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HomeMy WebLinkAboutReal Estate Services CoordinatorPage 1 of 2 City of Georgetown JOB DESCRIPTION Job Title: Real Estate Services Coordinator Effective Date: 10/01/2012 FLSA Category: Exempt Revision Date: 02/27/2014 SUMMARY: Under general direction, coordinates all aspects of real estate acquisition and disposition for City utility projects and various other complex real estate transactions. ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:  Coordinates complex acquisitions of real property rights for construction, maintenance, expansion and operation of public utility capital improvements projects incompliance with law and City policies.  Plans, identifies and analyzes nature of property rights required by the City.  Selects and manages consultants and vendors i.e., right-of-way negotiation/acquisition agents, surveyors, appraisers, attorneys, title companies, etc.); reviews invoices, analyzes costs and recommends payment.  Negotiates with landowners and their representatives; responds to their concerns/requests.  Assists condemnation attorney with acquiring land rights through the process of eminent domain.  Estimates right-of-way costs for budgeting purposes.  Plans, organizes, and prepares/reviews real estate documents for negotiations and closings.  Performs title research and curative work; recommends solutions to resolve closing issues.  Assist engineers and land planners with route and site selection, project coordination/monitoring.  Provides survey and appraisal permission, notification and assessment/evaluation.  Drafts, reviews, and proofreads legal documents in connection with City real estate matters; responds to open records requests to ensure accuracy, completeness and compliance with State law and City policies.  Assist City Attorney and legal staff with real estate matters and the selection of outside legal counsel for complex/specialized real estate matters.  Prepares, presents and makes recommendation to City Council and advisory boards and commissions concerning real estate matters.  Manages the processing of abandonment of City street right-of-way and/or utility easements in connection with utility and development-related projects.  Serves as a resource to City staff, the Georgetown development community and general public concerning past and present City real estate matters.  Performs other duties as assigned or required. MINIMUM QUALIFICATIONS: Education, training and Experience Guidelines Bachelor’s degree from an accredited college or university with major coursework in public or business administration, real estate or related field. Four years full-time work experience in real estate activities such as buying and/or selling real estate, mortgage lending, title conveyance, property management, or paralegal work. One additional year of the required experience may be substituted for 1 year (30 semester hours) of the required education with a maximum substitution of 2 years. Knowledge of:  Real estate practices, right-of-way negotiation/acquisition procedures and documentation.  State and local real estate law, municipal codes, ordinances and policies.  Title agency procedures, the Uniform Relocation Assistance and Real Property Acquisition Act of 1970 and Texas Senate Bill 18. Page 2 of 2 Skill in:  Communicating effectively, both orally and in writing.  Evaluating contracts and real estate conveyance documents.  Establishing and maintaining good working relationships with other City employees and the public.  Writing, drafting, evaluating, analyzing and interpreting legal documents and real estate conveyance documents.  Negotiating with landowners for the acquisition of real property.  Public speaking/presentation.  Managing and completing projects within required schedules.  Making prompt decisions and developing new and relative ideas for providing a high quality product and exemplary customer service.  Working independently, without direct supervision.  Exercising good judgment, tact and diplomacy in all public dealings.  Reading extensive volume of real estate and legal documents; understanding related terminology  Drafting a variety of documents including legal terminology in simple readable style.  Performing calculations for real estate transactions and budget purposes.  Analyzing real estate and legal documents and processes.  Using computer and a variety of PC software.  Advising senior City management and Council concerning best practices related to acquisition of real estate. LICENSES AND CERTIFICATION REQUIREMENTS Valid Class C Texas driver’s license Must obtain the International Right of Way Association Professional Designation – SR/WA (Senior Right of Way Agent) within five years of employment. PHYSICAL DEMANDS AND WORKING ENVIRONMENT Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, crouching, bending, vision, hearing, talking, use of foot controls.