewitt Billy Strickland Stuart Smith Lloyd Potts Georgetown Convention & Visitors Board. Develops and advises the City Council on plans to promote convention business and tourism in Georgetown. Jan Nowlin Lisa Fisher Joella Broussard Martha Watkins Bill Lipscomb Lorraine Crowley Suzanna Pukys Gael Dillard Cynthia Behling Lawrence Simpson Rusty Winkstern Historic Preservation Commission. Adopts regulations and restrictions for the preservation of historical places and areas of historical significance. Also establishes criteria for granting or denying requests for alterations to buildings in established historical districts. Clare Easley Scherry Chapman Joe Burke James Dillard John Treuhardt Jerome Vacek David Voelter Jack Noble David Hays James Fowler Kari Hunt Housing Authority Board. Approves policies which will enable the Housing Authority staff to provide safe, sanitary and comfortable housing to low-income people in the Georgetown area. Jose Gonzalez Joe Warren Velta Simmons Peggy Kendall Diane Sansom REFERENCE 344 ANNUAL OPERATING PLAN ELEMENT 2000/01 Library Advisory Board. Makes recommendations regarding the development of the book collection, programming, and other services provided by the Georgetown Public Library. Samuel Arant Zora Evans Lisa Hopkins Nell Dickson Jean Ehnebuske Dorothy Hagen Joe Case Helen Jenkins Claire Vogler Parks and Recreation Board. Recommends, to the City Council, uses of parkland and parks/recreational facilities and improvements in programs, activities, and facilities to meet community recreation needs and interests. Jim Atencio Jean Houck David Rinn Douglas Blackard Wesley Kidd John Philpott Tracy Dubcak Brenna Nedbalek Ben White Planning & Zoning Commission. Studies and reviews plans and recommends to City Council action to be taken in regard to City growth and development and comprehensive community planning. Also, makes recommendations and acts as a hearing board on zoning requests. Drafts new development regulations and conducts periodic review of plans and regulations. Marjorie Herbert Don Nadon Jack Noble Charles Parker Sarah Milburn Patrick Walsh Gabe Sansing Williamson County & Cities Health District. Advises state, county and local elected officials on the status of public health matters in Williamson County. Lettie Lee, Georgetown (remaining members appointed by County Commissioners Court) Margaret Fink, Round Rock Katherine Galloway, Cedar Park Scholley Bubenik, Taylor Vernon O'Rourke, Commissioners Court Mary Faith Sterk, Commissioners Court Karen Wilson, Director of Health District REFERENCE ANNUAL OPERATING PLAN ELEMENT 2000/01 345 / — D -" 007> — Q I �,G _; No� ND ED This page intentionally left blank. REFERENCE 346 ANNUAL OPERATING PLAN ELEMENT 2000/01