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HomeMy WebLinkAbout11 - Parks and RecreationParks and The Parks & Recreation Division plans, organizes, supervises, and coordinates comprehensive leisure and educational activities for the citizens of Georgetown. The Division provides safe, well-maintained facilities in which to enjoy these activities. The Parks & Recreation Division maintains over 380 acres of park land, twenty three parks, five swimming pools, downtown pocket parks, various City facilities, and three cemeteries. The Division programs include the Recreation Center, adult and youth softball, swim lessons, spring break camp, summer camp, teen camp, kid city, youth basketball, youth soccer, senior programs, adventure recreation and many other special events and programs. The Division maintains and handles the sale of cemetery plots in the International Order of Odd Fellows Cemetery, the rental of the Community Center, and park areas at San Gabriel Park. The Division also maintains and programs the Georgetown Tennis Center, which has eleven tennis courts. The Division provides staff support to the City's nine member Parks and Recreation Board. Pcq,---,u,Llf-o � c c Gc c ccc c ccc a�a M&'M'naananc* Page -9 34 as�reatoon Po age `136 Parks and Recreation 00/01 01/02 02/03 99/00 00/01 PROJECTED ADOPTED ESTIMATED ACTUAL BUDGET ACTUAL % Change*) BASE Parks 993,193 1,208,161 1,208,117 1,234,944 (2.2%) 1,199,944 Parks Restricted SRF 122,538 196,084 186,536 114,322 (-38.7%) 64,388 Recreation 1,035,871 1,238,399 1,232,392 1,216,303 (-1.3%) 1,216,303 Cemetery SRF 53,320 51,200 51,900 62,318 (2o.1%) 51,900 Georgetown Village PID SRF 22,341 29,500 29,500 36,506 (23.7%) 29,500 Division Total 2,227,263 2,723,344 2,708,445 2,664,393 (-1.6%) 2,562,035 Percent change of 01/02 Adopted from 00/01 Projected Actual Personnel Recreation 1,216,303 41 % Parks. 1,234,944 Special Revenue 213,146 Funds Operations` 0 500,000 1,000,000 1,500,000 59% 133 Parks and Recreation Parks Maintenance DEPARTMENT DESCRIPTION The Parks Department improves the quality of life for Georgetown citizens by maintaining twenty three parks on 380 acres, 4 miles of Hike/Bike Trail, three cemeteries, athletic complex, five swimming pools, downtown pocket parks, tennis center and other City facilities. The Department maintains and schedules the use of the Community Center and special park areas. The Parks Department also helps with special events, such as Valentine's Day 5K Run/Walk, Haunted Hayride at Halloween, 4th of July Celebration, Juneteenth, Viking Fest, Christmas Stroll, Red Poppy Festival, Arbor Day, Project Graduation, Williamson County Sheriffs Posse Rodeo, and DARE Graduation swim party. MAJOR DEPARTMENT GOALS PARKS MAINTENANCE ■ ■ I " i i w w Continue to explore funding opportunities such as grants and other sources for future park development. Initiate, cultivate, and maintain effective partnerships with other departments, agencies, organizations, and citizens to provide quality service to the City. Provide ongoing maintenance and operation of the City of Georgetown park system to provide beautiful, safe parks and opportunities for personal growth. MAJOR DEPARTMENT ACCOMPLISHMENTS FOR FISCAL YEAR 2000/2001 • Opened the San Gabriel River Park III, completing the third phase of the hike and bike trail system. • Completed construction of the McMaster Athletic Complex, expanding the City's softball facilities. • Revised the Parkland Dedication Ordinance to ensure future parkland and open space for the City. • Initiated the revision of the Parks, Recreation, and Open Space Master Plan to identify and prioritize needs of the community. • Participated in the Tree 2K program by planting hundreds of trees in Georgetown Parks. • Worked with Georgetown Youth Baseball Association to covert old softball fields into youth baseball fields thereby expanding youth sports opportunities. MAJOR DEPARTMENT STRATEGIES FOR FISCAL YEAR 2001/2002 • Complete Parks, Recreation, and Open Space Master Plan to provide long range development guidelines for park expansion. • Inventory park playgrounds to add to capital replacement fund to ensure funds are available to replace unsafe playground equipment. • Create standard safety and operating procedures to ensure employee safety. • Develop and implement strategies that promote collaborative efforts and improve service to citizens. Improve maintenance records and procedures to improve maintenance efficiency. • Renovate San Jose Park to improve the quality of the park system. PARKS 99/00 ACTUAL 00/01 BUDGET 00/01 ACTUAL 01/02 ADOPTED 02/03 PROJECTED Division Director 1 1 1 1 1 Manager of Administration — P&R 1 1 1 1 1 Secretary/Receptionist 1 1 1 1 1 Parks Manager 1 1 1 1 1 Maintenance Supervisors 2 2 2 2 2 Parks Maintenance Worker III — Turf 1 1 1 1 1 Park Maintenance Worker II 3 3 3 3 3 Park Maintenance Worker 1 8 8 8 8 8 Park Maintenance Worker I (Seasonal) 1.5 1.5 1.5 1.5 1.5 Total FT/P 18/1.5 1 18/1.5 1 18/1.5 1 18/1.5 1 18/1.5 134 WORKLOAD MEASURES ACTUAL FY 98/99 ACTUAL FY 99/00 BUDGETED FY 00/01 PROJECTED FY 00/01 PROPOSED FY 01/02 1. Weekend days Community Center 574 504 345 345 275 is rented (possible 156 days) 131 128 132 140 145 2. Cemetery lots sold 70 159 70 70 70 3. Park area bookings 447 557 560 575 575 4. Acres maintained per 84% 82% 85% 85% 90% maintenance worker 28.6 28.6 28.6 29.6 29.6 PERFORMANCE MEASURES ACTUAL FY 98/99 ACTUAL FY 99/00 BUDGETED FY 00/01 PROJECTED FY 00/01 PROPOSED FY 01/02 1. Cemetery lots available 574 504 345 345 275 2. Developed parkland acres N/A N/A 300 300 300 3. Developed acres per capita N/A N/A .1071 .1071 .1071 4. Weekend Community Center 14,862 Capital bookings 84% 82% 85% 85% 90% DEPARTMENTAL BUDGET: GENERAL FUND MAJOR BUDGET CHANGES/ISSUES: Personnel costs have increased due to additional overtime needed to maintain City parks and assist with code enforcement and special events. 135 00/01 02/03 99/00 00/01 PROJECTED 01/02 ESTIMATED ACTUAL BUDGET ACTUAL ADOPTED BASE 560,656 707,555 707,511 Personnel 768,028 768,028 417,675 500,606 500,606 Operations 466,916 431,916 14,862 Capital 993,193 1,208,161 1,208,117 1,234,944 1,199,944 MAJOR BUDGET CHANGES/ISSUES: Personnel costs have increased due to additional overtime needed to maintain City parks and assist with code enforcement and special events. 135 Parks and Recreation Recreation DEPARTMENT DESCRIPTION The Recreation Department provides a wide variety of leisure and educational opportunities. In addition to these opportunities, the Recreation Department staffs and manages the Recreation Center, Tennis Center, five swimming pools, summer camp, spring break camp, teen camp, sport camps, and leagues like youth and women's soccer, softball, in-line hockey, basketball, girls fast pitch softball, t -ball, and senior programs. The department also programs special activities at the Georgetown Recreation Center, such as aerobics, country and ballroom dancing, martial arts, tumbling, CPR and many other classes. In addition, unique education opportunities for outdoor recreation are offered numerous times during the year for youth and adults as well as in a camp environment. The department programs special events such as a 5K RunMalk, Haunted Hayride, Youth Pool Parties, Triathlon and Easter Egg Hunt. MAJOR DEPARTMENT GOALS RECREATION ACTIVITY 2500 55.000 2250 50.000 2.000 45.000 ,so 40.000 500 30.E 30.000 1,250 15.000 1.000 20.000 150 15.000 Soo 10.000 250 i SAO 0 0 W '99 99 00 01' ORac cantor MemparllYq �Pn9ram AM1ry Ensure access to recreation facilities and programs for all Georgetown residents regardless of race, gender, age, income, or physical ability. Consistently meet or exceed the expectations of our customers through proactive communications and the continuous improvement of our services. Promote youth activities that foster healthy decisions and use leadership skills to create a healthy and safe lifestyle. MAJOR DEPARTMENT ACCOMPLISHMENTS FOR FISCAL YEAR 2000/2001 • Replaced pumps in City pools which will increase efficiency and decrease maintenance. • Increased lifeguard pay to attract and retain qualified lifeguards throughout the summer season. • Organized City swim team at four City pools to encourage teamwork and life-long appreciation of swimming. • Installed new safety fences at Tennis Center, River Ridge, and San Gabriel Pools to meet the new Texas Department of Health safety requirement. • Updated the Recreation Center policy and procedure manual to provide consistent guidelines for operation. MAJOR DEPARTMENT STRATEGIES FOR FISCAL YEAR 2001/2002 • Insure all City pools meet the updated Texas Department of Health safety requirements. • Expand volunteer program to assist in athletic and recreation programming. • Enhance improved communications with our customers through surveys and other opportunities to provide feedback. • Expand and diversify recreation program opportunities to encompass a wider range of activates for youth and adults in athletic leagues and programs, aquatic programs and fitness programs. RECREATION 99/00. ACTUAL 00/01 BUDGET 00/01 ACTUAL 01/02 ADOPTED 02/03 PROJECTED Activity Coordinator 4 4 4 4 4 Superintendent 2 2 2 2 2 Facility Supervisor 2 2 2 2 2 Recreation Specialist 1 1 1 1 1 Tennis Instructor Recreation Assistants (6 - PT) 1 3.75 1 3.75 1 3.75 1 3.75 1 3.75 Camp Staff, Seasonal (12 - PT) 2.75 2.75 2.75 2.75 2.75 Pool Staff, Seasonal (31 - PT) 7.75 7.75 7.75 7.75 7.75 Total(FT/PT) 10/14.25 10/14.25 10/14.25 10/14.25 10/14.25 136 PERFORMANCE MEASURES ACTUAL ACTUAL BUDGETED PROJECTED PROPOSED WORKLOAD MEASURES FY 98/99 FY 99/00 FY 00/01 FY 00/01 FY 01/02 1. Softball teams registered 151 187 220 225 240 2. Recreation Center memberships 1,963 1,976 2,000 2,000 2,025 3. Youth Soccer registrations 420 513 650 650 675 4. Youth Basketball registration 219 298 1300 300 325 PERFORMANCE MEASURES ACTUAL FY 98/99 ACTUAL FY 99/00 BUDGETED FY 00/01 PROJECTED FY 00/01 PROPOSED FY 01/02 1. 5K participants 571 314 521 530 550 2. Triathlon participants 99 295 339 350 350 3. Expenses recovered N/A 64% 61% 63% 65% 4. Program registration activity 7,004 8,170 9,300 9,400 10,000 5. Activities implemented 79% 44% 50% 50% 55% 6. Program satisfaction N/A N/A 92% 92% 95% DEPARTMENTAL BUDGET: GENERAL FUND MAJOR BUDGET CHANGES AND ISSUES: The duties and responsibilities of the Georgetown Youth Advisory Board were acquired by the Recreation Department in 2001, thus increasing the departmental budget. 137 00/01 02/03 99/00 00/01 PROJECTED 01/02 ESTIMATED ACTUAL BUDGET ACTUAL ADOPTED BASE 380,745 444,435 438,431 Personnel 456,609 456,609 633,433 766,464 766,461 Operations 759,694 759,694 21,693 27,500 27,500 Capital 1,035,871 1,238,399 1,232,392 1,216,303 1,216,303 MAJOR BUDGET CHANGES AND ISSUES: The duties and responsibilities of the Georgetown Youth Advisory Board were acquired by the Recreation Department in 2001, thus increasing the departmental budget. 137 Parks and Recreation August 2001 Survey Results ®o you use existing park facilities? Are you satisfied with park facilities? 138