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HomeMy WebLinkAboutAccounting Specialist, Senior (Payroll)Page 1 of 2 City of Georgetown JOB DESCRIPTION Job Title: Accounting Specialist, Senior (Payroll) Effective Date: 10/01/2012 FLSA Category: Non-exempt Revision Date: 04/03/2014 SUMMARY: Ensures the accurate and efficient processing of the City payroll, documentation of payroll procedures, and administration of the City’s time entry system. Provides other administrative services for the Finance Division. ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:  Completes bi-weekly payroll collecting, analyzing, reporting, and reconciling timesheets, distributing checks and processing the direct deposit file to the bank.  Ensures timely payment of payroll taxes and timely filing of payroll-related information to outside agencies.  Prepares and reconciles all payroll-related reports for the City and maintains payroll-related records and files, ensuring their accuracy and security of hard copy and electronic form.  Administers the City’s automated time entry system, setting up proper authorization levels to ensure compliance with City policy and legal requirements.  Administers employee benefit leave time; prepares ad hoc reports and reports at end of year for supervisor and employees advising status of benefit time; prepares year end reports on lost benefit time.  Provides assistance to supervisors/timekeepers on timesheet/pay practice related issues.  Assists employees with payroll related issues including clarification of checks and special deduction situations.  Provides quality customer service to City staff, the general public, and all other work contacts.  Performs other duties as assigned. MINIMUM QUALIFICATIONS: Education, training and Experience Guidelines High School diploma or equivalent. Three years of full-time work experience processing payroll. Computer experience required (spreadsheet and word processing). OR any equivalent combination of experience and training that provides the required knowledge, skills, and abilities. Associates Degree in accounting or business preferred. Knowledge of:  Payroll procedures.  Governmental accounting principles and methods.  Personnel policies, procedures, and benefits as they relate to payroll and Human Resources  FLSA, IRS, and other applicable federal, state and local laws Skill in:  Interpreting, documenting, and applying payroll preparation and record keeping procedures.  Establishing effective working relationships.  Communicating effectively, both orally and in writing.  Using the computer and financial software to produce spreadsheets, to track and record informations and produce other financial documents.  Operating a calculator by touch and a computer; general knowledge of benefits administration.  Applying solid mathematical skills required to reconcile accounts and perform accounting calculations.  Reading technical computer manuals, memoranda, and payroll documentation, including IRS directives, governmental and legal guidelines Page 2 of 2  Writing memoranda, preparing payroll reports; drafting documents related to policy changes  Performing mathematical calculations related to payroll, verifying totals, and reconciling differences  Understanding, interpreting, and applying payroll procedures and personnel policies relating to payroll and benefits administration; analyzing data  Strong customer service skills LICENSES AND CERTIFICATION REQUIREMENTS Valid Class C Texas driver’s license. Must obtain Certified Payroll Professional certification obtained within one year of hire. PHYSICAL DEMANDS AND WORKING ENVIRONMENT Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, kneeling, crouching, crawling, bending, twisting, climbing, balancing, vision, hearing, talking, use of foot controls.