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Home My WebLink AboutMIN 10.13.2015 CC-WNotice of Woi-kshop Nlhiutes of the City of Geot-getown, 1'ex-as Tuesday, Octobei- 13, 2015 The Georgetown City Council will meet on Tuesday, October |3,20l5 at 3:00 PM at the Council Chambers, atl0| The city of Georgetown is committed tocompliance with the Americans with Disabilities Act (ADA). If you require assistance in participating atupublic meeting due toadisability, asdefined under the ADA, reasonable assistance, adaptations,maccommodations wil|be provided upon request. Please contact the Secretary's Office, atleast four (4)days prior tothe scheduled meotbog,date, m1(5l2)958-]h53urCity Hall u1|13 East 8 - Street for additional information; TTY users route through Relay Texas at 711. Policy Dewlopmmciit/Revie*NVmt-kshop—Call to order at 3:00 PM Mayor Ross called the meeting buorder et 3:00 pm. A. Presentation of architectural and engineering assessment of Grace Heritage Center -- Stan Graves, AIA, ArohiTexesand Matt 5ynataobk.Historic Planner Matt Synatschk introduced the presenters Stan Graves and Susan Frocheur from ArchiTexas, an architectural company specializing inhistorical buildings, rea mai nandreatomdion. They have conducted anarchitectural review of Grace Heritage Center along with Sparks Engineering, also specializing in historical building. Graves presented past restorations tothe building chronologically. Frocheur then spoke on the levels of condition at the Grace Heritage Center. She explained the system which was used to prioritize restoration needs. Frocheur explained that most of the damage to the building is cosmetic and that the shell of the building is in good condition. She provided a detailed presentation, including pictures, of each restoration need and whether it was in need of immediate restoration or could be prioritized at a later date. Frocheur illustrated how water seepage has caused most of the problems with rotted wood. B. Review and direction regarding the Lease for Grace Heritage Church to the Georgetown Heritage Society—Matt Gynatsok,Historic Preservation Officer and Laurie Brewer, Assistant City Manager Laurie Brewer spoke regarding the Heritage Society and the Grace Heritage Center. She gave historical facts of their relationship. Susan Firth from the Georgetown Heritage Society explained the purpose and programs of the Society. She provided a presentation with a premise that preservation is awareness, advocacy and assistance. Susan said that the Georgetown Heritage Society is an agent for promotions that support activities which impact the community and added that the GHS is a meaningful contributor to the Georgetown economy. She asked that the City continue lease agreements with GHS and find funds for necessary repair and restoration. Brainard asked Synatschk to describe the historic significance ofthe structure. Matt said that iti } e construction and one ofthe few examples ofthat type ofarchitecture. Brainard asked about the role ofthe restrooms and their proximity. Synatschk explained that the restrooms are a separate structure. Brainard then asked Synatschk to provide clarification on the City's obligation to maintain and repair the building. Laurie Brewer gotuptospeak, siting the familiarity 'nfthe subject matter. She said that Council had advised the continuation ofthe lease. She mentioned that wmwill now have measurable goals and will looks edoptions for long term solution. She explained that the 2QQ5lease required 1heCituhokeeptheexterinr1ndecentahape. The City would promote heritage through tours and events. Brewer said that there has been ambiguity in the required maintenance. She went on to say that with the placement of goal measures and better language, the lease has been modernized. The lease .ianow standardized with other City leases. Brewer then spoke about long term ownership concerns. {nthe 2n15lease the Georgetown Heritage Society io required hopay the City for interior maintenance. This iaashift from the 2OO5lease allowing the City tomanage repairs more efficiently. The lease will have areduced term so that oreview may baprovided more frequently. Public hours will be examined and managed. Reports will berequired quarterly. Brewer mentioned that the Georgetown Heht*8eGodetyhaoaakedfmrtheopdon}opumhaaethabuUdinQifthe City ever considers selling it. The proposed lease agreement will bepresented imCouncil unOctober 27.2O15' Staff will also come back ho Council for direction oorenovations. Brainard inquired about the history ofthe City maintaining the exterior ofthe structure. Brewer explained that the City has not always fulfilled the obligation. The City has deferred the maintenance inhard times. The $3800 HVAC maintenance was then discussed and the eventual replacement of floors. Brewer explained that the expense of all of the interior repairs, such as these, will be reimbursed to the City from the Georgetown Heritage Society Brainard asked if selling the building was truly an option and if the Georgetown HeritageSociety |d actually want hobuy K. Brewer deferred the question toSusan Firth. Firth said that the Grace Heritage Center ionear and dear tuthe Heritage Society's hearts. They have put italot ofhours and alot ofmoney. She asked |fthe City would ever consider giffing the structure to the Heritage Society, as they do not have the resources to actually purchase it. Brainard asked hour important it was that the Center stay in its current location, Brewer explained that hbrings visitors and jaenasset tothe Georgetown Square. Fought said that he is a fan of historic preservation, but because it is an unfunded mandate, the City needs to get out ofthe business. Hesuggested turning {tover toprivate historical society. Preservation should besupported by the City, but is not a city role, said Fought, Heexplained that anonprofit would beable toget grant funding that the City could not. Fought suggested that after the 2015 lease, the City consider turning the building to a preservation group that has the money tmkeep upwith the preservation. Jonroweasked what the chances would befor the City tobeable hoattain market value for the structure. Brewer explained that it would be difficult because the buyer would be inheriting $330 thousand dollars in renovation. Junroweasked Firth ifthey keep track ufvisitors tovarious events. Firth explained the GHS tracking history. Gipson asked Firth how many weddings were held at the Heritage Center and what the cost of weddingwould be. Firth explained the cost for awedding ia$4OOfor o4hour period and that the Center averages 2 weddings per month. Family reunions, meetings and City events also take place. The Heritage Center holds 5Dpeople aois limited inthe events that can take place. Gipson then asked how they market the Center? Firth .said mostly by word ofmouth and recommendations from other reception venues. The Center also advertises nntheir website and atbridal shows. Mayor Ross said the Georgetown Heritage Society is one of the reasons Georgetown is special. He inquired about the motor -coach tours that were mentioned. Firth explained that volunteers now dodriving tours and walking tours through old town. Mayor mentioned that he does not like signed agreements that are not followed up. Heasked who inthe City looks 'etthis todetermine if weare living upb»our obligations. Mayor alsoasked if this was the case with allleases, Brewer explainedthat within the last 10years, most repairs and renovations have been complaint dhvonoramemoryjug. She explained thatthnaetype.ofpnoblemaanabe1ngreno|wed through the implementation of a project calendar and ticklers for verifications. Hesaerinquired how normal maintenance imdetermined. Hesaid that Vwas very difficult '*oget outside money and agreed with Fought that the City needs to see that preservation prevails, but should get out of the business. Mayor asked Brewer toconduct astudy over the next few months and bring areport back V/the Council. Brewer suggested taking care of the lease and then conducting the study to transfer ownership. She explained that the new agreement will provide these options. Gipson said that it was important that things were brought up to code on the building. Gonzalez said toalso make sure building iainshape totransfer ownership. Hesaid that itwould need tobo brought tothe proper condition before looking for a tnynsfer. C. ADA Transition Plan -- Nathaniel Waggoner, Transportation Analyst and Wesley Wright, Systems Engineering Director Waggoner updated the Council on the ADA Transition Plan. He explained how the City is living up to its part to assure accessibility. He provided a presentation on the law and requirements. --- ------- of= 11 Iwo W. 011, lei W I I I I Ifig-ma'n I a 0 . 0 I ar-wi,al to a piLmL— repairing existing sidewalk& Brainard asked if the City could expect like amount every year. Waggoner explained that it would be the case for a 5 year outlook. Gonzalez asked if looking at sidewalk funds, does it fix and catch up. Waggoner said it was part of the new construction but does address accessibility, as part of the strategy to identify the buildings in need. Waggoner agreed with Gonzalez that there are actually three categories — Totally New, Tie In To Existing and Repair. Prioritizing takes place by survey. Mayor asked Waggoner to explain the recent award that the City received for its Master Sidewalk Plan. Waggoner said that the City received the 2015 Best Comprehensive Plan award from the Central Texas Planning Society, The City has also received a Best Comprehensive Plan award from the State of Texas. 't Fil I 1 4 11•1!11! 1! 11 i: I I I IN I I i 91111 Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. D. Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - CTSUD Update — Expanded Professional Services Proposal - Litigation Update — Stephanie Hoskins Brown v. The City of Georgetown, et al. Sec. 551.072: Deliberation Regarding Real Property - Discussion and possible direction for negotiations with Summit Resources, LLC anc of-way/easement locations, alignments and related issues for placement of proposed City Manager and Jim Briggs, General Manager of Utilities Sec. 551.074: Personnel Matters Coats -Field Services Inc. concerning right - pipeline infrastructure -- David Morgan, - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal - City Secretary Recruitment - City Attorney Recruitment Approved by the Georgetown City Council on M b ;) ®j I -a 5 Date Dale Ross, Mayor 1. Attest: City SeC!yy