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City of Georgetown
JOB DESCRIPTION
Job Title: Police Records Specialist Effective Date: 10/01/2012
FLSA Category: Non-exempt Revision Date: 05/27/2014
SUMMARY:
ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of
the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties
performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable
accommodations will be made as required. The job description does not constitute an employment agreement and is
subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to,
the following:
Greet and assist visitors; identify and document visitors entering in a secure area.
Ability to answer, transfer incoming calls; distribute incoming faxes and incoming mail.
Perform data entry in OSSI Records Management System; ensure all names and related information entered are
accurate.
Review, update all electronic reports, assuring they meet the TIBR / NIBR guidelines and are available for use by
District and County Attorney Office.
Verify all paperwork turned in is filled out correctly; scan, attach and index documents to numerous modules in
OSSI RMS on a daily basis.
Review, import accident reports to Website for public access.
Assure appropriate school officials, DPS, and Juvenile Courts receive juvenile information according to Family
Code Sec 58.
Provide local background/record checks, process basic public information request and assist City Legal
Department.
Maintain all files and records consistent with the state records retention schedule and prepare files for destruction.
Accept monies, post, and reconcile for deposit.
Research and process false alarm calls and abandoned vehicles calls; post legal notification for abandoned
vehicles.
Issue various permits.
Performs other duties as assigned.
MINIMUM QUALIFICATIONS:
Education, training and Experience Guidelines
High school diploma or equivalent. Six months of full-time work experience in an office environment with a customer
service orientation or related experience. OR Any equivalent combination of experience, training and/or education that
provides the required knowledge, skills, and abilities.
Knowledge of:
Police records operations, Texas statutes, public information and general office procedures.
UCR/IBR procedures, police department standard operating procedures, TCIC/NCIC procedures.
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Skill in:
Operating standard office equipment.
Operating a computer, software programs; such as Incode, Cry Wolf, Brazos, OSSI RMS, and research
numerous websites.
Accurately typing 50 words per minute.
Maintaining accurate records.
Communicating effectively, both orally and in writing.
Establishing and maintaining effective working relationships.
Reading police reports and instruction manuals for data entry.
Writing reports and correspondence using correct business English.
Performing basic mathematical calculations.
Understanding information in records and compiling data into concise coherent reports.
Developing and maintaining logical filing systems.
Adapting quickly to changing priorities.
LICENSES AND CERTIFICATION REQUIREMENTS
TCIC/NCIC Certification. Or must obtain within 6 months of employment
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, kneeling, crouching,
crawling, bending, twisting, climbing, balancing, vision, hearing, talking, use of foot controls.
Exposure to dust, noise from shredder