The URL can be used to link to this page

Home My WebLink AboutMIN 11.30.2015 CC-SNotice of NleethigitVIhiutes ofthe Governhig Body of the Motida-,, Noveiiiber 30, 2015 The Georgetown City Council will meet on Monday, November '10, 2015at4:00PM at the Council Chambers at0] E.?m8t.'Georgetown, Texas The city nFGeorgetown iecommitted to compliance withtbe Americans with Disabilities Act (AIA). If you require assistance ioparticipating atmpublic meeting due toadisability, uadefinoduoderde&DA,reuuuuuhle uuaiataooeaccommodations will be provided upon request.Please contact the City Secretary's 0£fiue°o1least four days the scheduled meeting date, at(512)g3U-3652orCity Hall a1ll3East 8m Street for additional information; TTY users route through Relay Texas at7l|. Regular Session (This Regular sessionmay, utany time, be recessed toconvene uoExecutive Session for any purpose authorized 6y the Open Meetings Act, Texas Government Code 551j A A Special Meeting ofthe City Council B Work Session to discuss the Council Vision and Goals for the City of Georgetown — David Morgan, City Manager Mayor Ross called the meeting to orderat4:Q2PM. All nounci|membemwere inattendance, with the exception 'of Rachael Jnnnowe.District 8. Jmnmwearrived ed4:33PM. Rick Robinson welcomed everyone and said he appreciated the responses to his email. Hesaid that some responses were 1derd|md. Robinson said the purposeofthiomeetiogiatoreuie*andapproveoUofiheprevipuowm/kthethaabeendone mngoal setting and vision. Robinson said the 'following steps would betaken atthis meeting. Eva|uobautra{egiea—evaluoteuDQenoy Prioritize Strategies Wrap upand next steps Robinson presented the list ofthe Role ofCouncil. Hethen asked the Council ifthey had any further input. Council reviewed the updated list and discussed. Discussion took place regarding the descriptions, language and content 'nfthe list. Robinson then showed the list ofRules of Engagement. Council agreed that there were nnchanges to this list. The Strengths list was discussed next. Robinson asked Council if there were any strengths listed that they felt they could not accomplish or if there were any strengths that should be there that were not. Consolidation of several items was discussed. Robinson then showed the list of Weaknesses and asked council if they saw any weaknesses that need to be overcome to achieve their vision. Discussion followed. Accomplishing solutions and problem solving was discussed at length. Robinson brought up the list of Opportunities next and asked Council if they saw anything missing from the list that they would want to pursue. Council agreed the list was good. Robinson showed the Threats List next and asked Council if they wanted to make any changes. Council agreed with the list. Cultural Goals and Key Strategies were shown and discussed. Maintaining the quality of services was discussed. Public safety was discussed, Perceptions and reality were discussed. Council agreed to change language from "new blood" 0u"Encouraging more community involvement and recruiting highly quality persons ioserve onthe Boards and Commiseiona." Vision and Goal Evaluation was discussed next. The list was shown byRobinson and heasked if Council felt their goals were sufficient tnaccomplish their vision. Robinson said that he would be updating the Prioritization and Key Strategies list. Discussion followed. Robinson showed the List ofKey Strategies. Council had previously been asked by Robinson to their key strategies. Discussion followed. Having the right personnel was discussed and financial implications were discussed. Public services were also discussed. Robinson split the Council into two groups and asked them to discuss the key strategies list and prioritize it. Some things on the list are tactics rather than strategies, Robinson explained. He asked Council to "tier" their The groups captured their ideas on the big boards. Tiers were listed by the groups. Robinson said there were several tactics identified by the groups. Discussion followed. The two groups' lists were compared and discussed. Reserves were discussed. on target. Discussion followed of how to implement the plan. Discussion took place on the value of the Goal Setting Exercise. Council was complimentary of the process and result. Robinson made a recommendation to assign one staff member to each key strategy and its follow-up and Motion by Brainard to adjourn the meeting. Second by Eby. Adjourned at 7:11 PM Approved by the Georgetown City Council on 1 ; C) l Date t Dale Ross, Mayor Attest: City MSY Strategic Plan Summary Role of Council — As a representative democracy, we provide a voice for each district so that the Council can make decisions that serve the best interests of the City of Georgetown as a whole. To establish a common vision and goals that will protect the past and innovate for the future of our City, and based on that vision, to: Keep the City physically safe and fiscally sound Establish appropriate policies Approve effective budgets Exercise fiduciary and financial responsibility Provide guidance, support, and oversight to the Council's direct reports Hold key staff accountable for effectively running the City Vision - Georgetown is a safe, healf hy, happy, connected, and truly diverse community where people can live, learn, work, retire, and play in an environment where we have ready access, throughout our lives, to arts, culture, essential services, and the natural environment. Our educated and skilled population, fiscally responsible governance, excellent infrastructure, and the beauty of our natural and man-made environments, attract new residents and businesses and enable us to create balanced and diverse employment centers and economic levels. Our strong sense of community connects us regardless of our cultural, age, ethnic, or economic differences. Rules of Engagement - Goals - • To treat everyone with respect, Culture courtesy, and civility Georgetown is a truly diverse, vibrant, inclusive, and • To act in a way that promotes and socially dynamic city where everyone has f he solicits an open, honest, transparent, opportunity to participate in, and benefit from, our economic, political, and social activities and professional dialogue with each Employee other, our citizens, city staff, and Our outstanding and innovative City Employees work other interested parties diligently to bring the Vision of Council to life and • To be collaborative and actively deliver exceptional services to our customers while listen to all points of view with open- exemplifying our Core Values mindedness and respect Internal Process • To keep our commitments Our policies and procedures are easy to understand, • To actively advocate for our point of and consistently and professionally applied. Our infernal processes are effective, efficient, fair, view, but also to recognize and inventive, and transparent, and make us a desired respect the decisions of Council, destination for residents and businesses even though we might not agree Customer with that decision (we will not Anyone interacting with the City will have such a sabotage the decisions of Council) positive experience that they will tell everyone about it Financial To maintain a fiscal environment conducive to attaining the goals of the City Tier One Strategies Potential Tactics from Council Sessions. To be considered and evaluated by Staff. Attract, hire, develop, and retain the best people, and compensate them for the value they create Create a customer service mindset 0 Establish a regular review of policies, procedures, and forms with input f�orn the users a Regular, institutionalized customer and employee satisfaction surveys 0 Improve, document, and communicate internal processes 0 Update the bid and procurement policies and procedures to support local businesses Implement the special event and destination. strategy Build and maintain an entertainment plafform/venues Expand and diversify the tax base (increase commercial percentage) Accumulate funds to account for unfunded and unanticipated liabilities Create a strategy to increase mobility 0 Increase access/transportation options into and within the City 0 Increase ease of use/access to destination points and events Attain and maintain superior public safety 0 and the enhance the perception of safety Attract younger workers/young professi Tier Two Strategies Potential Tac ics Improve communications and advertising 0 Create and maintain outstanding aesthetics, and a welcoming appearance and spirit 0 Create an asset maintenance and revitalization plan Create a "Donut Hole" strategy Monitor, promote, and communicate a long-term water and utilities plan and strategy 0