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MIN 01.26.2016 CC-WNotice of a Minutes of a Nlectina of the Govel-ning Body of the Citv of Geoi-getwvvii, Texas Titesday,faituat-y 26, 2016 The Georgetown City Council will meet on Tuesday, January 26, 2016 at 3:00 PNI at the Council Chambers, at0l E. 71h St., Georgetown, Texas The city ofGeorgetown is committed tocompliance with the Americans withDisabiUtieaAct If you require assistance inparticipating at a public meeting due toudisability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, o1least four (4)days prior tothe scheduled meeting date, o1(5}2)990-3652orCity Hall atllSEast 8m Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting toorder at3:0UPM. The Mayor and all CmmoUmembermwere iuattendance, with the exception ofEby. Eby arrived shortly thereafter. Policy Devolopitiexit/Review Werkshop—Call to*mdei- at 3:00 VM A.Forwarded from the General Government and Finance Advisory Board (GGAF) Overview 'afthe City's Debt Program, |ndugingnurpentouts1 ndinQondpnopgeeddebtmb|iQaMona—Leuhe Brewer, Assistant City Manager Laurie Brewer presented mnoverview ofthe City's Debt Program. She started b going over the Budgetary Policy Regu|etiono. Brewer explained that the policy and debt overview have been reviewed b the General Government and Finance Advisory Board (GGAF)- Brewer said that the full version iainthe agenda packet, but for the purpose ofthis presentation enabbreviated xarukonwiUbepresented. Brewer showed a Review of the Set Ups for the spring issuance of debt. These included debt policy, types of debt, current bond ratings, existing debt, budgeted debt and long range debt planning. Brewer then reviewed the fiscal and budgetary policy. She explained that careful consideration needs tobegiven when funding capital. She went ontoexplain why the City issues debt. She explained long term debt funding and said that it is only used for capital improvements, as a tool to maintain stability. The tool prepares the City for growth and shares the cost ofinfrastructure with future citizens, rather than burdening current citizens alone with the debt. Brewer went onhoexplain generalob|igsdionbandeandthatthayarempeidihrou0hpnzpertytox.Sh*mmjdtha the State mfTexas allows non -discretionary bonds onroutine items. She said that apublic notice inrequired and the majority 'ofthese are 2Oyear bonds. Brewer said that revenue bonds 'fund city utility infrastructure. The roles |ncity debt issuance were explained byBrewer. These include reviews from the City Council, u financial advisor, bond counsel and bond rating agencies. The Attorney General also reviews City debt issuance. Brewer then went on to explain that the City issues self -supported CO debt. She explained limited tax notes and certificates ofparticipation. Brewer explained the impact ofbond ratings. She.announced that the City has anAA+rating ingeneral obligation and mnAArating inrevenue. These are considered iobeexcellent ratings. Brewer went on to say that the City received positive outlooks with financial strength and leadership. She explained that the few concerns listed are related hnoverlapping debtwith the school and county. Authorized but unissued debt was also listed amaconcern, Brewer explained. Brewer provided detail on the City's current outstanding debt as of December 31, 2015 andwhich portionswore issued and not issued. She then showed achart ongeneral government tax supported deb(.whichino|uded Parks, Streets, Public Safety and Other. Brewer showed graphs uftax supported general obligation debt payments and explained the self-supporting debt outstanding. She then showed anhistoric tax supported chrt and .self -supported debt. Brewer explained outstanding balances of revenue bonds and a history of revenue debt. Brewer next showed a graph on debtper capita. She showed City assets net ofrelated debt, showing both general and utility assets. A debt to assessed valuation was shown and Brewer explained that it is among the Ross said that Phase 1 and Phase 2 are fine and staff will update Council for phase 3and 4. H*muerasked if the Rivery project would affect how much the City could borrow. Brewer said no, because money iasecured by the TIRZ and there isenough money there to service the bond. B. Presentation of Texas State University's Citizen Survey —Paul Diaz, Budget Manager and Keith Hutchinson, Public Communications Manager Paul Diaz provided a presentation on a possible partnership with Texas State for a 2016 Citizen Survey. Diaz gave background nnCitizen Surveys. Heexplained that esurvey conducted in2O13had some significant errors. The survey was limited bydata collection. Diaz spoke about Texas State proposing aCitizen Survey across the entire area. |twould bea pilot program, with successfully validated survey methodology research. Eight to ten cities would participate across Central Texas. The study would establish baseline results, as well as unique to Georgetown results. Diaz said this was -a great opportunity to see where the City is doing well and where the City can improve. He then explained the survey format. Diaz explained the customization of questions also. Diaz said that staff would come back to Council for guidance on what they would like asked in the customized questions. Texas State will deliver a great understanding of demographics in Georgetown. Diaz said that Dr. Longoria will present the findings and results to Council at end the study. Diaz spoke on the benefit to the City. He said that the City would be taught how to communicate with its citizens. Diaz went on to explain the proposed project schedule and costs. The cost of the study is a base cost of $2,500 plus an additional $2,000 of indirect costs, such as mailings, etc. The estimated total would be $4,500 to $5,000. Dr. Longoria spoke on the project. He explained that the survey will be from the Department of Public Administration. He said the incentive was to invest in the entire region and make the University available — staff, students, professors, etc. He spoke on the leveraging of university resources. The City would continue to receive annual data and immediate feedback. The University sees the City as a great partner. Gonzalez asked about bilingual surveys and what controls would be used to ensure accurate results. Dr. Longoria said the study uses professional faculty with understanding of language and local colloquialisms. Gonzalez said that without the language understanding, what seems simple, can easily take on different meanings. He cautioned the study staff to be careful. Longoria said that a lot of time would be spent on translations and the University would continue to make corrections when necessary. Brainard asked Dr. Longoria if he was from the Round Rock or San Marcus campus. Dr. Longoria said he is from both and that most of the study would be through the Round Rock campus. Dr. Longoria mentioned that both Chris Foster and Paul Diaz are former students of his. Brainard asked Diaz if this survey would replace the former survey. Brainard added that it sounded like a wonderful opportunity. He said that he thought the cost of the last City Survey was in the neighborhood of $30 thousand. neededJonrowe asked when the survey would take place. Longoria said he hopes to field the survey during Iflarch and April. He added that the survey Will have many forms of communication, with signage and online methods included. Jonrowe said she was happy that the bilingual community will be a focus. Fought said the survey sounds like a great idea and needs to be continued infinitely. Trend data is always and important explained • r 0 o e •• .ss ` e r•• -are - - • . -e • • • - - -• t- o • e- • -r e•r• • • -• a`'• a • •• -r r- rl �•` • a • o . s, -e r` • - -.r r •a r • o - _ o o0 •a • WilliamsDavilla spoke on Drive, including the existing conditions, past city initiatives fov8heVW|UamaDrixe Corridor, former zoning districts, and the Williams Drive Redevelopment Plan. :neexplained the new study area and how older plans have been revised and revisited as many changes have been impacted. Nat Waggoner spoke on the tools and partnership established with CAMPO to help with challenges in the area of the Williams Drive 'Corridor. Hmexplained that Campo will leverage funding and solutions with sign\ficantimpacts. Waggoner showed the CAMPO Platinum Planning Program. He said that the Corridor Plan and the Centers Plan tie strategies together for economic development aowell omtransportation. Waggoner explained that the study goals would be to improve mobility, promote further development and enhance economic development. Waggoner provided apresentation which explained the study deliverables: Stakeholder engagement Existing condition and needs Concept plan Implementation plan Waggoner explained that the needs assessment will be taken back to the stakeholders. Hasaid the City would want hmstrengthen the relationship with CAMPO. He explained thateU Agreement wouldbepresented inthe regular agenda. The study ieestimated totake i ot lyQmQnths, Waggoner explained that it may take alittle more time, but the hope isVoconclude edthe first ofcalendar year 2017. Waggoner said there will bo monthly updates when the study begins bothe advisory boards and the City Council. Fought 'said that this ialong overdue and should get started immediately. Hementioned that Council had been asked toapprove arezoning request in the middle ofthis area, Fought made the point that the Council must know the gateway plansbefore rezoning is approved. Fought k d staff to keep checking with Council early in the study. Zoning cannot betransportable unU|thestuUyis finished, explained Fought. nethen asked staff zo include the little island at 135 and Williams Drive. He said that TXDOT will not clean it up. He would like the City toget the 'contract and maintain this area. Hewould like the City hmtake charge ufwhat iaimportant ho Georgetown. Johnson skeoboutcondngbocktn1heCounci|xWdhv|e|on. This ioalready part ofthe scope and will bedone, explained Johnson. Morgan said quite obit ofwork has already been done onthis. Morgan said .zoning direction for the area can work onaparallel path. Hesaid that Council will discuss the gateway areas again onthe regular agenda. Gipson said hewas confused when|ooking*ttheohgina|planbeooueemoa ofarea was not included. Hesser said more information is helpful and will be helpful in the future and the City needs to race quickly to a completion mnthis. D. Discussion regarding Airport Educational Materials — Russ Volk, C.M., Airport Manager and Jim Briggs, General Manager ofUtilities ' Russ Volk spoke on the item and provided a presentation on the airport educational materials. Volk said the purpose oYthe materials was twprovide factual responses tpfrequently asked questions. Hesaid that the responses were developed toshare information related hoairport topics. Topics were listed as: Planned Airport Iment Project Environmental Reviews Future Action Plans for the Airport Airport Operational Requirements Economic/Financial Health of the Airport Volk explained that the format is a question and answer format with 15 questions and responses. Ideas for distribution were listed: City website City reporter Utility bill Social media Gipson thanked Volk for the presentation. Hesaid that, inhis district, airport questions come upalot. Gipson said there is a lot of misled information that needs to be addressed with facts. Hesaid it10important toget the information to people who are concerned and put a stop to the false rumors. Morgan said this will be a living document and can be a resource for times to come. Brainard asked Volk if the City was replacing underground tanks with above the ground tanks. Volk said this is required because the underground tanks are environmentally dangerous to the aquifer. Brainard asked if there was a threat of explosion with the above ground tanks. Volk explained that the tanks are placed in containment cells to avoid these risks and environmental contamination. Jonrowe encouraged staff to provide the factual answers in a format that is easily understood by a lay person. Mayor Ross asked Council if anyone disagrees and if Mr. Volk had their direction to go forward with the educational materials. Hesser asked if the recent FAA letters were posted on the website. Volk said yes. Mayor Ross recessed the meeting to Executive Session under Sections 551.071, 551.072 and 551.074 at 4:35 PM. Executh,e Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. E. Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Hoskins Brown Update Sec. 551.072: Deliberation Regarding Real Property (1) Consideration and possible action to approve the appraised value for the acquisition of 1.453 acres of real property in fee simple for right of way and 0.63 acres of permanent utility easement to be acquired from Georgetown Independent School District in connection with the Rivery Blvd. Extension Project and to authorize an initial offer to be extended to the landowner based thereon —Terri Glasby Calhoun, Real Estate Services Coordinator, Jim Briggs, General Manager of Utilities (2) Consideration and possible action to approve the purchase of real property and/or easements, the payment of relocation benefits, and the subsequent payment of actual moving expenses in compliance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, in connection with the Rivery Blvd. Extension Project— Terri Glasby Calhoun, Real Estate Services Coordinator, Jim Briggs, General Manager of Utilities a) Parcel 4, Castleberry, 305 Shannon Ln b) Parcel 19, Rose, 1525 Park Ln c) Parcel 20, Chapman, 1523 Park Ln (3) Deliberation concerning the acquisition of real property located at 307 Shannon Ln (Parcel 2) from Leslie David Romo and Sue Lynn Cole Romo in connection with the Rivery Blvd. Extension Project — Terri Glasby Calhoun, Real Estate Services Coordinator, Jim Briggs, General Manager of Utilities Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal - City attorney recruitment Adjourninent FiI VIIII11:11! IM711 111111 111!!! 1 I•--: - - -♦--- Approved by the Georgetown City Council on 9 1 1 C Date Dale Ross, Mayor