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HomeMy WebLinkAboutMIN 12.08.2015 CC-WNotice of Minutes of the Workshop Meeting of the Governing Body of the City, of Georgetown, Texas Tuesday"December 8, 2015 The Georgetown City Council will meet on Tuesday, December 8, 2015 at 4:00 PM at the Council Chambers, at 10 E. 71 St., Georgetown, Texas The city of Georgetown is committed with the Americans with Disabilities Act (ADA)If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81h Street for additional information; TTY users route through Relay Texas at 711. Policy Developmievv, Workshop—Call to order at 4:02 PM Mayor Ross called the meeting toorder at4:00 PM. All cauncOmemberawere inattendance with the exception of Anna Eby. Eby joined the meeting during Executive Session at4:38PM. ` A. Presentation and possible discussion of the PRELIMINARY 2014115 YEAR-END FUND BALANCES including an update of the fiscal year sales tax revenues -- Laude Brewer, Assistant City Manager Laurie Brewer provided the presentation of the preliminary 2014/15 Year End Fund Balances. She explained that this iaanannual review. She explained that the numbers are preliminary numbers. Brewer said that the numbers reflect the actual balance from September 30th compared to current balances. Brewer announced that the General fund .is|ngreat shape and iacurrently $Q.45million inexcess. Brewer then showed and explained the funds and what has been allocated. She explained thaithemis $189J]UOinnon-projected excess funds. She went untuexplain the revenues and expenditures. Brewer then showed apie chart reflecting the preliminary fund balance. She explained that revenues are less than projected mainly due toproperty tax and less inR0. Brewer then showed achart noSales Tax. This, he explained, is also in great shape. Brewer spoke ona2.58% increase and explained retail, foodaodinfbnnah000ectomthatatthbutedtothegrmwth` Brewer showed next year projections. The projection isaoexpected increase of'2.5Y&inFiscal Year 2Q1G. She explained that these are conservative projections due to the general slowing in the Texas economy. She then went ontoshow other general fund revenues. She showed both those that are higher and those that are lower. Expenditures were then shown. Brewer said that the expenditures were lower than expectedwhich ismainly contributed to salary savings in Transportation and Downtown & Community Services. Brewer also spoke onthe savings from the Sanitation contract. Brewer provided a summary of the overall fund balance. She explained that $705,000 will be available for the Council's discretion. She went on to explain the Revenue Funds and the timing of projects and parks restricted funds. She then spoke oninternal revenue funds which have some variances. Brewer said the debt service fund iaslightly lower than projected, but very healthy. Electric working capital waoBnawernedtmpio, She said that there is$2.1million more than projected. She explained that Capital Improvement Projects would need to come to Council in the future for the Council's approval. Brewer went on to show the Water Service Fund, which is $14.3 million more than projected, again due to Capital Improvement Projects. The/Vrportfund1e$244.00Omon*#hanprojeotedbecauoeof|nwermpentinQ'cuntdu* mostly bolower fuel costs. Brewer then explained the stormmmharexcess. Brewer explainedthp$ a budget amendmentwill benecessary and will bebrought back tn/Council QnJanuary. She explained that 2 budget amendments would be brought back to Council — one for 2015 and one for 2016. She said that the Sheraton Garage will be a large part of the discussion of reimbursements. Brewer said that Weaver & Tidwell is the audit firm working on the current audit. Their results will be brought ba to Councilt • Brewer showed the Council General Fund excess budgetary policy and explained Council's discretionary funds. She spoke on the approved allocation possibilities for the $705,000. Brewer went on to say that, w t t e additional •s, the Council should have a little over r • allocate or direct. Brainard thanked Brewer for the rtlf news and suggested that GGAF be assigned to take a look at the funds and make recommendations to Council on their use. The other Councilmembers agreed. Mayor asked if the Capital Improvement Projects were included, Brewer said that they were and said that only t IV general fund was shown. Ross asked about the debt service fund. Brewer said it is currently at $80,000 and Mayor Ross asked what happens to this fund. Brewer said it would be used for debt. Ross asked if that should of to Council discretion. said she will take a lookto see if the fundscould be used differently from -r. standpoint. Morganspoke and said they would check into this and provide i .:•report in January. He spoke on the Spring Debt sale. Ross said Council needs to be able to weigh in on these funds. Fought spoke on property tax increase and expansion and cautioned the need to be prudent with excess to prepare for when growth slows. Fought would like an amount in the General Fund to cover at least a 5% tax increase. B. Overview and Discussion regarding the use of a Municipal Utility District (MUD) for the proposed Kasper Development -- Sofia Nelson, CNU-A, Planning Director Nelson provided a presentation about the Kasper MUD request. She explained that it was first brought to Council on ober 27, 2015..:'d•'•. the requestand spoke on • direction at that meeting, Nelson had given Council a hard copy of additional information that came to be after the Agenda Packet was prepared. This information will be attached to the approved minutes of this meeting. She explained that she had been working with applicant until 6 prn the a- • • Showed the Requested Feedback and the Preliminary Concept Plan. She then spoke on Utilities, Water and Wastewater, Nelson explained the Utility benefits and lift stations and sewer basin. She showed the proximity of the proposed development to the Woodhull MUD. She explained that Kasper would extend wastewater lines that would require a lift station, This would open up the remainder of the sewer basin, she explained. Nelson showed the debt and tax details of the ETJ MUD. The City MUD was provided by paper to Council (attached) and explained by Nelson. She explained that the applicant is examining annexation of more area into the Woodhull MUD. Nelson then showed a chart of Tax Comparison between the ETJ MUD and an In -City MUD. She also spoke on the property if developed as a Non -MUD. Nelson said that the evaluation of the request does fit the requirements of the City's MUD Policy. She went on to say that the Planning Department is continuing to work with the applicant. Nelson said the ETJ would not be required to pay taxes. The In -City MUID would receive tax monies. ! is • r -•' f' s • •- • r' • • .• • • • t • 30 years. He said he would support the project because it would add value to whole area and the City would get . quality development. Mayor Ross told Nelson to go forth and proceed. He understands Council's wish to support the project. Hesser asked to see the numbers more closely. Morgan provided him with a hard copy. Nelson enlarged the screen and the numbers were more readable. Morgan .bred that anotherbenefitof - project w• ! be that the developer has ci `• a willingnessto masonryenhance the d MayorRoss recessed the meeting to •• into Executive Sessionr ! 551.071, Sectiont y Section ti Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. C. Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal - City Attorney Recruitment Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Pulte 380 Agreement - Project Center Adjournment Approved by the Georgetown City Council on Date' Dale —Ross, Mayor Attest: City s( Southeast Williamson County MUD No. 1 for Saddlecreek including Kasper Tract As discussed at the last Council Workshop, a stand alone In -City MUD did not work on the Kasper Tract, due primarily to the size of the tract and number of lots. However, as a solution itis proposed to Council that the annexation of the Kasper Tract into Saddlecreeles Southeast Williamson County MUD No. 1 would provide a critical mass of development thereby enabling the Developer to recover the eligible reimbursements necessary to maintain a high quality development over and above the City's standard UDC requirements within the In City MUD, providing the City with the tax revenues desired. This proposal would also avoid the cost of creating a second district; and with the exception of increasing the bond amount it maintains the parameters under which Southeast Williamson County MUD No. 1 was approved by Council in September, 2014. Maximum In -City MUD Recoverables Construction Items Existing Saddlecreek City of Georgetown Tax Rate Proposed Kasper Projected Cumulative Combined City Tax Collections Combined Total — Internal Utilities $ 13,820,754 S 11,500,000 $ 25,320,754 Off -Site Wastewater 3,400,000 S 24,794 3,200,000 42,822,205 6,600,000 Roads 2,255,746 2018 2,500,000 0.4340 4,755,746 Parks 1,562,500 196,935,299 1,000,000 509,701 2,562,500 Subtotal $ 21,039,000 $ 18,200,000 $ 39,239,000 Developer Interest til 1,893,510 1,150,637 1,354,000 2022 3,247,510 Total $ 22,932,510 $ 19,554,000 $ 42,486,510 MUD Bonds $ 30,000,000 1 $ 23,010,000 $ 53,010,000 Year Projected Assessed Valuation Ni City of Georgetown Tax Rate Projected Combined City Tax Collections @ 95% (C) Projected Cumulative Combined City Tax Collections 2015 S 6,013,500 S 0.4340 2016 13,871,125 0.4340 S 24,794 S 24,794 2017 42,822,205 0.4340 57,191 81,984 2018 123,623,777 0.4340 176,556 258,540 2019 196,935,299 0.4340 509,701 768,241 2020 279,077,609 0.4340 811,964 1,580,205 2021 362,486,129 0.4340 1,150,637 2,730,842- 2022 440,236,988 0.4340 1,494,530 4,225,373 2023 521,749,189 0.4340 1,815,097 6,040,470 2024 578,938,112 0.4340 2,151,172 8,191,642 2025 595,528,398 0.4340 2,386,962 10,578,603 2026 and each year ,therafter 595,528,398 0,4340 2,455,364 13,033,967 Annual Taxes 2,455,3641 15,489,331i (a) Developer Interest estimated at an interest rate of 4.50% for a period of mvo years allowed by the TCEQ (b) Represents the combined projected assessed valuation of the Saddlecreek and Kasper Tract development. (c) Tax collections estimated at 95% solely for purposes of conservatism. Taxes are levied in September of each year and shown as collected in the following year. Tax Revenues from day 1 and of —$2.5 million per year after projected buildout in 2025. Expansion of City's Existing Dove Springs Wastewater Plant service area which would provide sewer service to not only the Saddlecreek and Kasper development but other areas within the City limits adjacent to those developments through additional new lift station and force main, Wastewater Impact Fees and Service Revenue to City from day 1. Increase in number of Solid Waste Customers within the City. Enhanced Architectural Features of homes to be constructed, increased park and trail facilities.