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MIN 01.12.2016 CC-WNotice of a Minutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, January 12, 2016 The Georgetown City Council will meet on Tuesday, January l2, 2016 at 3:00 PM at the Council Chambers, atml E. 711 St., Georgetown, Texas The city of Georgetown is committedmcompUance with the Americans with Disabilities Act (&DA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, od �� accommodations m ��o will be provided upon request, p|eooe contact the City Secretary's Office, �least four adaptations, /days prior to the scheduled meeting date, at—l2)A8O-36§2mCity Hall atlL3East 8^ Street for additional information; TTY users route through Relay Texas at 711. Policy Develop men t/Rev iew Workshop—Call to order at 3:00 PM Mayor Ross called the meeting rd 3:00 PM. All CU be with theexception ofA Eby, District 1 endTy Gipson, District 4. CmuncUmem6erEby arrived at3.1Op&iand C#unoihnennberGipaonarrived et3.16PM. A. Gabriel Park, West Side Park, Garay ParW—Lauhe Brewer, Assistant City Manager and Kimberly Garrett, Director of Parks and Recreation Garrett spoke on the item. She provided presentation regarding to the Parks Master Plan. Garrett thanked Council for their continued support. Garrett went nnhuexplain various awards and recognitions that the City has received. Garrett startedwith eslide showing the agenda pfthe item, She mentioned that h b Parks Master Plan isa large file but can befound onthe City's website. TheMaster Plan was started io2OO7and adopted in2QO9 explained Garrett. She said that an assessment of the current parks was taken and then the public was asked for their input and concerns. The Master Plan then provided a set of recommended priorities. The scope ofdh Master Plan is 15 years. Garrett went on to say that although the Plan lists both high and low priorities, she will concentrate on the high priorities for this presentation. She went on to speak on land acquisition, acquiring and preserving flood plain corridors, improvements to existing parks, recreation facilities, hike and bike trails and the natural habitat and nature areas. Garrett said that picnic tables and park restrooms continue to be a priority. Garrett then spoke pnpark development. She explained that securing funding for Garay Park is a high priority' with asuccessful bond. She spoke unthe approved first phase cfSan Gabriel Park. All cfthese priorities 1nthe Master Plan, explained Garrett, drove the 2008 Parks Bond of $35.5 million dollars. Garret said that the Parks Advisory Board wanted toaddress aquaticsimaum*. They conducted ecomprehensive study in2O13and made recommendations for renovations. Garret presented the Aquatics Master Plan and again spoke pnthe priorities. She spoke on the renovations to the Village Pool, River Ridge Pool and the Williams Drive Pool. Garrett said that the ReoCenter pools are highly utilized and well maintained. She said that the Tennis Center pool iebeing kept functional until further plans are made. Garret spoke onrelated accomplishments and oncurrent projects. She presented information onthe San Gabriel Park Bank Stabilization. She then spoke onthe Williams Drive Pool Renovation and accessibility andpadNng issues. She saidd7completion expected insummer 2O16. Garrett spoke onthe VFW Park Renovation. She said that there were three girls' softball fields inneed nf renovation. She also mentioned the need for parking improvement there and the 2nd Street rehob'meffect. Garrett mentioned the Master Plan for the Westside Park. This project will not begin until there are roads inthe area. Garrett then addressed passive e|emenbaand active elements. She showed the Westside Park future development, the San Gabriel park renovation. Garrett explained the Phase 1and Phase 2Construction and estimates. She explainedtheneadforpheainginonder0otakecmmofthehwarandtheae|amandeno. She said that San Gabriel Park ioaheavily used park and great for the community. Garrett then spoke on Garey Park. She said that the plans are 24% detail designed and will be100% by the first part of February. She showed the Garey Park Bonds and the Memorandum of Understanding and elements in the Master Plan. Garret passed out the MOU and the proposed first amendment. She explained that the plan was originally intended to begin upon Mr. Garey's passing. Mr. Garay has now asked that the plan be put into development immediately. He intends to move out the house so that he can see the Park development prior to his passing. Garrett explained the funding agreement and the proposed amendments. Garrett showed slides on the sources of funding and for development, Option A.8and Cand provided ahandout for the Council. She said that the sources for funding will bethe 2OD8park bond and Mr. Jack Garey. Master Plan Elements Option AofGmreyPark includes: Aamyhouse & performance venue Equestrian Play/dog rant Camping retreat Gatehouse and caretaker house Master Plan Elements Option BofGaray Park includes: Garay house/lperformance venue Equestrian Play/dog rant Gatehouse and caretaker house Defers the 'camping element Master Plan Elements Option CofGaray Park includes: Garay house & performance vemm . Play/dog rant Camping retreat Gatehouse and caretaker house Defers equestrian portion Garrett spoke onthe amendments proposed and explained that 'Mr. Gareywould like +usee the full development cfGaeyPark inhis lifetime. Hewould like todevelop the Park with ouconcern for phases ufdevelopment. Brainard asked about the number of visitors and how they arrived adthe number. Garrett said that astudy was done ontypical visitor counts iothese types offacilities. Gonzalez asked if guests'could accidentally becounted twice. Garrett spoke onnon-resident fee differentials. Gonzalez asked what the fees would befor both resident and non`msidanL Garret said that the proposed fees at this time are *3for residents and $Ofor non-meidents. Garret explained that pavilion rentals are already included inthe numbers. Gonzalez asked for clarification anthe numbers. Heasked that itbebroken out hoshow what portion was pavilion and 'what portion was park entry fees. Garrett said she will behappy toprovide the information and will bring specific numbers back hoCouncil. Mr. Garay addressed the Council. Hesaid that hedid not realize the amended hUOUhad not been signed until this last Thursday, Garey said that when the development was cleared to go forward last April, he and his wife began constructiontheir home ad plannedto vacatethe park home. He saidthat h wanted to put up $5 million dollars then and go forward with all plans. Garey said it is important to him to go forward with the park as originally planned. He would like to see the development begin as soon as possible and reach completion in 3 years, He noted that the amended agreement says the same. Garay said he does not want this donated land put off any further. He wants to see a commitment of 3 years. He added that he is looking forward to it. Garey said that he could put up the $5 million tomorrow if necessary, He wants the park completed in a timely fashion and does not want to see it phased out. Garey said that if the equestrian or camping elements are not included it would not be the Garay Park that has been advertised. Fought thanked Ganayand said h appreciated the detail ofthe cost pages. Hesaid that the difference inprice |o small. Hesaid that a significant difference incapital ioshown. Fought would like tobeobligated toget itdone. Hesser asked what the time of completion would be if phased out instead of all at once. Morgan said that the amended agreement would require 'tho projecttobecompleted in3years. Morgan confirmed that this would be over 3tax years and explained the 'significance. Heconfirmed that the project could becomplete in3years, Mayor Ross explainedUha1January1.2O1Gwould bothe beginning ofthe 3years commitment, bringing completion inJanuary of2O1S. Hesseragreed with Fought regarding the small significance inthe numbers and that the Gareypark project should begin immediately and the City should honor the 2year commitment. Morgan said that the Gorey05million would beinMo 2016i Gemyasked why the amended agreement had not been signed. Hesaid hewould like tosee itsigned going forward, Bareysaid hedoes not want 1ucause any delay. Gipson agreed with starting the project and sticking to their word. He said there is no other option. Gipson said this gift iaamazing and the City needs tohonor Mr. Garey'awishes. Eby said she agrees with Gipson and thanked Gareyfor the incredible gift. wouldGonzalez said he like to know more about the total bond issue. Garnet|showed the slide from the presentation, which showed $1.5 million already issued and $85 million debt issue, or approximately $525,000 in debt service, The slide showed 3.596over e2Oyear bond option. Gonzalez suggested the City spread to a 25 year bond option for this project. He said it would shave the impact to the tax payers .and ease the burden. Morgan said the next workshop will beonthe spring debt sales. Heexplained that the savings will beshown and it will beshown how itwould work. Jonmwoasked how much ofthe 2OD8park bond was allocated !oSan Gabriel park project. Garrettaukj$10 milliondollars. Jonrowe asked how this would implement a capital improvement plan. Morgan said that he will be happy buprovide these figures tothe Council. Heexplained tbatther*ieubondwiththevotenaonbotbofthese projects and that the City is obligated to San Gabriel Park which is currently used more. 8oreyPark iaofuture use park, Morgan said long range debt plan has allowed for the San Gabriel park project and will show both during the presentation atnext workshop. Ross asked ifMorgan could show how Uzcarry onwith both San Gabriel and GaneyParks. Garrett explained that the phasing for San Gabriel Park has limitations. Morgan said itiaimportant forCounci|toundarsi ndtheovanoUdebtanm|yaisandaphngdebtaaoe. Hasaid that Council would need tuvote toauthorize the Mayor bzsign the agreement. Gonzalez suggested waiting until everyone is comfortable with the information. Fought said Garey Park is a gift and should be considered differently. Gonzalez said both are effected byfunding. Ross said both could beand should beconsidered and instructed staff ioget the information onnext available agenda. Morgan said itwill bepnthe next council meeting agenda. Action toapprove the amendment will be placed onthe regular meeting agenda. B. Presentation and discussion of Austin Avenue Improvement Project — Jim Briggs, General Manager of Utilities and Nat Waggoner, Transportation Analyst Jim Briggs spoke mnthe Austin Avenue Improvements. Hespoke nnbridge testing and provided Council with information and results. Hespoke onthe TXDDTreport regarding the Austin bridges. Heexplained that City funds were allocatedfonth testing. He then spokeonfederal support. Hesaid 1tisnot possible 1ufund 1o09&sd a local level. Briggs said that the report needs to be evaluated by Council, staff and the community. He explained that the process is critically important. Briggs went on to say that the bridges are a community asset and community involvement is necessary. Briggs said the timeline appears that the City would have 10 to 20 years for sufficientlife. He went onto speak on environmental components, Briggs said that other funding should be considered and it will take time to do things correctly. Briggs providedapreoenhationunthopuqposeoftheprojectondeentedhodeliverapnojeotupdateandcunOmn Council direction. The presentation included the following: Potential next steps Project overview Project history Forensic Results from the study Repair and Replacement Options Cost Analysis Considerations for Safety and Design Task Orders Briggspresented a slide from the Georgetown Transportation Advisory Board (GTAB) Review and explained that the board approved proceeding hothis Council discussion. Briggs gave afunding explanation onhow toreceive federal funds for this type ofproject. Briggs explained what the task order is for and the need for an action plan with community involvement to be brought back to the Council for review. He explained that the environmental services and determinations would be an extensive process in |tue|[ Briggs went on to explain the Public Involvement and the that wouldneed hobetaken including: Consultant on staff to provide detailed information for intelligent decision making. Landscape architecture - a big part of the project Survey explained — utility locating etc. Preparation of 30% plans, specifications and estimate (Morrow Street to 31d Street) Briggs .then spoke ontimelines and the importance of movingforward with the 3D96design. Heexplained that the process will be'notimely that the work should begin onthe front end soon. Hesaid hawould like tohold the first public meetings around February 18.2U1G. Ross asked ifthis was fact gathering. Hesaid the decision torehab orreplace will probably boneeded bythe end ofthe year 2O1S. Briggs agreed. Hesaid that Council approving going forward will not limit future decisions. C. Discussion and review ofthe Ethics Statutes including the Texas Open Meetings Act, Texas Public Information Act. the City's Ethics Ordinance and State Conflict ofInterest laws and Disclosure requirements — Skye Masson, Interim City Attorney Masson spoke and provided mpnsaantatiovof the City Council EthicsOrientstion\oimofordimouoa1on She explained that most cfthe information was likely review. She presentedethicatmininghzrtheTexueOpen Meetings Act, Texas Public Information Act, the City's Ethics Ordinance and State Conflict of Interest laws and Disclosure requirements. Masson first spoke onclosed sessions (executiveaoeoiona) She explained thagfina|octionfrnmanexeoudwe session item is taken in open meeting with the exception of competitive matters. Masson spoke next onpublic information requests. She summarized how requests are registered and tracked. Jonrowe asked about the potential of the City charging a fee if there are a number of extra requests. Masson explained thtit ispossible but has been determined hubaperhaps more nfeburden than ohelp. Masson has been educating staff onwhat ran becharged and how 1oapproach. She said that itissomething they are working on. Masson explained that 1t|opossible to pass a resolution for frequent flyers (those who are excessive in the number of Masson said dis important that all requests are treated equally. She explained that the burden oftracking staff time presents diminished returns. Masson spoke on conflicts of interest and the regulations regarding a business entity and real property. Masson explained that when considering conflicts of interest, only 1 st degree relatives need to be considered. Masson went ontudiscuss the Ethics (}pd|nenceoftheCity. Ethics are dictated bythe State, but also bythe City's ordinance concerning ethics regulations. Masson explained that the Georgetown Ordinance iamuch more Ross asked |fi1would behelpful 8mjust follow state rules, Masson said that she believes so. She explained that it was the Ethics Commission members who added the additional City Ordinance. Masson 'would like ho'see some clarification. And agrees that state statute would serve fine. Masson explained that much ofthe city ordinance io vague and confusing and difficult tofollow. Ross asked ifCouncil wanted tojust adopt the state version. Masson explained that the Ethics Commission would have toconvene toreview and bring toCouncil. Council can then approve their recommendations ornot. Masson went on to say that during oconflict of interest one must disclose, refrain and abstain. Mayor Ross recessed the Workshop Meeting to Executive Session under Sections 551.071, 551.072 and 551.074 at 4:21 PM. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. D. Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Meet and Confer Fire Sec. 551.072: Deliberation Regarding Real Property - Deliberation regarding the conveyance of easements to Enterprise Crude Pipeline, LLC Sec. 561.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal - City Attorney Recruitment Adjournment ,virm- imna=-UTMIT-T.A. Approved by the Georgetown City Council on I-N-LI2 Date Dale Ross, Mayor Attest: City Sect ary