HomeMy WebLinkAboutBuyerPage 1 of 2
City of Georgetown
JOB DESCRIPTION
Job Title: Buyer
Effective Date: 10/01/2012
FLSA Category: Non-exempt
Revision Date: 01/09/2014
SUMMARY: Coordinates the purchasing of materials, equipment, supplies for the citywide warehouse in accordance with
prescribed guidelines, regulations and procedures.
ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of
the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties
performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable
accommodations will be made as required. The job description does not constitute an employment agreement and is
subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to,
the following:
Prepares solicitations, purchase orders and other contracting documents to procure goods and services for
citywide use.
Examines and analyzes departmental purchase requisitions for completeness and accuracy of information;
contacts department to clarify or complete information; determines with input from senior Purchasing staff,
procurement method based on total cost, required delivery time, existing contracts, and/or statutory requirements.
Assists in review and update of requisitions to ensure compliance with purchasing parameters.
Provides support to all City departments including training on financial system (Tyler Technologies Incode),
purchasing procedures and assisting departments with purchasing related issues.
Assists departments in solicitations for products and services over $3000.
Works under senior Purchasing staff oversight to compile specifications, evaluate appropriate vendors, solicit
formal bids as necessary, and conduct purchasing related activities based on the needs of City departments.
Reviews and makes recommendations on the solicitation process.
Places orders with vendors and coordinates deliveries to assure appropriate materials are ordered and received.
Assists in the management and coordination of City’s cellular phone/pager contracts.
Interprets and communicates purchasing procedures to departments; assists departments in initiating requisitions
and orders, and solves problems with orders.
Reviews and makes recommendations for purchases that go through the bid process.
Assists in end of fiscal year closing process.
Provides back up for Warehouse staff.
Provides back-up/support for Purchasing Manager and Warehouse Superintendent.
Performs other duties as assigned.
MINIMUM QUALIFICATIONS:
Education, training and Experience Guidelines
High school diploma or equivalent. Five years of full-time experience in governmental finance (purchasing, accounting,
asset management, etc.), preferably with a Texas municipality. OR Any equivalent combination of experience, education
or training that provides the required knowledge, skills, and abilities.
Thirty semester hours (with 6 semester hours finance/accounting) from an accredited college or university may be
substituted for one year of the required experience with a maximum substitution of two years.
Knowledge of:
Commonly used business software packages such as the Microsoft Office Suite.
Knowledge of Incode Financial System preferred
Applicable statutes, ordinances and codes.
Accounting and budgeting processes as they relate to purchasing transactions.
Page 2 of 2
Skill in:
Communicating effectively, both orally and in writing.
Establishing and maintaining effective working relationships.
Reading product specifications, catalogs.
Writing specifications, reports, letters and memos.
Performing mathematical calculations to review and compile information on invoices, and purchase orders, and
bids.
Evaluating alternative selections for products according to quality and price.
Establishing and maintaining effective working relationships with other City employees, vendors and the public.
Resolving routine contractual issues.
Thinking creatively to resolve complex purchasing issues
LICENSES AND CERTIFICATION REQUIREMENTS
Valid Class C Texas driver’s license
Certified Texas Purchaser (CTP) certification must be obtained within 2 years from date of hire.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, crouching, bending, vision,
hearing, talking, use of foot controls. Some exposure to elements when performing warehouse related activities.