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Home My WebLink About08 Special Revenue Funds-compressed FY2016 Annual Budget SPECIAL REVENUE FUNDS Curtis Grimes at the Red Poppy Festival in 2014 149 FY2016 Annual Budget SPECIAL REVENUE FUNDS Special Revenue Funds Overview ............ 151 Convention & Visitors Bureau ................. 156 Paramedics Program ............................... 158 Tax Increment Reinvestment Zones ........ 160 A Special Revenue Fund (SRF) is an account established to collect money that must be used for a specific project or purpose. The City of Georgetown utilizes multiple SRFs to provide an extra level of accountability and transparency to taxpayers. NEW POSITIONS FY2016 Tourism Fund Visitor’s Center Staff ............................. 0.5 TOTAL NEW POSITIONS FY2016 ..................... 0.5 150 FY2016 Annual Budget SPECIAL REVENUE FUNDS OVERVIEW DOWNTOWN AND COMMUNITY SERVICES POC FY2016 Beginning Fund Balance FY2016 Revenues FY2016 Expenditures FY2016 Ending Fund Balance CDBG Grants Fund 3,104 238,304 (241,408) -$ Cemetery Fund 279,705 143,400 (65,000) 358,105$ CVB/Tourism Fund 488,178 994,500 (1,036,125) 446,553$ Library Fund - 60,200 (60,200) -$ Main Street Façade 53,320 161,200 (184,520) 30,000$ Parks Restricted 654,568 399,450 1,054,018 -$ PEG Fee Fund - 140,150 (140,150) -$ Total Downtown & Comm Svcs 1,478,875 2,137,204 (673,385) 834,658$ COMMUNITY DEVELOPMENT BLOCK GRANT FUND The CDBG Fund is financed through the US Department of Housing and Urban Affairs Division. CDBG funds are administered through Williamson County and have funded infrastructure improvements like sidewalks and wastewater lines in eligible geographic areas. CEMETERY FUND The Cemetery Fund pays for the ongoing maintenance of the City's cemeteries. Revenues are generated from plot sales and maintenance fees. The City Council has also committed to transferring money in from the General Fund to plan for long-term maintenance. CVB/TOURISM FUND (SEE DEPARTMENT NARRATIVE PAGE FOR MORE DETAILS) The Tourism Fund collects a 7% Hotel Occupancy Taxes for hotel stays within the City. Eligible expenses are defined by state law and include operating a visitor center, promotion of local cultural sites, and historic preservation. LIBRARY FUND The Library Fund is used to account for the receipt and expenditure of restricted donations such as memorials and gifts for a designated library purchase or program. MAIN STREET FAÇADE FUND The Main Street Façade accounts for grants distributed by the Main Street Board for the improvement of commercial façades in the Downtown Overlay District. Revenues sources include General Fund contributors and fund raising efforts by the Main Street Board. For FY2016, the annual Holiday Light program is sponsored by Georgetown Utility Systems to promote the “100% Green” program. PARKS RESTRICTED FUND This fund is used to account for revenues earned by the City from activities on City parkland and from parkland dedication fees paid by developers. PARKLAND DEDICATION The Parkland Dedication SRF was established through the Parkland Dedication Ordinance. When new residential developments are built they are required to dedicate land or pay a fee in lieu of dedication. When a fee is paid, the money is set aside to be used in a restricted zone near the development. The funds must be used for parks and recreation improvements such as new playgrounds, new parks, new trails, or to buy parkland. 151 FY2016 Annual Budget TREE FUND The Tree Fund is financed by fees assessed when development projects remove trees. These funds are used by the Urban Forester for planting, pruning, irrigation, maintenance, and other associated tree actives in city parks, or other city-owned property. PEG FEE FUND The Public, Education, and Government (PEG) Fund is used to account for the receipt and expenditure of PEG fees that are legally restricted for capital expenditures related to the City's cable access channel. CITY COUNCIL DISCRETIONARY SRF FY2016 Beginning Fund Balance FY2016 Revenues FY2016 Expenditures FY2016 Ending Fund Balance Council Discretionary Fund - 515,714 - 515,714$ Total Management Services - 515,714 - 515,714$ CITY COUNCIL DISCRETIONARY FUND This SRF was created in July of 2015 and includes FY2015 projected year end fund balance not allocated in the FY2016 budget. These funds will be reallocated after the year-end audit at the direction of the City Council. FINANCE & ADMINISTRATION FY2016 Beginning Fund Balance FY2016 Revenues FY2016 Expenditures FY2016 Ending Fund Balance Court Fees Fund 56,593 43,200 (25,000) 74,793$ Juvenile SRF - 66,171 (66,171) -$ Total Finance & Administration 56,593 109,371 (91,171) 74,793$ COURT FUNDS The Court Security Fund is used to account for the receipt and expenditure of court costs relating to security personnel. The Court Technology Fund is used to finance the purchase or maintenance of technological enhancements for the Municipal Court. Both funds a governed by State statute. JUVENILE FUND The Juvenile Case Manager Fund is used for the receipt and expenditure of a court fee that is collected if the municipality employs a juvenile case manager. The fund is to finance the salary, benefits, training, travel expenses, office supplies, and other necessary expenses of the juvenile case manager, as outlined by statute. 152 FY2016 Annual Budget FIRE SERVICES FY2016 Beginning Fund Balance FY2016 Revenues FY2016 Expenditures FY2016 Ending Fund Balance EMS Paramedic Program (753,396) 1,950,000 1,664,180 $ (467,576) Fire Billing - 188,750 188,750 -$ Total Fire Services (753,396) 2,138,750 1,852,930 (467,576)$ EMS PARAMEDIC FUND (SEE DEPARTMENT NARRATIVE PAGE FOR MORE DETAILS) The EMS Paramedic Fund is used to track costs and related revenues associated with the City’s operation of EMS program started Oct 2015. Projections indicate this service will more fully recover costs as the fund matures. FIRE BILLING FUND This fund is provided through billing for services. These funds are used to purchase fire equipment and special needs. Revenues are also used to help fund fire prevention needs and public education. GEORGETOWN UTILITY SYSTEMS FY2016 Beginning Fund Balance FY2016 Revenues FY2016 Expenditures FY2016 Ending Fund Balance Conservation 583,908 266,000 (849,908) -$ Permitting 11,589 80,050 (91,639) -$ Total GUS 595,497 346,050 (941,547) -$ CONSERVATION FUND The Conservation SRF is a fund dedicated to energy efficiency programs and projects and is supported solely by the $1.00 Conservation Fee charged monthly to all City of Georgetown electric customers on their utility bills. This fee is used to maintain compliance with House Bill 3693, which calls for enhancement of existing energy efficiency programs and strengthening of statutory requirements, as well as, to promote more electric demand management by customers. Specific programs supported by the Conservation SRF include Home Energy Audits, Weatherization Programs and the LED Light Bulb Exchange Program. PERMITTING FUND This funding source is for MyPermitNow (MPN) which is a comprehensive electronic permit, inspection and tracking system for all types of construction projects. This system allows for efficient and improved customer service for both the internal and external customers. The goal is to expand the system to increase productivity and efficiency for builders and city staff. This program is funded by the technology fees which are charged to the users. 153 FY2016 Annual Budget POLICE SERVICES FY2016 Beginning Fund Balance FY2016 Revenues FY2016 Expenditures FY2016 Ending Fund Balance Animal Services Fund 94,890 26,400 (121,290) -$ FEMA Disaster Relief Fund - - - -$ Police Restricted Fund 124,930 127,147 (252,077) -$ Total Police Services 219,820 153,547 (373,367) -$ ABANDONED VEHICLE FUND This fund is used to track costs and related revenues for vehicles that have been impounded and are later auctioned. ANIMAL SERVICES This fund is for donations received from various sources. These funds are utilized for items and projects that are unable to be achieved within the existing budget. GRANTS FUND This fund is used to account for any related Police grants that may be authorized and expended during the fiscal year. SEIZURES FUND This fund is used to account for properties and revenues seized by the Georgetown Police Department. Texas State Law requires the funds only be used for specifically defined law enforcement purposes. TRANSPORTATION FY2016 Beginning Fund Balance FY2016 Revenues FY2016 Expenditures FY2016 Ending Fund Balance Streets 1/4 Cent Sales Tax 1,890,663 2,700,626 3,362,000 1,229,289$ Total Transportation 1,890,663 2,700,626 3,362,000 1,229,289$ STREETS ¼ CENT SALES TAX This fund is used to account for the receipt and expenditure of revenues collected from the ¼ cent sales tax approved by the citizens in November 2001 under Texas House Bill 445. The funds are required to be spent on maintenance of streets that were in existence at the time of adoption of the tax. This tax was reauthorized by voters in November 2006 and again in 2010. This tax was reauthorized by voters in November 2014. Projects for FY2015 are included in the Capital Improvement Project section of this document. 154 FY2016 Annual Budget TAX INCREMENT REINVESTMENT ZONES (TIRZ) POC FY2016 Beginning Fund Balance FY2016 Revenues FY2016 Expenditures FY2016 Ending Fund Balance Downtown TIRZ 62,062 205,433 (264,000) 3,495$ Williams Drive Gateway TIRZ 72,178 29,155 - 101,333$ Rivery TIRZ 76,193 189,613 (265,800) 6$ South Georgetown TIRZ - - - -$ Please see the later portion of this section for more detailed information on each of the Tax Increment Reinvestment Zones. 155 FY2016 Annual Budget CONVENTION & VISITORS BUREAU DOWNTOWN & COMMUNITY SERVICES CONVENTION & VISITORS BUREAU 4.5 FTES 100% OF FTE’S WITHIN THIS FUND MAJOR DEPARTMENT ACCOMPLISHMENTS FOR FY2015  Redesigned Visitor Guide, VisitGeorgetown.com website, and Explore Georgetown, Texas mobile app to maintain a unified message promoting Georgetown as a signature destination.  Worked with a Public Relations Professional to promote Georgetown in unique, creative, and authentic ways.  Conducted economic impact study for AirFest and Christmas Stroll.  Administered Best of Georgetown Award Contest.  Hired Group Sales and Service Coordinator.  Developed Meeting and Event Planners Guide to assist in recruiting meetings, events and conferences to Georgetown.  Coordinated the 16th Annual Red Poppy Festival, Music on the Square Summer Concert Series, and Lighting of the Square.  Continued to assist the Parks & Recreation Department in promoting Georgetown as a venue for sports activities and tournaments and distributing Georgetown promotional items and tourist information at these events. MAJOR DEPARTMENT GOALS & STRATEGIES FOR FY2016  Promote the area's cultural, recreational, historical and educational attributes to a wide audience.  Assist visitors and potential visitors to the area by offering comprehensive visitor information and promotional services.  Provide comprehensive resources that will make any visit to the city, whether for business or pleasure, a successful and memorable one.  Convert Visitor Center staffing from volunteers to paid staff.  Develop and implement a local awareness campaign to educate citizens about the economic benefits of tourism.  Continue to assist the Parks & Recreation Department in promoting Georgetown as a venue for sports activities and tournaments and distributing Georgetown promotional items and tourist information at these events. PRIMARY COUNCIL STRATEGIC GOALS Notable Budget Item(s) Part-Time Visitor Center Staff (.5 PTEs) Renovate Old Council Chamber Building $100,000 Advertising $20,000 DEPARTMENT DESCRIPTION The Georgetown Convention and Visitors Bureau (CVB) attracts leisure and business travelers to the Georgetown area to experience and enjoy our history, culture, and attractions. This Department also strives to further strengthen our City’s image as a Texas tourist destination. The CVB promotes economic diversity and the region’s quality of life. The Department manages advertising, promotion, and solicitation efforts to market the City of Georgetown as a place for meetings, group tours, tourists, and day-trip shoppers. The Department provides a positive economic impact on the community by bringing sales tax and hotel occupancy tax (HOT) dollars into the city which increases the total revenue of local businesses and improves the overall economic climate of Georgetown. 156 FY2016 Annual Budget DEPARTMENTAL BUDGET FY2014 Actual FY2015 Budget FY2015 Proj Actual FY2016 Base FY2016 Changes FY2016 Budget Personnel 262,976 261,728 261,728 314,587 22,191 336,778 Operations 380,728 495,222 494,903 429,027 33,520 462,547 Capital - 12,500 12,500 - 100,000 100,000 Total Departmental Budget 643,704$ 769,450$ 769,131$ 743,614$ 155,711$ 899,325$ DEPARTMENTAL PERFORMANCE MEASURES Measures FY2014 Actual FY2015 Budget FY2015 Proj Actual FY2016 Base FY2016 Changes FY2016 Budget Workload Measures 1. # of special / promotional projects organized or assisted 39 40 40 40 0 40 2. # of visitors inquiries 54,188 55,000 55,000 57,000 0 57,000 3. # of hotel/motel rooms available 527 602 602 824 0 824 Performance Measures 1. # of inquiries resulting from advertisements 27,399 25,000 35,000 45,000 0 45,000 2. # of website hits 158,000 170,000 200,000 220,000 0 220,000 2. Vacancy factor 37% 40% 35% 35%0%35% A low vacancy factor is an indicator of the effectiveness of our efforts to market Georgetown as a signature destination, and ensure we are netting ample hotel occupancy tax revnues. Increasing hotel room inventories and decreasing vacancy factors demonstrates a healthy tourism market. AWARDS/ACCREDITATIONS Texas Association of Convention & Visitors Bureau Award for Best Mobile Site/App - Explore Georgetown, Texas mobile app Texas Downtown Association Award for Best Marketing Campaign - The Most Beautiful Town Square in Texas 526 522 602 824 824 45% 39%42% 35%35% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 0 100 200 300 400 500 600 700 800 900 1000 FY2012 FY2013 FY2014 FY2015*FY2016* Number of Hotel/Motel Rooms Available Vacancy factor Vacancy Factor *Projected 157 FY2016 Annual Budget FIRE PARAMEDICS SPECIAL REVENUE FUND FIRE FIRE PARAMEDICS SRF 15 FTES 100% OF FTE’S WITHIN THIS FUND MAJOR DEPARTMENT ACCOMPLISHMENTS FOR FY2015  Ensured necessary staff obtained Paramedic Licenses.  Established Franchise Agreements with private EMS providers.  Purchase Transitional Response Vehicles (5 TRVs).  Hired additional personnel (9 FTEs).  Obtained Controlled Substances licensing.  Registered program with the State and met all requirements.  Negotiated a service agreement with ESD8.  Fully vetted and tested program, procedures, TRVs and other equipment. MAJOR DEPARTMENT GOALS & STRATEGIES FOR FY2016  Develop data management system to aid in tracking medical emergency trends.  Create strategy to improve EMD process and pre-arrival instructions.  Implement an AED and CPR outreach program to improve early access during SCA.  Transition TRV's into an effective response /deployment model.  Convert engines into ALS/Paramedic capable response units.  Design internal and regional EMS training program.  Cultivate an effective partnership with EMS franchisees and AHJ's.  Initiate a mobile integrated healthcare program and the associated data reporting metrics.  Seek improved quality assurance program.  Integrate EMT's into the TRV staffing model to improve service delivery and professional development. PRIMARY COUNCIL STRATEGIC GOALS DEPARTMENT DESCRIPTION The EMS department is focused on providing pre-hospital services that include treatment, transport, and mobile integrated health services. The goal of this program is to improve patient outcomes after acute medical emergencies and reduce preventable diseases through education and outreach. The EMS program begins service on Oct 1, 2015. 158 FY2016 Annual Budget DEPARTMENTAL BUDGET POC FY2014 Actual FY2015 Budget FY2015 Proj Actual FY2016 Base FY2016 Changes FY2016 Budget Personnel - 804,186 567,698 1,108,136 - 1,108,136 Operations - 250,400 155,400 498,636 - 498,636 Capital - 523,000 27,000 - - - Total Departmental Budget -$ 1,577,586$ 750,098$ 1,606,772$ -$ 1,606,772$ DEPARTMENTAL PERFORMANCE MEASURES With the establishment of this new program, staff will monitor and measure success in through the use of operational and financial key performance indicators (KPI’s). The operational KPI’s will include measures relating to time of arrival, number of calls/transports, as well as the number of times a TRV was utilized rather than the traditional fire engine. The financial KPI’s will include measures relating to costs per transport, revenue per transport, and payer mix distribution. 159 FY2016 Annual Budget TAX INCREMENT REINVESTMENT ZONES (TIRZ) DOWNTOWN TAX INCREMENT REINVESTMENT ZONE The Downtown Georgetown TIRZ was created by Ordinance No. 2004-77 and covers approximately 66 (+/-) acres, located entirely in Williamson County and within the corporate limits of the City, and is generally located around the courthouse square, south of the South San Gabriel River and north of University Blvd. The Zone is for a 25-year duration. The Zone facilitates a program of public improvements to allow and encourage the development and redevelopment of downtown Georgetown into a mixed use, pedestrian-oriented environment, consistent with the goals of the City’s Downtown Master Plan. Public improvements eligible for the Zone include, but are not limited to, the construction of: sidewalks, cross walks and pedestrian crossing systems, storm sewers and drainage ponds, sanitary sewers, landscaping, streetscape, fountains, works of art, and street furniture, plazas, squares, pedestrian malls, trails and other public spaces, parking lots and roadways, utility line relocation and installation, water system improvements, parks, and outdoor performance spaces, bicycle routes and facilities, public transportation projects, signage, and other related necessary or convenient public improvements. BOARD MEMBERS Rachael Jonrowe Councilmember District 6 Rusty Winkstern Downtown Business Owner Len Lester Downtown Business Owner David Kellerman Chair of Main Street Advisory Board Shelly Hargrove Main Street Manager WILLIAMSON COUNTY COURTHOUSE MONUMENT CAFE 160 FY2016 Annual Budget RIVERY PARK TAX INCREMENT REINVESTMENT ZONE The Rivery Park Tax Increment Reinvestment Zone (TIRZ) was created by Ordinance #2001-91, and the duration is through December 31, 2041. The purpose of the TIRZ is to provide a financing vehicle necessary to facilitate a program of public improvements to allow and encourage the development of a 221-room hotel having a AAA 3 Diamond Rating or a 2 Star Forbes Rating, a 18,880 square foot conference center, and a 336 - space public parking garage. Another purpose of the TIRZ is to construct amenities in and make other improvements necessary to increase accessibility to Rivery Park and enhance the park experience for visitors. Other development within the TIRZ is anticipated to include single and multifamily residential development and commercial/ retail space, as allowed by the PUD Ordinance. The tax increment generated within the TIRZ would be used to finance costs associated with the construction, maintenance, and repair of the Public Parking Garage, improvements in Rivery Park, public utilities within the TIRZ, public roadways (and related improvements) within and outside of the TIRZ boundaries, and other costs that meet the definition of “project costs”. BOARD MEMBERS Keith Brainard Councilmember District 2, Chair Dale Ross Mayor David Morgan City Manager Laurie Brewer Assistant City Manager Jeff Novak Business Owner/Brae Development Partners Ronald Swain Southwestern University Valerie Covey County Commissioner Precinct 3 Marsha Farney Representative for Texas House District 20 Charles Schwertner Senator for Texas Senate District 5 SHERATON CONFERENCE CENTER SITE RIVERY APARTMENTS 161 FY2016 Annual Budget SOUTH GEORGETOWN TAX INCREMENT REINVESTMENT ZONE The South Georgetown Tax Increment Reinvestment Zone (TIRZ) was created by Ordinance #2014-31 and the duration is through December 31, 2044. The Zone is being created to fund public infrastructure necessary to encourage high quality commercial/retail development at the intersection of IH35 and Westinghouse Road which is seen as the next major node as growth continues to move north from Round Rock. The proposed TIRZ is approximately 595 undeveloped acres along Westinghouse Road, between IH35 and FM1460 and includes not only the commercial areas directly behind the Bass Pro Shop, but also proposed residential development adjacent to Teravista. The intersection at Westinghouse and IH35 is proposed to be major City job center, with not only offices, but also mixed use retail and other related services (including residential) in a campus style development. But, the barrier to traditional develop in this area has always been the cost of infrastructure, including sewer and road improvements. In order to accelerate the development of this area and ensure the quality and type of development the City desires, the City plans to move forward with proactively building the necessary infrastructure improvements, thus encouraging capital investment and the creation of new jobs. The revenues generated within this TIRZ will then reimburse the City's utility and possibly GTEC for cost of those upfront improvements. The TIRZ is expected to be in place until December 31, 2044, or when all project costs (not to exceed $50M) have been reimbursed (including any bonds issued to fund these projects). There are currently 37 different parcels with an assessed value (per 2014) of approximately $18.5M which will become the “floor” value for the TIRZ. At full build out, the assessed valuation is estimated in excess of $573M. Estimated project costs are $48.7M and include sewer, water, electric and road improvements. A feasibility analysis is included with the ordinance. City staff will be working with developers and other entities to further leverage the TIRZ revenues in order to ensure and expedite construction of the improvements. BOARD MEMBERS Dale Ross Mayor, Chair David Morgan City Manager Glenn Dishong City Utility Director Sofia Nelson City Planning Director Buddy Yaeger GUS Advisory Board Chair Anna Eby Councilmember District 1 Bill Connor GTEC President ANATOLE APARTMENTS 162 FY2016 Annual Budget WILLIAMS DRIVE GATEWAY TAX INCREMENT REINVESTMENT ZONE Williams Drive Gateway Tax Increment Reinvestment Zone (TIRZ) was created by Ordinance No. 2006-104 and the duration is through December 31, 2031. The TIRZ was created to facilitate a program of public improvements to allow and encourage the development and redevelopment of the Williams Drive Gateway area into a mixed use, pedestrian oriented environment consistent with the goals of the City’s Williams Drive Gateway Redevelopment Plan. Public improvements scheduled for the Zone include, but are not limited to, the construction of: (i) sidewalks, cross walks and pedestrian crossing systems (ii) storm sewers and drainage ponds, (iii) sanitary sewers, (iv) landscaping, streetscape, fountains, works of art, and street furniture, (v) plazas, squares, pedestrian malls, trails and other public spaces, (vi) parking lots and roadways, (vii) utility line relocation and installation, (viii) water system improvements (ix) parks, and outdoor performance spaces, (x) bicycle routes and facilities, (xi) public transportation projects, (xii) signage, and (xiii) other related necessary or convenient public improvements. BOARD MEMBERS Dale Ross Mayor, Chair David Morgan City Manager Steve West Chief Financial Officer, GISD Rachael Jonrowe Councilmember District 6 George Betondo Property/Restaurant Owner GISD ADMINISTRATION ANNEX BUILDING 163 FY2016 Annual Budget THIS PAGE INTENTIONALLY LEFT BLANK. 164