HomeMy WebLinkAboutMIN 01.26.2016 CC-WNotice of a Minutes of a Nlectina of the
Govel-ning Body of the
Citv of Geoi-getwvvii, Texas
Titesday,faituat-y 26, 2016
The Georgetown City Council will meet on Tuesday, January 26, 2016 at 3:00 PNI at the Council Chambers, at0l
E. 71h St., Georgetown, Texas
The city ofGeorgetown is committed tocompliance with the Americans withDisabiUtieaAct If you
require assistance inparticipating at a public meeting due toudisability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's
Office, o1least four (4)days prior tothe scheduled meeting date, o1(5}2)990-3652orCity Hall atllSEast 8m
Street for additional information; TTY users route through Relay Texas at 711.
Mayor Ross called the meeting toorder at3:0UPM. The Mayor and all CmmoUmembermwere iuattendance, with
the exception ofEby. Eby arrived shortly thereafter.
Policy Devolopitiexit/Review Werkshop—Call to*mdei- at 3:00 VM
A.Forwarded from the General Government and Finance Advisory Board (GGAF)
Overview 'afthe City's Debt Program, |ndugingnurpentouts1 ndinQondpnopgeeddebtmb|iQaMona—Leuhe
Brewer, Assistant City Manager
Laurie Brewer presented mnoverview ofthe City's Debt Program. She started b going over the Budgetary Policy
Regu|etiono. Brewer explained that the policy and debt overview have been reviewed b the General
Government and Finance Advisory Board (GGAF)- Brewer said that the full version iainthe agenda packet, but
for the purpose ofthis presentation enabbreviated xarukonwiUbepresented.
Brewer showed a Review of the Set Ups for the spring issuance of debt. These included debt policy, types of
debt, current bond ratings, existing debt, budgeted debt and long range debt planning.
Brewer then reviewed the fiscal and budgetary policy. She explained that careful consideration needs tobegiven
when funding capital. She went ontoexplain why the City issues debt. She explained long term debt funding and
said that it is only used for capital improvements, as a tool to maintain stability. The tool prepares the City for
growth and shares the cost ofinfrastructure with future citizens, rather than burdening current citizens alone with
the debt.
Brewer went onhoexplain generalob|igsdionbandeandthatthayarempeidihrou0hpnzpertytox.Sh*mmjdtha
the State mfTexas allows non -discretionary bonds onroutine items. She said that apublic notice inrequired and
the majority 'ofthese are 2Oyear bonds. Brewer said that revenue bonds 'fund city utility infrastructure.
The roles |ncity debt issuance were explained byBrewer. These include reviews from the City Council, u
financial advisor, bond counsel and bond rating agencies. The Attorney General also reviews City debt issuance.
Brewer then went on to explain that the City issues self -supported CO debt. She explained limited tax notes and
certificates ofparticipation.
Brewer explained the impact ofbond ratings. She.announced that the City has anAA+rating ingeneral
obligation and mnAArating inrevenue. These are considered iobeexcellent ratings.
Brewer went on to say that the City received positive outlooks with financial strength and leadership. She
explained that the few concerns listed are related hnoverlapping debtwith the school and county. Authorized but
unissued debt was also listed amaconcern, Brewer explained.
Brewer provided detail on the City's current outstanding debt as of December 31, 2015 andwhich portionswore
issued and not issued. She then showed achart ongeneral government tax supported deb(.whichino|uded
Parks, Streets, Public Safety and Other. Brewer showed graphs uftax supported general obligation debt
payments and explained the self-supporting debt outstanding. She then showed anhistoric tax supported chrt
and .self -supported debt. Brewer explained outstanding balances of revenue bonds and a history of revenue debt.
Brewer next showed a graph on debtper capita. She showed City assets net ofrelated debt, showing both
general and utility assets. A debt to assessed valuation was shown and Brewer explained that it is among the
Ross said that Phase 1 and Phase 2 are fine and staff will update Council for phase 3and 4.
H*muerasked if the Rivery project would affect how much the City could borrow. Brewer said no, because money
iasecured by the TIRZ and there isenough money there to service the bond.
B. Presentation of Texas State University's Citizen Survey —Paul Diaz, Budget Manager and Keith Hutchinson, Public
Communications Manager
Paul Diaz provided a presentation on a possible partnership with Texas State for a 2016 Citizen Survey. Diaz
gave background nnCitizen Surveys. Heexplained that esurvey conducted in2O13had some significant errors.
The survey was limited bydata collection. Diaz spoke about Texas State proposing aCitizen Survey across the
entire area. |twould bea pilot program, with successfully validated survey methodology research. Eight to ten
cities would participate across Central Texas. The study would establish baseline results, as well as unique to
Georgetown results.
Diaz said this was -a great opportunity to see where the City is doing well and where the City can improve. He
then explained the survey format. Diaz explained the customization of questions also. Diaz said that staff would
come back to Council for guidance on what they would like asked in the customized questions. Texas State will
deliver a great understanding of demographics in Georgetown. Diaz said that Dr. Longoria will present the
findings and results to Council at end the study. Diaz spoke on the benefit to the City. He said that the City would
be taught how to communicate with its citizens. Diaz went on to explain the proposed project schedule and costs.
The cost of the study is a base cost of $2,500 plus an additional $2,000 of indirect costs, such as mailings, etc.
The estimated total would be $4,500 to $5,000.
Dr. Longoria spoke on the project. He explained that the survey will be from the Department of Public
Administration. He said the incentive was to invest in the entire region and make the University available — staff,
students, professors, etc. He spoke on the leveraging of university resources. The City would continue to receive
annual data and immediate feedback. The University sees the City as a great partner.
Gonzalez asked about bilingual surveys and what controls would be used to ensure accurate results. Dr. Longoria
said the study uses professional faculty with understanding of language and local colloquialisms. Gonzalez said
that without the language understanding, what seems simple, can easily take on different meanings. He
cautioned the study staff to be careful. Longoria said that a lot of time would be spent on translations and the
University would continue to make corrections when necessary.
Brainard asked Dr. Longoria if he was from the Round Rock or San Marcus campus. Dr. Longoria said he is from
both and that most of the study would be through the Round Rock campus. Dr. Longoria mentioned that both
Chris Foster and Paul Diaz are former students of his.
Brainard asked Diaz if this survey would replace the former survey. Brainard added that it sounded like a
wonderful opportunity. He said that he thought the cost of the last City Survey was in the neighborhood of $30
thousand.
neededJonrowe asked when the survey would take place. Longoria said he hopes to field the survey during Iflarch and
April. He added that the survey Will have many forms of communication, with signage and online methods
included. Jonrowe said she was happy that the bilingual community will be a focus.
Fought said the survey sounds like a great idea and needs to be continued infinitely. Trend data is always
and important explained • r
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WilliamsDavilla spoke on Drive, including the existing conditions, past city initiatives fov8heVW|UamaDrixe
Corridor, former zoning districts, and the Williams Drive Redevelopment Plan. :neexplained the new study area
and how older plans have been revised and revisited as many changes have been impacted.
Nat Waggoner spoke on the tools and partnership established with CAMPO to help with challenges in the area of
the Williams Drive 'Corridor. Hmexplained that Campo will leverage funding and solutions with sign\ficantimpacts.
Waggoner showed the CAMPO Platinum Planning Program. He said that the Corridor Plan and the Centers Plan
tie strategies together for economic development aowell omtransportation.
Waggoner explained that the study goals would be to improve mobility, promote further development and enhance
economic development.
Waggoner provided apresentation which explained the study deliverables:
Stakeholder engagement
Existing condition and needs
Concept plan
Implementation plan
Waggoner explained that the needs assessment will be taken back to the stakeholders. Hasaid the City would
want hmstrengthen the relationship with CAMPO. He explained thateU Agreement wouldbepresented
inthe regular agenda. The study ieestimated totake i ot lyQmQnths, Waggoner explained that it may
take alittle more time, but the hope isVoconclude edthe first ofcalendar year 2017. Waggoner said there will bo
monthly updates when the study begins bothe advisory boards and the City Council.
Fought 'said that this ialong overdue and should get started immediately. Hementioned that Council had been
asked toapprove arezoning request in the middle ofthis area, Fought made the point that the Council must
know the gateway plansbefore rezoning is approved. Fought k d staff to keep checking with Council early in
the study. Zoning cannot betransportable unU|thestuUyis finished, explained Fought. nethen asked staff zo
include the little island at 135 and Williams Drive. He said that TXDOT will not clean it up. He would like the City
toget the 'contract and maintain this area. Hewould like the City hmtake charge ufwhat iaimportant ho
Georgetown.
Johnson skeoboutcondngbocktn1heCounci|xWdhv|e|on. This ioalready part ofthe scope and will bedone,
explained Johnson. Morgan said quite obit ofwork has already been done onthis. Morgan said .zoning direction
for the area can work onaparallel path. Hesaid that Council will discuss the gateway areas again onthe regular
agenda.
Gipson said hewas confused when|ooking*ttheohgina|planbeooueemoa ofarea was not included.
Hesser said more information is helpful and will be helpful in the future and the City needs to race quickly to a
completion mnthis.
D. Discussion regarding Airport Educational Materials — Russ Volk, C.M., Airport Manager and Jim Briggs, General
Manager ofUtilities
'
Russ Volk spoke on the item and provided a presentation on the airport educational materials. Volk said the
purpose oYthe materials was twprovide factual responses tpfrequently asked questions. Hesaid that the
responses were developed toshare information related hoairport topics.
Topics were listed as:
Planned Airport Iment
Project Environmental Reviews
Future Action Plans for the Airport
Airport Operational Requirements
Economic/Financial Health of the Airport
Volk explained that the format is a question and answer format with 15 questions and responses.
Ideas for distribution were listed:
City website
City reporter
Utility bill
Social media
Gipson thanked Volk for the presentation. Hesaid that, inhis district, airport questions come upalot. Gipson
said there is a lot of misled information that needs to be addressed with facts. Hesaid it10important toget the
information to people who are concerned and put a stop to the false rumors. Morgan said this will be a living
document and can be a resource for times to come.
Brainard asked Volk if the City was replacing underground tanks with above the ground tanks. Volk said this is
required because the underground tanks are environmentally dangerous to the aquifer. Brainard asked if there
was a threat of explosion with the above ground tanks. Volk explained that the tanks are placed in containment
cells to avoid these risks and environmental contamination.
Jonrowe encouraged staff to provide the factual answers in a format that is easily understood by a lay person.
Mayor Ross asked Council if anyone disagrees and if Mr. Volk had their direction to go forward with the
educational materials.
Hesser asked if the recent FAA letters were posted on the website. Volk said yes.
Mayor Ross recessed the meeting to Executive Session under Sections 551.071, 551.072 and 551.074 at 4:35
PM.
Executh,e Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the
items listed below will be discussed in closed session and are subject to action in the regular session.
E. Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the
City Council, including agenda items
- Hoskins Brown Update
Sec. 551.072: Deliberation Regarding Real Property
(1) Consideration and possible action to approve the appraised value for the acquisition of 1.453 acres of real property in fee
simple for right of way and 0.63 acres of permanent utility easement to be acquired from Georgetown Independent School
District in connection with the Rivery Blvd. Extension Project and to authorize an initial offer to be extended to the
landowner based thereon —Terri Glasby Calhoun, Real Estate Services Coordinator, Jim Briggs, General Manager of
Utilities
(2) Consideration and possible action to approve the purchase of real property and/or easements, the payment of relocation
benefits, and the subsequent payment of actual moving expenses in compliance with the Uniform Relocation Assistance
and Real Property Acquisition Policies Act of 1970, in connection with the Rivery Blvd. Extension Project— Terri Glasby
Calhoun, Real Estate Services Coordinator, Jim Briggs, General Manager of Utilities
a) Parcel 4, Castleberry, 305 Shannon Ln
b) Parcel 19, Rose, 1525 Park Ln
c) Parcel 20, Chapman, 1523 Park Ln
(3) Deliberation concerning the acquisition of real property located at 307 Shannon Ln (Parcel 2) from Leslie David Romo and
Sue Lynn Cole Romo in connection with the Rivery Blvd. Extension Project — Terri Glasby Calhoun, Real Estate Services
Coordinator, Jim Briggs, General Manager of Utilities
Sec. 551.074: Personnel Matters
- City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal
- City attorney recruitment
Adjourninent
FiI VIIII11:11! IM711 111111 111!!! 1
I•--: - - -♦---
Approved by the Georgetown City Council on 9 1 1 C
Date
Dale Ross, Mayor