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Home My WebLink About00 Introduction-compressed FY2016 Annual Budget MISSION STATEMENT, CITY COUNCIL PRIORITIES & CITY LEADERSHIP PURSUE OUR MISSION To preserve and enhance the quality of life and unique character of Georgetown by:  Preserving the rich heritage and natural resources;  Promoting well-planned development, cost-effective professional management and competent, friendly services;  Protecting its citizens, the environment and all other assets. CITY COUNCIL FOCUS AREAS Economic Development | Public Safety | Signature Destination | Transportation | Utilities | Crosscutting Themes CITY LEADERSHIP City Manager: David Morgan | Assistant City Manager: Laurie Brewer Manager of Utilities: Jim Briggs | City Attorney: Bridget Chapman Fire Chief: John Sullivan | Police Chief: Wayne Nero 1 FY2016 Annual Budget CITY COUNCIL Mayor Dale Ross District 6 Rachel Jonrowe District 4 Steve Fought District 1 Anna Eby District 5 Ty Gipson District 3 John Hesser Mayor Pro-Tem District 2 Keith Brainard District 7 Tommy Gonzalez 2 FY2016 Annual Budget BUDGET AWARD The Government Finance Officers Association of the United States and Canada (GFOA) presented an awared for Distinguished Budget Presentation to the City of Georgetown for its annual budget for the fiscal year beginning October 1, 2014. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policay document, as an operations guide, as a financial plan, and as a communications medium. The award is valid for a period of one year only. The City of Georgetown has recevied the Distinguished Budget Presentation Award for the last twenty‐six consecutive years. We believe our current Annual Budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. 3 FY2016 Annual Budget TABLE OF CONTENTS INTRODUCTION Mission Statement................................................. 1 City Council ............................................................ 2 Budget Award ........................................................ 3 Table of Contents .................................................. 4 User’s Guide to the Budget ................................... 6 OVERVIEW Transmittal Letter .................................................. 9 Community Profile ............................................... 15 Georgetown: Then and Now ............................... 18 STRATEGIC VISION Strategic Planning in Georgetown ....................... 21 Strategic Goals ..................................................... 23 City Council Focus Areas ...................................... 24 Master Plans ........................................................ 27 Budget Adoption and Management Process ....... 28 Annual Budget Calendar of Events ...................... 30 CITY SUMMARY Organizational Chart ............................................ 33 Division Summaries Management Services ...................................... 34 Downtown and Community Services ............... 36 Finance & Administration ................................. 38 Fire ................................................................... 40 Georgetown Utility Systems ............................. 42 Police ................................................................ 44 Transportation ................................................. 46 FINANCIAL SUMMARY City Operations by Fund ...................................... 51 City Operations by Division/Fund ........................ 52 Financial Summary Budgeted Revenues ......................................... 53 Budgeted Expenses by Division ........................ 54 Major Revenue Sources ................................... 55 All Funds Summary by Fund/by Division .............. 58 All Funds Summary by Fund/by POC ................... 60 Fund Structure ..................................................... 62 GENERAL FUND General Fund Summary ....................................... 65 City Council .......................................................... 68 City Manager’s Office .......................................... 70 City Secretary’s Office.......................................... 72 Downtown & Community Service Admin ............ 74 Environmental Services ........................................76 Fire Fire Emergency Services ...................................78 Fire Support Services ........................................80 Governmental Contracts ......................................82 Inspection Services ..............................................84 Library ..................................................................86 Municipal Court ...................................................88 Parks and Recreation Parks .................................................................90 Recreation ........................................................92 Planning ...............................................................94 Police Police Administration ........................................96 Animal Services .................................................98 Code Enforcement ..........................................100 Police Operations............................................102 Public Communications .....................................104 Streets ................................................................106 Transportation Admin ........................................108 General Fund Five-Year Projections ...................110 UTILITY SERVICE FUNDS Electric Fund Summary ......................................113 Electric Admin & Energy Services ...................116 Electric Engineering ........................................118 Resource Management ..................................120 System Operations..........................................122 Technical Services ...........................................124 Water Services Fund Summary ..........................126 Water Admin & Water Services ......................128 Wastewater Services ......................................130 Reuse Irrigation ..............................................132 Utility Funds Five-Year Projections ....................134 OTHER ENTERPRISE FUNDS Airport Fund Summary .......................................139 Airport Operations ..........................................142 Stormwater Drainage Fund Summary ................144 Stormwater Drainage .....................................146 SPECIAL REVENUE FUNDS Special Revenue Funds Overview ......................151 Convention & Visitors Bureau ............................156 Paramedic Program ...........................................158 Tax Increment Reinvestment Zones (TIRZ) ........160 4 FY2016 Annual Budget INTERNAL SERVICE FUNDS Facilities Maintenance Fund Summary .............. 167 Facilities Maintenance .................................... 170 Fleet Maintenance Fund Summary .................... 172 Fleet Services .................................................. 174 Information Technology Fund Summary ............ 176 Information Technology ................................. 178 Self-Insurance Fund Summary ........................... 180 Internal Service Fund Premiums ........................ 181 JOINT SERVICES FUND Joint Services Fund Summary ............................ 185 Accounting ......................................................... 186 Conservation ...................................................... 188 Customer Care ................................................... 190 Economic Development ..................................... 192 Engineering Support .......................................... 194 Finance Admin ................................................... 196 Georgetown Utility Systems Admin ................... 198 Human Resources .............................................. 200 Legal ................................................................... 202 Main Street ........................................................ 204 Purchasing ......................................................... 206 Systems Engineering .......................................... 208 CAPITAL IMPROVEMENT PROJECTS Capital Projects Summary .................................. 213 Downtown Capital Improvements ..................... 214 Energy Services Capital Improvements .............. 217 Facilities Capital Improvements Plan ................. 221 Georgetown Municipal Airport .......................... 225 Parks Capital Improvements Plan ...................... 227 Stormwater Drainage Capital Improvements .... 230 Transportation Services Capital Projects ........... 233 Water Services Fund .......................................... 240 Operations & Maintenance ................................ 248 DEBT Debt Management Policy................................... 251 Outstanding Debt Summary ........................... 252 Debt Service Charges (Tax-Supported) ........... 254 Ad Valorem Tax-Supported Debt .................... 255 Debt Service Charges (Self-Supported) ........... 256 Utility Debt Service ............................................ 258 Utility Revenue Bond Coverage ...................... 259 Proposed Debt Issues......................................... 260 Authorized General Obligation Debt .................. 261 STATISTICAL Miscellaneous Statistical Data ........................... 265 Statistical Information Key Indicator Graphs ...................................... 266 Tax Rate ......................................................... 266 Combined Tax Rate – City of Georgetown ..... 268 Peer Benchmarking Graphs ............................ 268 City Property Tax Rate Comparison................ 269 Population and Georgetown’s Top Ten ............. 270 REFERENCE Fiscal and Budgetary Policy ............................... 273 Detailed Employee Listing ................................. 301 FY2016 Summary of New Positions ................ 301 Departmental Detailed Employee Listing ....... 304 Contingency Reserve Requirements ................. 315 Approved FY2016 Budget Enhancements ......... 316 Transfers between Funds .................................. 318 Utility Rates ....................................................... 319 Annual Budget Adoption Ordinance .................. 323 Annual Tax Rate Ordinance ............................... 328 Administrative Divisions & Departments Ord .... 330 Advisory Board & Commissions ......................... 333 GEDCO Budget .................................................. 335 GTEC Budget ...................................................... 338 ACRONYMS / GLOSSARY / INDEX Commonly Used Acronyms ............................... 343 Glossary ............................................................. 344 Index .................................................................. 350 5 FY2016 Annual Budget USERS GUIDE TO THE BUDGET DOCUMENT The primary purpose of this document is to develop both the operating and capital improvement plans in accordance with the policies of the City of Georgetown. By adopting this budget, the City Council establishes the level of services to be provided, the amount of taxes and utility rates to be charged, and various programs and activities to be undertaken. The OVERVIEW section includes the City Manager’s budget message with an overview of the previous year, as well as, program and financial information about the Annual Budget. This section also includes in-depth Community Profile. The STRATEGIC VISION section gives an overview of the City’s long range strategic plan by presenting City Council Strategic Goals and Focus Areas as well as our Budget Adoption and Management process and calendar. As the reader proceeds through the document, these Focus Areas will be evident as they are indicated throughout the document through the use of icons. This section includes information about organizational structure as well as financial information as it relates to the functional divisions and departments of our city. The CITY SUMMARY provides the operational structure of the City’s divisions and departments and their funding sources. The FINANCIAL SUMMARY provides revenue and expense information in both summary and detail format. This includes variance analysis and a summary analysis of the City’s major funds presented by fund. Department detail provides the accomplishments, goals, and strategies. The City’s budgeted governmental funds include the GENERAL FUND which accounts for all financial resources except those required to be accounted for in another fund, and include basic governmental services, such as Police, Fire, and Parks functions among others; UTILITY SERVICE FUNDS which account for the Electric, Water, Watewater and Irrigation utilities; OTHER ENTERPRISE FUNDS used to account for the City’s “business like” activities including all the utility funds, the airport, and stormwater; SPECIAL REVENUE FUNDS (SRF) account for specific revenues that are legally restricted for specified purposes; CAPITAL PROJECT FUNDS used to account for the acquisition or construction of major capital facilities other than those financed by enterprise activities, and the DEBT SERVICE FUND to account for the payment of general long-term debt principal and interest, and various. In addition, the City budgets for proprietary funds including INTERNAL SERVICE FUNDS and the JOINT SERVICES FUND to account for goods or services provided by one internal department to another. A summary of “Uses and Expenses” is included for each Fund. The Fund Summary is followed by individual department narrative pages outlining the goals and strategies for each department within the fund for the coming year, and includes performance measurement information and the departmental budget. The CAPITAL IMPROVEMENT PROJECTS section provides information about the upcoming capital improvement program (CIP), including five year capital improvement plans for all utility and general capital improvements, as well as, anticipated funding requirements and operating budget impacts. The DEBT section provides summary schedules for each of the City’s bond types, such as tax supported and self-supporting certificates of obligation, and utility revenue bonds. The City’s debt management policy and an overall outstanding debt summary are also included. The STATISTICAL section includes various miscellaneous data, as well as, graphs illustrating the historical property tax revenue and related information. This section also includes the City’s key indicators data and peer benchmarking information. The REFERENCE section includes the City’s Fiscal and Budgetary Policy, which guides not only the development of the City’s annual budget, but also much of the City’s financial operations. This policy is updated annually as part of the budget process. Personnel summaries are included along with program summaries and contingency reserve calculations. This section also includes utility rate schedules and copies of the ordinances adopting both the budget and tax rate. The City also includes budgets for both of its component units within this section. An ACRONYMS/GLOSSARY/INDEX section is included to provide definitions of budget terminology along with a listing of acronyms used throughout the budget, as well as, an alphabetical listing of topics and related page numbers. 6