HomeMy WebLinkAboutPurchasing ManagerPage 1 of 2
City of Georgetown
JOB DESCRIPTION
Job Title: Purchasing Manager
FLSA Category: Exempt Effective Date: 10/01/2012
Revision Date: 03/28/2014
SUMMARY: Under the general supervision, administers citywide procurement activities related to the purchase of capital
equipment, goods, and services to support the City’s operations. Provides highly responsible professional managerial
work in planning and directing all activities of the purchasing department.
ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of
the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties
performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable
accommodations will be made as required. The job description does not constitute an employment agreement and is
subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to,
the following:
Develops and maintains an organizational structure that supports the needs of the business; selects, supervises,
and develops staff through review of performance data, conferences, training and counseling.
Directs and administers the City’s procurement, receiving/warehousing/inventory and contract management in
accordance with Texas Statutes, City policies and ordinances, and current procurement objectives.
Administers all aspects of large procurements involving competitive solicitations.
Develops multi-department blanket orders.
Assists vendor community in providing goods and services to the City by assisting with registration on City’s bid
list, and with completion of required forms.
Develops and revises policies, procedures and processes for purchasing to maintain economy and efficiency of
operations; ensures compliance with Federal, state, and City laws, directions and regulations.
Communicates with City departments to determine changing needs and challenges; coordinates departmental
activities and providing assistance to departments in implementing and complying with policies and procedures.
Ensures resolution to problems adversely impacting the department’s ability to meet business goals and/or
customer service objectives.
Communicates with City’s executive team, governing body and citizens to ensure accountability and
transparency.
Provides discretionary review of all purchases to ensure compliance with state and local laws, proper signatures
are obtained, proper quality is obtained and all necessary audit documentation is attached
Provides general oversight for replenishing warehouse stock in compliance with established procedures and
verifies that correct products are supplied.
Researches and prepares formal bids for capitol project items and special projects in compliance with State Law
and City Charter.
Provides procurement advice and assistance to City staff during evaluations, review by Boards, review and
approval by Council, specification development, contract management, and problem resolution.
Prepares and administers departmental budget for Purchasing to assure appropriate levels of funding, staffing,
and new projects are maintained.
Processes complex procurements through cooperative contracts.
Provide guidance and support for leadership and team building initiatives.
Performs other duties as assigned.
MINIMUM QUALIFICATIONS:
Education, training and Experience Guidelines
Bachelor’s degree from an accredited college or university in business or a related field. Six years of full-time increasingly
responsible experience in governmental purchasing. Two years of the required experience must have been in a
supervisory capacity OR any combination of experience, education or training that provides the required knowledge, skills,
or abilities.
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Knowledge of:
State and local purchasing laws, practices and procedures.
Supervisory and management techniques and principles.
Purchasing methods, purchasing sources, prices, market factors, product characteristics, and general and
technical specifications.
Warehousing methods and procedures
Inventory and stock control record keeping.
Contract language, terms, conditions, etc.
Skill in:
Reading and comprehending purchasing resource materials, purchasing laws and procedures, and memos
Writing correspondence, reports, specifications, policies and procedures.
Performing complex mathematical functions and converting units of measure (i.e. gallons to tons); projects and
analyzes expenditures/costs.
Interpreting policies and procedures and analyzing data.
Analyzing and interpreting complicated specifications and bids.
Ability to operate standard spreadsheets and word processing software; ability to use a 10-key pad by touch;
ability to communicate effectively, both orally and in writing; and ability to maintain effective working relationships.
LICENSES AND CERTIFICATION REQUIREMENTS
Valid Texas driver’s license or available alternate means of transportation.
Certified Public Purchasing Buyer Certificate or equivalent
Certified Purchasing Manager or the ability to obtain within one year of selection to the position.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, crouching, bending, vision,
hearing, talking, use of foot controls.