Loading...
HomeMy WebLinkAboutAdministrative Supervisor - Parks RecreationPage 1 of 2 City of Georgetown JOB DESCRIPTION Job Title: Administrative Supervisor – Parks & Recreation Effective Date: 10/01/2012 FLSA Category: Non-exempt Revision Date: 04/18/2014 SUMMARY: Manages the administrative functions of the Park & Recreation Department. ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:  Oversees the administrative functions of the division including, but not limited to correspondence, memos, contracts, reports, spreadsheets and agenda items.  Direct administrative functions and needs for the department; hires, supervises, trains, and develops staff through review of performance data, conferences, training and performance review.  Performs daily functions on CLASS software features; coordinates with technical support for problems and issues that cannot be resolved in office; upgrades software; installs software; troubleshoots any issues; trains employee to use software.  Coordinates all aspects of cash management including distribution and reconciliation of petty cash, daily cash deposits, monthly reports, credit card reconciliation and travel reimbursement.  Prepares and process purchase orders, invoices, budget reports, bank deposits and refunds.  Reviews entries to INCODE to verify completeness and accuracy of information and assignment.  Maintains accounts receivables and payable within the department; oversees and collects on facility and program account balances.  Coordinate cemetery plot sales, including preparing and processing and delivering deeds, sales appointments and cemetery correspondence; coordinates services with funeral home staff and undertakers; prepares documents for funeral homes, families and citizens; performs grave location; responds to inquiries; collects money from funeral homes, monument companies, and families.  Oversees the rental, maintenance, and repair of Parks and Recreation facilities  Serve as staff liaison for Parks & Recreation Advisory Board by preparing all minutes, notices and agendas and maintain files and records.  Maintains records, ensuring that all records are retained, stored, and destroyed in accordance with the Texas State Library Schedules and the Department/Division Records Retention Plan.  Participates and collaborates on special events.  Orders, monitors and maintains inventory of office supplies and equipment. MINIMUM QUALIFICATIONS: Education, training and Experience Guidelines Associates degree from an accredited college or university with major coursework in Business Administration, Public Administration or related field. Five years of full-time progressively responsible secretarial or administrative experience. OR Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities. Knowledge of:  Business administration and advanced secretarial practices and procedures.  Public relations and customer service practices and procedures.  Research, analysis, interpretation and report development of complex administrative issues.  City management policies and procedures. Skill in: Page 2 of 2  Using a computer and various software programs.  Communicate effectively, both orally and in writing.  Establishing and maintaining effective working relationships.  Effectively supervising and delegating duties to assigned staff.  Resolving customer complaints and concerns.  Prioritizing, tracking, and managing multiple projects, assignments and duties.  Reading manuals, reports, letters and memos.  Writing accurate and coherent reports, letters and memos.  Performing basic mathematical computations for purposes of preparing statistical reports and recording fiscal information.  Organizing information for clear presentation. LICENSES AND CERTIFICATION REQUIREMENTS Valid Class C Texas driver’s license PHYSICAL DEMANDS AND WORKING ENVIRONMENT Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, crouching, bending, vision, hearing, talking, use of foot controls.