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Home My WebLink AboutMIN 02.09.2016 CC-WNotice of a Meeting Minutes ofthe Governing Body of the City of Gcorgetown,Texas ruesday, Febrtwi-y 9, 2016 The Georgetown City Council will meet �Tuesday, February 9, 20I6at3:00 PM at the Council Chambers, at101 E. 7th St., Georgetown, Texas The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA)If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (5 12) 93 0-3 652 or City Hall at 113 East 81h Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting toorder u13:OOPM. All Councilmembers were in attendance, with the acceptance of Cwunuilmenber Eby who joined the meeting shortly thereafter. Policy Develop men t/Review Workshop—Call to order at 3:00 PINI A. Presentation and overview of the Georgetown Commission on Aging — John Sullivan, Fire Chief Members of the City of Georgetown Commission on Aging Advisory Board were in attendance. Dr. Tim O'Neill, the Chair for the Commission on Aging, provided the presentation. O'Neill introduced members of the Commission on'Aging Advisory Board, m o Jantzen, Virginia Lazenby, Donna Livingston, Patricia Strickland and Josephine Zamora. Members Dan Bonner and Virginia Hahn were not able tnattend. O'Neill complimented city staff members Linda White, Board Liaison, and Fire Chief John Sullivan for their continued support and assistance with the board. O'Neill first showed the Commission onAging Purpose. Heexplained that they are not enadvocate for special needs of seniors, but rather the steward of trying to connect them to the services that are available to them. Commission Purpose was described: Advise City Council onsenior needs Evaluate proposed programs impacting seniors Safeguard rights/abilities of`seniors tomaintain health and independence Serve amliaison between the City Council and seniors Use available resources toinform seniors ofservices Act osliaison for senior issues tngovernment and private organizations The Urgency ofsenior issues was shown next. 2Of4Georgetown population was estimated et5Q.1o2 Population growth from 2O1Oto2n14increased mt 24.5% Population growth from 2O15ho2U3Disprojected tobeOU96 The 85and older population 1nGeorgetown iocurrently 15188or 25.7% The estimated 65 and older population in Georgetown for 2030 is 28,970, or 30% 2O14estimate Pfseniors over 8Owas2,186 (3.7%) 2O3Qestimate ofsenior over 80 is5.215(5.4%) A Commission Update was then provided* O'Neill said that the Commission meets monthly. He said that they had reviewed results of 2011 AdvantAge Initiative Community Survey in Georgetown and concluded that only 10% of all seniors had completed the survey. The Commission also concluded that the top 2 issues are transportation and dental care. O'Neill explained that the Commission on Aging had researched the issues raised in the 2011 study and invited representatives from senior focused organizations to meet with them. They have met with 11 different agencies so far, explained O'Neill. Councilmember Fought asked about medical services. He said that in past studies that he has been involved with, the findings with dental needs were the same as the Commission found. Fought asked O'Neill if they had spoken to the Georgetown Health Foundation. ONeill said that they have been speaking with Suzy Pukys at the Foundation. O'Neill went to say that 3/4 ofseniors donot have oral health insurance. O'Neill said bad oral health imrelated iuheart attacks, diabetes and strokes. Fought suggested that the Commission might consider involving small businesses, which seem tobesuccessful. O'Neill provided a slide on Key Findings and spoke on important elements of the findings: Tmmaportabon—ChUce|forag|ngaeniors Dental Care — Important for health, very costly Senior Housing many have stopped adding towaiting lists Hispanic Population —Undemapresented Vnthe 2Q1iSurvey Many seniors are not aware cfvarious ongoing senior initiatives and services O'Neill explained that Georgetown iolacking communication. Citizens are not aware nfservices out there for them. Hesaid that there ioeneed for better communication. O'Neill said one cfthe most important findings is that seniors need hobeeducated inways that are useful. Preliminary recommendations were shown next: Launch Senior Survey inSoutheast Georgetown Find ways to expand and support the transportation nh ofFaith i Action Explore ways to encourage and promote the expansion of Lone Star Circle of Care dental services for seniors Partner with the Housing Advisory Board to explore affordable housing for seniors and assure that seniors are not overlooked inaffordable housing initiatives Encourage and facilitate volunteer initiatives for seniors helping seniors O'Neill spoke on a Texas State Library and Archives Commission Special Projects Grant. The grantdeadline im March 11,2O1G.with award notification inJune 201G. Funding would become available inSeptember 2U16. O'Neill explained that the Georgetown Health Foundation has indicated an interestinthiaprojectandmeybeab|e tohelp with funding after the grant period. #'Neill provided a slide and spoke on the r1ext Steps: Launch Southeast Aging Survey by early 2017 Partner with the new Faith in Action Director to see how the City can support their work Continue to explore options for expanded dental care for indigent seniors Explore the emerging issue of senior homelessness Continue data collection by meeting with relevant local organizations O'Neill explained what the Commission on Aging would need from the City Council which included help with the outreach to Hispanic communities, Council's directive to work with the Georgetown Health Foundation and the senior survey and confirmation that the Commission is on -target with their expectations. Mayor Ross asked Council if anyone disagreed or thought the Commission was not meeting Council's last senior survey done in Georgetown. O'Neill said he believed the cost of the last survey was approximately Ross mentioned that the Council was briefed ndthe last Council meeting about the Texas State University Survey that would work with students. Morgan asked Council if they would like to guide staff to put this into next year's budget and devise a plan. Fought spoke onBunnemstudy "Aging [np|ace" Hesaid that seniors wish tmage amgracefully empossible |n place. Fought said aging in placemeans inthe same social surroundings, not necessarily inyour home. Fought said that this iasomething ofgreat concern. O'Neill agreed that aging in familiar settings is extremely important for seniors. Gonzalez thanked O'Neill and explained that he would like to identify detailed solutions. He feels that we are very good at finding the issues but not good e1coming upwith solutions. O'Neill called attention to Virtual Village Programs, where seniors reach out to each other through social media, s r•• • eo .r' • • • r • s a r • • e a • • • r' aarR a • r • • r • `i a •r- r - - • e • `• • • • - e i•• e i. • r .•- • •. •- • r e • s • • r•• • 'r r a • • s - ' •- e r - • - �- • e r • - s ee • • R• • • • •' •'• • •s • W m r e • a • e s. o r -o • r' - R' • • • • r s-' -e - • 'a a •r. r r • .s ••. • •'•. e s e r - • • - -a w' r e'. 'r r - . • Rm s i. a - se ., a es ' .rr _ 'm •' • s r' •-• . -• a•ar • 'r •. - - e •w •Iii • -• a•r• - a- E e m -• •- • ^r' 'saa s `• • • t `e •- r _ r •.. - R. • e r r r .R• c •. • • arts center. He then spoke on the Sheraton• • Convention Center and how there will be arts and culture events there. Lashley noted that the owner has purchased all local art for the center. Lashle, s�,,oke next on Gar&,,, Park and exolained the sje�� will brinq to the arts and culture amn-rams. He also mentioned Chet Garner whose Daytripper program has highlighted Georgetown and because of the Town Square and Arts & Culture programs, there is a desire to make movies in Georgetown. Lashley went •n to talk about Opportunities for • •.. • Coordinating marketing efforts Conducting an economic ime.ct stur for • culture Better coordinationof e • • organizat ons staffing for Lashley discussed potential • r sources that included grants, general fund and hotel occupancy Lashley showed pictures of Georgetown in the 8Ueand Georgetown today. Hmexplained that investment could make Georgetown an arts and culture destination. Lashley next displayed explained the proposedAmendment to the Art Center Agreement Allow second floor for artistic and cultural purposes mocommercial use 'cvthe facility GAW would be allowed to charge fees for the use of the second floor to artists, nonprofit organizations or cultural groups G/4&/would pay for all utilities GAWwould provide custodial services City ofGeorgetown would provide major maintenance for the facility Amended agreement will beonthe February 23.2OiGCouncil agenda The Art Center 2O15Year End Report was display by Lashley: 11 Exhibits Open 3U7days per year Open 2O84hours 4`487volunteer hours Gross profits =$7BJ8O2.68 Total expenses =$82.D88`57 Waggoner said that Coumci|memberHesserhad raised agood point atthe October 27.2015meeting and presented the Decision Making Criteria: Helps Address Community Concerns Community Expectation and Desires Ridership Current and Future Cost Per Rider Densities ofIncome, Age, Population and Car Availability Waggoner then showed a Service Delivery Option Flowchart for Council's consideration. This showed estimated costs for the various options and Waggoner explained that the costs are considered baselines. Waggoner said baselines are assumptions and ofcourse can change. Demand Response was then presented. Waggoner said ifthe City elected tocontinue with demand response there would need to be a desire to continue, a revised TDP, Council adoption, Review Team and Capital Metro Consideration. Waggoner spoke onthe Demand Response Revision Process and showed aflow chart. Hethen showed eflow chart titled "If Capital Metro Rejects Demand Response', which showed related options. Waggoner went ontoshow and explain the Voucher Model. Waggoner said that Council had been wise tnask 'if there other todeliver the service. Hesaid hehad researched and looked into how Boston and Topeka had implemented similar programs. Heexplained that this could work for Georgetown onsome levels and not on others. Waggoner spoke on issues to consider with the Voucher Model with a private and public partnership for curb to curb service. He spoke on the success of the Drive a Senior Program which provides 11,000 rides per year and does receive some federal funding. Brainard asked about the Faith in Action program and whether they received funding from the City. Morgan said they receive FDA funding mf $SO.OVOper year. Gonzalez asked how much money the City receives in federal transportation funding. Waggoner said that the City receives *251.00Ofrom federal funding, which isbased unpopulation. Heeoevasked what strings are attached hzthe funding. Michelle Meaux .ofCap Metro spoke onthe funding. She spoke pnthe requirements for eCap Metro policy. She said Campo had also adopted this policy and that it would take a policy change at both levels for change. Brainard asked if the City does not continue the TEP, will they receive funding. Meaux said the TEP |mthe basis of the program and aTEP isrequired for federal funding because ufthe coordination ofall regional programs. Waggoner went on to say that Uber and Lift are both in class action law suits in San Diego and are no longer considered ogood option. Waggoner went on to explain things that the City would continue to think through. He showed a working map of possible route services - Services tothe most inneed. Waggoner then showed Ridership Projections Methodology for demand response and fixed route and explained how the figures were derived. Ross asked what demand response means, Waggoner answered that itmeant curb tocurb service. Brainard said he wants to understand what federal programs and CAMPO expect. Hewould like hoknow what type of coverage they need. Brainard added that if they want the city to work with the parameters, they must explain the parameters. Gonzalez asked what paotmnuitservice was. Paratnanu|tservice provides transportation for people with disabilities who are unable 0muse the regular, fixed route transit service. Andrew Addison ofCap Metro said that if there is equitable service, then there are no requirements for paratransit service. Fought asked ifbimpossible hojust provide service hothe East side ofGeorgetown and asked for adefinition of equitable. Addison said the actual criteria inbased onincome levels. Fought explained thatFedthinAntionwi||eitwhdMthepadmndUhnQihmirappcdnimentnondisaaupedbmode|. He askedthsditbekeptinmindaoane|tematima- Waggoner - r -e. operating ! • .t estimates . • methodology for demand- •o • and fixed route, including paratransit service, He explained fair recovery and how it works. He spoke on advertising on the buses and spoke on implementation options and expected potential costs to the city. Morgan explained additional routes listed on the slide. Waggoner went on to explain the Cost-Per-Rider Analysis. Fought said this should be labeled cost to Georgetown-Per-Rider. Waggoner said demand response provides . better service but higherper rider c•s..' Fixed route is a lower operating cost. Gonzalez asked if the cost included infrastructure investment. Waggoner answered yes. He said the cost currently includes shelters and stop signs, but does not include the cost of buses. Waggoner provided the Service Delivery Options again and asked Council for their direction. it .e s:. `f : •.: • • .•! R..... b f t.. 'i: .i: •. • • t •... - :: • •b.^ i it ♦•,• Foundation is also interested in partnering with the City to provide service to Southeast areas of Georgetown. Morgan said he will work with them about working with communities and come forward with recommendations to Council regarding funding. • • ! t • R c f- • e-a♦ - s --• • ca ♦ p • -s • els f • • •. . e•: - f _e a s . f • ♦- '• • b - •-.•a ' • _.• ♦ : is -•: .. � t•:' • - i . . i1 •- -' s. a ' f. -. *. ,, . w ... • •- R. '• ♦ . 'i •. ! .:. i f•.b: ' •:.. •: •-. •. f -.'• f b' .R• t': • ` .•i R . 1, •. ♦•M : s .• f i - - - r- • a • •' 'a - s r •f- Morgan listed what he understood Councildirection •e ActionFaith in a. • Confinue exploring fixed route, including♦.. Flush out the number of fixed routes and what they should look like Get performance measures—Should have 5for aminimum level of success Set timelines to examine success Ross added performance would bepredetermined. Jonroweasked Fought ifthe City should have akill switch mnthe program. She said that staff should have ho come tmCouncil with obvious problems seen. Gonzalez said the City must set targets and if the targets are not met it must be brought to Council for adjustments. Morgan said staff will work with Council direction and bring recommendations back to Council. Brainard said he does not want to move away from possible voucher programs, supplemental to everything else discussed. Jonrowe suggested reaching out to nonprofits interested in doing what Faith in Action does. Mayor Ross recessed the meeting to Executive Session under Section 551.D71and Section 55i,O74ot 4:43PWi Executive Session lucompliance with the Open Meetings Act, Chapter 5 5l,Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. Sec. 551.071: Consultation with Attorney ' Advice from attorney about pending or contemplatedlitigation and other matters mxwhich the attorney has a duty bnadvise the City Council, including agenda items Sec. 551.074: Personnel Matters - Qty Manager, City Attorney, City Secretary and |Municipal Judge: Consideration ofthe appointment, employment, evaluation, reassignment, duties, discipline, nrdismissal - City attorney recruitment Ross a�ouro��1�nl��D�a16�0P�L Approved by the Georgetown City Council on — '1� -,-, -:� � C�'� t -'o Dale Ross, Attest: City ary