Loading...
HomeMy WebLinkAboutMunicipal Court SupervisorPage 1 of 2 City of Georgetown JOB DESCRIPTION Job Title: Municipal Court Supervisor FLSA Category: Exempt Effective Date: 10/01/2012 Revision Date: 05/30/2014 SUMMARY: Oversees daily office operations of the Municipal Court to ensure the efficient and accurate operation of the City's court. ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:  Supervises the deputy clerks and customer service reps that are responsible for accurate court disposition and fine records by collecting payments, posting correctly to the court system, verifying cash drawers and depositing collections daily. Reviews receipted payments for accuracy and case integrity.  Ensures proper segregation of duties and verification of work being done.  Prioritizes and coordinates work assignments; reviews processes for efficiency.  Leads team on completing daily tasks, along with special projects, and meeting deadlines.  Ensures the front office is adequately staffed to promote good customer service.  Ensures the effective coordination of Municipal Court operations by communicating effectively on problems and issues.  Assists court team in setting goals, by providing professional guidance and ensuring they work as a cohesive team to provide quality customer service.  Assists with the coordination of docket processing, including jury trials, by setting and reviewing case information, sending notice, preparing summons or subpoenas, researching witnesses, preparing court documents, obtaining information from other departments and providing assistance to judge and prosecutor.  Executes and transcribes court docket and records dispositions.  Coordinates with judge and prosecutor for court date settings.  Assists Court Administrator with preparation of monthly reports by providing accurate and timely data to prepare monthly reports.  Provides quality customer service to Municipal Court customers by precisely communicating court processes as defined by law, policy and judicial orders; both oral and written; provide directions and other information to the general public in a professional manner.  Performs warrant administration by issuing summons, capias pro fine and arrest warrants, recalling warrants as necessary and ensuring accurate information is sent to DPS for the Failure to Appear program.  Stays abreast of legislature and court procedures and training related to court duties; assists Court Administrator with implementation of legislative changes as they pertain to Municipal Court.  Assists Court Administrator in preparing mid-point and annual evaluations for Court team members.  Provides oversight to accurately capture documents in a document management system to maximize productivity and provide efficient retrieval of information.  Performs other duties as assigned. MINIMUM QUALIFICATIONS: Education, Training and Experience Guidelines High school diploma or equivalent. Four years of full-time experience in a computerized court system. One year of the required experience must have been in a lead or supervisory capacity. OR Any equivalent combination of experience, training, and/or education that provides the required knowledge, skills and abilities. Page 2 of 2 Knowledge of:  Clerical procedures of processing, recording and preparing legal documents, records, and reports related to court operations.  City ordinances, court procedures, and legislation pertinent to clerical work. Skill in:  Utilizing good office skills.  Establishing effective working relationship with other employees, communicates well with public.  Reading TMCEC clerk manual, memoranda, legislation, educational and leadership materials  Writing reports and memoranda  Calculating money from fees collected  Interpreting and applying court procedures and City ordinances to duties LICENSES AND CERTIFICATION REQUIREMENTS Completion of Level I and II Court Clerk certification Must attend the annual 12 hour TMCEC on-going training to keep certifications current. PHYSICAL DEMANDS AND WORKING ENVIRONMENT Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, kneeling, crouching, crawling, bending, twisting, climbing, balancing, vision, hearing, talking, use of foot controls.